Fire Board Minutes

 

2010 Minutes

 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

February 9, 2010

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Robert McConkie at 5:30 p.m., on Tuesday, February 9, 2010.

Members Present: Robert McConkie, Kevin Beeson, Don Long, Jim Mulder, Nancy Roehrs

Members Absent: None

Others in Attendance: Fire Chief Rich Apps, Captain Jim Smith, Bill Coty, Kurt Giles,

Election of Officers.

Moved by Member Mulder, supported by Member Long, to approve to appoint Robert McConkie as Chair and Kevin Beeson as Vice-Chair of the Mid-Michigan Community Fire Board. Motion carried.

Minutes.

Moved by Member Beeson, supported by Member Mulder, to approve the minutes of the regular meeting held on Thursday, November 19, 2009, subject to the addition of Roxanne's Gibson last name. Motion carried.

Claims & Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Beeson, supported by Member Mulder, to approve the Claims & Accounts in the amount of $26,343.54. Motion carried.

Financial Statements.

The Fire Board reviewed the Financial Statements for October, November, and December of 2009.

Moved by Member Beeson, supported by Member Long, to approve the Financial Statements for October, November, and December of 2009. Motion carried.

Presentation Kurt Giles Hazard Mitigation Plan.

Kurt Giles stated that he is a member of the Gratiot County Wide Hazard Mitigation Committee that was established to develop a county wide mitigation plan that is required in order to qualify for FEMA funding for emergencies. Currently the county does not meet all of FEMA requirements. The committee is

correcting the problem by getting the plan completed by the April 1st deadline. As part of the process the

committee is encouraging all local entities to adopt mitigation strategies.

Kurt Giles extended an invitation to the Fire Board Members to attend the next meeting on March 2nd at 10:00 a.m. at the EOC facility.

Member Beeson wanted to know if only townships and municipalities are to adopt mitigation strategies or does the Fire Department also have to adopt strategies.

Kurt Giles stated that only townships and municipalities are to adopt the strategies and he was at the meeting to inform the Fire Board about the plan that is being developed.

Moved by Member Beeson, supported by Member Long, to go on record as being supportive of the Gratiot County Wide Hazard Mitigation Plan. Motion carried.

Set Meeting Dates & Times.

The Fire Board discussed the dates and times for the upcoming year meetings.

Moved by Member Roehrs, supported by Member Mulder, to approve to the Fire Board Meeting Dates and Times on the second Tuesday for the months of February, May and November at 5:30 p.m. Motion carried.

Fire Chief's Report.

  • There have been 2 fires, 4 mutual aid runs, 21 rescue runs for 2010. The total runs for 2009 were 49 fires with 16 mutual aid, 275 rescue runs and 9 Jaws-of-Life.
  • Dick Dickman retired December 31, 2009.
  • Will begin recruiting a Chaplin soon.
  • Annual physicals are completed except for one fire fighter. All twenty fire fighters were cleared for fire fighting without restrictions.
  • Second Lieutenant Carl Eyer has been promoted to Acting Lieutenant.
  • Assistant Chief Dick Prestage has been appointed Chairman of the Michigan Fire Safety Board by Governor Granholm.
  • All apparatus have been serviced.
  • New fire fighters Trevor Allen, Cody Eyer and Gerald Leonard are in Fire Academy at Homer Township.
  • Submitted a DNR grant for 6 13/4 hose lines, 6 stored pressure water extinguishers, and 2 Monitor V pagers. The application was denied.
  • Annual SCBA mask fit-testing has been completed.
  • Annual MFR Vehicle inspection was completed.
  • During 2009 the department tested and/or placed smoke detectors in 11 homes. Nineteen smoke detectors were tested with 10 failures and 3 missing batteries. Fourteen smoke detectors were installed and 9 batteries were replaced. Six carbon monoxide detectors were installed with one detecting a malfunctioning furnace within days of placement.

Moved by Member Mulder, supported by Member Roehrs, to approve to receive and place on file the Fire Chief's Report. Motion carried.

Discussion on 2010-2011 Budget.

The Fire Board discussed the 2010-2011 Budget.

Member Beeson requested that the payroll line item on the expense report be separated to show payroll costs for fire runs and rescue runs.

Moved by Member Long, supported by Member Mulder, to approve the 2010-2011 Mid-Michigan Community Fire District Budget. Motion carried.

Propane Emergency Response Agreement.

Chair McConkie stated that at the last meeting the Fire Board approved the Propane Emergency Response Agreement subject to the approval of the Attorney. The attorney reviewed the agreement and sent correspondence listing his concerns about the agreement.

The consensus of the Fire Board was for the Fire Chief to make contact back to the Emergency Response Network to request that the agreement be revised with the our attorney's recommendations.

Other Business.

Member Beeson suggested that the Fire Board give an appreciation dinner to the fire fighters.

Member McConkie stated that the city invites the fire fighters to their appreciation dinner every year and fire fighters have their own recognition ceremony at that time.

The fire board will discuss the matter at the May meeting.

Moved by Member Long, supported by Member Beeson, to approve to adjourn the meeting at 6:30 pm. Motion carried.

Nancy L. Roehrs

City Clerk
 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

May 17, 2010

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Robert McConkie at 5:30 p.m., on Monday, May 17, 2010.

Members Present: Robert McConkie, Kevin Beeson, Jim Mulder, Nancy Roehrs

Members Absent: Don Long

Others in Attendance: Fire Chief Rich Apps, Assistant Fire Chief Prestage

Minutes.

Moved by Member Mulder, supported by Member Roehrs, to approve the minutes of the regular meeting held on Tuesday, February 9, 2010. Motion carried.

Claims & Accounts.

The Fire Board reviewed the Claims & Accounts.

Member Beeson joined the meeting at 5:35 p.m.

Moved by Member Beeson, supported by Member Mulder, to approve the Claims & Accounts in the amount of $53,379.13. Motion carried.

Financial Statements.

The Fire Board reviewed the Financial Statements for January, February and March of 2010.

Moved by Member Mulder, supported by Member Beeson, to approve the Financial Statements for January, February and March of 2010. Motion carried.

Award of 2009 Assistance Firefighters Grant.

Fire Chief Apps stated that the Mid Michigan Community Fire District was awarded a FEMA 2009 Fire Fighters Grant to purchase a new generator for the City Hall Complex in the amount of $38,000. The fire department has a 5% match of funds for the project.

Fire Chief's Report.

  • There have been 17 fires, 9 mutual aid runs, 3 JAWS-of-Life, and 102 rescue runs for 2010. .
  • Have not recruited a Chaplin, Casey Scott will not be leaving for a one year deployment to Afghanistan in June and Fire Fighter James Hawley has been promoted to Acting Second Lieutenant.
  • All apparatus have been serviced.
  • Second Lieutenant Carl Eyer has been promoted to Acting Lieutenant.
  • New fire fighters Trevor Allen, Cody Eyer and Gerald Leonard have completed Fire Academy at Homer Township on May 8th and waiting for test results.
  • Fire Fighters have been attending various training sessions.
  • The 2010 Assistance to Fire Fighters Grant application for new pumper has been denied.
  • Will apply for a 2011 Assistance to Fire Fighters Grant for a new pumper. Exploring USDA grants and loans for a new pumper.
  • Purchased a front load washer for Fire Fighters to clean turnout gear and it is working out very well.

Other Business.

Assistant Fire Chief Prestage stated that there is a Michigan representative for FEMA now and he made contact with her to discuss the FEMA Grant Application that was denied to purchase a new pumper for the fire department. The representative stated that our grant application made it through the review process but did not get funded due to lack of funds available. The fire department was encouraged to submit another application for the new pumper and we were given some recommendations on how to enhance the grant application.

Moved by Member Mulder, supported by Member Beeson, to approve to adjourn the meeting at 6:15 p.m. Motion carried.

Nancy L. Roehrs

City Clerk
 
No meeting was held in August.  A September Special meeting was held.
 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

September 3, 2010

A Special Meeting of the Mid-Michigan Community Fire Board was called to order by Robert McConkie at 3:30 p.m., on Friday, September 3, 2010, no quorum was present at the meeting and could not be formally called to order and Robert McConkie and Nancy Roehrs waited for a quorum to arrive.

Members Present: Robert McConkie, and Nancy Roehrs

Members Absent: Kevin Beeson, Don Long, and Jim Mulder

At 5:30 p.m. Don Long joined the meeting and a quorum was present.

Others in Attendance: Fire Chief Rich Apps

Chair McConkie stated that the Special Meeting was called to award the bid contract for purchase and installation of the new generator for the fire hall funded through the FEMA Grant.

Chair McConkie stated that there were two bids received; the low bid from Taunt Electric in the amount of $38,795.00 and from J. Ranck Electric, Inc. in the amount of $40,877.00. The grant amount is $38,000.00 with the fire department local match of 5%.

Moved by Long, supported by Roehrs, to approve to award the bid contract to Taunt Electric in the amount of $38,795.00 for the purchase and installation of the new generator for the fire hall through the FEMA Grant. Motion carried.

Moved by Long, supported by Roehrs, to approve to adjourn the meeting at 5:33 p.m. Motion carried.

Nancy L. Roehrs

City Clerk
 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

November 16, 2010

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Chairman Robert McConkie at 5:30 p.m., on Tuesday, November 16, 2010.

Members Present: Robert McConkie, Kevin Beeson, Don Long, Jim Mulder, Nancy Roehrs

Members Absent: None

Others in Attendance: Assistant Fire Chief Prestage, Captain Jimmy Smith

Minutes.

Moved by Member Beeson, supported by Member Mulder, to approve the minutes of the regular meeting held on Monday, May 17, 2010. Motion carried.

Moved by Member Long, supported by Member McConkie, to approve the special meeting minutes held on September 3, 2010. Motion carried.

Claims & Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Beeson, supported by Member Long, to approve the Claims & Accounts in the amount of $56,105.86. Motion carried.

Financial Statements.

The Fire Board reviewed the Financial Statements for July, August and September of 2010.

Moved by Member Mulder, supported by Member Beeson, to approve the Financial Statements for July, August and September of 2010. Motion carried.

Approve Appointment of Carl Eyer - Lieutenant.

Assistant Fire Chief Prestage requested that the Fire Board approve appointment of Carl Eyer as Lieutenant.

Moved by Member Beeson, supported by Member Roehrs, to approve appointment of Carl Eyer as Lieutenant. Motion carried.

Approve Appointment of James Hawley 2nd Lieutenant.

Assistant Fire Chief Prestage requested that the Fire Board approve appointment of James Hawley as 2nd Lieutenant.

Moved by Long, supported by Mulder, to approve appointment of James Hawley as 2nd Lieutenant. Motion carried.

Approve PERN Agreement.

Assistant Fire Chief Prestage requested that the Fire Board approve the Propane Emergency Response Network Agreement with the Mid Michigan Community Fire District.

Chairman McConkie will discuss the Agreement again with the attorney.

Member Beeson stated that the attorney did advise the board not to sign the agreement as it was written.

Discussion on Fire Restitution Costs.

Chairman McConkie stated that the fire board has been using the formula of total fire runs divided by four years to get an average annual fire run amount and then divide the total fire contributions by the average fire runs to get a cost of each run. This amount is then given to the courts for restitution costs. The current amount of $2,242.00 is being challenged for an illegal burn in the Gratiot County Court and there is a hearing for the matter on December 2, 2010. The court and the prosecutor want the fire board to justify the amount we are charging for the fire run. It has been difficult to determine the cost of the equipment rental prices because there is no State of Michigan Equipment Rental Rate for the vehicles. Contacted several other fire departments and the equipment costs vary from $200 an hour to $400 an hour. The DNR equipment rates are substantial low but did use their rates to calculate a cost of $1,058.14 for the fire run that is being challenged.

Member Roehrs stated that there is currently a person that has been making payments since 2008 on his restitution costs of $2,207.76 and he still owes over $1,500 for reporting a false alarm.

Member Beeson recommended that the fire board have a cost analysis completed to acquire a cost of a fire run for the Mid Michigan Community Fire District.

Moved by Member Beeson, supported by Member Mulder, to approve to notify the Gratiot County Court and the Gratiot County Prosecutor that restitution cost for the Mid Michigan Community Fire District is $2,242.00. Motion carried.

Fire Chief's Report.

  • There have been 44 fires, 19 mutual aid runs, 6 Jaws-of-Life, and 262 rescue runs for 2010.
  • Annual physicals are completed and all fire fighters passed their physical.
  • All apparatus have been serviced.
  • New fire fighters Cody Eyer and Gerald Leonard have completed Fire Academy at Homer Township on May 8th and are Fire Fighter II certified.
  • Fire Fighters have been attending various training sessions.
  • The 2011 Assistance to Fire Fighters Grant application for new pumper has been submitted.
  • The installation of the new emergency generator is under way.
  • Submitted a DNR grant application to purchase pagers and hose. Total grant amount is $5,000 and it is a 50/50 grant.

Moved by Beeson, supported by Mulder, to approve not to exceed the amount of $5,000.00 to have a cost analysis completed on the overhead costs for fire vehicles and equipment to respond to a fire run for the Mid Michigan Community Fire District. Motion carried.

Other Business. None

Moved by Member Roehrs, supported by Member Mulder, to approve to adjourn the meeting at 6:45 p.m. Motion carried.

Nancy L. Roehrs

Secretary

   
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