Library Minutes

 

2011 Minutes

 

Minutes, January 18, 2011

T. A. Cutler Memorial Library

Members present: Holly Brannan-Harris, Dave McMacken, Linda Roberson, Bill Shrum

Members absent: Peg Boyd

Also present: Jessica Little, Library Director

Meeting was called to order at 5:04 by Dave McMacken

Minutes: The minutes of the November 16 meeting were read by the board. Linda Roberson moved to accept the minutes as presented, Bill Shrum supported, the motion passed.

Public Comment: None

Reports:

Librarians report: Jessica went over the repairs and maintenance required for the gazebo; she will have some estimates prepared for the March board meeting. The furnace at the library required a new inducer motor, which has been replaced. The library has 2 new computers on order.

Financial report: Penal fines are greater in revenue than were budgeted. Memorial and gift donations were slightly down from average.

Statistical report: Circulation is down slightly since 2009; acquisitions are also down due to a smaller budget.

Old Business:

The grant money needs to be used and it will be put towards the two new computers that the library has on order.

New Business:

The library needs to hire a part time “on call” library technician to help cover Saturday hours and fill in when needed. A motion was made by Bill Shrum to authorize Jessica to hire a new employee; the motion was supported by Linda Roberson; motion carried

Announcements: None

Adjournment: A motion was made by Bill Shrum to adjourn, meeting adjourned at 6:35.

Minutes respectfully submitted

Dave McMacken, President
Holly Brannan-Harris, Secretary
 

Minutes March 15, 2011

T.A. Cutler Memorial Library

Members present: Peg Boyd, Dave McMacken, Bill Shrum

Members absent: Holly Brannan-Harris, Linda Roberson

Also present: Jessica Little, Library Director

Meeting was called to order at 5:05 p.m. by Dave McMacken

Minutes: The minutes of the January 18 meeting were read by the board. Bill Shrum moved to accept the minutes as presented, Peg Boyd supported, the motion passed.

Public Comment: None

Reports:

Librarian's report: Jessica discussed the need to replace two sections of the sidewalk that have heaved near the library door and two windows whose seals have failed. There may also be a need to replace the library roof a couple years from now since it lost shingles in two wind storms over the winter. She also discussed the Friends of the Cutler Memorial Library upcoming book sale and their critical need for new members; a group coming in from Harmony Arbor Gleaners in May to work on a beautification project; and recent concerns the library staff has with the N.A. and A.A. groups using the library meeting room.

Financial Report: Financials still look good. There is no word yet on when State Aid payments for the 2010-11 State fiscal year may be issued. Donations totaling $1720 were received in memory of Arnie Bransdorfer, and Jessica has been in communication with Lois about what the money will be used for.

Statistical Report: Normal statistics for January and February.

Old Business:

Jessica presented Dick Gibson's bid of $1800.00 to replace boards and make repairs to the gazebo. Bill Shrum made a motion to approve the allocation of funds for repairs to the gazebo, Peg Boyd seconded, motion passed.

New Business:

The board briefly discussed the budget for the 2011-12 fiscal year. Penal fines for the county are down $15,000 from where they were last year, which is probably about 4%. Census figures will affect the library's portion of penal fines, but it is not known yet how much. The situation with Pine River Township was also discussed. At this time, Jessica projects next year's budget figures will look about the same as for this year and will have a budget to present at the May meeting.

Announcements: None

Adjournment: A motion was made by Bill Shrum to adjourn, meeting adjourned at 6:01 p.m.

Minutes respectfully submitted by Jessica Little in the absence of the secretary.

Dave McMacken, President
Jessica Little, Library Director
 

Minutes May 17, 20011

T. A. Cutler Memorial Library

Members present: Peg Boyd, Holly Brannan-Harris, Dave McMacken, Bill Shrum

Members absent: Linda Roberson

Also present: Jessica Little, Library Director

Meeting was called to order at 5:06 p.m.

Minutes: The minutes from the March 15, 2011 meeting were reviewed, Bill Shrum mad a motion to accept the minutes as presented, motion was supported by Holly Brannan-Harris, motion passed.

Public Comment: None

Reports:

In the librarian's report the gazebo repairs were covered. The gazebo has been repaired and is ready to stain and refinish. Boy Scout Troop 609 and the Harmony Arbor of Gleaners weeded and cleaned the library flowerbeds and did some repairs to benches, etc. The summer reading program is ready to start on its scheduled date of June 9 with over $571. The new library computers were scheduled to arrive within the week.

The financial reports were discussed, the library finances are running as expected, the funds from the State of Michigan have been received and were down as expected.

Statistical reports are slightly lower than last year.

Old Business: The budget for fiscal year 2011/2012 has been presented and looks good and can be revised to accommodate any changes in the incoming penal fines. A proposal was made by Bill Shrum to accept the budget as presented, motion was supported by Peg Boyd, motion carried.

New Business: Discussion of incident involving a patron on April 11. The policy issue was discussed and the patron's library privileges were reinstated.

Announcements: Dave McMacken announced the upcoming event at the Alma Public Library where he will be participating in Republic Day on Saturday, May 21 and promoting his new book, “Flash and Fizzle” about the Republic Truck Company in Alma.

Adjournment: Bill Shrum made the motion to adjourn the meeting; meeting was adjourned at 6:53 p.m.

Minutes respectfully submitted

Dave McMacken, President
Holly Brannan-Harris, Secretary
 

Minutes July 19, 2011

T. A. Cutler Memorial Library

Members present: Holly Brannan-Harris, Dave McMacken, Bill Shrum, Linda Roberson

Members absent: Peg Boyd

Also present: Jessica Little, Library Director

Meeting was called to order at 5:00 p.m.

Minutes: The minutes from the May 17, 2011 meeting were reviewed, Bill Shrum made a passed.

Public Comment: None

Reports:

Jessica updated statistics on the Summer Reading Program which had a total of 80 adults, 28 teens and 142 children participating. The State of Michigan is increasing state aid from .189 to .2219; which will fund Michigan eLibrary, including MelCat. The public access computers at the library have been upgraded to Windows 7 operating systems.

The financial reports were reviewed; Jessica stated that she is still waiting for the penal fine payments before she will be sure of the total projected revenues.

The board went over the bimonthly and annual library statistics.

Old Business: More windows with bad seals have been discovered and will need replacement. Mr. Del Dunbar has generously offered to pay the bill for the repairs to the gazebo in the library gardens.

New Business: Election of officers; a motion was made by Bill Shrum to accept the nomination of current officers to retain positions for the 2011-2012 year. The board reviewed the 2011-2012 meeting schedule; a motion was made by Holly Brannan-Harris to approve the schedule, the motion was supported by Bill Shrum, motion carried. The board asked Jessica to explain the possibilities of adding e-books to the library services. Jessica reported that currently e-books are available through the White Pine Co-Operative but that the drawbacks outweigh the benefits. The cost to participate in the e-books program would cost the library $1,000 per year, there are limited titles and long waiting lists and Kindle titles are not yet available. The board decided to table the topic until a time when it would be more feasible.

Announcements: None

Adjournment: Bill Shrum made the motion to adjourn the meeting; meeting was adjourned at 6:42 p.m.

Minutes respectfully submitted

Dave McMacken, President
Holly Brannan-Harris, Secretary
 
No meeting was held in September
 

Minutes, November 15, 2011

T. A. Cutler Memorial Library

Members present: Holly Brannan-Harris, Dave McMacken, Linda Roberson,

Members absent: Peg Boyd, Bill Shrum

Also present: Jessica Little, Library Director

Meeting was called to order at 5:00 by Dave McMacken

Minutes: The minutes of the July meeting were read by the board. Holly Brannan-Harris moved to accept the minutes as presented, Linda Roberson supported, the motion passed.

Public Comment: None

Reports:

Librarians report: Jessica reported that the technology workshops were not well attended and avenues to make the patrons more aware of these workshops were discussed. The Friends of the Library book sale went well and raised a total of $473.60. The Friends have also elected a new board.

Financial report: Penal fines are about $10,000 less for the fiscal year; revenues for printing and faxing were up slightly.

Statistical report: Circulation is down slightly since 2010.

Old Business:

Budget update was discussed

New Business:

Jessica presented a change in library policy to the board. A change in the library card system will be utilized; with one type of card for computer use only with no borrowing privileges attached, as well as the regular card which allows borrowing as well as computer use. Linda Roberson made a motion to modify library card policy; the motion was supported by Dave McMacken, motion passed.

The library requires a lighting upgrade; it is estimated that the new bulbs will result in an energy savings that will offset the purchase price in 5 years. Dave McMacken made a motion to approve expenditures on the lighting upgrade; the motion was supported by Linda Roberson, motion passed.

The library has set their holiday hours and will be closed on 12/23 and 12/26.

Announcements: Dave McMacken announced that Peg Boyd is resigning from the T. A. Cutler Board of Trustees and a replacement is being sought.

Adjournment: A motion was made by Holly Brannan-Harris to adjourn, meeting adjourned at 5:45

Dave McMacken, President
Holly Brannan-Harris, Secretary
 
 
   
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