City Council Minutes

 

March, 2017

 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan       

March 7, 2017

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Allen on Tuesday, March 7, 2017 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor Pro Tem-Melissa A. Allen, Jerry L. Church, Thomas L. Reed

                                               

Council Members Absent:      Mayor James C. Kelly (excused) George T. Kubin (excused)

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz, Jr.

Student Representative:         Alyx Everitt

 

Others in Attendance:

 

Keith Risdon Public Services Director, Mark Abbott DPW Superintendent, Rich Apps Fire Chief, Max Clever Spicer Group, John Kaczor Municipal Analytics, several high school students including the Pompon Team, parents and school officials

 

Council Member Reed led the Pledge of Allegiance to the Flag.

 

Presentation - Pompon Proclamation.

 

Mayor Pro Tem Allen presented the St. Louis Pompon Team a Proclamation of Congratulations for winning the Class C/D State Championship for the State of Michigan.

 

City Council Minutes.

 

Moved by Reed, supported by Church, to approve the minutes of the Regular Meeting held on February 21, 2017.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Church, supported by Reed, to approve the Claims & Accounts in the amount of $525,441.89.  All ayes carried the motion.

 

Monthly Board Minutes.

 

City Council discussed the February, 2017 Monthly Board Minutes.

 

Moved by Reed, supported by Church, to receive the February, 2017 Monthly Board Minutes and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

Fire Chief Apps gave details on the Fire Training Program and informed Council of the positive feedback he has received on the City Hall facility when training is held in the Community Room.  

 

Consent Agenda.

 

Mayor Pro Tem Allen requested Consent Agenda item a as shown below, be received and placed on file:

 

a.      Community Liaison Committee Meeting Minutes.

 

Moved by Church, supported by Reed, to receive Consent Agenda item a,  and place on file.  All ayes carried the motion.

 

New Business.

 

Phase II of Fire Hydrant Painting Project.

 

Manager Giles requested approval for Phase II of the Fire Hydrant Painting Project, which will consist of repainting 100 additional hydrants by Topcat Mobile in the amount of $8,100.00.

 

Discussion was held.

 

Moved by Reed, supported by Church, to approve the repainting of 100 Fire Hydrants by Topcat Mobile in the amount of $8,100.00.  All ayes carried the motion.

 

Bid Award for Raw Water Transmission Main.

 

Manager Giles requested Council Members award the bid for the Raw Water Transmission Main for Wells 10 & 11 to Crawford Contracting in the amount of $4,214,098.70 plus 10% contingency, subject to Agency approvals and the approvals of the Interlocal Agreement between the City of St. Louis, the City of Alma and GAWA.

 

Discussion was held.

 

Moved by Church, supported by Reed, to award the bid for Wells 10 & 11 Raw Water Transmission Main to Crawford Contracting in the amount of $4,214,098.70 plus 10% contingency, subject to Agency approvals and the approvals of the Interlocal Agreement between the City of St. Louis, the City of Alma and GAWA.  All ayes carried the motion.

 

Construction Engineering Proposal.

 

Manager Giles Requested approval of the Construction Engineering Proposal for Wells 10 & 11 Well Houses and Water Transmission Main from FTC&H in the amount of $577,500.00.

 

Moved by Reed, supported by Church, to approve the Construction Engineering Proposal from FTC&H in the amount of $577,500.00, subject to approvals of the Interlocal Agreement.  All ayes carried the motion.

 

Trivalent IT Service Agreement.

 

Manager Giles requested approval of the 3-year Trivalent Service Agreement for Framework in the amount of $3,011.85 per month and the 3-year Service Agreement for Safe Vault Backup in the amount of $485.97 per month.  Also included is the IT Budget Planning Document and Inventory that is saved separate on the web page.

 

Discussion was held.

 

Moved by Church, supported by Reed, to approve the 3-year Trivalent Service Agreement for Framework in the amount of $3,011.85 per month and the 3-year Service Agreement for Safe Vault Backup in the amount of $485.97 per month.  All ayes carried the motion.

 

Information Regarding Asset Management Plan for SAW Grant.

 

Manager Giles introduced Max Clever of Spicer Group and John Kaczor from Municipal Analytics.

 

Max Clever provided information on the Asset Management Plan for the SAW Grant.

 

Proposal to Conduct Water/Sewer Rate Study.

 

John Kaczor explained the process of conducting a Water/Sewer Rate Study.

 

Discussion was held.

 

Manager Giles requested Council Members approve the Proposal from Municipal Analytics to Conduct a Water Rate Study in the amount of $5,000.00.

 

Moved by Reed, supported by Church, to approve the Proposal from Municipal Analytics to Conduct a Water Rate Study in the amount of $5,000.00.  All ayes carried the motion.   

 

City Manager Report.

 

Manager Giles gave Council Members details on the upcoming MML Conference and also stated a Meeting is scheduled for March 15, 2017 with the EPA.

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

Chief Ramereiz stated he will be out of town March 13th to March 22nd and Sergeant Forshee will attend the next Council meeting in his place.

 

Council Comments.

 

Member Reed asked if cuts to the EPA will affect clean up at the site.  Manager Giles stated at this point it is uncertain.

 

Member Church asked when demo at the former City Hall will begin.  Manager Giles stated April.

 

Student Representative Report.

 

Alyx informed Council that the Spanish Club Members are going to Ecuador from March 29th to April 11th.

 

Public Comments.

 

None.

 

Adjournment.

 

Moved by Allen, supported by Reed, to adjourn at 7:22 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan       
 March 20, 2017

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Allen on Monday, March 20, 2017 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor Pro Tem Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

                                               

Council Members Absent:      Mayor James C. Kelly (excused)

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Sergeant:                      Kristi Forshee

 

Others in Attendance:

 

Keith Risdon Public Services Director, Mark Abbott DPW Superintendent, Bobbie Marr Finance Director, Rosemary Horvath Gratiot County Herald, Matt Biolette Republic Services, John VanTholen Granger, Sean McHugh Granger

 

Council Member Kubin led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Reed, supported by Church, to approve the minutes of the Regular Meeting held on March 7, 2017.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Kubin, supported by Reed, to approve the Claims & Accounts in the amount of $268,538.34.  All ayes carried the motion.

 

Monthly Reports.

 

City Council discussed the February, 2017 Monthly Reports.

 

Discussion was held.

 

Moved by Kubin, supported by Reed, to receive the February, 2017 Monthly Reports and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

None.

 

Consent Agenda.

 

Mayor Pro Tem Allen requested Approval of Consent Agenda items a and b as shown below:

a.      Payment to Spicer for Engineering Services related to SAW Grant.

b.     Payment to FTC&H for Water Supply Project.

 

Moved by Reed, supported by Kubin, to Approve Consent Agenda item a and b and place on file.  All ayes carried the motion.

 

New Business.

 

Water Supply Project Cost Sharing Agreement.

 

Manager Giles requested approval of the Water Supply Project Cost Sharing Agreement between GAWA, the City of Alma and the City of St. Louis.

 

Discussion was held.

 

Moved by Church, supported by Reed, to approve the Water Supply Project Cost Sharing Agreement between GAWA, the City of Alma and the City of St. Louis.  All ayes carried the motion.

 

Solid Waste Bid Award.

 

Manager Giles requested Council Members award the bid for the Gratiot Area Solid Waste Authority to low bidder, Republic Services for the following costs:  1st year-$10.37 per residence, 2nd year-$10.68 per residence, 3rd year-$11.00 per residence, 4th year-$11.33 and 5th year-$11.67.

 

Sean McHugh of Granger thanked the City for the previous 5 years of business and explained the blue bag service.

 

Matt Biolette of Republic Services explained the recycling service they provide.

 

Discussion was held.

 

Moved by Church, supported by Reed, to award the bid for Gratiot Area Solid Waste Authority to low bidder, Republic Services.   All ayes carried the motion.

 

Capital Improvement Program.

 

Public Services Director Keith Risdon explained the process and need to adopt the Capital Improvement Program.

 

Manager Giles requested Council Members adopt the 2017 2023 Capital Improvement Program.

 

Member Kubin stated the plan is very well done.

 

Discussion was held.

 

Moved by Reed, supported by Kubin, to adopt the 2017 2023 Capital Improvement Program.  All ayes carried the motion.

 

Engineering Services Main Street Bridge.

 

Manager Giles requested approval of the Proposal from Spicer Group for Main Street Conceptual Bridge and Approach Design as well as Local Bridge Application for funding the Main Street Bridge Replacement in the amount of $16,000.00.

 

Discussion was held.

 

Moved by Kubin, supported by Reed, to approve the Proposal from Spicer Group for Main Street Conceptual Bridge and Approach Design as well as Local Bridge Application for funding the Main Street Bridge Replacement in the amount of $16,000.00.  All ayes carried the motion.

 

Infrastructure Capacity Enhancement (ICE) Grant.

 

Manager Giles requested approval of the Proposal from FTC&H for the ICE Grant Application Package for Water Distribution Replacement M-46 from Watson to Mill Street in the amount of $1,000.00.

 

Discussion was held.

 

Moved by Church, supported by Kubin, to approve the Proposal from FTC&H for the ICE Grant Application Package for Water Distribution Replacement M-46 from Watson to Mill Street in the amount of $1,000.00.  All ayes carried the motion.

 

Resolution 2017-05 CDBG Infrastructure Capacity Enhancement (ICE) Competitive Funding.

 

The following preamble and resolution were offered by Member Kubin, and supported by Member Reed:       

 

WHEREAS, the Michigan Strategic Fund has invited Units of General Local Government to apply for its CDBG-Infrastructure Capacity Enhancement (ICE) Competitive Funding Round; and

 

WHEREAS, the City of St. Louis desires to request $865,899.26 in CDBG funds to construct a new 12 water main from Watson Street to Pine Street along the north side of M-46; and

 

WHEREAS, the City of St. Louis commits local funds from its Water and Sewer Fund in the amount of $107,021.26; and

 

WHEREAS, the proposed project is consistent with the local Community Development Plan as described in the Application; and

 

WHEREAS, the proposed project will benefit all residents of the project area and 53 percent of the residents of the City of St. Louis are low and moderate income persons as determined by census data provided by the U.S. Department of Housing and Urban Development; and

 

WHEREAS, local funds and any other funds to be invested in the project have not been obligated/incurred and will not be obligated/incurred prior to a formal grant award, completion of the environmental review procedures and a formal written authorization to obligate/incur costs from the Michigan Economic Development Corporation.

 

NOW, THEREFORE, BE IT RESOLVED that the City of St. Louis hereby designates the City Manager as the Environmental Review Certifying Officer, the person authorized to certify the Michigan CDBG Application, the person authorized to sign the Grant Agreement and payment requests, and the person authorized to execute any additional documents required to carry out and complete the grant.

 

Ayes:   Kubin, Reed, Church, Allen

 

Nays:   None

 

Absent:  Kelly 

    

Resolution declared adopted this 20th day of March, 2017.

Discuss Special Assessments/Street Millage.

Discussion was held regarding options for a Public Safety Special Assessment.

The item will be placed on the April 4th Agenda for a vote of the Council.

City Manager Report.

 

Manager Giles informed Council of the following:

1.     There is a MPPA meeting May 11th geared toward Elected Officials.

2.     Notice was received from the Gratiot County Community Foundation that the City was awarded the grant for Lincoln Park Improvements in the approximate amount of $10,900.00.  A personal donation was also received.

 

City Clerk Report.

 

None.

 

Police Sergeant Report.

 

Sergeant Forshee informed members that a part time officer has been hired and will begin March 27th.

 

Council Comments.

 

Member Reed made mention of blight at a residence.

 

Member Church inquired if there were many power outages from the recent wind storm.  Manager Giles stated not many and service was restored to most customers on the same day of the windstorm.

 

Member Kubin stated he appreciated City staff for the Capital Improvement Plan and Special Assessment/Millage information.  

 

Public Comments.

 

Matt Biolette of Republic Services thanked Council Members for awarding the Solid Waste Bid to Republic Services.

 

Supervisor Abbott informed members that DPW staff are behind due to the weather, and seasonal help will be starting soon.

 

Adjournment.

 

Moved by Kubin, supported by Reed, to adjourn at 7:37 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan       
 March 27, 2017

 

The special meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Monday, March 27, 2017 at 8:30 a.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church,

George T. Kubin, Thomas L. Reed

                                               

Council Members Absent:      None 

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Officer:                        Matt VanHall

 

Others in Attendance:

 

Keith Risdon Public Services Director, Travis Courter high school student

 

Council Member Kubin led the Pledge of Allegiance to the Flag.

 

Set Public Hearing for the Community Development Block Grant (CDBG) Application.

 

Manager Giles stated the purpose of the special meeting is to set a Public Hearing to be held Tuesday, April 4, 2017 at 6:00 p.m., or as soon thereafter as the Agenda allows, for the proposed application for the CDBG for funding the water distribution replacement on M-46 from Watson Street to Mill Street.

 

Moved by Reed, supported by Allen, to set a Public Hearing to be held Tuesday, April 4, 2017, at 6:00 p.m., or as soon thereafter as the Agenda allows, for the proposed application for the CDBG for funding the water distribution replacement on M-46 from Watson Street to Mill Street.  All ayes carried the motion.

 

Adjournment.

 

Moved by Kubin, supported by Church, to adjourn at 8:35 a.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk

 

   
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