City Council Minutes

 

April, 2017

 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan      
 April 4, 2017

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, April 4, 2017 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin

                                               

Council Members Absent:      Thomas L. Reed (excused)

Public Services Director         Keith Risdon

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz, Jr.

 

Others in Attendance:

 

Mark Abbott – DPW Superintendent, Dave Biehl – Resident, Richard Henry – Resident, County Commissioner Jan Bunting at 7:20 p.m.

 

Council Member Allen led the Pledge of Allegiance to the Flag.

 

Public Hearing – Proposed Application for Community Development Block Grant.

 

Mayor Kelly opened the Public Hearing at 6:01 p.m.

 

Public Services Director Risdon provided an overview of the project.

 

Mayor Kelly asked for Public Comments.

 

There being none, Mayor Kelly closed the Public Hearing at 6:06 p.m.

 

City Council Minutes.

 

Moved by Allen, supported by Church, to approve the minutes of the Regular Meeting held on March 20, 2017.  All ayes carried the motion.

 

Moved by Kubin, supported by Church, to approve the minutes of the Special Meeting held on March 27, 2017.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $287,197.33.  All ayes carried the motion.

 

Monthly Board Minutes.

 

City Council discussed the March, 2017 Monthly Board Minutes.

 

Moved by Kubin, supported by Allen, to receive the March, 2017 Monthly Board Minutes and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

Dave Biehl of 420 South East Street inquired about the possibility of paving a portion of Walnut Street.  He is having lawn issues as well as dust and drainage issues.

 

Discussion was held regarding a Special Assessment.

 

City Council Members encouraged Dave to proceed with a petition to see if the other landowners in that location would be in support of a Special Assessment.

 

New Business.

 

Sewer Repairs.

 

Public Services Director Risdon requested approval for Sewer Repairs at various locations by Ward Excavating in the amount of $22,000.00.

 

Discussion was held.

 

Moved by Kubin, supported by Church, to approve the Sewer Repairs at various locations by Ward Excavating in the amount of $22,000.00.   All ayes carried the motion.

 

Minimize Displacement Policy.

 

Public Services Director Risdon requested Council Members adopt the Minimize Displacement Policy that is required as part of the ICE Grant Application process.

 

Discussion was held.

 

Moved by Allen, supported by Kubin, to adopt the Minimize Displacement Policy.  

Roll Call Vote:

Ayes:  Allen, Kubin, Church, Kelly

Nays:  None

Motion carried.

 

Proposal from Miller, Canfield for Special Assessment.

 

Public Services Director Keith Risdon stated that if City Council wants to proceed with the Public Safety Special Assessment, approval of the Proposal from Miller, Canfield in the amount of $3,500.00 for their assistance in establishment of the Public Safety Special Assessment Proceedings would be the next step.

 

Discussion was held.

 

Moved by Kubin, supported by Allen, to approve the Proposal from Miller, Canfield in the amount of $3,500.00.  All ayes carried the motion.

 

City Manager Report.

 

Public Services Director Risdon informed Council of the following:

 

1.     Bids will be opened for the 2017 Pavement Improvement Project April 7th.

2.     The Demolition of the West wing of the former City Hall is scheduled to start April 10th.

3.     A pre-construction meeting with MDOT on the Prospect/Corinth Street Project is scheduled for April 19th.

4.     Superintendent Abbott and himself attended a Michigan Roads Preservation Conference on options for paving.

5.     A quote has been received on the damaged railing on the back deck at City Hall from the Farmers Market Shed being blow over and Director Marr will check with the Farmers Market Insurance Company.

6.     The County Drain Commission is currently replacing a pipe in the location of Carrie Knause School and there is a detour.

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

Chief Ramereiz informed Council Members that he has hired two part-time Officers.

 

Council Comments.

 

Member Kubin stated he had discussion with Alma City Manager Phil Moore to see if there was interest in the possibility of joining St. Louis and Alma Police Departments.  Alma expressed interest.

 

Discussion was held.

 

City Council Members would like City Manager Giles to continue discussion with area Managers.

 

Mayor Kelly stated City resident Craig Zeese expressed interest in serving on a City Board or Commission.

 

Public Comments.

 

Resident Richard Henry of 510 Teman Street informed Council of his recent sewage back up issues.

 

Discussion was held.


It was suggested that an article be placed in the City Newsletter to educate residents on the sewer system.

 

Chief Ramereiz will contact the apartment owners in that area also.

 

Public Services Director Risdon will contact the City’s Insurance Company.

 

 Jan Bunting entered the meeting at 7:20 and gave Council members the Gratiot County Sheriff’s Office 2016 Annual Report and the Gratiot Court Cases Report.

 

Adjournment.

 

Moved by Kubin, supported by Allen, to adjourn at 7:32 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan       

 April 18, 2017

 

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, April 18, 2017 at 6:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:     Mayor James C. Kelly, Jerry L. Church, George T. Kubin

                                               

Council Members Absent:      Melissa A. Allen, Thomas L. Reed (excused)

City Manager:                         Kurt Giles

City Clerk:                              Mari Anne Ryder

Police Chief:                           Richard Ramereiz, Jr.

 

Others in Attendance:

 

Public Services Director – Keith Risdon, Mark Abbott – DPW Superintendent, Bobbie Marr – Finance Director

 

Council Member Church led the Pledge of Allegiance to the Flag.

 

City Council Minutes.

 

Moved by Kubin, supported by Church, to approve the minutes of the Regular Meeting held on April 4, 2017.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Church, supported by Kubin, to approve the Claims & Accounts in the amount of $152,479.17.  All ayes carried the motion.

 

Monthly Reports.

 

City Council discussed the March, 2017 Monthly Reports.

 

Moved by Kubin, supported by Church, to receive the March, 2017 Monthly Board Reports and place on file.  All ayes carried the motion.

 

Audience Recognition.

 

None.

 

Consent Agenda.

 

Mayor Kelly requested the following Consent Agenda item be received and placed on file.

 

a.      Central Dispatch Report.

 

Moved by Kubin, supported by Church, to receive the Consent Agenda item and place on file.  All ayes carried the motion.

 

New Business.

 

Bio Solids Land Application.

 

Manager Giles requested approval of the contract for Bio Solids Land Application by NutriGro in the amount of $0.0456 per gallon.

 

Discussion was held.

 

Moved by Church, supported by Kubin, to approve the contract for Bio Solids Land Application by NutriGro in the amount of $0.0456 per gallon.   All ayes carried the motion.

 

Resolution 2017-06 New Voting Equipment.

 

Manager Giles requested Council Members adopt Resolution 2017-06 in support of a grant to purchase new voting equipment and to submit the grant application.

 

Discussion was held.

 

The following preamble and resolution were offered by Member Kubin, and supported by Member Church:       

WHEREAS, the St. Louis City Council wishes to apply to the Secretary of State for a grant to purchase a new voting system from Dominion Voting, which includes precinct tabulators, Absent Voter Counting Board (AVCB) tabulators (if applicable), accessible voting devices for use by individuals with disabilities, and related Election Management System (EMS) software.

 

WHEREAS, full funding for the new voting system will be provided by the State, and will include a combination of Federal Help America Vote Act and State-appropriated funds. Local funding obligations, if any, are detailed in the attached Dominion quote.

 

WHEREAS, St. Louis City Council plans to begin implementation of the new voting system in 2017.

 

WHEREAS, the deadline for submitting the required State Grant Application is March 10th, 2017 for “First Use” in August 2017.

 

NOW, THEREFORE, BE IT RESOLVED that the St. Louis City Clerk is authorized to submit this Grant Application on behalf of the City of St. Louis, Gratiot County.

 

Ayes:   Kubin, Church, Kelly   

 

Nays:   None

 

Absent:  Allen, Reed     

                       

Resolution declared adopted this 18th day of April, 2017.

 

Resolution 2017-07 Main Street Bridge Project.

 

Manager Giles requested Council Members adopt Resolution 2017-07 for the replacement of the Main Street Bridge through the Michigan Department of Transportation Local Bridge Program.

 

Discussion was held.

 

The following preamble and resolution were offered by Member Church, and supported by Member Kubin:   

WHEREAS, the condition of the Main Street Bridge has deteriorated to such an extent that replacement is necessary; and

WHEREAS, the budget of the City of St. Louis will not allow for replacement of this bridge without additional funds from other sources;

NOW, THEREFORE, BE IT RESOLVED, that the City of St. Louis requests Michigan Department of Transportation Local Bridge Program Funding for replacement of the Main Street Bridge for MDOT’s Fiscal Year 2020.

Ayes:    Church, Kubin, Kelly 

Nays:     None 

Absent:  Allen, Reed

Resolution declared adopted this 18th day of April, 2017.

Resolution 2017-08 Set Public Hearing for Special Assessment.

 

Manager Giles requested Council Members adopt Resolution 2017-08 to set Public Hearing on Tuesday, May 16, 2017 at 6:00 p.m. for Special Assessment.

 

Discussion was held.

 

The following preamble and resolution were offered by Member Kubin and supported by Member Church:

 

WHEREAS, the City Council of the City of St. Louis, County of Gratiot, State of Michigan, pursuant to Act 33, Public Acts of Michigan, 1951, as amended, and Act 188, Public Acts of Michigan, 1954, as amended, on its own initiative, tentatively declares its intent to create a special assessment district to pay for certain costs and expenses of fire and police motor vehicles, apparatus, equipment, housing and operations (the “Assessed Costs”) and assess the costs thereof to the property specially benefitted by said fire and police protection in the special assessment district tentatively described in Exhibit A attached hereto and made a part hereof; and

 

WHEREAS, the City Council has caused to be prepared estimates of the Assessed Costs which have been received by the City Council and are on file with the City Clerk; and

 

WHEREAS, the City Council desires to fix the day for a hearing on the estimates of the Assessed Costs and on the question of creating the special assessment district. 

 

NOW, THEREFORE, BE IT RESOLVED THAT:

1.               The preparation of the estimates of the Assessed Costs is hereby ratified, confirmed and approved.

 

2.               The City Council hereby tentatively designates as the special assessment district against which the Assessed Costs are to be assessed as all of the lots and parcels of land in the City as more particularly described in Exhibit A attached hereto and made a part hereof.

 

3.               The City Council shall meet at the City of St. Louis Municipal Offices, 300 North Mill Street, St. Louis, Michigan on Tuesday, May 16, 2017, at 6:00 o’clock p.m., Eastern Daylight Time, at which time and place the City Council shall hear suggestions and objections to the estimates of Assessed Costs and on the question of creating the special assessment district therefor.

 

4.               The City Clerk is hereby authorized and directed to cause notice of such hearing to be published twice prior to said hearing in the Morning Sun, a newspaper of general circulation in the City, the first publication to be at least ten (10) days before the time of hearing and the second publication to be at least one (1) day before the time of the hearing, and the City Clerk shall cause notice of said hearing to be mailed by first-class mail to all record owners of or persons in interest in property in the special assessment district as shown on the last City tax assessment records of the City at least ten (10) days before the date of said hearing.

 

5.               Said notice shall be in substantially the form attached hereto as Exhibit B.

 

6.               All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded.

 

 

AYES: Members:      Kubin, Church, Kelly

NAYS:  Members:     None

ABSENT:                   Allen, Reed

RESOLUTION DECLARED ADOPTED.
EXHIBIT A

Tentative Special Assessment District

The special assessment district shall consist of all lots and parcels of land within the

City of St. Louis, County of Gratiot, Michigan.

 

 EXHIBIT B

Public Hearing Notice

NOTICE OF HEARING ON SPECIAL ASSESSMENTS
FOR FIRE AND POLICE PROTECTION COSTS AND EXPENSES

BY THE CITY COUNCIL OF

THE CITY OF ST. LOUIS

 

TO ALL OWNERS OF THE

FOLLOWING-DESCRIBED LANDS:

All lots and parcels of land within the City of St. Louis, County of Gratiot, Michigan.

 

TAKE NOTICE that pursuant to the provisions of Act 33, Public Acts of Michigan, 1951, as amended, and Act 188, Public Acts of Michigan, 1954, as amended, the City Council has tentatively declared its intention to proceed with special assessments to cover certain fire and police protection costs and expenses.

 

            TAKE FURTHER NOTICE that the City Council has tentatively declared its intention to pay for such fire and police protection costs and expenses and tentatively designated all lots and parcels of land within the City of St. Louis as a special assessment district against which part of the cost of said fire and police protection costs and expenses is to be assessed.

 

            TAKE FURTHER NOTICE that the City Council has caused to be prepared estimates of the fire and police protection costs and expenses which have been filed with the City Clerk and are available for public examination.

 

            PUBLIC NOTICE IS HEREBY GIVEN that the City Council will meet on Tuesday, the 16th day of May, 2017, at 6:00 o’clock p.m., Eastern Daylight Time, at the City of St. Louis Municipal Offices, 300 North Mill Street, St. Louis, Michigan, to hear suggestions and objections regarding the estimates of the fire and police protection costs and expenses and on the question of creating the special assessment district therefore.

 

Bid Award for 2017 Pavement Improvement Project.

 

Manager Giles requested Council Members award the 2017 Pavement Improvement Project to Central Asphalt in the amount of $153,243.30. 

 

Manager Giles also requested Division G of the Bid be included to include Prospect and Union Streets which if included with this project saves $28.00 per ton when compared with previous year’s projects, making the total bid $193,243.30.

 

Discussion was held.

 

Moved by Kubin, supported by Church, to award the bid for the 2017 Pavement Improvement Project to Central Asphalt in the amount of $193,243.30. 

 

Roll Call Vote:

Ayes:  Kubin, Church, Kelly

Nays:  None

Absent:  Allen, Reed

Motion carried.

 

City Manager Report.

 

Manager Giles informed Council of the following:

 

1.     Upcoming MPPA Event.

2.     Demo of the former City Hall west wing.

3.     Fairbanks Morse is at the Electric Plant working on the emissions issue.

4.     Pre-Construction meeting was held regarding the plant site electrical service.

5.     Pre-Construction meetings are scheduled for Wells 10 & 11 Well Houses, Water Main and the Corinth/Prospect Project.

 

City Clerk Report.

 

None.

 

Police Chief Report.

 

Chief Ramereiz stated Officer Chamberlain has been accepted a job in Austin, Texas.

 

Chief Ramereiz also stated he and the Community Services Coordinator will be working on blight issues.

 

Council Comments.

 

Mayor Kelly made mention of consolidation of police departments.

 

Discussion was held.

 

Public Comments.

 

None.

 

Adjournment.

 

Moved by Kubin, supported by Church, to adjourn at 7:06 p.m.   All ayes carried the motion.

 

 

Mari Anne Ryder, City Clerk

 

 

   
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