Fire Board Minutes

 

2011 Minutes

 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

February 8, 2011

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Member Robert McConkie at 5:30 p.m., on Tuesday, February 8, 2011.

Members Present: Robert McConkie, Kevin Beeson, Don Long, Jim Mulder, Nancy Roehrs

Members Absent: None

Others in Attendance: Fire Chief Richard Apps, Assistant Fire Chief Dick Prestage, Captain Jimmey Smith, Ron Salladay, James Hawley, Bill Coty and Brian Wood

Election of Officers.

Moved by Member Beeson, supported by Member Roehrs, to approve the appointment of Robert McConkie as Chairman of the Mid Michigan Community Fire District. Motion carried.

Moved by Member Roehrs, supported by Member McConkie, to approve the appointment of Kevin Beeson as Vice Chair of the Mid Michigan Community Fire District. Motion carried.

Minutes.

Moved by Member Beeson, supported by Member Long, to approve the minutes of the regular meeting held on Tuesday, November 16, 2010. Motion carried.

Claims & Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Beeson, supported by Member Long, to approve the Claims & Accounts in the amount of $26,631.76. Motion carried.

Financial Statements.

The Fire Board reviewed the Financial Statements for October, November and December of 2010.

Moved by Member Roehrs, supported by Member Long, to approve the Financial Statements for October, November and December of 2010. Motion carried.

Approve Meeting Dates and Times.

Moved by Member Beeson, supported by Member Mulder, to approve to set the meeting dates and times for the Mid Michigan Community Fire District on May 10, 2011, November 22, 2011 and February 7, 2012 at 5:30 p.m. Motion carried.

Fire Chief's Report.

  • There have been 3 fires, 2 mutual aid runs, 1 Jaws-of-Life, and 30 rescue runs for 2011.
  • There were 56 fires, 21 mutual aid runs, 7 Jaws-of-Life, and 309 rescue runs for 2010.
  • Recruitment for a Chaplin has begun, one fire fighter off on medical leave, will be taking applications for additional fire fighters in the spring and personnel reviews have been completed.
  • Chassis serviced on the 621-Luverne Pumper and the 622-E-One Pumper. Replaced tires on the Spencer Rescue.
  • Casey Scott, Alex Velazco and Brian Wood completed MFR training. Bill Coty, Carl Eyer, Alex Velazco and Brian Wood attended training to respond safely to hybrid and electric autos.
  • The 2011 Assistance to Fire Fighters Grant application for new pumper has been awarded in the amount of $300,000. Currently working on final specifications for bid requests.
  • Annual SCBA mask fit-tests have been completed.
  • All radios will be replaced in the next few months. The VHF system will be replaced with new system that combines digital and analog communications capabilities. The officers will have VHF/800 mhz handheld radios being paid by Central Dispatch.

Fire Fighter Ron Salladay has worked 30 years in the schools on fire prevention and he gave an update to the Fire Board on the Fire Prevention Week Program.

The Fire Board thanked Ron Salladay for coming to the meeting and expressed appreciation for his work on the Fire Prevention Week Program.

Budget 2010-2011.

The Fire Board discussed the Proposed Budge for 2011-2012.

Moved by Member Long, supported by Member Mulder, to approve the Mid Michigan Community Fire Board District Budget for 2011-2012. All ayes carried the motion.

Other Business.

Member Long wanted to know if Bethany Township was going to receive $600.00 from the Baxter restitution. Bethany Township usually bills the home owner's insurance company for $600.00 on a fire run. Baxter did not turn the fire run into his insurance company because he knew the fire was his fault.

Member Roehrs stated that the restitution money has always stayed in the fire department's funds because it is the fire department's expense to respond to the fire.

Member Beeson stated that Bethany's runs for the year could be lowered by one and the rest of the entities absorb the cost of the increase in the budget amount.

Member Roehrs stated that the Fire Board would be committing future Fire Boards to do the same on restitutions.

Member Mulder stated that he agreed that the Fire Board would be setting a precedent and there is currently a person in Jasper Township that is paying on monthly amount on his restitution.

Member Beeson requested that Member Roehrs recalculate the Budget for 2011-2012 with Bethany Township being charged one less fire run to compare the cost increase for the other entities.

Moved by Member Beeson, supported by Member Long, to approve to set a Special Fire Board Meeting on Monday, March 7, 2011, at 5:30 p.m. to award the new Fire Truck Bid Proposal and to discuss the Bethany Township restitution.

Moved by Member Beeson, supported by Member Mulder, to approve to adjourn the meeting at 6:43 p.m. Motion carried.

Nancy L. Roehrs, Secretary

 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

March 8, 2011

A Special Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Robert McConkie at 5:30 p.m., on Tuesday, March 8, 2011.

Members Present: Robert McConkie, Kevin Beeson, Jim Mulder, Nancy Roehrs

Members Absent: Don Long

Others in Attendance: Fire Chief Richard Apps, Assistant Fire Chief Dick Prestage, Bill Coty and Jon Case

Chair McConkie stated that the special meeting was called to award the Fire Pumper Tanker Truck bid and to discuss Bethany Township Restitution.

Fire Truck Bid Award.

Fire Chief Apps stated that the following bids were received for the new fire pumper truck; U.S. Tanker $312,494; Custom Fab $308,317; Rosenbauer $317,777; HME $328,734 and Spencer Manufacturing $316,852. The bids were reviewed by the Apparatus Committee and after ballots were cast and tabulated, the committee unanimously recommended the bid from Spencer Manufacturing for a 2012 International 7400 Chassis in the amount of $316,852.00.

The committee recommended the following alterations and additions to the bid:

Two telescoping flood lights on rear corners.

Man-saver bars on pump walkway.

Grab handles on rear corners of cab.

Equipment and tool mounting boards in compartments.

IMPRES radio charging bank and six batteries.

Anodes in pump to inhibit corrosion.

Member Mulder felt that a 7500 chassis with a 350 horsepower motor for the added cost of $6,100 would be more beneficial to the department than a 7400 chassis with a 330 horsepower motor.

The Fire Board discussed the matter.

Moved by Member Roehrs, supported by Member Beeson, to approve to accept the bid recommendation of the Apparatus Committee to purchase the 2012 International 7400 chassis Fire Pumper Truck in the amount of $316,852.00 from Spencer Manufacturing.

Ayes: Roehrs, Beeson, McConkie

Nays: Mulder

Motion carried.

Discussion on Bethany Township Restitution.

Chair McConkie stated that he does not think that the fire board can adjust the fire runs for Bethany Township to compensate for the restitution received from the fire in Bethany Township. Adjusting the runs would impact the current year budget and each of the succeeding years and he is not in favor of lowering the fire runs. Restitution revenue is separate from the funding formula for the department. The court ordered the restitution for the person to pay a fine and if a township has a policy to bill for a cost of a run they should proceed to bill that run unless they choose to waive the run. Township policies should not be confused with the fire department's policy on runs. Restitution revenue lowers revenue needed to operate the fire department.

Member Beeson stated that he does not know how the fire department can charge Bethany Township for the fire run when restitution was received to cover the fire department's cost.

Member Mulder stated that he can see both sides regarding the matter and wished that Member Long was present at the meeting to discuss the matter.

Chair McConkie stated that in the Fire District Agreement the formula for funding is included and the board cannot lower a fire run without amending the agreement.

Member Beeson recommended that the Fire Board table action regarding the matter on the Bethany Township restitution cost until the next meeting.

Moved by Member Beeson, supported by Member Mulder, to table action regarding the matter on the Bethany Township restitution cost until the next meeting. Motion carried.

Moved by Member Roehrs, supported by Member Mulder, to adjourn the meeting at 6:03 p.m. Motion carried.

Nancy L. Roehrs, Secretary
 
Mid-Michigan Community Fire Board Meeting

St. Louis, Michigan

May 10, 2011

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Member Robert McConkie at 5:30 p.m., on Tuesday, May 10, 2011.

Members Present: Robert McConkie, Kevin Beeson, Jim Mulder, Nancy Roehrs

Members Absent: Don Long (Absent)

Others in Attendance: Fire Chief Richard Apps, Assistant Fire Chief Dick Prestage

Minutes.

Moved by Member Beeson, supported by Member Mulder, to approve the minutes of the regular meeting held on Tuesday, February 8, 2011 and the special meeting held on Tuesday, March 8, 2011. Motion carried.

Claims & Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Beeson, supported by Member Mulder, to approve the Claims & Accounts in the amount of $65,820.31. Motion carried.

Financial Statements.

The Fire Board reviewed the Financial Statements for January, February and March of 2011.

Moved by Member Beeson, supported by Member Mulder, to approve the Financial Statements for January, February and March of 2011. Motion carried.

Approve 2010 Fiscal Year Audit.

Moved by Member Mulder, supported by Member Roehrs, to approve to accept the Financial Audit for Fiscal Year Ending June 30, 2010. Motion carried.

2010/2011 Budget Amendments.

The Fire Board discussed the 2010/2011 Budget Amendments.

Moved by Beeson, supported by Mulder, to approve to amend the 2010/2011 Mid Michigan Community Fire Board District Budget Revenue for $36,100.00 received from the FEMA Grant and increase equipment expenses $36,100.00 due to Federal FEMA Grant received to purchase new generator for the fire department. Motion carried.

Fire Chief's Report.

  • There have been 15 fires, 11 mutual aid runs, 3 Jaws-of-Life, and 96 rescue runs for 2011.
  • There were 56 fires, 21 mutual aid runs, 7 Jaws-of-Life, and 309 rescue runs for 2010.
  • Captain Smith is still on medical leave. Received nine applications for Fire Fighter want to hire three new Fire Fighters.
  • All fire apparatus have been serviced.
  • Dave Best and Keith McJilton attended a severe weather, tornado spotters class.
  • New mobile and hand-held Moto-turbo VHF radios have been delivered and are in service. Awaiting delivery of VHF-800 mghz hand-held radios for Officers and 800 mghz mobile radios for the tanker and the new pumper.
  • A pre-construction meeting was held on April 5th between the Apparatus Committee and Spencer Manufacturing to discuss specifications for the new pumper. Some additions were made to the bid spec that increased the cost of the new truck by $5,940.00 with a total cost of $322,792.00. Optional shelving was added that increased the shelving amount allowed by $2,511.00 for a total cost of $7,511.00.
  • The Zoll defibrillator is out for repair. An internal battery died and was draining the main batteries.

Moved by Member Beeson, supported by Member Mulder, to approve authorization to increase the cost of the new Fire Pumper up to $330,000.00. Motion carried.

Discussion on Bethany Township Restitution.

The Fire Board discussed the Bethany Township Restitution.

Other Business.

Member Mulder wanted to know if the Fire Board was going to have another picnic for Fire Fighters and their families.

The consensus of the Fire Board was to hold a picnic on Monday, August 8, 2011 at 5:30 p.m.

Moved by Member Roehrs, supported by Member Mulder, to approve to adjourn the meeting at 6:40 p.m. Motion carried.

Nancy L. Roehrs, Secretary
 
No meeting was held in August.
 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

November 22, 2011

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Vice-Chair Beeson at 5:30 p.m., on Tuesday, November 22, 2011.

Members Present: Vice-Chair Kevin Beeson, Jim Mulder, Don Long, Nancy Roehrs

Members Absent: Chair Robert McConkie (excused)

Others in Attendance: Fire Chief Richard Apps, Assistant Fire Chief Dick Prestage and Bill Coty

Minutes.

Moved by Member Mulder, supported by Member Long, to approve the minutes of the regular meeting held on Tuesday, May 10, 2011. Motion carried.

Claims & Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Long, supported by Member Mulder, to approve the Claims & Accounts in the amount of $60,402.08. Motion carried.

Financial Statements.

The Fire Board reviewed the Financial Statements for of 2011.

Moved by Member Long, supported by Member Mulder, to approve the Financial Statements for June, July, August and September 2011. Motion carried.

Fire Chief's Report.

Fire Chief Apps read a letter of resignation from Captain Jimmey Smith from the Fire Department that he has served for 21 years and thanked the Fire Board for their support.

  • There have been 30 fires, 22 mutual aid runs, 4 Jaws-of-Life, and 271 rescue runs for 2011.
  • Have discussed Chaplin position with Phil Maxwell. Captain Jimmey Smith resigned his position as of August 22, 2011 with 21 years of service. Applications for Captain will be open later in November. Fire Fighter Gerald Leonard resigned October 31, 2011 with two years of service. Jacob Baxter, Jared Keuhnlein, and Scott Mizer have been appointed probationary fire fighters. Will be taking Fire Academy Classes at Homer Township on November 28, 2011.
  • Annual physicals were completed on November 7 and 8, 2011.
  • All fire apparatus have been serviced. Replaced the air and fuel filers on 622-E-One Pumper along with the pump packing due to a leak. The compartment lights and front bumper lights issue with the Spencer Rescue have been resolved. The GMC Grass Rig striping format is underway. The windshield was replaced on the Chief's Car also having some brake issues with the vehicle. Will submit a request to the DNR for a donation of one of their used vehicles. If no vehicles are available would like to submit a request to the Gratiot Community Foundation Grant for funding to purchase a new vehicle. The new pumper will be delivered November 29th and the final cost will be $325,755.00.
  • Fire Chief Apps presented the 2012 Fire Fighter training schedule to the members.
  • All radios have been replaced with digital-analog and the officers will soon have VHF/800 mghz handheld radios.
  • Received $6,000 from Gratiot County Community Foundation Grant for purchase of :3DSPA fire extinguishers and a carbon monoxide monitoring system for the breathing air compressor.
  • The department M.F.R. license has been renewed and vehicle inspection completed.
  • May have to replace the department's defibrillator if it cannot be programmed to pediatric defibrillation capabilities.
  • Bill Coty, Alex Velazco, Casey Scott, Ron Salladay and Brian Wood cleaned and painted the apparatus by floors.
  • Received a request from Ithaca Fire Department for the deck gun from the old pumper truck.
  • Requested direction from the Board for disposal of the old E-One-Pumper.

Fire Chief Apps requested authorization to sell the radios obtained through the FEMA Grant.

The consensus of the Fire Board was for Chief Apps to make contact with FEMA for approval to sell the radios.

Fire Chief Apps requested authorization to sell the old E-One-Pumper Truck.

The consensus of the Fire Board was for Chief Apps to obtain bids for the old pumper truck and to check with the scrap metal businesses for value of the vehicle.

Approve Fire Audit.

The Fire Board reviewed the Audit Financial Report for Fiscal Year Ending June 30, 2011.

Moved by Member Long, supported by Member Mulder, to approve the Audit Financial Report for Fiscal Year Ending June 30, 2011. Motion carried.

Approve Payment for New Fire Truck.

Moved by Member Mulder, supported by Member Roehrs, to approve authorization for payment to Spencer Manufacturing, Inc. in the amount of $325,755.00 for the new 2012 International Fire Engine Pumper Truck. Motion carried.

Authorize Chair to Discuss Fire Department Collaboration.

Member Roehrs stated that Chair McConkie requested that the Fire Board authorize him to discuss the possibility of collaborating fire departments with the City of Alma.

Moved by Long, supported by Mulder, to approve authorization for Chair McConkie to discuss with the City of Alma regarding collaborating fire departments. Motion carried.

Other Business.

Moved by Member Beeson, supported by Member Mulder, to approve to give Ithaca Fire Department the deck gun from the old E-One-Pumper Truck in return that the Mid Michigan Community Fire Department receives mutual aid for the piece of equipment from the Ithaca Fire Department for one year. Motion carried.

Member Beeson requested an update on the Maximus Project.

Member Roehrs stated that the representatives from Maximus have finished with the City's portion of the report and the City is currently reviewing the report. Once the City's report is finalized, Maximus will then start working on the evaluating the fire department operation.

Moved by Member Roehrs, supported by Member Mulder, to approve to adjourn the meeting at 6:40 p.m. Motion carried.

Nancy L. Roehrs, Secretary

 
 
   
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