City Council Minutes

 

February, 2017

 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan       

February 7, 2017

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, February 7, 2017 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin

                                               

Council Members Absent:      Thomas L. Reed (excused)

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz, Jr.

Student Representative:          Alyx Everitt

 

Others in Attendance:

 

Keith Risdon Public Services Director, Bobbie Marr Finance Director, Troy Grunder Rowe, Inc., Brent DeVries area resident, Sean Bradley Morning Sun

 

Council Member Kubin led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on January 17, 2017.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $705,101.14.  All ayes carried the motion.

 

Monthly Minutes.

 

City Council discussed the January, 2017 Monthly Minutes.

 

Moved by Kubin, supported by Allen, to receive the January, 2017 Monthly Minutes and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

None.
 

Consent Agenda.

 

Mayor Kelly requested approval/receipt of Consent Agenda items a through c as shown below:

 

a.      Final Payment to Maguire Iron for Giddings Water Tower.

b.     Payment to GAWA for Water Supply Project.

c.      Receive Mid Michigan Area Cable Minutes.

 

Moved by Church, supported by Kubin, to approve/receive Consent Agenda items a through c.  All ayes carried the motion.

 

New Business.

 

Appointment to Library Board

 

Manager Giles stated Amanda Kelly has submitted a letter of interest to serve on the Library Board to fill the vacancy left by Dave McMacken.

 

Manager Giles recommended Amanda Kellys appointment to the Board stating she would be an excellent candidate.

 

Moved by Allen, supported by Church, to approve the appointment of Amanda Kelly to the Library Board.  All ayes carried the motion.

 

Resolution 2017-03 A Resolution to Address the Collection of Payments or Refunds on Taxes Under/Over $5.00.

 

The following preamble and resolution were offered by Member Church, and supported by Member Kubin:       

WHEREAS, The General Property Tax Act P.A. 206 of 1893 (as amended) requires the Treasurer of the City of Saint Louis to collect Real and Personal Property Taxes.

WHEREAS, many taxpayers and Mortgage Companies, etc. pay their taxes by personal or bank check via U.S. Postal Service.

WHEREAS, on several occasions, the Treasurer has received checks for an incorrect amount, both deficient and excess of the amount due.

WHEREAS, this has resulted in refund checks totaling less than $5.00 and/or a request to the taxpayer to submit the balance due, often amounting to less than $5.00.

THERFORE BE IT RESOLVED, that the City of Saint Louis Treasurer will not request a secondary payment due of any tax amounts totaling $5.00 or less, once the primary payment has been received.

BE IT ALSO RESOLVED, that the Board of Trustees approves the underpayments to be taken from the interest being earned.

BE IT FURTHER RESOLVED, that overpayments of taxes totaling $5.00 or less shall be handled by the Treasurer in accordance with generally accepted regional tax collection practices.

Ayes:     Church, Kubin, Kelly 

Nays:       Allen

Resolution declared adopted this 7th day of February, 2017.

Prospect & Corinth Streets Reconstruction Engineering Services Proposal.

 

Manager Giles requested approval of the Construction Engineering Services Proposal from Rowe Professional for the Prospect/Corinth Streets Reconstruction Project in the amount of $95,000.00.

 

Discussion was held.

 

Moved by Allen, supported by Church, to approve the Construction Engineering Services Proposal from Rowe Professional for the Prospect/Corinth Streets Reconstruction Project in the amount of $95,000.00.  All ayes carried the motion.

 

Bid Award for Wells 10 & 11 Well Houses.

 

Manager Giles recommended Council Members award the bid for Wells 10 & 11 Well Houses to low bidder, J.R. Heineman & Sons, in the amount of $1,365,000.00 subject to Agency approval.

 

Discussion was held.

 

Moved by Kubin, supported by Church, to award the bid for Wells 10 & 11 Well Houses to J.R. Heineman & Sons in the amount of $1,365,000.00 subject to Agency approval.

 

Ayes:  Kubin, Church, Allen, Kelly

Nays:  None

Motion carried

 

Addition to Agenda.

 

Resolution 2017-04 to Accept Prospect/Corinth Street Reconstruction Contract between Michigan Department of Transportation (MDOT) and the City of St. Louis and Authorize Signatures.

 

Manager Giles stated the Contract between MDOT and the City was approved at the January 17, 2017 Council Meeting, but MDOT requests a resolution be adopted to accept the contract and authorize signatures. 

Manager Giles requested adoption of Resolution 2017-04.

 

The following preamble and resolution was offered by Member Allen, and supported by Member Kubin:

BE IT RESOLVED THAT, Contract No. 16-5567, Control Section STUL 29433, Job Number 132019A by and between the Michigan Department of Transportation and the City of St. Louis is hereby accepted and,

BE IT FURTHER RESOLVED THAT, the following Officials are authorized to sign the said contract:

Mari Anne Ryder, City Clerk

James C. Kelly, Mayor

Yeas:   Allen, Kubin, Church, Kelly

Nays:   None

Resolution Declared Adopted this 7th day of February, 2017

City Manager Report.

 

Manager Giles informed Council Members that Steve Mann from Miller, Canfield will be in attendance at the February 21, 2017 Council Meeting to discuss the process of implementing a Public Safety Millage and Streets Millage.

 

Manager Giles also informed Council Members that SAW Grant Consultant, John Kaczor, has offered to attend a meeting in March or April to discuss rate setting.

 

Manager Giles gave Council Members an Employee Evaluation form to fill out on his last years performance and requested when complete, they give them to the Mayor at the February 21st meeting.  The Mayor and Member Allen will then set up a time to review the performance appraisals with the Manager.

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

Chief Ramereiz informed Council Members that the recently hired part time officer has left due to having been offered a full time position elsewhere.

 

Chief Rameriez also asked Council Members to participate in the MCOLSE Law Enforcement Survey.
 

Student Representative Report.

 

Alyx informed Council Members that the National Honor Societys Kids Night has been rescheduled for February 25, 2017 from 5:00 8:00 p.m.

 

Council Comments.

 

Member Church inquired on capping the abandoned wells.  Manager Giles stated well 7 has been capped and we are currently working on capping wells 1 & 4.  Wells 5, 6 and 8 are emergency back-ups until wells 10 and 11 are complete.  Then they will also be capped.

 

Member Allen stated she enjoyed the Swiss Steak Dinner.

 

Mayor Kelly stated he attended the Hoffmeyer Trust Meeting and St. Louis was awarded $5,100.00, and asked what the amount in the Bath House fund was.  Finance Director Marr stated $30,000.00.

 

Public Comments.

 

None.

 

Adjournment.

 

Moved by Kubin, supported by Allen, to adjourn at 6:38 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan       

February 21, 2017

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, February 21, 2017 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

                                               

Council Members Absent:      None

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz, Jr.

 

Others in Attendance:

 

Keith Risdon Public Services Director, Bobbie Marr Finance Director, Steven Mann Miller Canfield, Sean Bradley Morning Sun

 

Council Member Reed led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on February 7, 2017.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Kubin, supported by Reed, to approve the Claims & Accounts in the amount of $494,169.37.  All ayes carried the motion.

 

Monthly Reports.

 

City Council discussed the January, 2017 Monthly Reports.

 

Moved by Allen, supported by Church, to receive the January, 2017 Monthly Reports and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

None.

 

Consent Agenda.

 

Mayor Kelly requested approval of Consent Agenda items a through d as shown below:

 

a.      Payment to Spicer for SAW Grant.

b.     Payment to FTC&H for Water Supply Project.

c.      Payment to Briggs Contracting for Concrete Crushing.

d.     Annual Financial Commitment to MAGNET.

 

Moved by Reed, supported by Allen, to approve Consent Agenda items a through d.  All ayes carried the motion.

 

New Business.

 

Request to Use South Parking Lot at City Hall for 2017 Farmers Market.

 

Manager Giles requested authorization to allow the Farmers Market to use the South parking lot at City Hall on Thursdays from 2:00 p.m. to 6:00 p.m. starting May 4, 2017 and ending October 26, 2017.

 

Discussion was held.

 

Moved by Reed, supported by Church, to allow the Farmers Market to be held in the south parking lot of City Hall on Thursdays from 2:00 p.m. to 6:00 p.m. starting May 4, 2017 and ending October 26, 2017.  All ayes carried the motion.

 

Letter of Authorization.

 

Manager Giles requested approval of the Letter of Authorization with Michigan Public Power Agency (MPPA) to purchase up to 900 KW of capacity at a purchase price of up to $6.00 per KW - month for planning year June 1, 2019 to May 31, 2020 with a maximum commitment of $64,800.00.

 

Moved by Church, supported by Reed, to approve the Letter of Authorization.  All ayes carried the motion.

 

Bid Award for Former City Hall Demo of West Wing.

 

Manager Giles requested Council Members award the bid for demo of the West Wing of the former City Hall to Bierlein in the amount of $38,300.00.

 

Discussion was held.

 

Electrical Service Relocation at former City Hall.

 

Manager Giles stated a revised quote from Worthy Electric has been handed out.

 

Manager Giles requested approval for Electrical Service Relocation at the former City Hall by Worthy Electric in the amount of $8,800.00.

 

Discussion was held.

 

Building Restoration Contract for former City Hall.

 

Manager Giles requested Council Members Award the Building Restoration Contract for the former City Hall to Freed Construction in the amount of $12,278.00.

 

Discussion was held.

 

Moved by Reed, supported by Church, to award the bid for demo of the West Wing of the former City Hall to Bierlein in the amount of $38,300.00, to approve Electric Service Relocation at the former City Hall by Worthy Electric in the amount of $8,800.00 and award the Building Restoration Contract for the former City Hall to Freed Construction in the amount of $12,278.00.

 

Roll Call Vote:

 

Ayes:  Reed, Church, Allen, Kubin, Kelly

Nays:  None

Motion Carried

 

Special Assessments & Street Millages Miller, Canfield.

 

Steven Mann described the proceedings regarding the establishment of an Act 33 Special Assessment District, the procedure for amending the City Charter, the process of establishing a Road Bond Proposal and the Headlee roll back and restoration process.

 

Discussion was held.

 

Council Members thanked Steven, stating the discussion was very informative.

 

City Manager Report.

 

Manager Giles informed Council Members of the following items:

 

The Gratiot Solid Waste Authority is expecting RFPs to be returned by March 8, 2017.
 

The electric customer that was interested in Net Metering is aware of the Citys Policy and has not responded.  Another customer expressed interest but decided it was not viable for their business.

 

Manager Giles also stated he would be on vacation and will not be able to attend the April 4, 2017 Council Meeting.

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

None.

 

Council Comments.

 

Member Church stated he will be out of town and unable to attend the May City Council Meetings.

 

Public Comments.

 

None.

 

Adjournment.

 

Moved by Kubin, supported by Reed, to adjourn at 7:35 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk 

 

 

   
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