City Council Minutes

 

May, 2019

 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan    
 May 7, 2019

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, May 7, 2019 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:      Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

 

Council Members Absent:      None

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Sergeant:                      Kristi Forshee

 

Others in Attendance:

 

Keith Risdon – Public Services Director, Mark Abbott – Superintendent Public Works, Ralph Echtinaw – St. Louis Sentinel, Bill Leonard – Candidate for City Council, Roger Collison – Candidate for Council, Michael Mitchell – Alma Resident, 8 high school students

 

Member Reed led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Kubin, supported by Church, to approve the minutes of the Regular Meeting held on April 16, 2019.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Reed, supported by Church, to approve the Claims & Accounts in the amount of $315,024.09.  All ayes carried the motion.

 

Monthly Board Minutes.

 

City Council discussed the April, 2019 Monthly Board Minutes.

 

Moved by Kubin, supported by Allen, to receive the April, 2019 Monthly Board Minutes and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

Roger Collison introduced himself as Candidate for Council.

A discussion was held on Lincoln Park.

 

Consent Agenda.

 

Mayor Kelly requested approval/receipt of Consent Agenda items “a” through “c” as shown below:

a.       Final Payment to MDOT for Prospect/Corinth Street Pavement Project.

b.      Payment to Ward’s Excavating for Mill Street Sewer Repair.

c.       Cable Consortium Minutes – receive.

 

Moved by Allen, supported by Reed, to approve/receive Consent Agenda items “a” through “c” as shown above.  All ayes carried the motion.

 

New Business.

 

Request from DDA. 
 

Manager Giles stated the DDA is requesting an Ordinance be adopted that establishes a Truck Route, prohibiting through-traffic by large trucks along all or part of North Mill Street..

 

Discussion was held.

 

Staff will continue to research this issue.

 

Set Joint City Council/School Board Work Session.

 

Moved by Kubin, supported by Reed, to set the joint City Council/School Board Work Session for June 18, 2019 at 5:00 p.m.   All ayes carried the motion.

 

Set Budget Work Session.

 

Moved by Allen, supported by Kubin, to set the Budget Work Session for May 29, 2019 at 8:00 a.m.   All ayes carried the motion.

 

Set Public Hearing for Special Assessment Renewal.

 

Moved by Allen, supported by Church, to set the Public Hearing for Special Assessment Renewal for June 4, 2019 at 6:00 p.m. or as soon as the Agenda Allows.   All ayes carried the motion.

 

Set Public Hearing for 2019/2020 Budget Adoption.

 

Moved by Reed, supported by Church, to set the Public Hearing for 2019/2020 Budget Adoption for June 4, 2019 at 6:00 p.m. or as soon as the Agenda Allows.   All ayes carried the motion.

  

Addition to Employee Handbook.

 

Manager Giles requested members approve the addition of Personnel Policy Number 7.2 page 2 to the Employee Handbook regarding Part-Time Paid Medical Leave.  The addition is a requirement of the State due to new legislation.

 

Discussion was held.

 

Moved by Reed, supported by Kubin, to approve the addition of Personnel Policy Number 7.2 page 2 to the Employee Handbook.   

 

Ayes:  Reed, Kubin, Allen, Church, Kelly

Nays:  None

Motion carried.

 

2019 Pavement Improvement Bid Award.

 

Manager Giles requested members award the 2019 Pavement Improvement bid to                                                      

Central Asphalt in the amount of $214,687.19.


Discussion was held.

 

Moved by Church, supported by Kubin, to award the 2019 Pavement Improvement Bid to Central Asphalt in the amount of $214,687.19.  All ayes carried the motion.

 

Authorization for Solar Project Participation.

 

Manager Giles requested members authorize the Solar Power Agreement through MPPA estimated to begin January 1, 2022 and continue for 25 years thereafter at a maximum rate of $36.95 per MWH delivered in year 1 and increasing 2% each year thereafter.

 

Discussion was held.

 

Moved by Church, supported by Allen, to Authorize participation in the Solar Power Project with MPPA and authorize the City Manager to execute the agreement.  All ayes carried the motion.

 

Michigan Ave./Pine Water Main Replacement Professional Services.

 

Manager Giles requested members approve the Professional Services Proposal from Spicer for Michigan Ave./Pine Street Water Main Replacement – Field Services in an amount not to exceed $43,000.00.

 

Discussion was held.

 

Moved by Allen, supported by Church, to approve the Professional Services Proposal from Spicer for Michigan Ave./Pine Street Water Main Replacement – Field Services in an amount not to exceed $43,000.00.  All ayes carried the motion.

 

Ratify POAM Agreements.

 

Manager Giles requested members approve the POAM Tentative Agreements of April 25, 2019, and reviewed the changes.

 

Discussion was held.

 

Moved by Reed, supported by Kubin to approve the POAM Tentative Agreements of April 25, 2019.  All ayes carried the motion.

 

Audit Firm for years ending 2019 through 2023.

 

Manager Giles stated bids were received from Five Audit Firms for years ending 2019 through 2023 and the lowest bid is from Berthiaume & Company for the following amounts:  2019 - $13,500 and single audit if needed $2,600; 2020 - $13,750 and single audit if needed $2,600; 2021 - $14,000 and single audit if needed $2,600; 2022 - $14,250 and single audit if needed $750; 2023 - $14,500 and single audit if needed $750.

 

Discussion was held.

 

Moved by Reed, supported by Church, the approve Berthaiume & Company as the City’s Auditor for the years ending 2019 through 2023.  All ayes carried the motion.

 

Workstation Upgrades.

 

Manager Giles requested members approve technology workstation and security upgrades, hardware and installation in an amount not to exceed $35,959.00.

 

Discussion was held.

 

Moved by Allen, supported by Reed, to approve technology workstation and security upgrades, hardware and installation in an amount not to exceed $35,959.00.  All ayes carried the motion.

 

Assessing Agreement with the City of Alma.

 

Manager Giles requested members approve the one year Assessing Agreement between the City of St. Louis and the City of Alma.

 

Discussion was held.

 

Moved by Reed, supported by Allen, to approve the Assessing Agreement between the City of Alma and the City of St. Louis contingent on the following additions: 

 

Section I  J.  Board of Review:  The City of Alma Assessor or designated representative shall attend all meetings of the City of St. Louis Board of Review.

 

Section 11  A. Annual Fee:  For the period of May 15, 2019 to May 15, 2020.

 

 All ayes carried the motion.

 

Art Piece at the Swimming Pool.

 

Manager Giles requested members approve the proposal to create an art piece from Justin La Doux in an amount not to exceed $8,000.00 which is part of the GREAT Grant Project.

 

Discussion was held.

 

Moved by Reed, supported by Allen, to approve the proposal to create an art piece from Justin La Doux in an amount not to exceed $8,000.00 which is part of the GREAT Grant Project.  All ayes carried the motion.

 

Proposal from Rowe for Professional Services for State Street Reconstruction.

 

Manager Giles requested members approve the Proposal from Rowe for Professional Design Engineering Services for West State Street Reconstruction from Michigan Ave. to Main Street in the amount of $61,000.00.

 

Discussion was held.

 

Moved by Allen, supported by Church, to approve the Proposal from Rowe for Professional Design Engineering Services for West State Street Reconstruction from Michigan Ave. to Main Street in the amount of $61,000.00.  All ayes carried the motion.

 

City Manager Report.

 

Manager Giles informed Council of the following:

 

1.  Information was received from USDA that the City has been given a Grant for a new police car.

2.  A radiator at the Light Plant has failed.  Checking into possibly replacing with three new units.

3.  Possible participation in the Peaking Plant in Coldwater.  More to follow on these items.   

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

Sergeant Forshee stated Chief Ramereiz is at a conference until Thursday and wanted to report that the Police Appreciation Ceremony is May 19th at 2:30 at the First Baptist Church; the police day car is out for repairs; the two new police cars should be delivered in early June and the equipment for them is ordered.

 

Council Comments.

 

Member Kubin stated that the meeting with Representative Lower was interesting and well attended.

 

Member Kubin stated he would like research done on a road millage and would like action soon due to the deteriorating road conditions.

 

Member Kubin would also like research done on combining police departments.

 

Member Reed stated he wants to see a committee formed regarding employee and supervisor appraisals.

 

Member Allen inquired about the use of street millings.

 

Mayor Kelly stated he was pleased with the turnout at Representative Lower’s visit.

 

Public Comments.

 

Alma resident Michael Mitchell state he has been appointed Jr. Vice of the American Legion and he serves on the Gratiot Integrated Health Board.

 

He also stated he is thankful for the people friendly improvements and events the City has done.

 

Adjournment.

 

Moved by Kubin, supported by Reed, to adjourn the meeting at 7:27 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan    
 May 21, 2019

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, May 21, 2019 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:      Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

 

Council Members Absent:      None

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz

 

Others in Attendance:

 

Keith Risdon – Public Services Director, Ralph Echtinaw – St. Louis Sentinel, Bill Leonard – Candidate for City Council, Roger Collison – Candidate for Council

 

Member Allen led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on May 7, 2019 correcting “state” to “stated.”  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Reed, supported by Kubin, to approve the Claims & Accounts in the amount of $398,743.51.  All ayes carried the motion.

 

Monthly Reports.

 

City Council discussed the April, 2019 Monthly Reports.

 

Moved by Kubin, supported by Church, to receive the April, 2019 Monthly Reports and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

There were no comments.

 

Public Comment Opportunity for USDA Rural Development Grant.

 

Manager Giles informed members that the USDA has confirmed grant funds for the purchase of one new police car in the amount of $24,750.00.  Also, there is a possibility for second car grant funds in June.

 

Manager Giles invited public comments on the grant funding of one and the possibility of another police car.

 

There were no comments.

 

Mayor Kelly closed the Public Comment Opportunity at 6:12 p.m.

 

Consent Agenda.

 

Mayor Kelly requested approval/receipt of Consent Agenda items “a” through “e” as shown below:

a.       Payment to BS&A for Annual Service/Support.

b.      Payment to AKT Peerless for Professional Services – 220 Washington.

c.       Payment to Rite-Way Asphalt for Cemetery Road Resurfacing.

d.      Payment to Ward’s Excavating for Michigan Avenue Water Main.

e.       DEQ Correspondence – Receive.

 

Moved by Reed, supported by Allen, to approve/receive Consent Agenda items “a” through “e” as shown above.  All ayes carried the motion.

 

New Business.

 

Receive the 2019/2020 Draft Budget.

 

Manager Giles requested members receive the 2019/2020 Draft Budget.

 

Moved by Kubin, supported by Church, to receive the 2019/2020 Draft Budget.  All ayes carried the motion.

 

Resolution 2019-05 Establish Water/Wastewater Rate Schedule.

 

Manager Giles requested members adopt Resolution 2019-05 to Establish Water/Wastewater Rate Schedule.

 

Discussion was held.

 

The following preamble and resolution was offered by Allen, and supported by Reed:

Water Rate Schedule

These rates shall be effective for all bills due and payable August 1, 2019, and thereafter:

            (a)        Gallons per month                  Charge per 1,000 Gallons

                         Commodity Charge                                        $4.23  

A separate meter may be installed, at the customers expense, to measure water used FOR cooling purposes.  If water is used for cooling purposes, and the water is not discharged to a sanitary sewer wastewater charges are not applicable.

(b)   To the above commodity charge established in subsection (a), there shall be added a readiness to service (RTS) charge to cover fixed costs, based on meter size as follows:

 

Meter Size                                           Monthly RTS Charge

 

5/8 inch                                                           $20.26

 

3/4 inch                                                           $20.26

 

1 inch                                                              $25.42

 

1 Ό inch                                                          $28.31

 

1 ½ inch                                                          $30.13

 

2 inch                                                             $37.27

 

3 inch                                                              $46.39

 

4 inch                                                              $64.02

 

6 inch                                                              $91.45

 

8        inch                                                           $121.24

 

Monthly Water Flat Fee:                                            $43.92

 

Outside City Water (2x):                                            $87.84

 

(c)   For non-metered flat rate customers, within the City, the charge shall be a  

            minimum of $43.92, which shall include the monthly service charge.

 

(d)   For flat rate customers, outside the City, the charge shall be a minimum of  

      $87.84 per month, which shall include the monthly service charge or base rates.

 

(e)   For customers outside the corporate limits, the charges shall be double the city commodity rate and service charge based on meter size when no rate agreement exists between the City and the Township.

 

(f)    All other charges in effect shall remain the same.

 

Sewer Rate Schedule

 

(a)        The monthly sewer bill shall be based on the water usage at the following   

     rates:

 

      Commodity Charge                                        $4.68/1,000 gallons

 

Monthly RTS Charge Based on Water Meter Size:  

                                                           

5/8 inch                                                           $20.06

 

3/4 inch                                                           $20.06

 

1 inch                                                              $25.18

 

1 Ό inch                                                          $28.04

 

1 ½ inch                                                          $29.83

 

2 inch                                                             $39.91

 

3 inch                                                              $45.94

 

4 inch                                                              $63.40

 

6 inch                                                              $90.56

 

8 inch                                                              $120.05

 

Non-metered customers                                  $46.27

 

   Non-metered, non-City residents,

   when no rate agreement exists between

   the City and Township                                    $92.54

 

(b)    All other charges in effect shall remain the same.

 

The vote on the foregoing resolution was as follows:

 

Ayes:       Allen, Reed, Church, Kubin, Kelly                                                               

Nays:      None

Resolution Declared Adopted. 

 

Resolution 2019-06 to Establish Solid Waste Rates and Conditions.

 

Manager Giles requested members adopt Resolution 2019-06 to Establish Solid Waste Rates and Conditions.

 

Discussion was held.

 

The following preamble and resolution was moved by Church, supported by Kubin.

 

Solid Waste Rate Schedule

 

These monthly rates shall be effective as of July 1, 2019 and thereafter:

 

 Solid Waste Collection $14.77, Hazardous Waste Collection $0.43 and Yard Waste Collection $13.06.

 

Be it further resolved, the owners or occupants of all residential dwellings within the City of St. Louis are required to subscribe to all components of Solid Waste Service on a continual basis.   

 

Ayes:  Church, Kubin, Allen, Reed, Kelly

Nays:  None

Resolution Declared Adopted.

 

Annual Memorial Day Parade and Temporary Street Closures.

 

Manager Giles requested members approve the request from the American Legion Post #256/St. Louis VFW Post #3055 to hold the Memorial Day Parade, including street closures and the firing of volleys at the Mill Street Bridge and at the Cemetery.

 

Discussion was held.

 

Moved by Kubin, supported by Reed, to approve the Memorial Day Parade, including street closures and the firing of volleys at the Mill Street Bridge and at the Cemetery.  All ayes carried the motion.

 

Pool House Bathroom Stalls and Lavatory Tops.

 

Manager Giles requested members approve the purchase of bathroom stalls and lavatory tops for the Pool House in an amount not to exceed $10,880.00, with the transactions to be determined by staff.

Discussion was held.

 

Moved by Reed, supported by Church, to approve the purchase of bathroom stalls and lavatory tops for the Pool House in an amount not to exceed $10,880.00, with the transactions to be determined by staff.  All ayes carried the motion.

 

City Manager Report.

 

Manager Giles informed Council of the following:

 

1.  There were complaints with curbside recycling being mixed with trash.  Republic is following 

up with the driver.

2.  Discussions have taken place regarding the sale of the City owned Lentz Farm.

3.  Discussions continue regarding police department consolidation.

4.  A phone conference was held regarding the imposed penalty by MISO. MPPA is opposing the penalty. 

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

None.

 

Council Comments.

 

Member Church thanked Keith Risdon for assisting with an Olive Road resident regarding a Gratiot County drain.

 

Member Reed inquired about the Cartegraph program, Keith stated it is working well with identifying storm and sanitary sewers.  Plans are to add water and electric in the future.

 

Mayor Kelly stated the Annual Police Appreciation Ceremony Sunday was excellent and encouraged everyone to attend in the future.

 

Public Comments.

 

There were none.

 

Adjournment.

 

Moved by Reed, supported by Church, to adjourn the meeting at 7:00 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan    
 May 29, 2019

 

The special meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Melissa Allen on Wednesday, May 29, 2019 at 8:00 a.m. in the City Hall Council Chambers

 

Council Members Present:     Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

                                               

Council Members Absent:      Mayor James C. Kelly (excused)

City Manager:                         Kurt Giles

Deputy Clerk:                          Bobbie Marr

Police Chief:                           Richard Ramereiz Jr.

 

Others in Attendance:

 

Keith Risdon – Public Services Director, Mark Abbott – DPW Superintendent, Bobbie Marr – Finance Director, Mike Parsons – Electric Foreman, Phil Hansen – DDA Director, Jessica Little – Library Director, Roger Collison – Candidate for Council, Bill Leonard – Candidate for Council, Ralph Echtinaw – St. Louis Sentinel

 

Member Kubin led the Pledge of Allegiance to the flag.

 

Discuss 2019/2020 Budget.

 

Manager Giles reviewed the projected 2019/2020 proposed budget with City Council Members.

 

The 2019/2020 Budget will be presented for adoption at the June 4, 2019 City Council Meeting.

 

Public Comments.

 

Roger Collison made a number of comments on the budget and millages.  The perception of how money was being spent for police, on cars and a significant union contract increase.

 

Adjournment.

 

Moved by Kubin, supported by Church, to adjourn at 10:15 a. m.  All ayes carried the motion.

 

 

Bobbie Marr, Deputy Clerk

 

 

 

   
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