The Finance Department provides comprehensive financial services to the City government, recommending financial policies to the City Council and Manager, maintains all the City's financial transactions and statements in compliance with the requirements of the Government Accounting Standards Board and provides support to City departments with financial, budgetary and procurement issues.
The following are some of the activities of the department:
Reception / Central Services: Acts as the Front Desk Customer Service point of contact for those entering City Hall. Take phone calls and distribute inquiries to the proper persons or departments. Receives, sorts and distributes incoming mail to the various departments.
Utility Billing and Collections: Prepares monthly utility billings based on meter readings and appropriate fixed rate charges. Administers account responsibilities and collections. Monitors utility shut off process. Sets department procedures to insure ordinance and policy compliance.
Accounts Payable: Prepare and process checks for payments with receipt of appropriate documentation, purchase orders and approved invoices. A warrant is generated and included for City Council approval at each regularly scheduled council meeting.
Accounts Receivable: Responsible for the billing and reconciling of various non-departmental related invoices to different entities and individuals for services provided.
Payroll: Accurate and timely issuance of payroll checks based on current work and hours reporting methods properly distributed to appropriate cost centers (funds/department/personal service types). All associated payroll benefits, deductions, and reporting of all income taxes are handled by this department including pension payments, worker's compensation, sick and vacation pays. Maintenance and reconciliation of individual earning records.
Tax Billing and Collections: Prepare property tax billings (July and December) from data provided by assessing. Collect and remit tax payments made to the various taxing authorities semi-monthly. Administer collection process of delinquent personal taxes.
Financial planning, reporting and accounting: All funds are monitored for accuracy and proper accounting methods. Review of department activities and processes on an ongoing basis - seeking to maximize organizational effectiveness, including cash control, collections, purchasing and payroll controls. An annual financial report, as required by State statute and City Charter, is generated and is to present fairly, with full disclosure and in conformity with generally accepted accounting principles, the financial position and results of operations of the City's fund and account groups as well as those of the City's discretely presented component unit.
Budget preparation and monitoring: An annual budget is adopted by City Council prior to the beginning of the fiscal year on July 1. The budget is an essential tool for the planning, control and evaluation processes of government finance. It is the primary means by which most of the financing, acquisition and service delivery activities are controlled.
Risk Management: Handles insurance claims against the City in coordination with current insurance carrier and City Departments.
Debt Management: Responsible for Debt Management for all funds of the City.