Parks & Rec Minutes

 

2011 Minutes

 

CITY OF SAINT LOUIS

PARKS & RECREATION COMMISSION

REGULAR MEETING MINUTES

January 10, 2011

Members Present: Melissa Allen, Jeff Derosia, Nancy Roehrs, Jenna Shaw

Members Absent: Dorothy Trgina, Sally Church and Kevin Palmer (excused)

Others Present: City Manager Robert McConkie, DPW Supt. Mark Abbott and DDA Director Phil Hansen

The Regular Meeting of the Saint Louis Parks & Recreation Commission Meeting was called to order by Melissa Allen at 4:03 p.m.

Moved by Derosia, supported by Shaw, to approve the minutes of the regular meeting held on November 22, 2010; subject to the following corrections on page 2 under Clapp Park it should read “no new sidewalk and ramp to the Gazebo, install concrete sidewalk around pavilion and connect to existing sidewalk and eliminate focus on large pavilion” under Penny Park it should read “add concrete around port-a-potty” under Riverwalk it should read “Riverwalk and connection to Alma and continue to connect walk and bike trails to the City of Alma” and on page 3 under Schools it should read “Bike pedestrian/walkway”. All ayes carried the motion.

There were no changes to the agenda.

Moved by Roehrs, supported by Derosia, to receive and place on file the October 2010 Financial Statements. All ayes carried the motion.

New Business.

Revision of Parks & Recreation Plan Discussion.

Items discussed:

  • The separate recreation plan for the Velsicol Site should be included in the City's Parks & Recreation Plan.
  • Recommend that a consultant be hired to produce a plan for a bike/pedestrian trailway to Alma.
  • There should be a separate section in the Parks Plan for a River Front Use Plan for development and recreation.
  • DDA Director Hansen will revise the Recreation Plan and bring it back to the Committee for review and the next meeting.
  • The bank stabilization at Lions Park should be added to the plan.
  • The bank stabilization at the dam will be done in 2011and the parking lot to be paved in 2013 in conjunction with the Main Street Improvement Project.
  • Once the Recreation Plan has been completed and adopted the City can apply for funding in 2012 to renovate Barnum Park. The improvements will include parking lot paving and a canoe portage along with other items.
  • Soccer complex added to the Recreation Plan. Discuss with the City of Alma regarding a county facility for soccer, basketball and peewee football.

Moved by Derosia, supported by Roehrs, to adjoin the meeting at 4:58 p.m. All ayes carried the motion.

Nancy L. Roehrs, Acting Secretary
 
No meeting was held in February
 
No meeting was held in March
 
No meeting was held in April
 

SAINT LOUIS PARSK & RECREATION COMMISSION

REGULAR MEETING

MONDAY, MAY 9TH, 2011

The Regular Meeting of the Saint Louis Parks & Recreation Commission was called to order by Kevin Palmer, Chairman at 4:03 P.M.

ROLL CALL:

Members Present: Kevin Palmer; Dorothy Trgina; Nancy Roehrs; Melissa Allen; Sally Church; and Jeff DeRosia.

Members Absent: Jenna Shaw

Others Present: Robert McConkie, City Manager and Mark Abbott, DPW.

Approval of January, 2011 Minutes. Motion by Melissa Allen, Seconded by Sally Church to place the January, 2011 Minutes on file. Motion Carried.

Changes to Agenda: No changes to the Agenda.

FINANCIAL REPORT:

The Financial Report is received and placed on file as presented.

NEW BUSINESS:

a. Garden Club. Nancy Roehrs reported that there are 10 ladies in the Garden Club. They cleaned out the Planters and Street Scape Boxes on the 4th of May.

b. City Parks Update. Mark Abbott reported that the Botany Club at Saint Louis High School has taken over the Flower Bed at Clapp Park. They will plant and maintain this bed.

City Manager, Robert McConkie, updated the Commission Members on Leppien Park. He presented a draft of a letter to be sent to John Leppien in response to Mr. Leppien's inquire to fund some improvements at Leppien Park.

Mark Abbott reported that the picnic tables are all out and he is working on plans for the playground areas.

The Basket Ball Court at Magic Park was discussed.

The status of Lincoln Park was discussed. Nancy Roehrs will get information on history of Lincoln Park for the next Parks & Recreation Commission Meeting.

c. Velsicol Site Reuse Discussion. A report on this was given by Robert McConkie, City Manager. Suggestions and thoughts on reuse were discussed.

The Meeting was moved to Leppien Park. Mark Abbott had suggestions on re-locating some of the playground equipment. He also brought to the attention of the Commission Members the amount of erosion along the river bank and the need to remedy this.

Pavilion Rentals were brought up and this item is to be put on the Agenda for the June Meeting.

The Commission Members then went to Lincoln Street Park. A very pleasant surprise for us, was that three boys were enjoying playing on the equipment. There was a discussion on the playground equipment in Lincoln Park.

There being no further business to come before the Commission, Motion by Melissa Allen, Seconded by Dorothy Trgina to Adjourn. Motion Carried. The Meeting was Adjourned at 5:40 P.M.

The next Parks & Recreation Commission Meeting will be held on Monday, June 13th, 2011 at 4:00 P.M.

Dorothy Trgina, Secretary
 

CITY OF SAINT LOUIS

PARKS & RECREATION COMMISSION

REGULAR MEETING MINUTES

June 13, 2011

Members Present: Melissa Allen, Jeff DeRosia, Nancy Roehrs, Jenna Shaw, Kevin Palmer

Members Absent: Dorothy Trgina and Sally Church (excused)

Others Present: City Manager Robert McConkie and DPW Supt. Mark Abbott

The Regular Meeting of the Saint Louis Parks & Recreation Commission Meeting was called to order by Chair Kevin Palmer at 4:00 p.m.

Moved by Roehrs, supported by Allen, to approve the regular meeting minutes of the Parks & Recreation Commission held on May 9, 2011 subject to the following correction on page two paragraph one should read “basketball court at Magic Square Park”. All ayes carried the motion.

Financial Report.

Moved by Allen, supported by Palmer, to receive and place on file the Financial Statements for the month of April 2011. All ayes carried the motion.

New Business.

Garden Club Update.

Nancy Roehrs reported that all of the flowers have been planted in the city and a maintenance schedule has been set for every two weeks. The members will do the first flower bed maintenance tonight.

Swimming Pool Director's Report.

Jeff DeRosia stated that a new bathhouse is needed. On the first day of open swimming there were 252 swimmers and on the second day there were 100 swimmers. DeRosia stated that there are seven lifeguards this year. Ten new lounge chairs were bought for the swimming pool.

Member Allen stated that the City's newsletter had information about the swimming pool hours but the fees were not listed. Member Allen requested that in the next City newsletter all of the information about the pool hours, fees, and swimming lessons be listed for the residents.

Parks Update.

D.P.W. Supt. Abbott stated that the city crew did a good job preparing the parks for the fishing derby last Saturday. Hon Painting was hired to paint the decks and pavilions at Leppien and Penny Parks and this is something that should be done every year. Safety surface was delivered for Penny Park and hope to have it installed later this week.

City Manager McConkie stated that John Leppien and his wife are going to make an annual contribution of $5,000 to Leppien Park for routine maintenance. Garr Tool has verbally committed to fund the enlargement and reconfiguration of the playground and install ADA compliant safety surface in the amount of $29,000 this year. Next year Garr Tool will fund the cost of the boat launch replacement of $20,000 and the following year fund a large event pavilion in the amount of $27,000.

Pavilion Rentals.

The Parks & Recreation Commission discussed establishing rental fees for residents and non-residents reserving the pavilions in the parks. Previously, the Parks & Recreation Commission recommended that the City Council establish fees for reserving the pavilions and for the cost of the D.P.W. to transport additional picnic tables to pavilions if requested. The City Council did not approve any fees for the pavilions in the past.

Moved by Allen, supported by DeRosia, to approve recommendation that the City Council revisit the recommendation of the Parks & Recreation Commission to establish fees for the pavilions in the parks.

Ayes: Allen, DeRosia, Shaw, Roehrs

Nays: Palmer

Motion carried.

Meeting Time.

Chair Palmer recommended that the meeting time for the Parks & Recreation Commission be changed to 4:15 p.m. to allow him more time to commute to the meetings.

Moved by Roehrs, supported by Allen, to approve to change the meeting time to 4:15 p.m. All ayes carried the motion.

Lincoln Park.

Member Roehrs stated that the City of St. Louis acquired Lincoln Park property through the DNR and if the City sells the property it reverts back to the State of Michigan and all of the entities have to reimbursed for property taxes.

City Manager McConkie stated that the Housing Commission has expressed interest in the property to the

south of the Oakridge Apartments for recreation area for the children living at the housing apartments. If the Housing Commission develops that area for recreation use maybe Lincoln Park would not be needed.

Chair Palmer stated that he would not be interested in selling Lincoln Park unless another park is developed on the street east of Lincoln Park by the Housing Commission.

Meeting adjourned at 5:05 p.m.

Nancy L. Roehrs, Acting Secretary

No meeting was held in July
 

SAINT LOUIS PARKS & RECREATION COMMISSION

REGULAR MEETING

MONDAY, AUGUST 8TH, 2011

The Regular Meeting of the Saint Louis Parks & Recreation Commission was called to order by Chairman, Kevin Palmer at 4:20 P.M.

ROLL CALL:

Members Present: Kevin Palmer; Dorothy Trgina; Nancy Roehrs;

Melissa Allen and Jeff DeRosia.

Members Absent: Sally Church and Jenna Shaw.

Others Present: Robert McConkie, City Manager.

Approval of the June 13th, 2011 Minutes. Motion by Melissa Allen, Seconded by Kevin Palmer to approve the Minutes of the June 13th, 2011 Parks & Recreation Commission Meeting. Motion Carried.

Changes to Agenda: No changes to the Agenda.

FINANCIAL REPORT:

The Financial Report is received and placed on file as presented.

NEW BUSINESS:

a. Garden Club Update - Nancy Roehrs. Nancy Roehrs reported that the flower beds are looking very nice. The new soil and amendments are making a big difference. Nancy reported that the weeding is being done every other Monday evening. There are upwards of 8 ladies working on this project.

b. Clapp Park. Nancy Roehrs reported that the Garden Club is working on a new design to replace the current “Middle of the Mitten” flower bed. The Garden Club is planning a Bake Sale for September 11th, 2011 to begin the fundraising for the renovation.

c. Pool Director's Report. Jeff DeRosia, Pool Director reported that the pool will close on the 28th of August, 2011. Jeff also reported that there is a new roof on the pool house. Jeff also reported that vandalism has been occurring at the pool. Particularly on Saturday nights. Jeff is working on ways to stop the vandalism and prevent it in the future.

d. City Parks Update. The sample Parks Disclaimer Signs that are part of this meeting packet were approved by the Commission.

e. Pavilion Rentals. City Manager McConkie will work on this matter.

There being no further business to come before the Commission, the Meeting was Adjourned at 5:13 P.M.

The next Parks 7 Recreation Commission Meeting will be held on Monday, September 12th, 2011 at 4:15 P.M.

Respectfully submitted,

Dorothy Trgina, Secretary
 
No meeting was held in September.
 
No meeting was held in October.
 

CITY OF SAINT LOUIS

PARKS & RECREATION COMMISSION

REGULAR MEETING MINUTES

November 14, 2011

Members Present: Melissa Allen, Jeff DeRosia, Nancy Roehrs, Jenna Shaw, Kevin Palmer

Members Absent: Dorothy Trgina and Sally Church(excused)

Others Present: City Manager Robert McConkie, DPW Supt. Mark Abbott

The Regular Meeting of the Saint Louis Parks & Recreation Commission Meeting was called to order by Kevin Palmer at 4:15 p.m.

Moved by Roehrs, supported by Allen, to approve the minutes of the regular meeting held on August 8, 2011 subject to the following corrections page 1 paragraph one it should read “2011 not 2001” under Section c. second sentence should read “2011 not 2001”. All ayes carried the motion.

There were no changes to the agenda.

The Financial Statement for September 2011 was discussed.

Moved by Allen, supported by DeRosia, to receive and place on file the September 2011 Financial Statements. All ayes carried the motion.

Business.

DPW Supt. Abbott gave the Parks End of the Season Report.

  • Clapp Park – Routinely did standard maintenance at the park. Four picnic tables were vandalized and are currently reinforcing the tables. Installing the pea stone around the park equipment has cut down on the maintenance in that area. In next year's budget would like to add eight feet of cement around the pavilion to help maintain the pavilion surface.
  • Penny Park – Completed the safety surface around the equipment. Had to replace some wood on the playground equipment. Extended the drainage tile so water doesn't accumulate on the sidewalk. Worked on the pavilion and would like to put a new metal roof on the structure in two years.
  • Leppien Park – Safety surface was installed and additional drainage was installed around the park equipment. The Merry-go-round was repaired. All the park equipment was maintained. Working on the shoreline eroding problem. Reconstructing the boat launch is the next year's project for the park.
  • Lions Park – Lost one of the new Maple trees and need to replace it. Next year will focus on making the parking lot more stable.
  • Lincoln Park – Last park that still needs to have safety surface installed around the playground equipment.

Chair Palmer stated that the chains for the swings at Lincoln Park are too long and need to be shortened.

· Barnum Park – Completed some repair work on the shoreline stabilization was done.

Swimming Pool Director DeRosia gave Swimming Pool Season Report.

· The total expenses for the swimming pool season were $41,263.82 and revenues were $6,575.00. Total swimmers 2,883 which was more than last year. Swimming lessons went well had about 60 participants. Swim passes were down 11 family and 3 single passes. There was some vandalism after hours at the pool this year.

City Manager McConkie stated that because vandalism is occurring on various city properties he is acquiring quotes to install cameras around the city and the swimming pool is one site he is considering.

Park Plan Revision Discussion.

City Manager McConkie stated that he is acquiring a quote with Spicer Engineering Group to complete the Park Plan Revision.

Member Allen stated that she thought Director Hansen was revising the Park Plan.

City Manager McConkie stated that Director Hansen stated that new renderings and photos have to be incorporated into the plan. Hiring Spicer's to finish the Park Plan would be the best solution for the City.

Moved by Roehrs, supported by Allen, to adjoin the meeting at 5:00 p.m. All ayes carried the motion.

Nancy L. Roehrs, Acting Secretary
 

No meeting was held in December

 
 
 
 
 
 
 
 
 
 
 
 
 
 
   
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