City Council Minutes

 

September 2019

 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan    
 September 3, 2019

 

The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Tuesday, September 3, 2019 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:      Mayor James C. Kelly, Melissa A. Allen, George T. Kubin, Thomas L. Reed

 

Council Members Absent:      Jerry L. Church (excused)

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz

 

Others in Attendance:

 

Mark Abbott – Superintendent DPW, Bobbie Marr – Finance Director, Ralph Echtinaw – St. Louis Sentinel/Candidate for City Council, Bill Leonard – Candidate for City Council, Roger Collison – Candidate for City Council, 13 high school students

 

Mayor Kelly led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on August 20, 2019.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Reed, supported by Allen, to approve the Claims & Accounts in the amount of $422,801.34.  All ayes carried the motion.

 

Monthly Board Minutes.

 

City Council discussed the August 2019 Monthly Board Minutes.

 

Moved by Reed, supported by Kubin, to receive the August 2019 Monthly Board Minutes and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

There were no comments.

Consent Agenda.

 

There were no items.

 

New Business.

 

Water Network GIS Creation.

 

Manager Giles requested members approve the Letter Agreement for Professional Services for Water network GIS Creation from Spicer Group in the budgeted amount of $39,500.00.

 

Discussion was held.

 

Moved by Reed, supported by Allen, to approve the Letter Agreement for Professional Services for Water network GIS Creation from Spicer Group in the amount of $39,500.00.  All ayes carried the motion.

 

Electric Utility GIS Creation.

 

Manager Giles requested members approve the Letter Agreement for Professional Services for Electric Utility GIS Creation from Spicer Group in the amount of $9,100.00.

 

Discussion was held.

 

Moved by Kubin, supported by Reed, to approve the Letter Agreement for Professional Services for Electric Utility GIS Creation from Spicer Group in the amount of $9,100.00.  All ayes carried the motion.

 

2019 Sidewalk Project Bid Award.

 

Manager Giles requested members award the bid for 2019 Sidewalk Project to Seifert Concrete in the amount of $18,680.00.

 

Discussion was held.

 

Moved by Allen, supported by Kubin, to award the bid for the 2019 Sidewalk Project to Seifert Concrete in an amount not to exceed $20,000.00.  All ayes carried the motion.

 

St. Louis High School Homecoming Parade.

 

Chief Ramereiz stated the St. Louis High School Student Council has requested permission to host the Annual Homecoming Parade on Friday, October 4, 2019 at 5:30 and the temporary street closures. 

 

Moved by Reed, supported by Kubin, to approve the request for the Annual Homecoming Parade on Friday, October 4, 2019 at 5:30 and the temporary street closures.  All ayes carried the motion.

 

Letter of Authorization to Purchase Power.

 

Manager Giles requested members approve the Letter of Authorization to Purchase Power and authorize himself to execute to Letter of Authorization.

 

Discussion was held.

 

Moved by Allen, supported by Reed, to approve the Letter of Authorization to Purchase Power October to December 2019 in a maximum commitment amount of $33,024.00 and authorize the City Manager to execute the Agreement.  All ayes carried the motion.

 

Discuss County Parks Millage.

 

Manager Giles stated discussions have taken place between cities, townships and the Gratiot County Parks Board regarding shared revenue with local units of government that have parks.  St. Louis residents pay approximately $17,500 annually for their share of the County Parks millage.

 

Discussion was held.

 

It was the consensus to continue potential revenue sharing conversations.

 

Proclamation of Constitution Week.

 

Manager Giles stated the Daughters of the American Revolution have prepared a Proclamation and requested Mayor Kelly proclaim September 17, 2019 as Constitution Day and September 17 through September 23, 2019 as Constitution Week.

 

Mayor Kelly so proclaimed.

 

City Manager Report.

 

Manager Giles informed Council of the following:

 

The City has been selected to receive the second patrol car grant funds.

 

City Clerk Report.

 

None.

 

Police Report.

 

Chief Ramereiz informed Council of the following:

1.      The new cars that were ordered in May have been received and are getting equipment/graphics installed.

2.      St. Louis Student Council is aware if they intend to have the annual bonfire for homecoming week, a request to Council needs to be received soon.

3.      The Boots for Heroes event will not interfere with the volleyball game.

 

Council Comments.

 

Member Reed asked about blight issues.

 

Public Comments.

 

There were no comments.

 

Adjournment.

 

Moved by Kubin, supported by Allen, to adjourn the meeting at 6:55 p.m.   All ayes carried the motion.

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan    
 September 17, 2019

 

The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Tuesday, September 17, 2019 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:      Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

 

Council Members Absent:      None

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz

 

Others in Attendance:

 

Keith Risdon – Public Services Director, Mark Abbott – Superintendent DPW, Bobbie Marr – Finance Director, Ralph Echtinaw – St. Louis Sentinel/Candidate for City Council, Bill Leonard – Candidate for City Council, Roger Collison – Candidate for City Council, Donald Dean – Candidate for Council

 

Member Kubin led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on September 3, 2019.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $490,900.28.  All ayes carried the motion.

 

Monthly Reports.

 

City Council discussed the August 2019 Monthly Reports.

 

Moved by Kubin, supported by Allen, to receive the August 2019 Monthly Reports and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

There were no comments.

 

Consent Agenda.

 

Mayor Kelly requested approval of Consent Agenda items “a” through “b” as shown below:

 

a.       Payment to Jorgensen Ford for Police Vehicles.

b.      Payment No. 4 to Ward’s Excavating for MI Ave./Pine Water Main.

 

Moved by Allen, supported by Kubin, to approve Consent Agenda items “a” through “b” as shown above.  All ayes carried the motion.

 

New Business.

 

Request from Parks Commission for Penny Park Playground Equipment.

 

Manager Giles requested members approve the request from the Parks Commission for the purchase and installation of new playground equipment at Penny Park from Sinclair Recreation in the amount of $25,525.64.

 

Discussion was held.

 

Moved by Kubin, supported by Church, to approve the purchase and installation of playground equipment for Penny Park in the amount of $25,525.64.  All ayes carried the motion.

 

Design Engineering Services Proposal for Replacement of Water Mains.

 

Manager Giles requested members approve the Design Engineering Services Proposal from Rowe for Water Main Replacement on Hebron, Prospect and Berea/Tamarack in the budgeted amount of $54,000.00.

 

Discussion was held.

 

Member Reed entered the meeting at 6:25 P.M.

 

Moved by Kubin, supported by Allen, to approve the Design Engineering Services Proposal from Rowe for Water Main Replacement on Hebron, Prospect and Berea/Tamarack in the amount of $54,000.00.  All ayes carried the motion.

 

Water Supply System Improvements – Retention as Bond Counsel.

 

Manager Giles requested members approve to retain Miller Canfield as Bond Counsel for Water Supply System Improvements.  The first phase will be in the amount of $12,500.00.  The second phase will be $26,500.00

 

Discussion was held.

 

Moved by Kubin, supported by Reed, to retain Miller Canfield as Bond Counsel for Water Supply System Improvements, phase one in the amount of $12,500 and phase two in the amount of $26,500.00.

 

Resolution 2019-16 Notice of Intent to Issue Revenue Bonds and Declaration of Intent to Reimburse.

 

Manager Giles requested members adopt Resolution 2019-16 Notice of Intent to Issue Revenue Bonds and Declaration of Intent to Reimburse.

 

Discussion was held.

 

The following preamble and resolution were offered by Member Reed, and supported by Member Church:

 

WHEREAS, the City of St. Louis, County of Gratiot, State of Michigan (the “City”), intends to issue and sell bonds, pursuant to Act 94, Public Acts of Michigan, 1933, as amended, in an amount not to exceed Four Million Dollars ($4,000,000) for the purpose of paying all or part of the cost to acquire, construct, furnish and equip improvements to the City’s water supply system, consisting generally of the replacement of water mains, service leads, service laterals, valves, fire hydrants, and the extension of water mains, including all necessary reconstruction of utilities, pavement, sidewalks, and roadways, together with interests in land and all related sites, structures, equipment, appurtenances and attachments thereto (the “Project”); and

 

WHEREAS, a notice of intent to issue bonds must be published before the issuance of the aforesaid bonds in order to comply with the requirements of Section 33 of Act 94, Public Acts of Michigan, 1933, as amended; and

 

WHEREAS, the City intends at this time to state its intentions to be reimbursed from proceeds of the bonds for any expenditures undertaken by the City for the Project prior to issuance of the bonds.

 

NOW, THEREFORE, BE IT RESOLVED THAT:

1.                  The City Clerk is hereby authorized and directed to publish a notice of intent to issue bonds in the Gratiot County Herald, a newspaper of general circulation in the City.

 

2.                  Said notice of intent shall be published as a one-quarter (1/4) page display advertisement in substantially the form appearing at Appendix A attached hereto.

 

3.                  The City Council of the City does hereby determine that the foregoing form of Notice of Intent to Issue Bonds and the manner of publication directed is the method best calculated to give notice to the water supply system’s users and the electors residing in the boundaries of the City of this City’s intent to issue the bonds, the purpose of the bonds, the security for the bonds and the right of referendum relating thereto, and the newspaper named for publication is hereby determined to reach the largest number of persons to whom the notice is directed.

 

4.         The City makes the following declarations for the purpose of complying with the reimbursement rules of Treas. Reg. § 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended:

 

(a)        As of the date hereof, the City reasonably expects to reimburse itself for the expenditures described in (b) below with proceeds of debt to be incurred by the City.

(b)        The expenditures described in this paragraph (b) are for the costs of acquiring and constructing the Project which were paid subsequent to sixty (60) days prior to the date hereof.

(c)        The maximum principal amount of debt expected to be issued for the Project, including issuance costs, is $4,000,000.

(d)       A reimbursement allocation of the expenditures described in (b) above with the proceeds of the borrowing described herein will occur not later than 18 months after the later of (i) the date on which the expenditure is paid, or (ii) the date the Project is placed in service or abandoned, but in no event more than three (3) years after the original expenditure is paid.  A reimbursement allocation is an allocation in writing that evidences the City’s use of the proceeds of the debt to be issued for the Project to reimburse the City for a capital expenditure made pursuant to this resolution.

5.         The City hereby retains the law firm of Miller, Canfield, Paddock and Stone, P.L.C. as bond counsel in connection with the financing of the proposed Project. 

 

6.         All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded.

 

AYES:   Reed, Church, Allen, Kubin, Kelly

 

NAYS:  None

 

RESOLUTION DECLARED ADOPTED.

 

 

 

APPENDIX A

NOTICE TO TAXPAYERS AND ELECTORS OF THE

CITY OF ST. LOUIS AND THE USERS OF THE

CITY’S WATER SUPPLY SYSTEM OF INTENT TO ISSUE BONDS

AND THE RIGHT OF REFERENDUM RELATING THERETO

 

PLEASE TAKE NOTICE that the City of St. Louis, County of Gratiot, State of Michigan (the “City”), intends to issue and sell revenue bonds pursuant to Act 94, Public Acts of Michigan, 1933, as amended, in an amount not to exceed Four Million Dollars ($4,000,000), in one or more series as shall be determined by the City Council, for the purpose of paying all or part of the cost to acquire, construct, furnish and equip improvements to the City’s water supply system, consisting generally of the replacement of water mains, service leads, service laterals, valves, fire hydrants, and the extension of water mains, including all necessary reconstruction of utilities, pavement, sidewalks, and roadways, together with interests in land and all related sites, structures, equipment, appurtenances and attachments thereto.

 

SOURCE OF PAYMENT OF REVENUE BONDS

 

THE PRINCIPAL OF AND INTEREST ON SAID REVENUE BONDS SHALL BE PAYABLE solely from the revenues received by the City from the operations of said water supply system.  Said revenues will consist of rates and charges that may from time to time be revised to provide sufficient revenues to provide for the expenses of operating and maintaining the system, to pay the principal of and interest on said bonds, payment of outstanding bonds, and to pay other obligations of the system.

 

BOND DETAILS

 

SAID BONDS will be payable in annual installments not to exceed forty (40) in number and will bear interest at the rate or rates to be determined at a private or public sale but in no event to exceed the maximum permitted by law on the balance of the bonds from time to time remaining unpaid.

 

RIGHT OF REFERENDUM

 

THE REVENUE BONDS WILL BE ISSUED WITHOUT A VOTE OF THE ELECTORS OF THE CITY UNLESS A VALID PETITION REQUESTING SUCH A VOTE SIGNED BY NOT LESS THAN 10% OF THE REGISTERED ELECTORS RESIDING WITHIN THE BOUNDARIES OF THE CITY IS FILED WITH THE CITY CLERK WITHIN FORTY-FIVE (45) DAYS AFTER PUBLICATION OF THIS NOTICE.  IF A VALID PETITION IS FILED, THE BONDS MAY NOT BE ISSUED WITHOUT AN APPROVING VOTE OF A MAJORITY OF THE QUALIFIED ELECTORS RESIDING WITHIN THE BOUNDARIES OF THE CITY VOTING THEREON.

THIS NOTICE is given pursuant to the requirements of Section 33, Act 94, Public Acts of Michigan, 1933, as amended.

 

Letter of Authorization to Purchase Power.

 

Manager Giles requested members approve the Letter of Authorization to purchase power through MPPA in the maximum commitment amount of $115,632.00 and authorize the City Manager to execute the Letter. 

 

Discussion was held.

 

Moved by Church, supported by Kubin to approve the Letter of Authorization to purchase power through MPPA in the maximum commitment amount of $115,632.00 and authorize the City Manager to execute the Letter.  All ayes carried the motion.

 

St. Louis High School Homecoming Bonfire.

 

Chief Ramereiz stated the St. Louis High School Student Council is requested permission to hold their Annual Homecoming Bonfire on Monday, September 30, 2019 from 8:00-9:30 p.m.

 

Discussion was held.

 

Moved by Allen, supported by Reed, to approve the request to hold their Annual Homecoming Bonfire on Monday, September 30, 2019 from 8:00-9:30 p.m.  All ayes carried the motion.

 

Primary Clarifier Bypass.

 

Manager Giles requested members approve the Change Order from J.R. Heineman for Primary Clarifier Bypass in the increased amount of $5,057.75.

 

Discussion was held.

 

Moved by Allen, supported by Church, to approve the Change Order from J.R. Heineman for Primary Clarifier Bypass in the increased amount of $5,057.75.  All ayes carried the motion.

 

Complete Count Committee for 2020 Census.

 

Manager Giles asked if members wanted to establish a Complete Count Committee for the 2020 Census.  In addition to a member of City Council, participation by representatives from other City Commissions, City staff, area school and business leaders and faith-based organizations would be invited to participate.

 

Discussion was held.

 

Moved by Allen, supported by Church, to establish a Complete Count Committee for the 2020 Census.  All ayes carried the motion.

  

Proclamation for Gleaner Harmony Arbor 125th Anniversary.

 

Manager Giles stated Gleaner Harmony Arbor is requesting the Mayor recognize Gleaner Harmony Arbor #273 for having a successful organization for 125 years.

 

Mayor Kelly so proclaimed.

 

City Manager Report.

 

Manager Giles informed Council of the following:

1.      A draft agreement between the Central Dispatch and the City has been received regarding antennas on the Giddings Water Tower.

2.      Insitu-thermal energy use is expected to begin September 30th.

3.      The annual FERC Dam inspection was conducted today and it went well.

 

City Clerk Report.

 

None.

 

Police Report.

 

Chief Ramereiz informed Council of the following:

1.      Officer Paxton should be on duty by herself at the end of October.

2.      Part-Time Officer Hoy’s last day will be September 28th as he has accepted a position with the Gratiot County Sheriff’s Department.

3.      The new patrol cars should be in use prior to October.

 

Council Comments.

 

Member Reed inquired on policy regarding solar panels.

 

Mayor Kelly stated he has traveled through many small towns recently and St. Louis is so much nicer.

 

Public Comments.

 

There were none.

 

Adjournment.

 

Moved by Reed, supported by Kubin, to adjourn the meeting at 7:06 p.m.   All ayes carried the motion.

  

Mari Anne Ryder, City Clerk

 

 

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