Fire Board Minutes

 

2016 Minutes

 
MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOAR
 St. Louis, Michigan
February 9, 2016

  

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Kevin Beeson at 5:30p.m., on Tuesday, February 9, 2016. 

Members Present:      Chair Kevin Beeson, Vice-Chair Kurt Giles, Don Long, Bobbie Marr

Members Absent:       Dan Sagle (excused)   

Others in Attendance:  Fire Chief Rich Apps, Bill Coty, Brian Wood

Election of Chair and Vice-Chair.

 

Moved by Member Giles, supported by Member Marr, to approve the appointment of Kevin Beeson as Chairman of the Mid-Michigan Community Fire Board.  All ayes carried the Motion.

 

Moved by Member Long, supported by Member Marr, to approve the appointment of Kurt Giles as Vice-Chair of the Mid-Michigan Community Fire Board.  All ayes carried the motion. 

 

Minutes.

Moved by Member Giles, supported by Member Long, to approve the minutes of the November 10, 2015 meeting.  All ayes carried the motion.

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Giles, supported by Member Long, to approve the Claims & Accounts for November 1, 2015 to January 31, 2016 in the amount of $329,837.12.  All ayes carried the motion.

Audit Report. 

The June 30, 2015, audit report was discussed and placed on file.   It was late this year due to the move to the New City Hall.

Financial Statements.

The Fire Board reviewed and discussed the Financial Statements and placed on file.

Final Project Account on New Fire Hall.

 

The Final accounting of the Fire Hall project was reviewed, discussed and placed on file.

 

Set Meeting Dates & Times.

 

Moved by Member Marr, supported by Member Giles, to approve meeting dates and times for the mid-Michigan Community Fire Board for 2016-2017 as the 2nd Tuesday of August, November, February and May at 5:30 pm.  All ayes carried the motion.

 

Meeting Schedule will be as follows:

August 9, 2016

November 8, 2016

February 14, 2017

May 10, 2017

 

Fire Chief’s Report.

The Fire Chief’s Report was reviewed, discussed, and placed on file.

2016-2017 Budget – Resolution 2016-01.

The following preamble and resolution were offered by Member Giles, and supported by Member Long:               

WHEREAS, it is necessary for the Mid-Michigan Community Fire Control Board to authorize the expenditure level and contributions from the respective entities for the 2016-2017 fiscal year. 

NOW THEREFORE IT BE RESOLVED, the Mid-Michigan Community Fire Control Board has adopted its budget for the 2016-2017 Fiscal Year summarized as follows:

BE IT FURTHER RESOLVED that member contributions are expected as follows for the 2016-2017 Fiscal Year.  One half will be payable July 2016 and the other half payable January 2017.

BE IT FURTHER RESOLVED that authorized salary and per diem rates shall be as follows:

            Fire Chief                                 $2,200 annual

            Assistant Chief                          1,320 annual

            Captain                                         880 annual

            Lieutenant                                    650 annual

            1st Lieutenant                               500 annual

2nd Lieutenant                             250 annual

            Fire runs/drills                             $25 per run

            Rescue runs                                 $22 per run

BE IT FURTHER RESOLVED that the adoption of this budget is at the total operating level.  Officials responsible for the expenditures authorized in the budget may expend funds up to, but not to exceed, the total appropriation authorized.

BE IT FURTHER RESOLVED that payment of claims (bills) shall be approved by the Fire Chief and/or the City of St. Louis Manager prior to being paid.  The City Treasurer may authorize the payment of payroll related items as well as certain bills prior to approval to avoid late penalties, service charges and interest (primarily utilities).  The Mid-Michigan Community Fire Control Board shall receive a list of claims (bills) paid for their concurrence of approval at the next Board meeting.

BE IT FURTHER RESOLVED that the Board Treasurer shall provide the Board at each meeting a report of fiscal year to date revenues and expenditures compared to the budgeted amounts of the Fire Department.

BE IT FURTHER RESOLVED that the Fire Chief and Board Treasurer will monitor the budget –Whenever it appears that the actual and probable revenues will be less than the estimated revenues upon which appropriations were based, and when it appears that expenditures will exceed an appropriation, the Treasurer shall present to the Board recommendations to prevent expenditures from exceeding available revenues or appropriations for the fiscal year.  Such recommendations shall include proposals for reducing appropriations, increasing revenues or both.

Ayes:    Giles, Long, Marr, Beeson

Nays:  None

Absent:  Sagle
Resolution declared adopted

Open House.

Preparation for an Open House/Ribbon Cutting were discussed.  

Moved by Long, supported by Giles, to set the Date as April 20th from 4:30p-7:00p with presentations at 5:30p.  Fire fighters to establish a committee to organize and plan the details, with a budget of $1,000.   All Ayes carried the motion.

Dedication Plaque.

Discussion of hopefully getting a dedication plaque in place by the open house date.  Believe it is standard to list the board, fire chief, contractor and then the foundations. 

Moved by Marr, supported by Giles to have Chair Beeson to move ahead with the plaque but not to exceed $2,000.  All Ayes carried the motion.

Other Business.

None.

Moved by Giles, supported by Long, to adjourn the meeting at 6:38 p.m.
Bobbie Jo Marr, Secretary
August 9, 2016 - No Quorum The next scheduled meeting is November 8, 2016.
Fire Board Meeting Minutes
November 8, 2016

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Kevin Beeson at 5:30p.m., on Tuesday, November 8, 2016. 

Members Present:      Chair Kevin Beeson, Vice-Chair Kurt Giles, Bobbie Marr, Dan Sagle

Members Absent:       Don Long        

Others in Attendance:  Fire Chief Rich Apps, Dick Prestage, Bill Coty, Brian Wood, Carmen Bajena

Minutes.

Moved by Member Sagle, supported by Member Giles, to approve the minutes of the May 10, 2016 meeting.  All ayes carried the motion.

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Giles, supported by Member Sagle, to approve the Claims & Accounts for May 1, 2016 to October 31, 2016 in the amount of $105,142.28.  All ayes carried the motion.

Financial Statements.

The Fire Board reviewed and discussed the Financial Statements of June 30, 2016 and October 31, 2016 and placed on file.

Cost Reimbursement Data 2016-2017

The Fire Board reviewed and discussed the Cost Reimbursement Data for 2016-2017 and placed on file.

Fire Chief’s Report.

The Fire Chief’s Report was reviewed, discussed, and placed on file.

Other Business.

The Fire Chief would like the board to consider as it prepares for its next budget cycle, a small monthly stipend for fire fighters in recognition of their community participation and for doing the general maintenance of the building.   They are frequently asked to do things for the schools and community events.   His suggestion was $50 a month which would cost $15,000 plus related benefits.  

Chairman Beeson asked for a comparison for utility type expenses and a comparison to the previous overhead for being housed in the old City building be sent to members for analysis in the next budget cycle.

Member Sagle would like to consider that we revise procedures to have the voting member be the stated Member or his appointed designee.   That way when the member was going to be gone he can send someone in his place to represent his entity and also to vote.  Discussion was held and conclusion was that there were other things in the agreement that could be cleaned up.   Add revamping the intergovernmental agreement to the agenda for February.

Member Sagle introduced Carmen Bajena, she will be the new Jasper Township Supervisor.

Chairman Beeson presented Member Sagle with a plaque in recognition for his many years of service on the Fire Board.

Moved by Giles, supported by Beeson, to adjourn the meeting at 6:05 p.m.

Bobbie Jo Marr, Secretary
MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD
St. Louis, Michigan
May 10, 2016

  

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Kevin Beeson at 5:30p.m., on Tuesday, May 10, 2016. 

Members Present:      Chair Kevin Beeson, Vice-Chair Kurt Giles, Bobbie Marr, Dan Sagle

Members Absent:       Don Long        

Others in Attendance:  Fire Chief Rich Apps, Dick Prestage, Bill Coty, Brian Wood 

Minutes.

Moved by Member Giles, supported by Member Marr, to approve the minutes of the February 9, 2016 meeting.  All ayes carried the motion.

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Giles, supported by Member Sagle, to approve the Claims & Accounts for February 1, 2015 to April 30, 2016 in the amount of $55,731.45.  All ayes carried the motion.

Financial Statements.

The Fire Board reviewed and discussed the Financial Statements and placed on file.

Fire Chief’s Report.

The Fire Chief’s Report was reviewed, discussed, and placed on file.

2015-2016 Budget Amendment– Resolution 2016-02.

The following preamble and resolution were offered by Member Marr, and supported by Member Sagle:               

WHEREAS, it is necessary for the Mid-Michigan Community Fire Control Board to amend the budget for 2015-2016 fiscal year. 

NOW THEREFORE IT BE RESOLVED, the Mid-Michigan Community Fire Control Board has completed construction of the new fire hall, of which the timing of payments were budgeted in the previous fiscal year.  Beginning Fund Balances require adjustment to the previous years ending results.  Grants have been received for which added expenditures can now be made.  Additionally, the fire fighters have established a training program for which there are revenue and expenses associated.  It is the intent that member contributions will remain as originally budgeted and said purchase and related expenses will become a use of available unassigned fund balance, if necessary. 

BE IT FURTHER RESOLVED, the Mid-Michigan Community Fire Control Board has amended its budget for the 2015-2016 Fiscal Year. 

Ayes:  Marr, Sagle, Giles, Beeson

Nays:  None

Absent:  Long

Resolution declared adopted this 10th day of May, 2016.

 

Other Business.

None.
 
Moved by Giles, supported by Sagle, to adjourn the meeting at 5:50 p.m.
 
Bobbie J. Marr, Secretary
 
 
No meeting was held in August
 
Minutes of the Mid-Michigan Community Fire Board
St. Louis, Michigan
November 8, 2016
 

A Regular Meeting of the Mid-Michigan Community Fire Board, held at the St. Louis City Hall, was called to order by Chair Kevin Beeson at 5:30p.m., on Tuesday, November 8, 2016.

 

Members Present:       Chair Kevin Beeson, Vice-Chair Kurt Giles, Bobbie Marr, Dan Sagle

 

Members Absent:       Don Long

           

Others in Attendance:  Fire Chief Rich Apps, Dick Prestage, Bill Coty, Brian Wood, Carmen Bajena

 

Minutes.

Moved by Member Sagle, supported by Member Giles, to approve the minutes of the May 10, 2016 meeting.  All ayes carried the motion.

 

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by Member Giles, supported by Member Sagle, to approve the Claims & Accounts for May 1, 2016 to October 31, 2016 in the amount of $105,142.28.  All ayes carried the motion.

 

Financial Statements.

The Fire Board reviewed and discussed the Financial Statements of June 30, 2016 and October 31, 2016 and placed on file.

 

Cost Reimbursement Data 2016-2017

The Fire Board reviewed and discussed the Cost Reimbursement Data for 2016-2017 and placed on file.

 

Fire Chief’s Report.

The Fire Chief’s Report was reviewed, discussed, and placed on file.

 

Other Business.

The Fire Chief would like the board to consider as it prepares for its next budget cycle, a small monthly stipend for fire fighters in recognition of their community participation and for doing the general maintenance of the building.   They are frequently asked to do things for the schools and community events.   His suggestion was $50 a month which would cost $15,000 plus related benefits.

 

Chairman Beeson asked for a comparison for utility type expenses and a comparison to the previous overhead for being housed in the old City building be sent to members for analysis in the next budget cycle.

 

Member Sagle would like to consider that we revise procedures to have the voting member be the stated Member or his appointed designee.   That way when the member was going to be gone he can send someone in his place to represent his entity and also to vote.  Discussion was held

and conclusion was that there were other things in the agreement that could be cleaned up.   Add revamping the intergovernmental agreement to the agenda for February.

 

Member Sagle introduced Carmen Bajena, she will be the new Jasper Township Supervisor.

 

Chairman Beeson presented Member Sagle with a plaque in recognition for his many years of service on the Fire Board.

 

Moved by Giles, supported by Beeson, to adjourn the meeting at 6:05 p.m.

 

Bobbie Jo Marr, Secretary
 
 
 
   
   
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