What We Provide
The Finance Department provides comprehensive financial services to the City government, recommends financial policies to the City Council and Manager, maintains all the City's financial transactions and statements in compliance with the requirements of the Government Accounting Standards Board and provides support to City departments with financial, budgetary and procurement issues.
The following are some of the activities of the department:
Reception / Central Services
Acts as the Front Desk Customer Service point of contact for those entering City Hall. Takes phone calls and distributes inquiries to the proper persons or departments. Receives, sorts and distributes incoming mail to the various departments.
Utility Billing and Collections
Prepares monthly utility billings based on meter readings and appropriate fixed rate charges. Administers account responsibilities and collections. Monitors utility shut off process. Sets department procedures to insure ordinance and policy compliance.
Prepares and processes checks for payments with receipt of appropriate documentation, purchase orders and approved invoices. Generates a warrant for City Council approval at each regularly scheduled council meeting.
Tax Billing and Collections
Prepare property tax billings (July and December) from data provided by assessing. Collects and remits tax payments made to the various taxing authorities semi-monthly. Administers collection process of delinquent personal taxes.
Financial Planning, Reporting and Accounting
Monitors all funds for accuracy and proper accounting methods. Reviews department activities and processes on an ongoing basis, seeking to maximize organizational effectiveness, including cash control, collections, purchasing and payroll controls. Generates an annual financial report, as required by State statute and City Charter, to present fairly, with full disclosure and in conformity with generally accepted accounting principles, the financial position and results of operations of the City's fund and account groups as well as those of the City's discretely presented component unit.
Bills and reconciles various non-departmental related invoices to different entities and individuals for services provided.
Handles insurance claims against the City in coordination with current insurance carrier and City Departments.
Issues payroll checks accurately and on time based on current work and hours reporting methods and properly distributes to appropriate cost centers (funds/department/personal service types). Handles all associated payroll benefits, including pension payments, worker's compensation, sick and vacation pays, all deductions, and all reporting of income taxes. Maintains and reconciles individual earning records.
Budget Preparation and Monitoring
Prepares an annual budget to be adopted by City Council prior to the beginning of the fiscal year on July 1 and monitors it throughout the fiscal year. The budget is an essential tool for the planning, control and evaluation processes of government finance. It is the primary means by which most of the financing, acquisition and service delivery activities are controlled.
Handles Debt Management for all funds of the City.
The Finance Department accounts for and reports all financial activity for the city government. We coordinate with the city’s external auditor to produce the Annual Financial Report which details the financial activities for the entire fiscal year, as well as the financial position of the city at the end of the fiscal year.
The city’s fiscal year begins every July 1 and ends on June 30. The city’s budget defines anticipated city revenues and sets the legal limits for expenditures by the government.