Parks & Rec Minutes

 

2017 Minues

 

Saint Louis Parks & Recreation Commission

 

Regular Meeting

 

January 9, 2017

 

The regular meeting of the Saint Louis Parks & Recreation Commission was called to order by Chair Kevin Palmer at 4:19 p.m. on Monday, January 9, 2017.

 

Roll Call

Members Present: Steve Larsen, Kevin Palmer, Amanda Kelly, Sally Church, Melissa Allen, Mary      Reed

Members Absent:  Dorothy Trgina (excused)

 

Others Present: Kurt Giles, City Manager, Mark Abbott, Department of Public Works, Roger   Collison, resident, Kathy Larsen, resident

 

A motion to approve the minutes of the previous meeting was made by Sally Church, seconded

By Steve Larsen. Motion carried.

 

There were no changes to the agenda items as presented.

 

A motion to approve the current financial report was made by Melissa Allen, seconded by Sally Church. Motion carried.

 

Kurt Giles presented ideas and photographs for playground equipment and a pavilion for Lincoln Park, as researched by Mark Abbott. A “ball park figure” for five pieces of playground equipment was given as approximately $10,500. Discussion also included a possible State of Michigan grant for the pavilion and a new basketball court for the park. Amanda Kelly and Mary Reed offered to attend a January 20th grant application process seminar in Bay City, with Roger Collison attending, as well. They will give a summary at the next Parks meeting.

 

Kevin Palmer suggested that the Lincoln Park project be done in two phases: the initial phase of several playground pieces and a second phase of building the pavilion and basketball court. All agreed that ADA compliance is crucial for residents’ safety and comfort and in applying for possible grant funds.

 

The Parks & Recreation Commission’s 5-year plan (2013-2107) is coming due for renewal and updating. Kurt will contact the Spicer Group to cost-out their helping with this process. Kurt will also contact other communities to obtain copies of their winning grant applications.

 

Chair Kevin Palmer excused himself at 5:00 p.m. Melissa Allen, Vice-Chair, took over the meeting.

 

Kurt offered the option of getting started with the Lincoln Park project by taking Phase I to City Council for approval (playground equipment, City labor costs, grass seeding, etc.), and looking into writing a grant to the Gratiot Community Foundation to help underwrite these costs. Melissa Allen made the motion toward this end, supported by Steve Larsen. Motion carried.

 

Kurt Giles mentioned that the Marcite flooring on the City Pool’s floor is deteriorating and that we should look into the cost of replacing it before this summer. He estimated that the cost could be $25,000.

 

Three members are unable to attend the next meeting. There will not be a quorum so the February meeting is cancelled.

 

Melissa Allen adjourned the meeting at 5:20 p.m.

 

Respectfully submitted,

  

Mary Reed

Acting Secretary for Dorothy Trgina
 
 
No Meeting was held in February.
 

Saint Louis Parks & Recreation Commission

 Regular Meeting

March 13, 2017

 

The regular meeting of the Saint Louis Parks & Recreation Commission was called to order by Chair Kevin Palmer at 4:17 p.m. on Monday, March 13, 2017.

 

Roll Call

 

Members Present: Kevin Palmer, Amanda Kelly, Melissa Allen, Steve Larsen, Mary Reed

 

Members Absent:  Dorothy Trgina (excused), Sally Church

 

Others Present: Kurt Giles, City Manager, Mark Abbott, Department of Public Works, Keith Risdon,  Public Services Director, Roger Collison, resident, Kathy Larsen, resident

 

A motion to approve the minutes of the January 9, 2017 meeting was made by Melissa Allen, seconded by Amanda Kelly. Motion carried.

 

There were no changes to the agenda of items as presented.

 

A motion to place on file the minutes of the January 8, 2017 meeting was made by Melissa Allen, seconded by Steve Larsen.  Motion carried.

 

Business

 

Lincoln Park Grant Update – Kurt Giles stated that the City should hear by March 23, the outcome of the grant application (a copy was given to each member) for playground equipment for Lincoln Park. Phil Hansen wrote the grant, and Kurt stated that the prospect of receiving the grant seem favorable. The Parks Commission appreciates Phil’s work in submitting the grant application. Kurt told the commission that a $300 donation to the playground project was given to the City by Caroline Ross and a letter of thanks has been written to her.

 

Keith Risdon presented to all, an aerial map and general sketch site map of possible new playground equipment, enlarged basketball court, additional parking and a pavilion for Lincoln Park. His measurements indicate that possibly six trees will need to be felled for the best arrangement of new items to the park, but new, quality trees might be planted. Mark Abbott’s staff could do the tree and stump removal.  (Note: the parking lot, pavilion, enlarged basketball court, and walkways connecting each area are in the discussion phase only at this point.) The existing play equipment – a “fire truck” and swing set, will need to be refreshed with paint.   Roger Collison suggested making a simple change to the existing infant swings to make them safer, and all agreed.

 

Amanda Kelly, Roger Collison and Mary Reed attended a seminar in January on recreation grant programs through the Michigan Department of Natural Resources.

Amanda gave each member a copy of the Power Point presentation from the seminar, and Mary gave all a summary, highlighting the cogent aspects of the presentation.

No matter if we decide to write a grant for additional items (see Note, above) to Lincoln Park, the first order of business is updating our 5-Year Plan and uploading it to the State of Michigan’s web site, a new requirement since the last plan was written. The commission decided that each member will read the current plan before the April meeting and come prepared to move forward in writing a new plan. There was discussion as to whether the commission can simply update the old plan or if help – possibly from the Spicer group – would be needed. We hope to save money by having the commission do the updating.

 

Garden Club Update – Mary Reed announced that six additional planters have been ordered from Twin City, for placement on Mill Street. This will make a total of twelve

planters in the downtown area, with about six of them already “purchased” by donors. All twenty-six planters that will be placed on Washington/M-46, have been

purchased. Flowers for the planters, as well as those for the beds along Main Street, have been ordered through Twin City. Planting will be done on May 20th. Applications

are available for the new planters from Mary or the City. The cost is $300 and includes a plaque on the planter with wording of the donor’s choice.

 

Pool Update – Kurt presented all with a letter from Lizette Shirely, the Alma College student who oversaw the City Pool activities last summer. Lizette had included a proposed schedule for this summer, which include swim lessons for different ages, adult water aerobics classes, and open swim times. She is working on securing life guards. The

commission was pleased with Lizette’s work last summer and look forward to her implementation of her plans for this summer, which may increase the pool’s use.

 

There being no further business, the meeting was adjourned at 5:30 p.m. The next meeting of the Parks & Recreation Commission is Monday, April 10, at 4:15 p.m.

 

Respectfully submitted,

 

Mary Reed

Acting Secretary for Dorothy Trgina
 
 
No Meeting was held in April.
 
St. Louis Parks & Recreation Commission
Regular Meeting
May 8, 2017
 
The Regular Meeting of the St. Louis Parks & Recreation Commission Meeting was called to order by Kevin Palmer, Chairman at 4:17 p.m.
 
Roll Call:
Members Present:  Kevin Palmer, Melissa Allen, Steve Larsen, Dorothy Trgina, Mary Reed, Amanda Kelly
Members Absent:  Sally Church
Other Present:  Kurt Giles - City Manager, Keith Risdon - Public Services Director, Mark Abbott - DPW  Superintendent, Kathy Larsen - Resident, and Gary Smith - Resident
 
Motion by Melissa Allen, Seconded by Mary Reed to approve the Minutes of March 13, 2017 Meeting.  Discussion.  Motion Carried.
 
Changes to the Agenda:
No Changes to the Agenda.
 
Financial Report:
 
Motion by Melissa Allen, Seconded by Mary Reed, to accept the Financial Report as presented and place on file.  Discussion.  Motion Carried.
 
City Manager Kurt Giles reported that a Grant in the amount of $10,955.00 from the Gratiot Community Foundation has been awarded for playground equipment for Liocoln Park.  Mark Abbott is getting new quotes for playground equipment.
 
Gary Smith discussed the Lincoln Park update and renovation.  Keith Risdon suggested to look at all Parks to see what is needed and if it will fit.
 
Amanda Kelly was excused at 5:00 p.m.
 
New Business:
 
Pool Update:  The new hours and Lifeguard.
 
Park & Recreation Plan Revision:  A St. Louis Parks & Recreation Plan Revision was presented, reviewed and discussed.  Kurt Giles made note of what needs to be done.
 
Lincoln Park Update:  See information above.
 
Melissa Allen mentioned of the grass growing between the asphalt pieces on the trail in Lions Park.  Mark Abbott will follow up on this.
 
There being no further business to come before the Commission, the meeting was Adjourned at 6:25 p.m. The next meeting will be Monday, June 12, 2017 at 4:15 p.m.
 
Dorothy Trgina,  Parks Commission Secretary
 
St. Louis Parks & Recreation Commission
Regular Meeting
June 12, 2017
 
The Regular Meeting of the St. Louis Parks & Recreation Commission was called to order by Melissa Allen, Vice Chairman at 4:24 p.m.
 
Roll Call:
Present:  Melissa Allen, Sally Church, Dorothy Trgina, Amanda Kelly
Absent:  Kevin Palmer, Mary Reed, Steve Larsen (excused)
Others Present:  Kurt Giles - City Manager, Keith Risdon - Public Services Director, Mark Abbott - DPW Superintendent, Gary Smith - Resident, Roger Collison - Resident
 
Minutes: 
 
Motion by Sally Church, Seconded by Amanda Kelly to accept the Minutes of the May 12, 2017 Meeting.  Discussion.  City Staff will make initial revisions for review of the Five Year Park Plan.  Motion carried.
 
Changes to the Agenda:
Fiver Year Plan.
 
Financial Report:
 
Motion by Amanda Kelly, supported by Sally Church to approve the Financial Report.  Discussion.  Motion Carried.
 
New Business: 
 
Lincoln Park Equipment Lay out:  Keith Risdon prepared a revised plan for Lincoln Park.  A copy was given to each of the Members as well as others present.  Roger Collison commented on Keith's revised plan.  Roger Collison also inquired about a small Pavilion, to hold one picnic table.  Discussion.  Pavilion not a priority  at this time.  Mark Abbott also discussed removal of some trees at Lincoln Park to fit the revised plan.  Motion by Sally Church, seconded by Amanda Kelly for DPW to remove the Chinese elm Trees and put the new playground equipment in the area of the present playground equipment.  Discussion.  Motion Carried.
 
Five Year Plan:  Phil Hansen - DDA Director, Mari Anne Ryder - City Clerk and Kurt Giles will put together the final plan.
 
Melissa Allen mentioned the need for up to date maintenance of the existing Parks.
 
There being no further business to come before the Commission, the meeting was adjourned at 5:17 p.m.  The next meeting will be Monday, July 10, 2017 at 4:15 p.m.
 
Dorothy Trgina, Parks Secretary
 
No Meeting was held in July.
 

St. Louis Parks & Recreation Commission Meeting

Monday, August 14, 2017

 

The Regular Meeting was called to order by Kevin Palmer, Chairman at 4:15 p.m

 

Members Present:    Kevin Palmer, Melissa Allen, Sally Church, Steve Larsen, Dorothy Trgina, Mary Reed and Amanda Kelly

 

Members Absent:  None

 

Others Present:  City Manager Kurt Giles, DPW Superintendent Mark Abbott, Public Services Director Keith Risdon

 

Approval of Minutes.

 

Motion by Mary Reed, seconded by Amanda Kelly to approve the minutes of June 12, 2017 with corrections.  Motion Carried.

 

Financial Report.

 

Discussion was held on the budget.  Motion by Melissa Allen, seconded by Amanda Kelly to approve the Financial Report and place on file.  Motion carried.

 

New Business:

 

Parks and Recreation Five-Year Plan.

 

Discussion on the Survey Monkey results, questions 5, 9 and 10.  Suggested that there be School  Representation at the October 9th Parks meeting regarding Survey Monkey results.  Want to approve the public plan.  Time line for 5-year Plan.

 

Swimming Pool Update.

 

Keith Risdon gave a report from Pool Director Lizette Shirley.  The report was part of the meeting packet. Lizette did an outstanding job at the Pool this season.

 

Mary Reed suggested a recognition to Lizette for the outstanding job she has done at the Pool.

 

Lincoln Park Update.

 

Mark Abbott reported that the new playground equipment and other work will be done by Labor Day.

 

Phil Hansen suggested a sign to acknowledge the Gratiot County Community Foundation’s donation be placed at Lincoln Park.  The Foundation awarded grant funds for the new playground equipment.

 

Dorothy Trgina presented a paper with a couple suggestions for the Park 7 Recreation Commission for future projects.

 

There being no further business to come before the Commission, the meeting was adourned at 5:35 p.m.  The next meeting will be Monday, September 11, 2017 at 4:15 p.m.

 

Respectfully submitted,

Dorothy Trgina, Park & Recreation Secretary
 
No meeting was held in September
 

Saint Louis Parks & Recreation Commission

Regular Meeting

Monday, October 9, 2017

 

The Regular meeting of the Saint Louis Parks & Recreation Commission was called to order by Melissa Allen at 4:15 PM.

 

ROLL CALL:

 

Members Present:  Melissa Allen; Sally Church; Steve Larsen; Mary Reed; Amanda Kelly.
 

Members Absent:  Kevin Palmer; Dorothy Trgina

 

Others Present:  Kurt Giles, City Manager; Mark Abbott, DPW; Keith Risdon, Utilities Director; Phil Hansen, DDA; Gary Smith, CAG; Kristi Teall, Superintendent; Scott Hemker, AD; Jason Luneack, Communty Ed;

                           Kathy Larsen, resident

 

Minutes:  Motion by Sally Church, supported by Amanda Kelly to accept the minutes of the Regular Meeting of August 14, 2017 and place them on file, with one change, to correct the spelling of Mary Reed’s name.  All Ayes/motion carried. 

 

Financial Report:  Motion by Amanda Kelly, supported by Mary Reed to receive the financial report through September 30, 2017 and place it on file.  All Ayes/motion carried.

 

Business:Parks & Recreation Plan Update – Discussion was held on the update for the 5-year Parks & Recreation Plan, to allow the St. Louis Public Schools to give input and to review the recent survey results.  School representatives and Commission members agreed on key items for the plan, including the importance of walking and biking paths, connectivity between parks, the need for more sites to promote physical activity and working on having a wider variety of features to attract and serve all age groups as well as to promote overall health and wellness.  The health and maintenance of the Pine River was also recognized as a priority.
 
Lincoln Park Update – Discussion was held about the progress of the Lincoln Park improvements.  Project photos were reviewed.  Project has been completed and board members reported that results have been well-received and use of the park has increased. 

 

Adjournment:  Meeting was adjourned by Vice-Chair Melissa Allen at 5:20 PM. 
 
Dorothy Trgina, Secretary
 
No Meeting was held in November
 
   
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