City Council Minutes

 

2015 Minutes

 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
January 6, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, January 6, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Bobbie Marr – Finance Director, Scott Cornelius – Cornelius Environmental, Dan Rockafellow – MDEQ, five high school students

Mayor Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of December 16, 2014.

Moved by Kubin, supported by Reed, to approve the minutes of the Regular Meeting held on December 16, 2014. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Allen, to approve the Claims & Accounts in the amount of $2,686,953.62. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the December, 2014 Monthly Board Minutes.

Moved by Allen, supported by Church, to receive the December, 2014 Monthly Board Minutes and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “f” as shown below:

a. Payment to Kerr Pump & Supply for Trailer Mounted Pump – Approve.

b. Reimbursement to City of Alma for Water Main Project – Approve.

c. Payment to FTC&H for Water Project – Approve.

d. Disbursement of Funds – Approve.

e. Cable Consortium Minutes – Receive.

f. Certification of the Woodside Industrial Centre – Receive.

Moved by Allen, supported by Reed, to approve Consent Agenda items “a” through “f”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval for Partial Payment No. 2 to RCL Construction for City Hall Project in the amount of $358,691.85.

Moved by Reed, supported by Church, to approve Partial Payment No. 2 to RCL Construction for City Hall Project in the amount of $358,691.85. All ayes carried the motion.

Mayor Kelly requested approval for Change Order No. 2 to RCL Construction for City Hall Project Catch Basin in the amount of $3,941.00.

Moved by Reed, supported by Church, to approve Change Order No. 2 to RCL Construction for City Hall Project Catch Basin in the amount of $3,941.00. All ayes carried the motion.

Recess Council Meeting.

Mayor Kelly recessed the Council Meeting at 6:20 p.m.

Cemetery Board of Trustees Meeting – Call to Order.

Mayor Kelly called the Oak Grove Cemetery Board of Trustees Meeting to order at 6:24 p.m.

Cemetery Minutes.

Moved by Trustee Kubin, supported by Trustee Allen, to approve the minutes of the regular meeting held on Monday, January 6, 2014. All ayes carried the motion.

Financials.

Cemetery Financials were discussed.

Moved by Trustee Allen, supported by Trustee Church, to receive the Financial Reports through December, 2014 and place on file. All ayes carried the motion.

Annual Report.

The Annual 2014 Oak Grove Cemetery Report was reviewed by the Board of Trustees.

Moved by Trustee Kubin, supported by Trustee Reed, to receive the 2014 Annual Oak Grove Cemetery Report and place on file. All ayes carried the motion.

Other Business.

None.

Public Comments.

None.

Adjournment.

Moved by Trustee Kubin, supported by Trustee Allen, to adjourn the Oak Grove Cemetery Board of Trustees meeting at 6:30 p.m. All ayes carried the motion.

Reconvene City Council Meeting.

Mayor Kelly reconvened the City Council Meeting at 6:31 p.m.

New Business.

Appointment of City Board and Commissions.

City Council discussed the recommended appointments of City Boards and Commission Members.

Moved by Allen, supported by Kubin, to appoint the following Board & Commission Members:

Sue Whitford – Board of Review, Board of Special Assessors, Planning Commission, Zoning Board of Appeals

Bill Leonard – Board of Review, Board of Special Assessors, Cemetery Committee

Don Kelley – Board of Review

Tom Reed – Board of Review, Building Code Board of Appeals

Harold McClintic – Building Code Board of Appeals

Dan Doepker – Building Code Board of Appeals

Mary Reed – Cemetery Committee, Parks & Recreation Commission

Donna Kelly – Compensation Commission, Planning Commission

Mary Peterman – DDA Board

Jim Moore – DDA Board

George Kubin – DDA Board

Judy Fulk – Housing Commission

Dave McMacken – Library Board

Linda Roberson – Library Board

Dorothy Trgina – Parks & Recreation Commission

Steve Larsen – Parks & Recreation Commission

Dennis Epler – Housing Commission

All ayes carried the motion.

The following are Vacancies on the Boards & Commissions:

Zoning Board of Appeals – 1

Compensation Commission– 1

Parks & Recreation – 1

Planning Commission – 1

DDA Board – 1

Approve Designation of City Official Newspapers.

City Manager Giles requested City Council Members designate the Gratiot County Herald and the Morning Sun as the City's Official Newspapers for the Year 2015.

Moved by Allen, supported by Church, to designate the Gratiot County Herald and the Morning Sun as the City's Official Newspapers for the Year 2015. All ayes carried the motion.

Approve Designation of Official Depositories for City Funds.

City Manager Giles requested City Council Members designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis Mercantile Bank, US Bank of Detroit, First of America Bank of Detroit, Isabella Bank & Trust of Breckenridge and Michigan CLASS as Official Depositories for City Funds for the Year 2015.

Moved by Reed, supported by Allen, to designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis Mercantile Bank, US Bank of Detroit, First of America Bank of Detroit, Isabella Bank & Trust of Breckenridge and Michigan CLASS as Official Depositories for City Funds for the Year 2015.

All ayes carried the motion.

Approve Resolution 2015-01.

City Manager Giles requested Council Members adopt Resolution 2015-01 for the Michigan Department of Transportation State Trunkline Right of Way Permit Application.

The following preamble and resolution were offered by Member Kubin, and supported by Member Church:

This Performance Resolution is required by the Michigan Department of Transportation for purposes of issuing to a municipal utility an ''Individual Permit for Use of State Trunkline Right of Way'' (form 2205), or an ''Annual Application and Permit for Miscellaneous Operations Within State Trunkline Right of Way'' (form 2205B).

RESOLVED WHEREAS, the City of St. Louis hereinafter referred to as the “'GOVERNMENTAL BODY,'' periodically applies to the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," for permits, referred to as ''PERMIT,'' to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under state trunkline right of way at various locations within and adjacent to its corporate limits;

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the

GOVERNMENTAL BODY agrees that:

Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law.

This Agreement is not intended to increase either party's liability for, or immunity from, tort claims.

This Agreement is not intended nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

1. Any work performed for the GOVERNMENTAL BODY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL BODY and not as a contractor or agent of the DEPARTMENT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL BODY. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL BODY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the issuance of the PERMIT.

2. The GOVERNMENTAL BODY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

3. It will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State trunkline right of way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL BODY'S facilities according to a PERMIT issued by the DEPARTMENT.

4. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL BODY requires insurance on its own or its contractor's behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.

5. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent the DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

6. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL BODY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL BODY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the Michigan Department of Transportation for the necessary permit to work within state trunkline right of way on behalf of the GOVERNMENTAL BODY.

Name:Title:

­­­­­­­­­­­Kurt Giles City Manager

Keith Risdon Utilities Director

Yeas: Kubin, Church, Allen, Reed, Kelly

Nays: None

Resolution Declared Adopted this 6th day of January, 2015.

Velsicol Burn Pit Superfund Site Proposed Plan Operable Unit 1.

Manager Giles requested approval to submit the cover letter and comments regarding the burn permit remediation project to the US EPA.

Manager Giles stated Scott Cornelius, Corneluis Environmental and Dan Rockafellow, DEQ were in attendance if Council Members had any questions.

Discussion was held regarding the nine homes in the Velsicol burn pit (VBP) area due to the concern of the water quality of their private wells.

Moved by Reed, supported by Allen, to authorize to submit the cover letter and comments to the US EPA with the additional comments highlighting the nine homes in the VBP area getting connected to the municipal supplied water and each of the nine existing wells would be abandoned to eliminate the potential for future groundwater use.

Roll Call Vote:

Ayes: Reed, Allen, Church, Kubin, Kelly

Nays: None

Motion Carried.

Cable Franchise Agreement.

Manager Giles requested Council Members approve the proposed Uniform Video Service Local Franchise Agreement, which has been reviewed by all members of the consortium. Also, there is no change in the 5% franchise fee.

Discussion was held.

Moved by Kubin, supported by Church, to approve the Uniform Video Service Local Franchise Agreement.

Roll Call Vote:

Ayes: Kubin, Church, Allen, Reed, Kelly

Nays: None

Motion Carried.

City Manager Report.

Manager Giles informed Council Members that a new Utilities Director has been hired and will start this coming Monday, and the Main Street Claims Hearing is scheduled for Tuesday, January 13, 2015 at 1:00 p.m.

Manager Giles gave an update on the new City Hall Project stating that there will be upcoming change orders due to the rubble being found in the south part of the parking lot.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz informed Council Members there is now a permanent prescription drop box in the lobby of the Police Department. Gratiot County has had 126 pounds of medication turned-in in a quarter, compared to bigger Counties having only 15 pounds.

Chief Ramereiz also informed Council Members a revised Mutual Aid Agreement between the City of St. Louis and the City of Alma will be submitted to Council for approval in the near future. The only change will be updating the City Manager and Police Chief names.

Council Comments.

Member Kelly questioned the requirement for residents to have a permit for roof repairs.

Manager Giles will discuss this requirement with the Building Inspector.

Member Reed stated the street sign at M-46 and Devon changes direction in the wind.

Manager Giles stated the DPW Superintendent will be notified.

Member Allen inquired on the need to contact previous Manager McConkie or has the transition been smooth.

Manager Giles stated he has on occasion made contact with previous Manager McConkie.

Member Kubin stated he will be absent from the Council Meeting on January 20th.

Public Comments.

Dan Rockafellow requested clarification on the changes that were made to the ANP Project Access Agreement that was approved at the December 16, 2014 Council Meeting.

Manager Giles stated the revision was made to include City Councils position regarding sampling and clean up under streets, sidewalks and removal of contamination where the trees are in the ANP area.

Discussion was held.

Moved by Kubin, supported by Reed, to adjourn at 8:15 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
January 20, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, January 20, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, Thomas L. Reed

Council Members Absent: George T. Kubin (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Bobbie Marr – Finance Director, Phil Hansen – DDA Director, Dori Foster – Community Services Coordinator, Mike Parsons – Electric Department Foreman, Keith Risdon – Director of Public Services, Jeff Markstrom – Rowe Professional Services

Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of January 6, 2015.

Moved by Allen, supported by Church, to approve the minutes of the Regular Meeting held on January 6, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Church, supported by Reed, to approve the Claims & Accounts in the amount of $1,869,537.11. All ayes carried the motion.

Monthly Reports.

City Council discussed the December, 2014 Monthly Reports.

Moved by Allen, supported by Church, to receive the December, 2014 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

City Manager Giles introduced new hire, Keith Risdon, Director of Public Services.

Council Members welcomed Keith to the City.

DDA Director Hansen informed Council Members that the Pride & New Business Awards Banquet is Friday, January 23, 2015 at 7:00 a.m. at the Masonic Pathways.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “i” as shown below:

a. Payment to MMEA for 2015 Membership – Approve.

b. Payment to Rowe for SRF Engineering – Approve.

c. Payment to Rowe for Prospect/Corinth Reconstruction Engineering – Approve.

d. Payment to Best Excavating for Corinth Street Demo – Approve.

e. Payment No. 6 to RCL Construction for Booster Pump Stations – Approve.

f. Payment No. 5 to Crawford Contracting for Phase 1B Water Main – Approve.

g. Payment No. 14 for SRF to Davis Construction – Approve.

h. Reimbursement to Gratiot Area Water Authority – Approve.

i. Energy Optimization Report – Receive.

Moved by Reed, supported by Allen, to approve Consent Agenda items “a” through “i”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval for Change Order No. 3 to RCL Construction for removal of rubble fill found at building interior and filling in masonry tunnel parking lot storm sewer installation in the amount of $7,262.00.

Moved by Allen, supported by Reed, to approve Change Order No. 3 to RCL Construction for City Hall Project in the amount of $7,262.00. All ayes carried the motion.

New Business.

Well 9 Raw Water Transmission Main Final Design.

City Manager Giles stated Well 9 is the new well located at the Fredrickson property and requested City Council Members approve the Well 9 Raw Water Transmission Main Final Design Proposal from FTC&H in the amount of $16,000.00.

Discussion was held.

Moved by Allen, supported by Church, to approve the Well 9 Raw Water Transmission Main Final Design Proposal from FTC&H in the amount of $16,000.00. All ayes carried the motion.

Purchase of Transformer.

City Manager Giles requested City Council Members approve the purchase of a 225 KVA Transformer from Solomon Corporation for the new City Hall in the amount of $6,850.00.

Moved by Church, supported by Reed, to approve the purchase of a 225 KVA Transformer from Solomon Corporation for the new City Hall in the amount of $6,850.00. All ayes carried the motion.

Energy Smart Commercial & Industrial Incentive Payments.

Manager Giles requested Council Members approve the Energy Smart Commercial & Industrial Incentive Payments to Bear Truss Components in the amount of $10,930.51 and Lites Plus in the amount of $12,522.00, noting that six separate checks will be issued (one for each service address).

Discussion was held.

Moved by Reed, supported by Church, to approve the Energy Smart Commercial & Industrial Incentive Payments to Bear Truss Components in the amount of $10,930.51 and Lites Plus in the amount of $12,522.00. All ayes carried the motion.

City Manager Report.

Manager Giles updated Council Members on the following projects: Claims Hearing for Main Street, Well 9 Well House Special Use Permit and the Consent for Access Agreement with the EPA regarding the Adjacent or Nearby Properties.

City Clerk Report.

City Clerk Mari Anne Ryder stated information regarding the Michigan Municipal League Conference has been received and asked Council Members to let her know who will be attending.

Police Chief Report.

Chief Ramereiz informed Council Members that plans are being made to hold another Emerging Drug Trends Program for the community in February or March.

Council Comments.

Member Reed stated he was contacted by Dan Rockafellow from the DEQ, as were a couple of the other Council Members, and questioned why all of the Members of the Council were not contacted.

Discussion was held.

The consensus of the Council is that City Manager Giles is the point of contact between the EPA, DEQ and City for City Government matters. Manager Giles will then inform City Council Members.

Chief Ramareiz inquired if the School Board approved the Virtual School.

DDA Director Hansen stated the School Board did approve the Virtual School.

Member Allen referred to the last meeting and the questions she asked Dan Rockafellow from DEQ. Member Allen explained she has not been involved in all of the discussions with the EPA/DEQ so she is not as up to date as other Members are.

Member Church asked how the road salt supply is.

Manager Giles stated there hasn't been much use to date.

Chief Ramereiz asked if the road salt procedure information could be made available so the public could be informed.

Manager Giles stated he will get the information from DPW Director Abbott.

Public Comments.

None.

Moved by Church, supported by Reed, to adjourn at 8:34 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
February 3, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, February 3, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Bobbie Marr – Finance Director, Keith Risdon – Director of Public Services, Mark Abbott – DPW Superintendent, Dan Rockafellow – DEQ, one high school student

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of January 20, 2015.

Moved by Kubin, supported by Allen, to approve the minutes of the Regular Meeting held on January 20, 2015. All ayes carried the motion.

Financial Statements.

City Council discussed the Financial Statements ending December 31, 2014.

Moved by Kubin, supported by Reed, to receive the Financial Statements ending December 31, 2014 and place on file. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Church, to approve the Claims & Accounts in the amount of $732,686.60. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the January, 2015 Monthly Board Minutes.

Moved by Reed, supported by Church, to receive the January, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Audience Recognition.

Dan Rockafellow from DEQ stated he would be making a habit of attending the evening City Council meetings to better communicate with the City.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “f” as shown below:

a. Payment to Solomon Corporation for Purchase of Transformer – Approve.

b. Capital Contribution to Mid-Michigan Community Fire Department for New Fire Hall – Approve.

c. Payment to Spicer Group for New City Hall Design – Approve.

d. Payment to FTC&H for Water Main Project – Approve.

e. Payment to Rowe for SRF Project – Approve.

f. Change Order No. 6 to Davis Construction for SRF Project – Approve.

Moved by Kubin, supported by Reed, to approve Consent Agenda items “a” through “f”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval for Partial Payment No. 3 to RCL Construction for City Hall Project in the amount of $182,090.25.

Moved by Kubin, supported by Church, to approve Partial Payment No. 3 to RCL Construction for City Hall Project in the amount of $182,090.25. All ayes carried the motion.

New Business.

Energy Smart Commercial & Industrial Incentive Payments.

Manager Giles requested Council Members approve the Energy Smart Commercial & Industrial Incentive Payment to the Michigan Department of Corrections in the amount of $7,026.60, noting that the St. Louis Correctional Facility has requested a credit on their utility bill instead of receiving payment.

Discussion was held.

Moved by Allen, supported by Reed, to approve the Energy Smart Commercial & Industrial Incentive Payment to St. Louis Correctional Facility in the amount of $7,026.60 as a credit on their utility bill. All ayes carried the motion.

Community Pathway Participation Agreement.

City Manager Giles requested City Council Members approve the Participation Agreement for design engineering between the City of St. Louis and the County of Gratiot on behalf of the Gratiot County Parks & Recreation Department.

Discussion was held.

Moved by Reed, supported by Allen, to approve the Participation Agreement for design engineering between the City of St. Louis and the County of Gratiot on behalf of the Gratiot County Parks & Recreation Department. All ayes carried the motion.

Request from Central Dispatch.

Manager Giles stated that Gratiot County Central Dispatch is discussing the possibility of placing fire repeater antennas, to improve radio frequency coverage, on the new water tower that is to be constructed on Giddings Place. This would consist of two antennas, co-ax cable and a cabinet at the bottom of the tower.

Discussion was held.

At this time no action is needed.

City Manager Report.

Manager Giles stated Alma City Manager Phil Moore has talked with the Health Department and they would like to have a meeting regarding the river quality with Alma and St. Louis City Managers prior to holding a public meeting.

Manager Giles recommended Council Members cancel the special meeting that was scheduled for February 10, 2015 at 3:30 p.m. until a later date.

Moved by Reed, supported by Kubin, to cancel the scheduled special meeting until a later date. All ayes carried the motion.

City Clerk Report.

City Clerk Mari Anne Ryder informed Council Members there is going to be a special election Tuesday, May 5, 2015 so the regular scheduled City Council meeting would need to be changed to Wednesday, May 6, 2015.

Moved by Kubin, supported by Church, to change the regular May 5, 2015 City Council Meeting to May 6, 2015 due to the special election. All ayes carried the motion.

Police Chief Report.

Chief Ramereiz updated Council Members on the following items: Testing CAD to Car, Prescription Drop Box and Downtown Parking regarding Lean Fitness.

Public Comments.

Dan Rockafellow stated he is looking forward to the upcoming meeting in Lansing and asked for cooperation in finding a solution to unresolved issues regarding the ANP Project.

Discussion was held.

Mayor Kelly stated he would like the meetings with EPA, DEQ and City to start back up again.

Dan Rockafellow agreed and will set up a meeting for Wednesday, February 18, 2015.

Council Comments.

Member Kubin inquired if Council Members were planning to attend the MML Conference.

Members Church, Allen, Reed, and Manager Giles stated they are planning to attend.

Member Reed commended the Public Works Department on the excellent job done with snow removal after the recent storm.

Superintendent Abbott thanked Council Members for the purchase of new equipment.

Member Allen stated she would like Council to consider having Mayor Exchange Day again.

Council Members were in agreement and Manager Giles is to make contact with a similar City to arrange this.

Mayor Kelly stated he would like to congratulate the Department of Public Works on the nice letter that was received regarding snow removal after the storm.

Moved by Reed, supported by Kubin, to adjourn at 7:12 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
February 17, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, February 17, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Bobbie Marr – Finance Director, Keith Risdon – Director of Public Services, Mark Abbott – DPW Superintendent, Mike Parsons – Electric Foreman, Phil Hansen – DDA Director, Jeff Markstrom – Rowe Professional Services

Mayor Kelly asked for a moment of silence because of the passing of Joy Shrum, wife of former Council Member Bill Shrum.

Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of February 3, 2015.

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on February 3, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $365,925.74. All ayes carried the motion.

Monthly Reports.

City Council discussed the January, 2015 Monthly Reports.

Moved by Reed, supported by Kubin, to receive the January, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” and “b” as shown below:

a. Change Order No. 3 to Crawford Contracting for North Transmission Main Phase II – Approve.

b. Payment to Michigan CAT for Loader – Approve (purchase approved 12/2/14).

Moved by Kubin, supported by Church, to approve Consent Agenda items “a” and “b”, with item “a” being approved subject to the EPA's approval. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval for Change Order No. 4 to RCL Construction for City Hall Project Networking, Security System and Door Access in the decreased amount of $6,520.00.

Discussion was held.

Moved by Kubin, supported by Reed, to approve Change Order No. 4 to RCL Construction for City Hall Project Networking, Security System and Door Access in the decreased amount of $6,520.00. All ayes carried the motion.

New Business.

Discuss 4th of July Schedule.

DDA Director Phil Hansen gave details of discussions that have taken place regarding holding two separate events for the 4th of July and Blues Festival.

DDA Director Hansen requested City Council comments on holding the July 4th Fire Works on the Saturday of July 4th. Plans would include having a smaller hospitality tent with local bands playing.

The Blues Festival Group is discussing moving their event to August due to so many people being out of town for the July 4th holiday.

Discussion was held.

It was the consensus of the Council to hold two separate events, one on Saturday, July 4th with Fireworks, hospitality tent and local bands playing, and the Blues Festival to be held in August.

Purchase of Planters for M-46.

City Manager Giles stated a quote has been obtained for the purchase of up to 26 Planter Urns with liners for the M-46 Flower Bed Rehab Project.

A grant application has been submitted to the Gratiot Community Foundation for funding 13 planters and Garden Club Member Mary Reed has obtained sponsors for four of the planters.

Manager Giles recommended approval for purchase of up to 26 Planter Urns with liners in the amount of $5,694.00.

Discussion was held.

Moved by Kubin, supported by Church, to approve the purchase of 26 Planters for the M-46 Flower Bed Replacement Project from Twin City Landscape in the amount of $5,694.00. All ayes carried the motion.

Discuss Diesel Engines No. 1, 7, 8 and 9 Overhaul.

Manager Giles informed Council Members that the Ten Point Inspection conducted on Diesel Engines numbers 1, 7, 8 & 9 indicates the need for overhaul of the engines. This is due to failure of the engines to meet EPA test requirements due mainly to excessive oil in the exhaust streams. The cost of the overhaul would be $988,481.85.

Discussion was held.

Manager Giles will put together a cost benefit analysis for a future meeting.

No action is needed at this time.

City Manager Report.

Manager Giles stated Tom Alcamo from EPA cannot attend the meeting scheduled for Wednesday, February 18, 2015 but has offered to join in via a conference call.

Mayor Kelly expressed that he would like Tom Alcamo to join via a conference call.

City Clerk Report.

City Clerk Mari Anne Ryder stated there is an early sign up discount for the MML Conference and confirmed Members Allen, Church, Kubin and Reed plan to attend.

Police Chief Report.

Chief Ramereiz informed Council Members there is a State Wide Micro Training scheduled for Tuesday, February 24th in the Council Chambers and the Emerging Drug Trends Presentation is scheduled for Wednesday, February 25, 2015.

Council Comments.

Member Reed inquired about internet transactions taking place at the Police Department.

Officer Ramereiz stated they would not be witness to the transactions but the involved parties can meet in front of the P.D.

Public Comments.

None.

Moved by Allen, supported by Reed, to adjourn at 9:00 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
March 3, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, March 3, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, Thomas L. Reed

Council Members Absent: George T. Kubin

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Director of Public Services, Mark Abbott – DPW Supervisor, Bobbie Marr – Finance Director, Kevin Palmer – President of RACE, Inc., Jan Bunting – County Commissioner, Dan Rockafellow – DEQ, Doug Steward, two high school students

Member Reed led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of February 17, 2015.

Discussion was held.

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on February 17, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Reed, to approve the Claims & Accounts in the amount of $1,753,172.67. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the February, 2015 Monthly Board Minutes.

Moved by Reed, supported by Church, to receive the February, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Audience Recognition.

Dan Rockafellow from MDEQ introduced himself and stated he was in attendance to answer any questions and to keep communications between the City and MDEQ open.

A drainage issue at 209 Delaware was discussed and the MDEQ will monitor the situation this spring.

Kevin Palmer requested permission to hold the 10th Annual Coach Kelly Races on July 4, 2015 at 8:00 a.m.

Discussion was held.

Moved by Reed, supported by Church, to approve the 10th Annual Coach Kelly Races. All ayes carried the motion.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “d” including the addition of item “e” as shown below:

a. Payment to FTC&H for Water Project – Approve.

b. Payment to RCL Construction for Booster Pump Stations – Approve.

c. Reimbursement to Gratiot Water Authority.

d. Correspondence regarding Howard & Ivah Hoffmeyer Charitable Trust – Receive.

e. Additional Agenda Item: Payment No. 6 to Crawford Construction for North Transmission Main Phase II.

Moved by Church, supported by Allen, to approve Consent Agenda items “a” through “d” and the addition of item “e”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval for Payment No. 4 to RCL Construction for the City Hall Project in the amount of $236,504.47.

Moved by Allen, supported by Church, to approve Payment No. 4 to RCL Construction for the City Hall Project in the amount of $236,504.47. All ayes carried the motion.

Mayor Kelly requested approval of Change Order No. 5 to RCL Construction for the City Hall Project for changes to casework and electrical locations in the amount of $3,347.00.

Moved by Church, supported by Reed, to approve Change Order No. 5 to RCL Construction for the City Hall Project changes to casework and electrical locations in the amount of $3,347.00. All ayes carried the motion.

New Business.

Cable Consortium Presentation.

Mayor Kelly stated the representative from the Cable Consortium was not able to attend the meeting, and the presentation will be rescheduled.

City Manager Report.

Manager Giles stated the meeting with the EPA and MDEQ was a productive meeting and the City Attorney is reviewing the Adjacent or Nearby Properties (ANP) Access Agreement.

Manager Giles also informed Council Members of the following: He received notice that the next allocation of $9.7 million for the water project is approved and the next River Quality meeting with the Health Department is March 4th at 1:30 p.m.

Manager Giles updated Council Members on the New City Hall Project and the Leppien Park improvements.

City Clerk Report.

City Clerk Mari Anne Ryder informed City Council Members that on March 24th Representative John Moolenaar is scheduled to use the Council Chambers from 11:00 a.m. – 12:00 noon as an opportunity for Community Members to meet with him to address any concerns they may have.

Police Chief Report.

Chief Ramereiz stated the Micro Training and Drug Trends Training were held and were well attended. The next Drug Trends Program will be held in April at the Alma Youth for Christ (YFC).

Chief Ramereiz also stated part-time Officer Brett Morell has been hired to fill the full-time position that was available due to staffing changes.

County Commissioner Jan Bunting commended Chief Ramereiz for the great job he did presenting the Drug Trends Program, and she would help get information regarding the next program to County Commissioners and surrounding Townships.

Council Comments.

Member Church inquired if there were canines available for the Police Department to use should need be.

Chief Ramereiz stated there were. The City of Alma has one canine and the Michigan State Police have two.

Member Reed inquired on the progress of the Marathon Station.

Manager Giles stated nothing is happening at this time.

Mayor Kelly stated he would like to recognize Howard and Ivah Hoffmeyer for their contributions to the area each year.

Mayor Kelly commended RCL Construction for the good work they are doing on the new City Hall especially in the horrible weather we have had.

Mayor Kelly stated last weeks meeting with the EPA and MDEQ went very well. US EPA Director of Region 5 Richard Karl was in attendance and they seemed very interested in the City's concerns regarding the ANP Project. Director Karl visited the site the day before the meeting and Mayor Kelly stated that was encouraging and he was impressed that they took the time to visit the site prior to the meeting.

Public Comments.

County Commissioner Bunting informed members that former County Commissioner Jim Vanderbeek passed away. He played a big part in improving the County Parks, and his passing is a great loss to the community.

Moved by Church, supported by Reed, to adjourn at 7:05 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
March 17, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, March 17, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder absent (excused)

Deputy Clerk: Bobbie Marr

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Director of Public Services, Mark Abbott – DPW Supervisor, Mike Parsons – Electric Supervisor, Phil Hanson – DDA Director, Jeff Markstrom – Rowe Engineering, Carey Hammel – MAC TV, Kristi Teall – St. Louis Schools Superintendent, Gary Smith, Scott Hemker, St. Louis High School Bowling Team and Coaches.

Member Church led in the Pledge of Allegiance to the flag.

Recognition of St. Louis High School Varsity Girls Division 4 State Championship Bowling Team.

Mayor Kelly introduced Kyle Woodcock, the Coach of St. Louis Varsity Girls Bowling Team. Mr. Woodcock, introduced his team and assistant coach. Mayor Kelly presented a Proclamation proclaiming March 17, 2015 Girls Varsity Bowling Team Day.

Minutes.

City Council discussed the Regular Meeting Minutes of March 3, 2015.

Discussion was held. Member Allen asked for notation of attendance of Dan Rockafellow and Doug Steward.

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on March 3, 2015, with noted changes. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Allen, to approve the Claims & Accounts in the amount of $520,263.41. All ayes carried the motion.

Monthly Reports.

City Council discussed the February, 2015 Monthly Reports.

Moved by Reed, supported by Church, to receive the February, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

Gary Smith discussed that there were plans for another dead bird collection this summer. This collection would be everywhere in town plus people in the flood plain in Bethany Township. It will also include all bird species. The CAG would appreciate the City's assistance in getting the word out about the study.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “d” as shown below:

a. Payment to Spicer for City Hall Design – Approve.

b. Payment to RCL Const. for booster Pump Stations – Approve.

c. Payment No. 15 & 16 to Davis Construction for SRF Project – Approve.

d. Payment to Rowe for SRF Engineering – Approve.

Moved by Kubin, supported by Church, to approve Consent Agenda items “a” through “d”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval of Change Order No. 6 to RCL Construction for replacement of roof decking in the amount of $28,374.00.

Discussion was held. City Manager Giles cautioned that since this change order was submitted, the rest of the roof has been exposed and more damages beyond the original projected have been discovered. General consensus is that the roof is important and extra care should be made to ensure that it is structurally sound from the beginning.

Moved by Kubin, supported by Church, to approve Change Order No. 6 to RCL Construction in the amount of $28,374.00 and to authorize Manager Giles to approve further change orders related to the roof that he feels to be reasonable and necessary. All ayes carried the motion.

New Business.

Cable Consortium Presentation.

Bobbie Marr introduced Carey Hammel, the Operations and Administrations Manager of the Mid-Michigan Area Cable Consortium (MAC TV).

Mr. Hammel discussed the MAC TV operations and the services available to its participating communities. A St. Louis Promo was also presented.

Request from Middle of the Mitten Association.

Mayor Kelly requested approval of the Fireworks Permit and the closure of North Mill Street at Prospect and North Streets at 4:00 p.m. for the 4th of July Celebration to be held on Saturday, July 4th.

Moved by Allen, supported by Reed, to approve the Fireworks Permit and the requested street closures, subject to Chief Ramereiz's approval. All ayes carried the motion.

Bid Award Phase I South Transmission Main.

City Manager Giles stated six bids were received on February 11th for Phase I of the South Transmission Main and the low bidder was Isabella Corporation in the amount of $2,127,696.90.

Manager Giles stated it is the recommendation of OHM to award the Phase I South Transmission Main Project to Isabella Corporation contingent on permitting and Agency approval.

Discussion was held.

Moved by Kubin, supported by Church, to award the Phase I South Transmission Main project to Isabella Corporation the amount of $2,127,696.90, contingent on permitting and Agency approval. All ayes carried the motion.

Bid Award South Transmission Main Phase II and Giddings Place Reconstruction.

City Manager Giles stated five bids were received on February 25th for Phase II of the South Transmission Main and Giddings Place Reconstruction and the low bidder was Dunigan Brothers, Inc. in the amount of $3,774,417.70.

Manager Giles stated it is the recommendation of FTC&H to award the Phase II South Transmission Main Project and Giddings Place Reconstruction to Dunigan Brothers, Inc., contingent on permitting and Agency approval.

Discussion was held. There were some issues in the bid tabulation with math that resulted in one contractor withdrawing and differences in the actual compared to what was read at the original opening.

Moved by Kubin, supported by Church, to award the Phase II South Transmission Main Project and Giddings Place Reconstruction to Dunigan Brothers, Inc. the amount of $3,774,417.70, contingent on permitting and Agency approval. All ayes carried the motion.

Bid Award Well House No. 9.

City Manager Giles stated four bids were received on February 13th for the Well No. 9 Well House Project. It is the recommendation of FTC&H to award the Well No. 9 Well House Project

to J.R. Heineman & Sons in the amount of $595,000.00, contingent on permitting and Agency approval.

Discussion was held.

Moved by Church, supported by Allen, to award the Well No. 9 Well House Project to J.R. Heineman the amount of $595,000.00, contingent on permitting and Agency approval. All ayes carried the motion.

Cost Sharing Agreement.

Manager Giles presented a Cost Sharing Agreement between the Gratiot Area Water Authority, the City of Alma and the City of St. Louis. Finance Director Marr expressed some concerns regarding the sharing of engineering fees.

Discussion was held.

Moved by Kubin, supported by Reed, to table the agreement until further investigation/clarification of the sharing of engineering fees could be made. All ayes carried the motion.

Discuss Access Agreement – Adjacent and Nearby Properties Project (ANP).

Manager Giles stated City Attorney Fortino had come up with the proposed compromise of the agreement regarding the ANP. Primarily we have reaffirmed the City's desire to remove the trees but stops short of requiring it. Additionally it addresses the concerns of contaminated soils in or beneath the street right of ways and delays any official decision of possible remediation in those areas. We may support this but ultimately EPA may strike the new proposed language.

Discussion was held.

Moved by Kubin, supported by Allen, to support the proposed language changes in the agreement. All ayes carried the motion.

Discuss Ordinance Amendment.

Police Chief Ramereiz stated there is some clean up to be done on our local ordinances. Primarily we need to get in line with State Law and get rid of contradicting items or things that we don't enforce. A proposed re-write by Attorney Fortino was distributed as a draft. Primarily he would like everyone to consider how we would like to treat use of bows and arrows; slingshots, air-rifles, etc. Additionally there is a re-write in process on j-walking which has been an issue as of late.

Member Kubin was excused at 9:30 a.m.

Request for Street Closure.

Mayor Kelly requested approval for street closure from the St. Louis Parent Teacher Organization (PTO) on April 18, 2015 from 11:00 a.m. until 3:00 p.m. of the 100 block of North Franklin Street from the corner of Saginaw Street to the south end of the church parking lot for a

Community Touch-A-Truck Event.

Discussion was held.

Moved by Reed, supported by Allen, to approve the request from the PTO for street closure on April 15, 2015 from 11:00 a.m. to 3:00 p.m. All ayes carried the motion.

Introduce Ordinance B-230 and set Public Hearing.

City Manager Giles Introduced Ordinance B-230 and stated that Section 10 was recently amended to remove the permitting process of keeping certain animals within the City limits. Sections 10-2, 10-3 and 10-4 of the Ordinance still referenced the permitting process and needs to also be removed for consistency.

Manager Giles requested a Public Hearing be set.

Moved by Allen, supported by Church, to set a Public Hearing on Ordinance B-230 for Tuesday, April 7, 2015 at 6:00 p.m. All ayes carried the motion.

City Manager Report.

City Manager Giles requested Council Members approve the purchase and installation of a Tower with new antenna systems for the police radios from Crouch Communications, Inc. in the amount of $9,691.00.

Discussion was held.

Moved by Allen, supported by Reed, to approve the purchase and installation of a 50' bracketed Tower and Antenna Systems from Crouch Communications, Inc. in the amount of $9,691.00. All ayes carried the motion.

City Manager Giles updated the Council on the various projects going on in the City.

City Clerk Report.

None.

Police Chief Report.

None.

Council Comments.

Member Allen asked about the meter reading progress. Finance Director Marr reported that the training that was pushed to May is still supposed to be the answer. Until then over 300 meters are still being manually read and/or estimated.

Car-pooling arrangements for the MML Conference were discussed.

Member Church expressed concern regarding someone cornering and badgering his wife regarding their opinion about the trees that were being cut by the river next to the New City Hall. It was certainly inappropriate.

Mayor Kelly mentioned that he will be gone April 9th – 17th.

Public Comments.

Mark Abbott expressed that getting the trees cleared by the New City Hall was long overdue and eliminates a hazard. Obviously there is more work to be done but the initial goal was to remove the hazard out of the way of the construction crew.

Moved by Church, supported by Allen, to adjourn at 10:17 a.m. All ayes carried the motion.

Bobbie Marr, Deputy City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
April 7, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, April 7, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Director of Public Services, Bobbie Marr – Finance Director, Larry Kirby – City Employee, Gary Smith – Resident, Dan Rockafellow – MDEQ and 11 high school students.

Member Kubin led in the Pledge of Allegiance to the flag.

Employee Recognition.

Chief Ramereiz introduced Larry Kirby, the City of St. Louis Crossing Guard at Main and State Streets. Mr. Kirby has worked for the City as Crossing Guard for 10 years.

Chief Ramereiz presented Mr. Kirby with an Employee Appreciation Certificate and Pin.

Council Members thanked Mr. Kirby for his service.

Minutes.

City Council discussed the Regular Meeting Minutes of March 17, 2015.

Discussion was held.

Moved by Kubin, supported by Allen, to approve the minutes of the Regular Meeting held on March 17, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $1,128,262.72. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the March, 2015 Monthly Board Minutes.

Moved by Reed, supported by Allen, to receive the March, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Public Hearing – Ordinance B-230 Amendment to the keeping of certain animals in the City limits.

Mayor Kelly opened the Public Hearing at 6:10 p.m. for Ordinance B-230, an Ordinance to repeal Sections 10-2 through 10-4, inclusive, of the Ordinances of the City of St. Louis to prohibit the keeping of certain animals within the City and requested public comments.

Manager Giles stated the amendment removes three sections relating to the permitting process that should have been removed with the last amendment.

There being no other comments, Mayor Kelly closed the Public Hearing at 6:14 p.m.

The City of St. Louis Ordains:

Section 1: Sections 10-2, 10-3, and 10-4 of the ordinances of the City of St. Louis are hereby repealed.

Section 2: Sections 10-5 and 10-6 are hereby renumbered as Sections

10-2 and 10-3, respectively.

Section 3: Separability. If any section, subsection, paragraph, sentence, clause, phrase or portion of this ordinance is, for any reason, held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions thereof.

Section 4: Ordinances Repealed. All ordinances and/or parts of ordinances inconsistent with this ordinance are hereby repealed.

Section 5: Effective Date. This ordinance shall take effect and be in force 30 days from and after its enactment as provided by the City Charter.

Roll Call Vote:

Ayes: Kubin, Church, Allen, Reed, Kelly

Nays: None

Ordinance declared adopted.

Audience Recognition.

Manager Giles informed Council Members that he met with Rich Sabatovich, of Plasti-Paint to discuss their plans for a 10,000 square foot expansion project.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “f” as shown below:

a. Correspondence regarding Prescription Take Back – Receive.

b. Payment to Peerless for Well No. 9 Testing & Site Work – Approve.

c. Change Order No. 1 for Booster Pump Stations – Approve.

d. Reimbursement to Gratiot Area Water Authority – Approve.

e. Payment to Wm. F. Nelson Electric for Switchgear Project – Approve.

f. Payment to Cornelius Environmental for Consulting – Approve.

Moved by Kubin, supported by Reed, to approve Consent Agenda items “a” through “f”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval of Payment No. 5 to RCL Construction for the City Hall Reconstruction Project in the amount of $178,010.19.

Discussion was held.

Moved by Reed, supported by Allen, to approve Payment No. 5 to RCL Construction in the amount of $178,010.19. All ayes carried the motion.

New Business.

Professional Services Proposal from FTC&H.

City Manager Giles requested approval for the 2015 Water Replacement Projects Proposal from FTC&H in the amount of $904,200.00.

Discussion was held.

Moved by Kubin, supported by Church, to approve the Proposal from FTC&H for 2015 Water Replacement Projects in the amount of $904,200.00. All ayes carried the motion.

Installation/Removal of Fiber Cable by Mid-Michigan Telecom.

Manager Giles requested approval for the Installation/Removal of Fiber Cable by Mid-Michigan Telecom at the new City Hall in an amount not to exceed $6,725.00.

Discussion was held.

Moved by Allen, supported by Reed, to approve the Installation/Removal of Fiber Cable by Mid-Michigan Telecom at the new City Hall in an amount not to exceed $6,725.00. All ayes carried the motion.

Swimming Pool Heater.

Manager Giles requested approval for the purchase of a swimming pool heater from S & L of Alma ATV, LLC in the amount of $6,259.00.

Discussion was held.

Moved by Kubin, supported by Church, to approve the purchase of a swimming pool heater from S & L of Alma in the amount of $6,259.00 and installation by Powell's Service in the amount of $1,775.00. All ayes carried the motion.

Bid Award for Well No. 9 Water Line.

City Manager Giles stated six bids were received on March 18th for Well No. 9 Raw Water Line Construction Project and recommended the bid be awarded to Isabella Corporation in the amount of $178,195.00.

Discussion was held.

Moved by Reed, supported by Allen, to award the Well 9 Raw Water Line Project to Isabella Corporation in the amount of $178,195.00. All ayes carried the motion.

Cost Sharing Agreement.

City Manager Giles stated the Cost Sharing Agreement between the City of St. Louis, City of Alma and Gratiot Area Water Authority has been revised to include the revision of sharing upcoming engineering fees.

Discussion was held.

Moved by Allen, supported by Church, to approve the Cost Sharing Agreement subject to the approval of the City of Alma and the Gratiot Water Authority. All ayes carried the motion.

Consider Adoption of Resolution 2015-02 Safer Roads.

Manager Giles inquired if Council Members were interested in considering adopting a Resolution in support of Proposal 1 for safer roads.

Discussion was held.

The following preamble and resolution were offered by Member Church, and supported by Member Reed:

WHEREAS, Michigan's roads and bridges threaten driver safety and contribute to countless accidents each year, as drivers swerve to avoid potholes and other road hazards; and

WHEREAS, 38 percent of Michigan's state- and locally-owned urban roads and 32 percent of the state's state- and locally-owned rural roads are in poor condition; and

WHEREAS, Michigan has relied on Band-Aid, short-term fixes for our roads instead of investing enough money to fix our roads for the long term; and

WHEREAS, Michigan invests less per capita in transportation than any state in the United States of America; and

WHEREAS, the longer we wait to fix Michigan's roads, the more it will cost us; and

WHEREAS, in addition to threatening public safety, Michigan's crumbling roads hurt our economy; and

WHEREAS, Proposal 1 on the May 5 ballot is Michigan's last, best chance to finally fix our roads with funds that the politicians can't divert somewhere else – while also supporting Michigan's long-term future by investing in our public schools and local communities;

WHEREAS: Having adequate resources to fix our crumbling roads and bridges is crucial to helping improve the state's economy and generate an estimated 15,000 new skilled and high-paying jobs in Michigan; and

WHEREAS: Because safe roads are essential to the movement of goods throughout Michigan, Proposal 1 is supported by some of Michigan's leading organizations of job providers including the Grand Rapids Area Chamber of Commerce, Southwest Michigan First, Business Leaders for Michigan, the West Michigan Policy Forum, Detroit Regional Chamber, Small Business Association of Michigan, Greater Brighton Area Chamber of Commerce, Michigan Lodging and Resort Association and more; and

WHEREAS: Having safe roads is vital to the success of municipalities and is supported by some of the state's leading associations including the Michigan Municipal League, Michigan Association of Counties, Grand Valley Metropolitan Council, and Michigan Townships Association; and

NOW THEREFORE BE IT RESOLVED: That the City of St. Louis supports Proposal 1 on the May 5 ballot to provide the funding needed to finally fix our roads for the long term; and

RESOLVED: That the City of St. Louis knows the 1-cent increase in the sales tax will benefit local communities and help ensure drivers' safety on the roads; and

RESOLVED: That the City of St. Louis formally supports Safe Roads Yes! because if it passes, every penny we pay at the pump in state gas taxes is guaranteed in the constitution to go to transportation.

AYES: Church, Allen, Kubin, Kelly

NAYS: Reed

Resolution Declared Adopted.

Discuss Ordinance Amendment.

Police Chief Ramereiz stated the Ordinance is being presented as requested, showing the deletions as strike-outs and the new wording as highlighted text.

Discussion was held regarding the discharging of weapons and the landing of aircraft.

Chief Ramereiz will work with the City Attorney and have the Ordinance ready to be introduced at the next meeting.

Access Agreements for City Owned Property located at 306 and 316 North Streets.

Manager Giles stated the EPA is requesting approval of access agreements for 306 and 316 North Street as part of Phase II of the Adjacent or Nearby Properties Project.

Discussion was held.

Moved by Church, supported by Reed, to approve the access agreements for 306 and 316 North Street and authorize the City Manager to execute the agreements. All ayes carried the motion.

Construction Project Contingency Budgets.

City Manager Giles stated FTC&H is recommending the City budget 10% of the South Transmission Main Phase I and II, Giddings Place Reconstruction cost of $3,774,417.70, and 10% of the Well House 9 and Raw Water Line construction cost of $178,195.00 which is standard practice.

Discussion was held.

Moved by Reed, supported by Church, to approve to budget 10% of the South Transmission Main Phase II and Giddings Place Reconstruction cost of $3,774,417.70, and 10% of the Well 9 Raw Water Line construction cost of $178,195.00. All ayes carried the motion.

Request from MAGNET.

Manager Giles stated the annual financial commitment request has been received from MAGNET and the request is again for a commitment at $1.00 per capita for a total amount of $3,802.00.

In the past, the City's commitment has been $3,000.00

Moved by Kubin, supported by Allen, to approve the annual financial commitment to MAGNET in the amount of $3,000.00. All ayes carried the motion.

City Manager Report.

None.

City Clerk Report.

None.

Police Chief Report.

None.

Council Comments.

Member Reed inquired on the City Hall Project progress.

Manager Giles stated the contractors seem to be still on schedule.

Member Allen asked for Chief Ramereiz's opinion regarding the financial commitment to MAGNET.

Chief Ramereiz stated he strongly encourages the support of MAGNET.

Member Allen also inquired on the following: a line item in the accounts payables for the Water Department, the cement pile at the cemetery, and informed members that a property in the ANP Project recently sold with a a letter from the EPA regarding environmental cleanup.

Member Church asked if cameras were going to be installed in Clapp Park because vandalism is still happening.

Manager Giles stated there were plans to install cameras in Clapp Park.

Member Kubin asked members if they were interested in attending the fall MML Conference, if so, the availability of rooms should be checked into soon.

Member Kubin also asked Manager Giles to check with the City of Sebewaing on having Mayor Exchange with them.

Mayor Kelly asked if the City was still performing the bookkeeping for MAGNET.

Chief Ramereiz stated the bookkeeping rotates to all members.

Public Comments.

Dan Rockafellow of DEQ stated he was available for questions and stated the meeting held earlier that day was a good meeting.

Resident Gary Smith thanked the City for placing his article in the newsletter and asked if a reminder could be placed in the May, June and July newsletter.

Moved by Church, supported by Reed, to adjourn at 7:45 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
April 21, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, April 21, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Director of Public Services, Phil Hansen – DDA Director, Mark Abbott – DPW Superintendent, Mike Parsons – Electric Foreman, Steve Mepham – Water/Wastewater Superintendent, Dori Foster – Community Services Coordinator, Jeff Markstrom – Rowe Engineering, Gary Smith – Resident

Member Reed led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of April 7, 2015.

Discussion was held.

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on April 7, 2015 with the following change: Change “clean title” to “a letter from EPA regarding environmental cleanup.” All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Reed, to approve the Claims & Accounts in the amount of $313,275.85. All ayes carried the motion.

Monthly Reports.

City Council discussed the March, 2015 Monthly Reports.

Moved by Reed, supported by Church, to receive the March, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “d” as shown below:

a. Payment No. 17 to Davis Construction for SRF Project – Approve.

b. Payment to Power Line Supply for Wire – Approve.

c. Payment to FTC&H for 2015 Water Projects – Approve.

d. Payment to JGM for Prison Bar Screen Pump Repairs – Approve.

Moved by Kubin, supported by Church, to approve Consent Agenda items “a” through “d”. All ayes carried the motion.

New Business.

Introduce Ordinance B-231 and Set Public Hearing.

Police Chief Ramereiz introduced Ordinance B-231, an Ordinance amending Section 62.01 of the City Code regarding Municipal Civil Infractions and requested a Public Hearing be set for Wednesday, May 6, 2015 at 6:00 p.m. or as soon after as the Agenda allows.

Discussion was held.

Moved by Kubin, supported by Allen, to set a Public Hearing for Ordinance B-231 on May 6, 2015 at 6:00 p.m. All ayes carried the motion.

Introduce Ordinance B-232 and Set Public Hearing.

Police Chief Ramereiz introduced Ordinance B-232, an Ordinance amending Article 1 of Chapter 42 of the City Code regarding Municipal Civil Infractions and requested a Public Hearing be set for Wednesday, May 6, 2015 at 6:00 p.m. or as soon after as the Agenda allows.

Discussion was held.

It was the decision of Council that “his” be changed to “his/her” in section 42-10 regarding indecent exposure.

Moved by Reed, supported by Church, to set a Public Hearing for Ordinance B-232 on May 6, 2015 at 6:00 p.m. All ayes carried the motion.

Bid Award – Giddings Elevated Water Storage Tank.

Manager Giles stated four bids were received for the Giddings Place Water Tower Project and low bidder was Maguire Iron, Inc. of Sioux Falls, South Dakota. Engineers FTC&H have reviewed the bids and is recommending the bid be awarded to Maguire Iron, Inc. in the amount of $1,297,000.00.

Discussion was held.

Moved by Church, supported by Allen, to award the Giddings Elevated Water Storage Tank to Maguire Iron, Inc. in the amount of $1,297,000.00. All ayes carried the motion.

Include Policy for Veteran Graves & Burials in Rates & Fees Policy Book.

Cemetery Sexton Steve Mepham stated the Options for Veteran Graves and Burial Fees has historically been a policy that has been practiced but is not currently documented and it should actually be included in the Rates & Fees Book in the Cemetery Fees section.

Discussion was held.

Moved by Reed, supported by Kubin, to approve to include the Options for Veteran Graves & Burial fees in the Rates & Fees Book. All ayes carried the motion.

Purchase of 2015 Ram 2500 Regular Cab 4 x 4 Pickup Truck for DPW.

City Manager Giles stated due to the condition and cost to repair Truck #62 it is his recommendation to retire Truck #62 and purchase a 2015 Ram Regular Cab 4 x 4 Pickup Truck.

Discussion was held.

Moved by Kubin, supported by Reed, to approve the purchase of a 2015 Ram Regular Cab 4 x 4 Pickup Truck from Bill Snethkamp – Fleet in an amount not to exceed $24,000.00. All ayes carried the motion.

Parks & Recreation Commission Donation Policy.

City Manager Giles stated the Parks and Recreation Commission is recommending adoption of the Donation Policy.

Discussion was held.

Moved by Kubin, supported by Church, to adopt the Parks and Recreations Donation Policy. All ayes carried the motion.

IBEW Electrical Workers Tentative Agreement.

Manager Giles stated negotiations were held last week and a tentative agreement has been reached with the IBEW Electrical Workers. The proposed agreement is for a period of three years beginning on July 1, 2015.

Discussion was held.

Moved by Reed, supported by Church, to ratify the IBEW Electrical Workers Agreement dated April 14, 2015. All ayes carried the motion.

Access Agreement – Velsicol Superfund Site.

Manager Giles stated the EPA is requesting approval of an Access Agreement for sampling and cleanup for Phase III of the ANP Project.

Discussion was held.

Moved by Reed, supported by Church, to approve the Access Agreement.

Roll Call Vote:

Ayes: Reed, Church, Allen, Kubin, Kelly

Nays: None

Motion Carried.

Cost Benefit Analysis for Diesel Engines #1, #7, #8 and #9.

Manager Giles stated a Cost Benefit Analysis was put together at Council's request and reviewed the analysis.

Discussion was held.

Mayor Kelly called for a Special Meeting to be held on Monday, May 11, 2015 at 7:30 a.m. to further discuss options regarding the diesel engines.

City Manager Report.

None.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz invited Council Members to the recognition ceremony honoring all Law Enforcement Officers on Sunday, May 3, 2015.

Council Comments.

Member Church excused himself from the meeting at 9:28 a.m.

Member Allen inquired if a color/logo have been decided for the new water tower on Giddings Place.

Public Services Director Keith Risdon stated that a decision has not been made but he would be following up on it.

Member Allen inquired on the status of Employee Evaluations.

Discussion was held.

Manager Giles stated that a policy will be put in place after the 2015-2016 budget process is complete.

Mayor Kelly stated he hoped Council Members would be able to attend the ceremony for Police Officers.

Public Comments.

Resident Gary Smith asked about the cleanup process of the Adjacent and Nearby Properties (ANP).

Moved by Kubin, supported by Allen, to adjourn at 9:50 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
May 6, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Wednesday, May 6, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Director of Public Services, Mark Abbott – DPW Superintendent, Bobbie Marr – Finance Director, Phil Raske – Lions Club Representative, Gary Smith – Resident, 15 high school students.

Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of April 21, 2015.

Discussion was held.

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on April 21, 2015 with the following change: Pg. 35 change “approve” to “ratify tentative” IBEW Agreement. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $750,794.97. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the April, 2015 Monthly Board Minutes.

Moved by Reed, supported by Allen, to receive the April, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Public Hearing – Ordinance B-231, An Ordinance to amend Section 62.01 of the Ordinances of the City of St. Louis to provide that certain violations of the Uniform Traffic Code Constitute Municipal Civil Infractions.

Mayor Kelly opened the Public Hearing for Ordinance B-231 at 6:10 p.m.

Chief Ramereiz explained the amendment.

Mayor Kelly asked for Public Comments.

There being none, Mayor Kelly closed the Public Hearing at 6:18 p.m.

Adoption of Ordinance B-231.

Moved by Kubin, supported by Allen, to adopt the following Ordinance:

The City of St. Louis Ordains:

Section 1: Section 62.01 of the ordinances of the City of St. Louis is hereby amended by the addition of subsection (h) as follows:

(h) R28.1705 Rule 705. Crossing roadway at right angles to curb required; violation as municipal civil infraction.

(1) A pedestrian shall not, except in a marked crosswalk, cross a roadway at any other place than by a route at right angles to the curb or by the shortest route to the opposite curb.

(2) A person who violates this rule is responsible for a municipal civil infraction.

Section 2: Section 62.01 of the ordinances of the City of St. Louis is hereby amended by the addition of subsection (i) as follows:

(i) R28.1709 Rule 709. Pedestrians; crossing between adjacent intersections; violation as municipal civil infraction.

(1) Where traffic-control signals are in operation, pedestrians shall not cross the roadway except in a marked crosswalk.

(2) A person who violates this rule is responsible for a municipal civil infraction.

Section 3: Section 62.01 of the ordinances of the City of St. Louis is hereby amended by the addition of subsection (j) as follows:

(j) R28.1710 Rule 710. Pedestrians; crossing roadway in business district; violation as municipal civil infraction.

(1) In any business district, a pedestrian shall not cross a roadway other than in a crosswalk.

(2) A person who violates this rule is responsible for a municipal civil infraction.

Section 4: Separability. If any section, subsection, paragraph, sentence, clause, phrase or portion of this ordinance is, for any reason, held invalid or unconstitutional by any Court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions thereof.

Section 5: Ordinances Repealed. All ordinances and/or parts of ordinances inconsistent with this ordinance are hereby repealed.

Section 6: Effective Date. This ordinance shall take effect and be in force 30 days from and after its enactment as provided by the City Charter.

Roll Call:

Ayes: Kubin, Allen, Church, Reed, Kelly

Nays: None

Ordinance Declared Adopted.

Public Hearing – Ordinance B-232, An Ordinance to amend Article I Of Chapter 42 of the City of St. Louis Code of Ordinances to enumerate general offenses and to provide that violations constitute municipal civil infractions.

Mayor Kelly opened the Public Hearing for Ordinance B-232 at 6:19 p.m.

Chief Ramereiz explained the amendment.

Mayor Kelly asked for Public Comments.

There being none, Mayor Kelly closed the Public Hearing at 6:22 p.m.

Adoption of Ordinance B-232.

Moved by Reed, supported by Allen, to adopt the following Ordinance:

The City of St. Louis Ordains:

Section 1. Article I of Chapter 42 of the ordinances of the City of St. Louis is amended in its entirety to read as follows:

· ARTICLE I. - IN GENERAL

· Sec. 42-1. - Disorderly persons.

Any person who engages in an occupation or business in violation of state or federal statute, or any ordinance; any person who shall be drunk or intoxicated or engaged in any indecent or obscene conduct in any public place; any person who shall knowingly loiter in or about any place where an illegal occupation or business is being conducted; any person who shall loiter in or about any police station, police headquarters building, jail, hospital, court building or any other public building or place for the purpose of soliciting employment of legal services or the services of sureties upon criminal recognizances; shall be deemed a disorderly person and upon conviction shall be guilty of a misdemeanor punishable by a fine not to exceed $500.00, incarceration for not more than 90 days, or both.

State law reference— Disorderly persons, MCL 750.167 et seq.

· Sec. 42-2. - Riot.

It is unlawful and constitutes the offense of riot for five or more persons, acting in concert, to wrongfully engage in violent conduct and thereby intentionally or recklessly cause or create a serious risk of causing public terror or alarm. Any person in violation hereof upon conviction shall be guilty of a misdemeanor punishable by a fine not to exceed $500.00, incarceration for not more than 90 days, or both.

State law reference— Riots, MCL 752.541 et seq.

· Sec. 42-3. - Incitement to riot.

It is unlawful and constitutes incitement to riot for a person or persons, intending to cause or to aid or abet the institution or maintenance of a riot, to do an act or engage in conduct that urges other persons to commit acts of unlawful force or violence, or the unlawful burning or destroying of property, or the unlawful interference with a police officer, peace officer, fireman or a member of the Michigan national guard or any unit of the armed services officially assigned to riot duty in the lawful performance of his duty. Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00, incarceration for not more than 90 days, or both.

State law reference— Inciting to riot, MCL 752.542.

· Sec. 42-4. - Disturbing the Peace.

Any person engaging in any loud, boisterous, or offensive conduct or disturbance which shall tend to disturb the peace of another shall be responsible for a municipal civil infraction.

· Sec. 42-5. - Disturbing meetings.

It shall be unlawful for any person to disturb or be instrumental in disturbing any school, meeting or congregation, lawfully assembled, whether religious, political or otherwise. Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00, incarceration for not more than 90 days, or both.

State law reference— Disturbing meetings, MCL 750.169 et seq.

· Sec. 42-6 - Assault.

It shall be unlawful for any person to engage in any fray or commit any assault or battery upon another. Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00 or incarceration for a period not to exceed 90 days, or both.

State law reference— Assault, MCL 750.81 et seq.

· Sec. 42-7. - Intoxication by use of alcoholic beverages or drugs.

It shall be unlawful for any person to be under the influence of intoxicating liquor or narcotic drugs upon any public street or in any public place. Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00 or incarceration for a period not to exceed 90 days, or both.

State law reference— Intoxication, MCL 750.167(e).

· Sec. 42-8. - Malicious destruction of property.

It shall be unlawful for any person to maliciously or wilfully destroy, deface, damage or injure any public property or any private property owned by another. Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00 or incarceration for a period not to exceed 90 days, or both.

State law reference— Willful and malicious destruction of property, MCL 750.377a et seq.

· Sec. 42-9. - Posting bills prohibited; exception.

(a) It shall be unlawful for any person to post any placards, signs, notices or other advertising material on any telephone pole, light pole or tree located within the public right of way within the corporate limits of the city.

(b) It shall be unlawful to post any placards, signs, notices or other advertising material on any private property without the consent of the owner.

(c) This section shall not be construed to prohibit the posting of legal notices, election notices, and such political advertisements as may be used by qualified candidates in any federal, state, county, township or city election, which materials are hereby specifically exempted from the operation of this section. Any person in violation hereof shall be responsible for a municipal civil infraction.

Sec. 42-10. - Indecent exposure.

It shall be unlawful for any person to make any immoral or obscene or indecent exhibition or exposure of his/her person. Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00 or incarceration for a period not to exceed 90 days, or both.

State law reference— Indecent exposure, MCL 750.335a.

· Sec. 42-11. - Discharging weapons.

(a) It shall be unlawful for any person to discharge any firearm in the city.

(b) The provisions of subsection (a) shall not apply to the use of any firearm by any law enforcement officer on the pistol range established bysection 46-2; or to the discharge of any firearm by any such law enforcement officer in the course of performing such officer's duties.

(c) The provisions of subsection (a) shall not apply to any discharge or use of a firearm specifically authorized by the city council.

(d) Any person in violation hereof shall, upon conviction, be guilty of a misdemeanor punishable by a fine not to exceed $500.00 or incarceration for a period not to exceed 90 days, or both.

State law reference— Firearms and weapons, MCL 750.222 et seq.

· Sec. 42-12. - Use of bows and arrows; slingshots, and air rifles, etc.

It shall be unlawful for any person to shoot any bow and arrow, slingshot, BB gun, pellet gun or other air rifle, or other contrivance for throwing missiles within the city. Any person in violation hereof shall be responsible for a municipal civil infraction.

Sec. 42-13. - Fraudulent connection or use of water, gas or electric supply; prosecution not to impair suit for civil damages.

Any person who willfully or fraudulently injures, or permits to be injured, any motor, wire, line, pipe or appliance belonging to the water or electric utility of the city or prevents water or electric meters belonging to the city from duly registering the quantity of water or electric current measured through the same, or in any way hinders or interferes with its proper action or just registration, or attaches any line, wire or pipe to any line, wire, pipe or main belonging to such water or electric utility of the city, or otherwise uses or causes to be used any water or electric current supplied by the city or without the consent of the city unless the same passes through a meter or is measured by a meter set by the city, or fraudulently uses its water or electric current or wastes the same, shall, for every such offense, be guilty of an offense. Any person in violation hereof shall be responsible for a municipal civil infraction.

Nothing contained herein shall impair the right of the city to a full compensation in damages by civil suit, in addition to any civil fine levied.

· Sec. 42-14. - Use of public parks.

(a)The public parks of the city shall be opened to the use of the general public during the hours of sunrise to sunset.

(b)It shall be unlawful for any person or any group of persons to enter upon or into, or remain upon or use any public park in the city between the hours of sunset and sunrise except pursuant to written order of the city manager or city council.

(c)Any person in violation of any of the provisions hereof shall be responsible for a municipal civil infraction.

· Sec. 42-15. - Certain use of radios, phonographs, and sound broadcasting systems prohibited.

(a)Generally. The use, operation or permitting the use or operation of, any radio or receiving set, musical instruments, phonograph, or other machine or device designed for the production or reproduction of sound in such a manner as to disturb the peace, quiet, and comfort of others in the vicinity, or with a volume louder than is necessary for convenient hearing for the person or persons who are in the room, vehicle or chamber in which the device is operated and who are voluntary listeners, is prohibited. The operation of any of the above-named devices in such a manner that the noise is plainly audible at the distance of 50 feet from the source of the noise will be prima facie evidence of a violation of this section.

(b)Violation/civil infraction. Any person who violates this section shall be deemed responsible for a municipal civil infraction.

· Sec. 42-16. - Regulation of rummage, yard and garage sales.

(a)Applicability. It shall be unlawful for any person, corporation or entity to conduct any rummage, yard or garage sale without first complying with the provisions of this section.

(b)Definition. Rummage, yard, estate, garage or sale shall be defined as the sale of any new, used, antique or second-hand merchandise consisting of more than three items conducted in any yard, garage, home, building or vacant lot within residentially zoned areas of the City of Saint Louis, Michigan.

(c)Permits.

(1) Permit required. Before any sale under subsection (b) shall be permitted, a permit shall be obtained from the Saint Louis City Hall and the fee as prescribed from time to time by resolution of the city council shall be paid.

(2) Permit requirements.

a. The permit shall state the date or dates and the time the sale shall be permitted, and shall be publicly displayed at the site of the sale.

b. No more than three sales shall be permitted at any one location within a calendar year period.

c. The permit shall be for no more than three consecutive days.

d. Any and all signs posted for such sale shall not be larger than nine square feet, shall display the permit number and shall be removed by the expiration time set forth on the permit.

e. The permit applicant shall pay such additional fees as prescribed from time to time by resolution of the city council for the failure to remove such signs.

f. This section shall apply only to residential zones of the City of Saint Louis as defined by the city zoning ordinance.

g. This section shall not apply to a person selling fruit or vegetables when said fruit or vegetables are grown on the property where being sold; nor, shall it apply to a person granted a special use permit for home occupation as defined by the city zoning ordinance.

(d) Community wide garage sale. The city council may declare a community wide garage sale to coincide with another community event or as an event by itself. Upon such declaration, no permit shall be required for any rummage, yard or garage sale. Not more than one annual community wide garage sale shall be held and such sale shall not exceed three consecutive days.

(e) Penalty. Violation of any provision of this section shall constitute a municipal civil infraction.

· Secs. 42-17—42-32. - Reserved.

SECTION 2: SEVERABILITY. If a court of competent jurisdiction declares any

provision of this Ordinance herein to be unenforceable, it shall not affect any other part or provision of this Ordinance.

Provided that if a court of competent jurisdiction declares a penalty provision to exceed the authority of the City, the penalty shall be construed as the maximum penalty that is determined by the court to be within the authority of the City to impose.

SECTION 3: REPEAL OF CONFLICTING PROVISIONS AND EFFECTIVE

DATE.All ordinances or parts of ordinances in conflict or inconsistent with the provisions of this Ordinance are hereby repealed; provided that any violation charged before the effective date of this Ordinance under an Ordinance provision repealed by this Ordinance shall continue under the Ordinance provision then in effect.

SECTION 4: EFFECTIVE DATE. This Ordinance shall take effect and be in force 30 days from and after its enactment as provided by the City Charter.

Roll Call:

Ayes: Reed, Allen, Kubin, Church, Kelly

Nays: None

Ordinance Declared Adopted.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “c” as shown below:

a. Reimbursement to GAWA for Water Project – Approve.

b. Payment to FTC&H for Professional Services Booster Pump Stations – Approve.

c. Payment to No. 9 RCL for Water Project – Approve.

Moved by Kubin, supported by Church, to approve Consent Agenda items “a” through “c”. All ayes carried the motion.

New Business.

Receive 2015-2016 Draft Budget.

Manager Giles presented the 2015-2016 Draft Budget to Council Members and requested a Budget Work Session be set for Tuesday, May 19, 2015 following the regular meeting.

Discussion was held.

Moved by Kubin, supported by Church, to receive and place the 2015-2016 Draft Budget on file. All ayes carried motion.

Moved by Reed, supported by Kubin, to schedule the Budget Work Session for Tuesday, May 19, 2015 following the regular City Council Meeting. All ayes carried motion.

Set Public Hearing for Budget Adoption.

Manager Giles requested Council Members set the Public Hearing for 2015/2016 Budget Adoption for Tuesday, June 2, 2015 at 6:00 p.m.

Moved by Allen, supported by Reed, to set a Public Hearing for the 2015-2016 Budget adoption for June 2, 2015 at 6:00 p.m. All ayes carried the motion.

Lions Club Proclamation.

Mayor Kelly read and presented a Proclamation to Phil Raske of the St. Louis/Alma Area Lions Club Organization for their achievement of being a Community Service Organization for 75 years.

Purchase of Heater for Prison Pump Station.

Manager Giles requested approval for the purchase and installation of a heater for the Prison Pump Station from Powell's Service, Inc. in the amount of $6,795.00, which will be reimbursed by the State of Michigan.

Discussion was held.

Moved by Kubin, supported by Allen, to approve the purchase and installation of a heater for the Prison Pump Station from Powell's Service, Inc. in the amount of $6,795.00, to be reimbursed by the State of Michigan. All ayes carried the motion.

Asphalt Paving Project.

Manager Giles requested approval for asphalt repair by Rite-Way Paving for water-related repairs in the amount of $2,739.00 and sewer-related repairs in the amount of $3,694.00 and the purchase of 250 ton of asphalt for street wedges in the amount of $22,000.00 for a total amount of $28,433.00.

Discussion was held.

Moved by Allen, supported by Reed, to approve asphalt repair by Rite-Way Paving for water-related repairs in the amount of $2,739.00 and sewer-related repairs in the amount of $3,694.00 and the purchase of 250 ton of asphalt for street wedges in the amount of $22,000.00 for a total amount of $28,433.00. All ayes carried the motion.

Property Sale Plasti-Paint.

City Manager Giles stated Plasti-Paint is planning a 10,000 square foot plant expansion but needs an additional piece of land from City-owned Lot 8.

Manager Giles stated the Planning Commission has reviewed the site plan and given preliminary approval.

Manager Giles requested approval to split 0.12 acres from Lot 8 for sale to Plasti-Paint at a price of $900.00. In addition, to the sale price Plasti-Paint will cover other associated costs of the transaction.

Discussion was held.

Moved by Reed, supported by Church, to approve to split 0.12 acres from Lot 8 for sale to Plasti-Paint in the amount of $900.00. In addition, to the sale price Plasti-Paint will cover other associated costs of the transaction except for the City Attorney cost for preparing a quit-claim deed. All ayes carried the motion.

Joe Scholtz Free Fishing Derby.

City Manager Giles stated a request was received from the Fishing Derby Committee for approval to conduct the free fishing derby on Saturday, June 13, 2015, which is the 2015 Michigan Free Fishing Weekend.

Moved by Kubin, supported by Church, to approve the Joe Scholtz Free Fishing Derby on Saturday, June 13, 2015. All ayes carried the motion.

City Manager Report.

Manager Giles informed City Council Members that the New City Hall Parking Lot issue is closer to being resolved and a change order will be coming soon.

Manager Giles informed City Council Members that there are difficulties getting an Access Agreement with the railroad for the South Transmission Water Main Phase II Project from Michigan Avenue to Hazel which included other improvements. An alternative is being considered which would stop short of the railroad and a change order may be coming.

Manager Giles also informed City Council Members that a meeting with Rowe Inc. was held and the Waste Water Project is close to being finalized, the project is still within contingency However, Rowe has indicated there is an exceedance of their construction phase engineering budget.

City Clerk Report.

City Clerk Mari Anne Ryder stated she has been in contact with Kristi Teall, School Superintendent, and is checking the availability of members to hold the Joint School Board/City Council Meeting tentatively on June 2, 2015 at 5:00 p.m. The school will confirm early next week and a special meeting will need to be set at the next City Council Meeting.

Police Chief Report.

Chief Ramereiz stated the Police Week Memorial Service recently held had a great turnout and went very well.

Council Comments.

Member Church inquired if the Police Department Chaplain is a Reserve Officer also and if he receives training.

Chief Ramereiz stated the Chaplain is also a Reserve Officer and receives regular training.

Member Church also inquired about electrical service on Seaman Street.

Member Kubin commended Chief Ramereiz for the Police Week Ceremony stating that the Chief Ramereiz did a great job as facilitator of the Ceremony and Member Kubin stated he was proud of the Police Department.

Member Reed inquired about the plans for the river bank behind the new City Hall.

Manager Giles stated that crown vetch ground cover will be planted on the river bank.

Member Allen asked if the City had possession of the house on Washington Avenue.

Manager Giles stated the City has possession and DDA Director Hansen is working on finding a buyer.

Mayor Kelly addressed the high school students in the audience stating that during the Proclamation Presentation Lions Representative Phil Raske stated he has been involved with the Lions Club for 49 years, it is important for the City to have people involved in communities and urged students to find something they enjoy and get involved.

Member Church stated he would like to tour the new City Hall.

There are plans to tour the building after the next Council Meeting during the recess prior to the Budget Work Session starting.

Public Comments.

None.

Moved by Church, supported by Allen, to adjourn at 7:04 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
May 11, 2015

The special meeting of the Saint Louis City Council was called to order by Mayor Kelly on Monday, May 11, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Others in Attendance:

Keith Risdon – Director of Public Services, Mike Parsons – Electric Department Foreman, Brent Henry – Michigan Public Power Association (MPPA).

Member Kelly led in the Pledge of Allegiance to the flag.

Discuss Diesel Engines.

City Manager Giles introduced Brent Henry from MPPA and updated Council Members on electric capacity/cost of operating the diesel engines, stating that the cost to upgrade the engines is $1.7 million and current electric rates are significantly lower than Consumers Energy rates.

Brent Henry stated the City can buy capacity in place of operating the diesel engines.

Member Kubin expressed concern about the cost of maintaining the engines.

Brent Henry stated the City can install a new 4 ½ Megawatt Generator at the approximate cost of $300,000.00 a year for 20 years or replace capacity at a cost of $225,000.00 per year.

The City currently receives a credit of 4.9 net Megawatts for generation and is obligated to generate in an emergency.

Member Kubin asked if the engines were overhauled would there still be additional costs.

Manager Giles stated probably work to the spill gates and shoreline protection would take additional funds.

Brent Henry stated there are three options the City can take. One is to repair the engines. Two is to retire the engines and buy capacity at $225,000.00 and three is to replace the current engines with a 4 1/2 Megawatt Generator at $300,000.00 per year, financing over 20 years.

Member Church asked if the engines were currently in working condition.

Foreman Parsons stated that they were not as of May 1, 2015 due to emissions regulations.

Member Allen asked Electric Department Foreman Mike Parsons the startup process of the engines in a power outage.

Foreman Parsons stated it takes at least two people to get the engines up and running. Once running, one person is needed to monitor the engines during the time they are running, which takes away from line repair work.

Member Reed asked if there was money budgeted for this project.

Manager Giles stated this is not a budgeted project. However, plans are to generate more revenue through rate increases.

Mayor Kelly inquired on the cost of getting natural gas to a new generator should that be the case.

Manager Giles stated there would be costs associated with getting natural gas to a new generator should that be the decision.

Member Kubin inquired if it was possible to buy capacity for a couple of years and put away revenue for the project to move forward at a later time.

Brent Henry stated that is another option.

Member Kubin asked the following regarding what the goal of having generators was: To be self-sufficient and/or to save residents money.

It was the consensus of the Council that reliability and service benefits along with being self-sufficient and saving residents money are the goals of operating the generators.

Member Reed asked for the pros and cons of Options 2 and 3 to be listed.

The following options were discussed:

Option 2 – Capacity Purchase

Cost: $225,000.00 per year.

Benefits: No further expense or unknowns, little or no risk.

Manager Giles stated a rate increase is necessary regardless of a decision.

Option 3 – Replace with 4 ½ Megawatt Generator

$300,000.00 per year financed for 20 years.

With a more efficient generator the City would be asked to generate more often.

The cost of a natural gas upgrade is unknown at this time.

To repair the current engines it will cost $1.7 million.

Member Kubin was excused at 8:55 a.m.

Manager Giles stated a Cost of Service Analysis needs to be done.

Mayor Kelly stated the City has been heading in the direction of being self-sufficient and the purchase of a new generator would help get the City closer to that goal.

Member Reed agreed.

Manager Giles stated the next step would be to have a System Study done if a replacement unit is considered and possible decommissioning of the engines.

Member Allen was excused at 9:37 a.m.

Mayor Kelly requested another special meeting be held May 27, 2015 at 7:30 a.m. if members Allen and Kubin are available.

Moved by Reed, supported by Church, to adjourn at 9:53 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
May 19, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, May 19, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Steve Mepham – Water/Wastewater Superintendent, Mike Parsons – Electric Foreman, Bobbie Marr – Finance Director, Mark Abbott – DPW Superintendent

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of May 6, 2015.

Moved by Allen, supported by Reed, to approve the minutes of the regular meeting held on May 6, 2015, with noted changes. All ayes carried the motion.

City Council discussed the Special Meeting Minutes of May 11, 2015.

Moved by Kubin, supported by Allen, to approve the minutes of the Special Meeting held on May 11, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $563,701.07. All ayes carried the motion.

Monthly Reports.

City Council discussed the April, 2015 Monthly Reports.

Moved by Kubin, supported by Reed, to receive the April, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “c” as shown below:

a. Correspondence from MML – Receive.

b. Correspondence from MAGNET – Receive.

c. Payment to Twin Lawn for Flower Planters – Approve.

Moved by Allen, supported by Church, to approve Consent Agenda items “a” through “c”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval of Partial Payment No. 6 to RCL Construction for City Hall Project in the amount of $328,554.59.

Discussion was held.

Moved by Reed, supported by Kubin, to approve Partial Payment No. 6 to RCL Construction in the amount of $328,554.59. All ayes carried the motion.

Mayor Kelly requested approval of Change Order No. 8 to RCL Construction for City Hall Project for three new wall openings in the amount of $1,714.00.

Discussion was held.

Moved by Reed, supported by Kubin, to approve Change Order No. 8 to RCL Construction in the amount of $1,714.00. All ayes carried the motion.

New Business.

Set Special City Council Meeting to discuss Diesel Engines.

Mayor Kelly requested a Special Meeting be set for Wednesday, May 27, 2015 at 7:30 a.m. to discuss the diesel engines.

Moved by Allen, supported by Reed, to set a Special Meeting for Wednesday, May 27, 2015 at 7:30 a.m. All ayes carried the motion.

Set Joint School Board/City Council Meeting.

Mayor Kelly requested a Joint School Board/City Council meeting be set for Tuesday, June 2, 2015 at 5:00 p.m.

Moved by Allen, supported by Church, to set a Special Joint School Board/City Council Meeting for Tuesday, June 2, 2015 at 5:00 p.m. All ayes carried the motion.

Request for Street Closure.

Chief Ramereiz stated a request was received from the VFW/Gleaner Club to close Saginaw Street in front of City Hall, on Sunday, June 14, 2015 at 7:00 p.m. to 8:00 p.m. for the Flag Day Ceremony.

Discussion was held.

Moved by Kubin, supported by Reed, to approve the street closure request. All ayes carried the motion.

Purchase/Payment of Ferric Chloride to Kemira.

City Manager Giles stated Ferric Chloride was ordered at a cost of just under the approved limit of $5,000.00 and delivery ended up being just over $5,000.00.

Discussion was held.

Moved by Kubin, supported by Church, to approve the purchase and payment of 9.47 calculated dry ton of Ferric Chloride from Kemira in the amount of $5,216.08. All ayes carried the motion.

Purchase of Backhoe.

Manager Giles requested approval to purchase a 2015 Caterpillar Backhoe to replace Equipment #19, which is 20 plus years old, from Michigan CAT in the amount not to exceed $92,810.00.

Discussion was held.

Moved by Reed, supported by Church, to approve the purchase of a 2015 Caterpillar Backhoe from Michigan CAT in an amount not to exceed $92,810.00. All ayes carried the motion.

Discuss Proposed 4-Way Stop.

City Manager Giles stated the Middle of the Mitten Association has discussed making the corner of North Main and Center Street intersection a four-way stop due to the inability to see oncoming traffic on North Main Street. Also once the new City Hall Project is complete, traffic at this intersection will increase.

Manager Giles also stated the proposed stop was a popular idea with both the Mitten Association and the Downtown Development Authority.

Discussion was held.

Chief Ramereiz will put together a traffic control order for approval.

Moved by Reed, supported by Allen to approve to proceed with the process in making the intersection of North Main Street and Center Street a four-way stop.

Roll Call Vote:

Ayes: Reed, Allen, Kubin, Church, Kelly.

Motion Carried.

Discuss Obsolete Property Rehab Act (OPRA).

Manager Giles stated OPRA encourages improvements to obsolete properties giving a property tax incentive to owners improving downtown buildings.

Discussion was held.

City Council Members liked the concept of the ideas and will discuss OPRA in more detail with Downtown Development Director Hansen at the next City Council Meeting that he is available to attend.

City Manager Report.

Manager Giles stated continued developments with the City Hall Project are being discussed and members can expect to see these items on future agendas.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz informed Council Members of the following: There has been recent damage to a couple of the department cars;

Proposed changes in the Military Surplus Program may restrict or disband the program altogether and;

The Police Department has collected 41.4 pounds of unwanted prescription drugs since January. The total amount between the Sheriff's Department, Breckenridge and St. Louis since January is 122.2 pounds

Council Comments.

Member Church inquired on progress of the asphalt project.

Superintendent Abbott stated the wedging is complete and some patching is done. Plans are to complete additional repairs later this summer.

Member Reed inquired on the progress of the water project.

Manager Giles stated the water project is on schedule.

Member Allen inquired on the progress of obtaining an Access Agreement with the Railroad for the Michigan Avenue Water Main Project.

Manager Giles stated an agreement has not been obtained and plans are to recommend stopping just short of the railroad and delete that portion from the project.

Public Comments.

None.

Recess.

Mayor Kelly recessed the meeting at 9:00 a.m. to tour the new City Hall.

Mayor Kelly reconvened the meeting at 9:58 a.m.

2015/2016 Budget Work Session.

Finance Director Marr reviewed the projected 2015/2016 proposed budget with City Council Members.

The 2015/2016 Budget will be presented for adoption at the June 2, 2015 City Council Meeting.

Moved by Kubin, supported by Church, to adjourn the meeting at 11:56 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
May 27, 2015

The special meeting of the Saint Louis City Council was called to order by Mayor Kelly on Wednesday, May 27, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Others in Attendance:

Keith Risdon – Director of Public Services, Mike Parsons – Electric Department Foreman

Member Kubin led in the Pledge of Allegiance to the flag.

Discuss Diesel Engines.

City Manager Giles reviewed the options regarding the generators.

Option 1 – Use as emergency units only.

Option 2 –Repair the generators. Pay back would be approximately 12 years.

Option 3 - Capacity Purchase cost $225,000.00 per year.

Option 4 – Replace with 4 ½ Megawatt Generator or another combination.

Council Members discussed each option in detail.

Members Reed and Church stated they were in favor of option 2 – Repair.

Member Kubin stated he was in favor of option 2 and would like reserves put aside for future unknowns.

Motion by Reed, supported by Church, to continue with the repair of the diesel engines and related work.

Roll Call Vote:

Ayes: Reed, Church, Allen, Kubin, Kelly

Nays: None

Motion Carried.

Public Comments.

None

Moved by Allen, supported by Reed, to adjourn at 9:22 p.m. All ayes carried the motion.

Mari Anne Ryder
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
June 2, 2015

The Special Meeting of the St. Louis City Council and the St. Louis Public School Board was called to order by Mayor James C. Kelly on Tuesday, June 2, 2015 at 5:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Don Kelley – School Board Member, Carrie Salladay – School Board Member, Jennifer McKittrick – High School Principal, Kristi Teall – School Superintendent, Charles Clevenger – St. Louis Schools, Phil Hansen – DDA Director, Keith Risdon – Public Services Director, Mark Abbott – DPW Supervisor, Dan Rockafellow – MDEQ.

Mayor Kelly welcomed the St. Louis School Board Members.

Member Reed led in the Pledge of Allegiance to the Flag.

The following topics were discussed:

a. St. Louis Virtual Learning School

b. Open Campus

c. Safe Routes to School program – Olive Road; Prospect Street road project

d. School Liaison Officer – possible COPS grant

e. Summer Feeding Program

f. School Bond Issue Construction Projects

g. State Champions signs, promotion, advertising, events, newsletters

h. City Construction Projects

i. other

Next Meeting Date – Tuesday, December 1, 2015 at 5:00 p.m.

The Special Meeting was adjourned at 5:56 p.m.

Mari Anne Ryder, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
June 2, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, June 2, 2015 at 6:04 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Mark Abbott – DPW Superintendent, Dan Rockafellow – MDEQ, Jan Bunting – Gratiot County Commissioner, several high school students

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of May 19, 2015.

Moved by Reed, supported by Church, to approve the minutes of the regular meeting held on May 19, 2015. All ayes carried the motion.

City Council discussed the Special Meeting Minutes of May 27, 2015.

Moved by Kubin, supported by Allen, to approve the minutes of the Special Meeting held on May 27, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Allen, to approve the Claims & Accounts in the amount of $1,995,085.34. All ayes carried the motion.

Monthly Minutes.

City Council discussed the May, 2015 Monthly Minutes.

Moved by Kubin, supported by Reed, to receive the May, 2015 Monthly Minutes and place on file. All ayes carried the motion.

Audience Recognition.

None.

Public Hearing – 2015/2016 Budget Adoption.

Mayor Kelly opened the Public Hearing at 6:09 p.m.

Mayor Kelly requested public comments.

There being none, Mayor Kelly closed the Public Hearing at 6:12 p.m.

Mayor Kelly requested adoption of Resolution 2015-03 for the 2015/2016 Budget.

The following preamble and Resolution was offered by Allen and supported by Church:

WHEREAS, the City Manager has submitted and filed with the City Council a proposed budget estimating revenues and expenditures for 2015-2016 fiscal year on May 6, 2015, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 2, 2015 for a public hearing at 6:00 o'clock PM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said budget as represented herein and fixes the tax of fifteen (15) mills for general operating purposes and one half (1/2) mill for maintaining a public library, to be raised by a general ad valorem tax upon owners of real and personal property in the City, by the authority granted, and in accordance with the Michigan Constitution, the General Property Tax Act 206, Michigan Public Acts of 1893, as amended, and City Charter, Chapter VII, subject to limitations therein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

 

GENERAL FUND
 
REVENUES   EXPENDITURES  
Taxes  $          675,296.00  General Government   $            531,130
License & Permits                     12,000 Public Safety                887,586
Intergovernmental                   696,972 Public Works                152,660
Charges for Services                   535,072 Community & Economic Development                116,275
Fines & Forfeitures                       3,200 Recreation & Culture                351,820
Interest & Rents                       7,280 Unfunded Pension Liability                           -
Other Revenue                       8,000 Debt Service                  90,550
Other Financing Sources                              - Other Financing Uses                           -
From Fund Balance                   192,201 To Fund Balance                           -
Total Revenues  $            2,130,021  Total  Expenditures   $         2,130,021
 
CEMETERY PERPETUAL CARE FUND
 
REVENUES   EXPENDITURES  
Interest & Rents  $                      100  General Government   $                       -
Other Revenue                       3,000  
Other Financing Sources                              - Other Financing Uses
From Fund Balance                              - To Fund Balance                    3,100
Total Revenues  $                   3,100  Total  Expenditures   $                3,100
 

 

MAJOR STREET FUND
 
REVENUES   EXPENDITURES  
Intergovernmental  $               318,660  Highways Streets & Bridges   $            237,413
Interest & Rents                          350  
Other Revenue                       8,500  
Other Financing Sources                   100,000 Other Financing Uses                362,795
From Fund Balance                   172,698 To Fund Balance                         -  
Total Revenues  $               600,208  Total  Expenditures   $            600,208

 

 

LOCAL STREET FUND
 
REVENUES   EXPENDITURES  
Intergovernmental  $               119,752  Highways Streets & Bridges   $            197,460
Interest & Rents                          200  
Other Revenue                              -  
Other Financing Sources                     55,900 Other Financing Uses                126,060
From Fund Balance                   147,668 To Fund Balance                         -  
Total Revenues  $               323,520  Total  Expenditures   $            323,520
 
 
DOWNTOWN DEVELOPMENT AUTHORITY
 
REVENUES     EXPENDITURES  
Taxes  $                 18,446    Community & Economic Development   $                9,000
Interest & Rents                       5,916   Debt Service                    2,175
Other Revenue                              -   Other Financing Uses                  20,300
From Fund Balance                       7,113   To Fund Balance                           -
Total Revenues  $                 31,475    Total  Expenditures   $              31,475

 

 

T.A. CUTLER MEMORIAL LIBRARY
 
REVENUES     EXPENDITURES  
Taxes                     23,273    Recreation & Culture                 159,230
Intergovernmental                     79,340      
Charges for Services                          850      
Fines & Forfeitures                     96,000      
Interest & Rents                          150      
Other Revenue                     12,500      
Other Financing Sources                              -   Other Financing Uses                  42,280
From Fund Balance                              -   To Fund Balance                  10,603
Total Revenues  $               212,113    Total  Expenditures   $            212,113

 

Roll Call Vote:

Ayes: Allen, Church, Kubin, Reed, Kelly

Nays: None

Absent: None

Resolution declared adopted.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “g” as shown below:

a. Payment to FTC&H for Water Projects – Approve.

b. Payment No. 18 to Davis for SRF Project – Approve.

c. Payment to Rite-Way Asphalt for Pavement Repairs – Approve.

d. Reimbursement to Gratiot Area Water Authority for Water Project – Approve.

e. Payment to Isabella Corporation for Phase I South Transmission Main – Approve.

f. Change Order No. 1 to J.R. Heineman & Sons for Well 9 Well House – Approve.

g. Cable Consortium Minutes – Receive.

Moved by Reed, supported by Kubin, to approve Consent Agenda items “a” through “g”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval of Partial Payment No. 7 to RCL Construction for City Hall Project in the amount of $345,754.34.

Moved by Kubin, supported by Church, to approve Partial Payment No. 7 to RCL Construction in the amount of $345,754.34. All ayes carried the motion.

Mayor Kelly requested approval of Change Order No. 9 to RCL Construction for City Hall Project for additional duct work and ceiling registers in the amount of $1,054.00, a roof access ladder in the amount of $4,920.00, and decrease of sand in parking lot in the amount of $3,400.00 for a total change order amount of $2,574.00.

Moved by Reed, supported by Church, to approve Change Order No. 9 to RCL Construction in the amount of $2,574.00. All ayes carried the motion.

New Business.

Former Plant Site Presentation.

Dan Rockafellow, Project Manager, explained the testing procedures and cleanup plans with Council Members.

Set Public Hearing for 2014/2015 Budget Amendments.

Mayor Kelly requested a Public Hearing be set for Tuesday, June 16, 2015 at 7:30 a.m. for 2014/2015 Budget Amendments.

Moved by Kubin, supported by Reed, to set a Public Hearing for Tuesday, June 16, 2015 at 7:30 a.m. All ayes carried the motion.

Ratify Tentative Agreement with IBEW, Water, Wastewater & DPW Division.

Mayor Kelly requested ratification of Tentative Agreement with IBEW, Water, Wastewater and DPW Divisions.

Discussion was held.

Moved by Reed, supported by Church, to ratify the Tentative Agreement with IBEW, Water,

Wastewater and DPW Divisions.

Roll Call Vote:

Ayes: Reed, Church, Allen, Kubin, Kelly.

Nays: None.

Motion carried.

Purchase of 2015 Dodge Ram 2500 Pickup.

Manager Giles requested approval for the purchase of a 2015 Dodge Ram Pickup for DPW, stating that this purchase was originally approved April 21, 2015 from Bill Snethkamp Fleet in the amount of $24,000.00 but the vehicle is no longer available.

Discussion was held.

Moved by Allen, supported by Church, to approve the purchase of a 2015 Dodge Ram Pickup for DPW from Bill Snethkamp Fleet in an amount not to exceed $25,000.00. All ayes carried the motion.

City Manager Report.

City Manager Giles requested approval to accept the Liquidated Damages Agreement with Wonsey's Tree Service for the Main Street Project for 15 days vs. 49 days which would be a $13,500.00 reduction in the Contract.

Moved by Church, supported by Reed, to approve to accept 15 days of liquidated damages from Wonsey's Tree Service for the Main Street Project in the amount of $13,500.00. All ayes carried the motion.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz stated the following grant applications have been submitted: Clapp Park Security Cameras, COPS Grant, and one for furniture for the new Community Center.

Chief Ramereiz informed Council Members that take home ID Kits along with temporary tattoos of a police badge will be given out at the upcoming Fishing Derby.

Council Comments.

Member Church inquired on Military Surplus Generators.

Chief Ramereiz stated the Military Surplus Program has been suspended.

Member Reed inquired about condition of the new trees planted in the ANP Project area.

Dan Rockafellow stated the trees have a one year warranty should they need to be replaced. He will monitor them.

Member Allen inquired as to the condition of the Lincoln Park playground equipment.

Superintendent Abbott stated the wood structures need to be removed.

Mayor Kelly addressed the high school students in the audience and stated it was nice to have them attend a meeting and their conduct during the meeting was very respectful.

Public Comments.

County Commissioner Bunting gave Manager Giles a copy of the Gratiot County Sheriff's Annual Report to pass on to Council Members.

Moved by Church, supported by Allen, to adjourn the meeting at 7:35 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
June 16, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, June 16, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, Thomas L. Reed

Council Members Absent: George T. Kubin (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Phil Hansen – DDA Director, Dori Foster – Community Services Coordinator

Member Reed led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Special joint School Board/City Council Meeting Minutes of June 2, 2015.

Moved by Allen, supported by Reed, to approve the minutes of the Special joint School Board/City Council Meeting held on June 2, 2015. All ayes carried the motion.

City Council discussed the Regular Meeting Minutes of June 2, 2015.

Moved by Church, supported by Allen, to approve the minutes of the Regular Meeting held on June 2, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Reed, to approve the Claims & Accounts in the amount of $181,183.09. All ayes carried the motion.

Monthly Reports.

City Council discussed the May, 2015 Monthly Reports.

Moved by Reed, supported by Church, to receive the May, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

None.

Public Hearing – 2014-2015 Budget Amendments.

Mayor Kelly opened the Public Hearing for the 2014-2015 Budget Amendments at 7:40 a.m.

Mayor Kelly requested public comments. There being none, Mayor Kelly closed the Public Hearing at 7:43 a.m.

Mayor Kelly requested approval of Resolution 2015-04.

The following preamble and resolution was offered by Member Allen, and supported by Member Reed:

WHEREAS, the City Council adopted a budget estimating revenues and expenditures for 2014-2015 fiscal year on June 3, 2014 as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, during the fiscal year, certain unforeseen circumstances have arisen which has caused need to amend the budget, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date of June 16, 2015 for a public hearing at 7:30 o'clock AM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed amended budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said amended budget as represented herein.

BE IT FURTHER RESOLVED, the City Manager is hereby authorized to transfer amounts between activities/functions within a fund's budget a sum not to exceed $ 20,000.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such additional transfers between the various funds in accordance with the amendment of the budget as follows:

GENERAL FUND
 
REVENUES   EXPENDITURES  
Taxes  $          636,530.00  General Government   $            538,400
License & Permits                     17,100 Public Safety             1,167,637
Intergovernmental                   515,000 Public Works                136,920
Charges for Services                   481,268 Community & Economic Development                132,025
Fines & Forfeitures                       2,400 Recreation & Culture                144,900
Interest & Rents                       7,230 Unfunded Pension Liability                  95,176
Other Revenue                   172,600 Debt Service                    5,340
Other Financing Sources                     21,000 Other Financing Uses                317,327
From Fund Balance                   684,597 To Fund Balance                           -
Total Revenues  $            2,537,725  Total  Expenditures   $         2,537,725

 

CEMETERY PERPETUAL CARE FUND
 
REVENUES   EXPENDITURES  
Interest & Rents  $                      100  General Government   $                       -
Other Revenue                       4,000  
Other Financing Sources                              - Other Financing Uses
From Fund Balance                              - To Fund Balance                    4,100
Total Revenues  $                   4,100  Total  Expenditures   $                4,100

 

MAJOR STREET FUND
 
REVENUES   EXPENDITURES  
Intergovernmental  $               458,450  Highways Streets & Bridges   $            485,400
Interest & Rents                          400  
Other Revenue                       8,500  
Other Financing Sources                              - Other Financing Uses                           -
From Fund Balance                     18,050 To Fund Balance                         -  
Total Revenues  $               485,400  Total  Expenditures   $            485,400
 
 
LOCAL STREET FUND
 
 
REVENUES     EXPENDITURES  
Intergovernmental $144,400    Highways Streets & Bridges   $193,630
Interest & Rents           100      
Other Revenue             -      
Other Financing Sources          -   Other Financing Uses                           -
From Fund Balance      49,130   To Fund Balance                         -  
Total Revenues  $193,630    Total  Expenditures   $193,630
 
 
DOWNTOWN DEVELOPMENT AUTHORITY
 
REVENUES   EXPENDITURES  
Taxes  $                 18,970  Community & Economic Development   $              16,900
Interest & Rents                       5,910 Debt Service                    2,500
Other Revenue                              - Other Financing Uses                  18,140
From Fund Balance                     12,660 To Fund Balance                           -
Total Revenues  $                 37,540  Total  Expenditures   $              37,540
 

 

 

T.A. CUTLER MEMORIAL LIBRARY
 
REVENUES   EXPENDITURES  
Taxes                     46,729  Recreation & Culture                 122,533
Intergovernmental                     62,044
Charges for Services                          880
Fines & Forfeitures                     98,438
Interest & Rents                          145
Other Revenue                     17,842
Other Financing Sources                              - Other Financing Uses                  44,560
From Fund Balance                              - To Fund Balance                  58,985
Total Revenues  $               226,078  Total  Expenditures   $            226,078

 

 

The vote on the foregoing resolution was as follows:

Ayes: Allen, Reed, Church, Kelly

Nays: None

Absent: Kubin

Resolution Declared Adopted.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “d” as shown below:

a. Energy Optimization Report – Receive.

b. Payment No. 1 to Dunigan Brothers for South Transmission Main Phase II & Giddings Place Reconstruction – Approve.

c. Change Order No. 1 to Isabella Corp. for South Transmission Main Phase 1 – Approve.

d. Change Order No. 2 to Isabella Corp. for South Transmission Main Phase 1 – Approve.

Moved by Reed, supported by Allen, to approve Consent Agenda items “a” through “d”. All ayes carried the motion.

New Business.

Change Order No. 10 to RCL Construction for City Hall Project.

Manager Giles requested approval for Change Order No. 10 to RCL Construction for the City Hall Project

Discussion was held.

Moved by Allen, supported by Church, to approve Alternate Change Order No. 10 to RCL Construction for reception window, one-way glass, range power change and FOB access door #17 in the amount of $3,180.00. All ayes carried the motion.

Request from Historical Society for Street Closure.

Mayor Kelly requested approval for the closure of Crawford Street for the Historical Society event on Tuesday, June 23, 2015 from 6:00 p.m. to 9:00 p.m.

Moved by Reed, supported by Church, to approve the closure of Crawford Street on Tuesday, June 23, 2015 from 6:00 p.m. to 9:00 p.m. All ayes carried the motion.

Request from American Legion to hold a 5K and Temporary Street Closure.

Mayor Kelly requested approval for the American Legion to hold a 5K on September 12, 2015 from 8:00 a.m. to noon and temporarily close the intersections of Main/Saginaw and Mill/Saginaw Streets.

Chief Ramereiz stated the route is similar to the route used for the July 4th Coach Kelley event and the street closure is just temporary, until the group passes through the intersections.

Moved by Allen, supported by Reed, to approve the American Legions request to hold a 5K on September 12, 2015 from 8:00 a.m. to noon and temporarily close the intersections of Main/Saginaw and Mill/Saginaw Streets while the runners pass through. All ayes carried the motion.

Recommendation from Parks Commission.

Mayor Kelly requested approval of the appointment of Amanda Kelly to the Parks and Recreation Commission.

Moved by Church, supported by Reed, to approve the appointment of Amanda Kelly to the Parks and Recreation Commission. All ayes carried the motion.

Resolution 2015-05 Water Rate Schedule.

Manager Giles stated the water rate increase was discussed during the budget process and reflects the increase beginning October 1, 2015.

Discussion was held.

Moved by Allen, supported by Church, to raise rates for water usage to the following:

These rates shall be effective for all bills due and payable October 1, 2015, and thereafter:

(a) Gallons per month Min. Charge per 1,000 Gallons

Base $14.15

First 20,000 $2.83

Next 180,000 $2.67

Over 200,000 $2.56

A separate meter may be installed, at the customers expense, to measure water used FOR cooling purposes. If water is used for cooling purposes, and the water is not discharged to a sanitary sewer wastewater charges are not applicable.

(b) To the above commodity charge established in subsection (a), there shall be added a monthly service charge to cover billing costs, installation and maintenance of meters, based on meter size as follows:

Meter Size Monthly Charge

5/8 inch $3.18

3/4 inch $3.63

1 inch $4.16

1 Ό inch $4.47

1 ½ inch $4.88

2 inch $7.93

3 inch $10.66

4 inch $18.51

6 inch $28.73

8 inch $40.09

(c) For non-metered flat rate customers, within the City, the charge shall be a

minimum of $33.60, which shall include the monthly service charge.

(d) For flat rate customers, outside the City, the charge shall be a minimum of

$67.20 per month, which shall include the monthly service charge or base rates.

(e) For customers outside the corporate limits, the charges shall be double the city commodity rate and service charge based on meter size when no rate agreement exists between the City and the Township.

(f) All other charges in effect shall remain the same.

Roll Call Vote:

Ayes: Allen, Church, Reed, Kelly

Nays: None

Absent: Kubin

Resolution Declared Adopted.

Resolution 2015-06 Electric Rates.

Manager Giles stated an Electric rate increase was also discussed during the budget process and reflects the increase beginning October 1, 2015.

Discussion was held.

Moved by Reed, supported by Church, to raise rates for electric usage to the following:

Residential Service

Rate A-1

Distribution Service:

Customer Charge @ $6.70 per month

Energy Charge @ $ 0.04941 per kwh

Generation & Transmission Service

Energy Charge: @ $.06485 per kwh

Energy Optimization Charge: @ $.00225 per kwh

Residential Water Heater Service

Rate A-2

 

Distribution Service:

Customer Charge @ $ 6.70 per month

Energy Charge @ $0.04941 per kwh

Generation & Transmission Service

Energy Charges:

First 250 kwh @ $0.06485 per kwh

Next 400 kwh @ $0.05754 per kwh

Over 650 kwh @ $0.06485 per kwh

Energy Optimization Charge: @ $.00225 per kwh

Residential Electric Heat Service Rate A-3

Distribution Charge

Customer Charge @ $6.70 per month

Energy Charge @ $0.04941 per kwh

Generation & Transmission Service

Energy Charges

First 600 kwh @ $0.06485 per kwh

Over 600 kwh (Nov.-May) @ $0.05754 per kwh

Over 600 kwh (June-Oct.) @ $0.06485 per kwh

Energy Optimization Charge: @ $.00225 per kwh

Residential All Electric Service Rate A-4

Distribution Charge

Customer Charge @ $6.70 per month

Energy Charge @ $0.04941 per kwh

Generation & Transmission Service

Energy Charges:

First 250 kwh @ $0.06485 per kwh

Next 400 kwh @ $0.05754 per kwh

Over 600 kwh (Nov.-May) @ $0.05896 per kwh

Over 600 kwh (June-Oct.) @ $0.06485 per kwh

Energy Optimization Charge: @ $.00225 per kwh

General Service Rate B

 

Distribution Service:

Customer Charge @ $15.44 per month

Energy Optimization Charge: @ $4.09 per month

Energy Charge @ $.02503 per kwh

Generation & Transmission Service:

Energy Charge @ $ .11474 per kwh

General Service

Rate C

Distribution Service:

Customer Charge @ $32.20 per month

Energy Optimization Charge: @ $70.20 per month

Demand Charge:

First 100 kw @ $2.60 per billing kw

Over 100 kw @ $.43384 per billing kw

Energy Charge

First 180 kWh per kw @ $.04200 per kWh

Over 180 kWh per kw @ $.02892 per kWh

Generation & Transmission Service:

Demand Charge:

All kw @ $ 9.77 per billing kw

Energy Charge:

All kw @ $.0391 per kWh

Large Power

Rate D

Distribution Service:

Customer Charge @ $32.20 per month

Energy Optimization Charge: @ $452.02 per month

Demand Charge @ $7.75 per billing kw

Primary Service Discount @ $1.45 per billing kw

Energy Charge @ $.01013 per kWh

Generation & Transmission Service:

Demand Charge

First 100 kw @ $4.71 per billing kw

Next 1,900 kw @ $2.54 per billing kw

Over 2,000 kw @ $.46308 per billing kw

Energy Charge

First 180 kWh per kw @ $.0658 per kWh

Over 180 kWh per kw @ $.05774 per kWh

Roll Call Vote:

Ayes: Reed, Church, Allen, Kelly

Nays: None

Absent: Kubin

Resolution Declared Adopted.

IBEW Electric Division Agreement.

Manager Giles stated the agreement reflects the changes of the tentative agreement that was ratified at a prior meeting.

Discussion was held.

Moved by Reed, supported by Allen, to approve the IBEW Electric Agreement.

Roll Call Vote:

Ayes: Reed, Allen, Church, Kelly

Nays: None

Absent: Kubin

Motion Carried.

IBEW Water/Wastewater/DPW Division Agreement.

Manager Giles stated the Water/Wastewater/DPW Division also reflects the changes of the tentative agreement that was ratified at a prior meeting.

Discussion was held.

Moved by Allen, supported by Church, to approve the IBEW Water/Wastewater/DPW Agreement.

Roll Call Vote:

Ayes: Allen, Church, Reed, Kelly

Nays: None

Absent: Kubin

Motion Carried.

Discuss Obsolete Property Rehabilitation Act (OPRA).

DDA Director Hansen gave a brief description of the OPRA and asked members if they were interested in proceeding.

Discussion was held.

It was the consensus of the Council to proceed.

City Manager Report.

Manager Giles updated members on the Apex Marine expansion project.

Manager Giles also informed members there is interest in the Tester site for a senior housing development project. City staff is working with the developer to put together a proposal for Council.

City Clerk Report.

None.

Council Comments.

Member Reed inquired on the status of the 4-way stop at the intersections of Mill and Center.

Chief Ramereiz stated the details of the process of Traffic Control Orders are being worked out.

Member Allen stated it was nice to see in the monthly reports all of the training the officers are receiving, and Member Allen requested the Liaison Minutes be included in the packets when available.

Mayor Kelly stated the Fishing Derby this past weekend along with the monument dedication was very nice, and the Scholtz family was very appreciative.

Public Comments.

None.

Moved by Reed, supported by Allen, to adjourn the meeting at 9:03 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 7, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, July 7, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Mark Abbott – DPW Supervisor, Dan Rockafellow – DEQ, Jodi Wenzlick and Michelle Worthy – Business Owners

Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of June 16, 2015.

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on June 16, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $1,851,076.30. All ayes carried the motion.

Monthly Minutes.

City Council discussed the June, 2015 Monthly Minutes.

Moved by Allen, supported by Church, to receive the June, 2015 Monthly Minutes and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “i” as shown below:

a. Payment to FTC&H for Water Project – Approve.

b. Payment No. 2 to Isabella Corp. for South Transmission Main Phase 1 – Approve.

c. Change Order No. 1 to Dunigan Bros., Inc. for South Transmission Main Phase II – Approve.

d. Payment to Spicer Group for City Hall Project – Approve.

e. Police Interrogation Equipment/Installation, WIFI and Surveillance for City Hall Project from Trivalent – Approve.

f. Payment to Etna for Sensus Training – Approve.

g. Payment to Synagro Central, LLC for Bio-Solid Land Application – Approve.

h. Payment No. 1 to Maguire Iron for Water Replacement Project – Approve.

i. Payment to Gratiot Area Water Authority – Approve.

Moved by Reed, supported by Kubin, to approve Consent Agenda items “a” through “i”. All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval of Payment No. 8 to RCL for City Hall Project.

Moved by Kubin, supported by Church, to approve Payment No. 8 to RCL for the City Hall Project in the amount of $209,985.56. All ayes carried the motion.

Mayor Kelly requested approval of Change Order No. 11 to RCL Construction for floor leveling.

Discussion was held.

Moved by Allen, supported by Reed, to approve Change Order No. 11 to RCL for floor leveling in the amount of $1,959.00. All ayes carried the motion.

New Business.

MML Workers' Compensation Fund Board of Trustees.

Mayor Kelly requested approval for the election of the six incumbent MML Workers' Compensation Fund Trustees.

Moved by Kubin, supported by Allen, to elect the six incumbent Trustees. All ayes carried the motion.

Building Official's Employment Agreement.

Manager Giles stated Building Official Paul Erskine's employment agreement is up for negotiations. The contract terms are the same as the previous years but includes a salary increase from $14,300.00 to $14,820.00.

Discussion was held.

Moved by Kubin, supported by Church, to approve the Building Official's Employment Agreement. All ayes carried the motion.

Resolution 2015-07 Adoption of Freedom of Information Act (FOIA) Policy.

Mayor Kelly requested approval of Resolution 2015-07 Adoption of the FOIA Policy.

Manager Giles stated the FOIA Resolution brings the City into compliance with the new State required FOIA changes.

The following preamble and resolution were offered by Member Allen, and supported by Member Reed:

WHEREAS, the City of St. Louis finds it necessary to clarify and establish a Freedom of Information Act Policy (FOIA);

NOW THEREFORE BE IT RESOLVED, the City Council hereby establishes the following policy regarding FOIA:

Preamble: Statement of Principles

It is the policy of the City of St. Louis that all persons, except those who are serving a sentence of imprisonment, consistent with the Michigan Freedom of Information Act (FOIA), are entitled to full and complete information regarding the affairs of government and the official acts of those who represent them as public officials and employees. The people shall be informed so that they fully participate in the democratic process.

The City's policy with respect to FOIA requests is to comply with State law in all respects and to respond to FOIA requests in a consistent, fair, and even-handed manner regardless of who makes such a request.

The City acknowledges that it has a legal obligation to disclose all nonexempt public records in its possession pursuant to a FOIA request. The City acknowledges that sometimes it is necessary to invoke the exemptions identified under FOIA in order to ensure the effective operation of government and to protect the privacy of individuals.

The City will protect the public's interest in disclosure, while balancing the requirement to withhold or redact portions of certain records. The City's policy is to disclose public records consistent with and in compliance with State law.

Section 1: General Policies

The City Council acting pursuant to the authority at MCL 15.236 designates the City Manager as the FOIA Coordinator. He or she is authorized to designate other City staff to act on his or her behalf to accept and process written requests for the City's public records and approve denials.

If a request for a public record is received by facsimile or e-mail, the request is deemed to have been received on the following business day. If a request is sent by e-mail and delivered to a City spam or junk-mail folder, the request is not deemed received until one day after the FOIA Coordinator first becomes aware of the request. The FOIA Coordinator shall note in the FOIA log both the date the request was delivered to the spam or junk-mail folder and the date the FOIA Coordinator became aware of the request.

The FOIA Coordinator may, in his or her discretion, implement administrative rules, consistent with State law and these Procedures and Guidelines to administer the acceptance and processing of FOIA requests.

The City is not obligated to create a new public record or make a compilation or summary of information which does not already exist. Neither the FOIA Coordinator nor other City staff are obligated to provide answers to questions contained in requests for public records or regarding the content of the records themselves.

The FOIA Coordinator shall keep a copy of all written requests for public records received by the City on file for a period of at least one year.

Section 2: Requesting a Public Record

A person requesting to inspect or obtain copies of public records prepared, owned, used, possessed or retained by City of St. Louis must do so in writing. The request must sufficiently describe a public record so as to enable City personnel to identify and find the requested public record.

No specific form to submit a request for a public record is required. However the FOIA Coordinator may make available a FOIA Request Form for use by the public.

Written requests for public records may be submitted in person or by mail to any City office. Requests may also be submitted electronically by facsimile and e-mail. Upon their receipt, requests for public records shall be promptly forwarded to the FOIA Coordinator for processing.

A person may request that public records be provided on non-paper physical media, electronically mailed or other otherwise provided to him or her in lieu of paper copies. The City will comply with the request only if it possesses the necessary technological capability to provide records in the requested non-paper physical media format.

A person may subscribe to future issues of public records that are created, issued or disseminated by the City on a regular basis. A subscription is valid for up to 6 months and may be renewed by the subscriber.

A person who makes a verbal, non-written request for information believed to be available on the City's website, where practicable and to the best ability of the employee receiving the request, shall be informed of the pertinent website address.

A person serving a sentence of imprisonment in a local, state or federal correctional facility is not entitled to submit a request for a public record. The FOIA Coordinator will deny all such requests.

Section 3: Processing a Request

Unless otherwise agreed to in writing by the person making the request, within 5 business days of receipt of a FOIA request the City will issue a response. If a request is received by facsimile, e-mail or other electronic transmission, the request is deemed to have been received on the following business day. The City will respond to the request in one of the following ways:

· Grant the request.

· Issue a written notice denying the request.

· Grant the request in part and issue a written notice denying in part the request.

· Issue a notice indicating that due to the nature of the request the City needs an additional 10 business days to respond. Only one such extension is permitted.

· Issue a written notice indicating that the public record requested is available

at no charge on the City's website.

If the request is granted, or granted in part, the FOIA Coordinator will require that payment be made in full for the allowable fees associated with responding to the request before the public record is made available. The FOIA Coordinator shall provide a detailed itemization of the allowable costs incurred to process the request to the person making the request. A copy of these Procedures and Guidelines shall be provided to the requestor with the response to a written request for public records, provided however, that if these Procedures and Guidelines, and its Written Public Summary are maintained on the City's website, then a website link to those documents may be provided in lieu of providing paper copies.

If the cost of processing a FOIA request is $50 or less, the requester will be notified of the amount due and where the documents can be obtained.

If based on a good faith calculation by the City, the cost of processing a FOIA request is expected to exceed $50, or if the requestor has not fully paid for a previously granted request, the City will require a good-faith deposit before processing the request. In making the request for a good-faith deposit the FOIA Coordinator shall provide the requestor with a detailed itemization of the allowable costs estimated to be incurred by the City to process the request and also provide a best efforts estimate of a time frame it will take the City to provide the records to the requestor. The best efforts estimate shall be nonbinding on the City, but will be made in good faith and will strive to be reasonably accurate, given the nature of the request in the particular instance, so as to provide the requested records in a manner based on the public policy expressed by Section 1 of the FOIA.

If the request is denied or denied in part, the FOIA Coordinator will issue a Notice of Denial which shall provide in the applicable circumstance:

· An explanation as to why a requested public record is exempt from disclosure; or

· A certificate that the requested record does not exist under the name or description provided by the requestor, or another name reasonably known by the City; or

· An explanation or description of the public record or information within a public record that is separated or deleted from the public record; and

· An explanation of the person's right to submit an appeal of the denial to either the City Council or seek judicial review in the Gratiot County Circuit Court; and

· An explanation of the right to receive attorneys' fees, costs, and disbursements as well as actual or compensatory damages, and punitive damages of $1,000, should they prevail in Circuit Court.

· The Notice of Denial shall be signed by the FOIA Coordinator.

If a request does not sufficiently describe a public record, the FOIA Coordinator may, in lieu of issuing a Notice of Denial indicating that the request is deficient, seek clarification or amendment of the request by the person making the request. Any clarification or amendment will be considered a new request subject to the timelines described in this Section.

The City shall provide reasonable facilities and opportunities for persons to examine and inspect public records during normal business hours. The FOIA Coordinator is authorized to promulgate rules regulating the manner in which records may be viewed so as to protect City records from loss, alteration, mutilation or destruction and to prevent excessive interference with normal City operations.

The FOIA Coordinator shall, upon written request, furnish a certified copy of a public record at no additional cost to certify to the person requesting the public record. (other fees will still apply)

Section 4: Fee Deposits

If the fee estimate is expected to exceed $50.00 based on a good-faith calculation by the City, the requestor will be asked to provide a deposit not exceeding one-half of the total estimated fee.

If a request for public records is from a person who has not fully paid the City for copies of public records made in fulfillment of a previously granted written request, the FOIA Coordinator will require a deposit of 100% of the estimated processing fee before beginning to search for a public record for any subsequent written request by that person when all of the following conditions exist:

· the final fee for the prior written request is not more than 105% of the estimated fee;

· the public records made available contained the information sought in the prior written request and remain in the City's possession;

· the public records were made available to the individual, subject to payment, within the time frame estimated by the City to provide the records;

· 90 days have passed since the FOIA Coordinator notified the individual in writing that the public records were available for pickup or mailing;

· the individual is unable to show proof of prior payment to the City; and

· the FOIA Coordinator has calculated a detailed itemization that is the basis for the current written request's increased estimated fee deposit.

The FOIA Coordinator will not require an increased estimated fee deposit if any of the following apply:

· the person making the request is able to show proof of prior payment in full to the City;

· the City is subsequently paid in full for the applicable prior written request;

· 365 days have passed since the person made the request for which full payment was not remitted to the City.

Section 5: Calculation of Fees

A fee will not be charged for the cost of search, examination, review and the deletion and separation of exempt from nonexempt information unless failure to charge a fee would result in unreasonably high costs to the City because of the nature of the request in the particular instance, and the City specifically identifies the nature of the unreasonably high costs.

The following factors shall be used to determine an unreasonably high cost to the City:

· The particular request incurs costs greater than incurred from the typical or usual request received by the City. See Bloch v Davison Community Schools, 2011 Mich App Lexis 771, 2011 WL 1564645

· Volume of the public record requested.

· Amount of time spent to search for, examine, review and separate exempt from non-exempt information in the record requested.

· Whether public records from more than one City department or various City offices is necessary to respond to the request.

· The available staffing to respond to the request.

· Any other similar factors identified by the FOIA Coordinator in responding to the particular request.

The City may charge for the following costs associated with processing a FOIA request:

· Labor costs directly associated with searching for, locating and examining a requested public record.

· Labor costs associated with a review of a record to separate and delete information exempt from disclosure of information which is disclosed.

· The actual cost of computer discs, computer tapes or other digital or similar media.

· The cost of duplication of publication, not including labor, of paper copies of public records.

· The cost of labor associated with duplication or publication, including making paper copies, making digital copies or transferring digital public records to non-paper physical media or through the Internet or other electronic means.

· The actual cost of mailing or sending a public record.

Labor costs will be calculated based on the following requirements:

· All labor costs will be estimated and charged in 15 minute increments with all partial time increments rounded down.

· Labor costs will be charged at the hourly wage of the lowest-paid City employee capable of doing the work in the specific fee category, regardless of who actually performs work.

· Labor costs will also include a charge to cover or partially cover the cost of fringe benefits. The City may add up to 50% to the applicable labor charge amount to cover or partially cover the cost of fringe benefits, but in no case may it exceed the actual cost of fringe benefits. Overtime wages will not be included in labor costs until agreed to by the requestor; overtime costs will not be used to calculate the fringe benefit cost.

The cost to provide records on non-paper physical media when so requested will be based on the following requirements:

· Computer disks, computer tapes or other digital or similar media will be at the actual and most reasonably economical cost for the non-paper media.

· This cost will only be assessed if the City has the technological capability necessary to provide the public record in the requested non-paper physical media format.

· In order to ensure the integrity and security of the City's technological infrastructure, the City will procure any requested non-paper media and will not accept non-paper media from the requestor.

The cost to provide paper copies of records will be based on the following requirements:

· Paper copies of public records made on standard letter (8 ½ x 11) or legal (8 ½ x 14) sized paper will not exceed $.10 per sheet of paper. Copies for non- standard sized sheets of paper will reflect the actual cost of reproduction.

· The City may provide records using double-sided printing, if cost-saving and available.

The cost to mail records to a requestor will be based on the following requirements:

· The actual cost to mail public records using a reasonably economical and justified means.

· The City may charge for the least expensive form of postal delivery confirmation.

· No cost will be made for expedited shipping or insurance unless requested.

If the FOIA Coordinator does not respond to a written request in a timely manner, the following shall be required:

· Reduce the labor costs by 5% for each day the City exceeds the time permitted under FOIA up to a 50% maximum reduction, if any of the following applies:

o The late response was willful and intentional.

o The written request, within the first 250 words of the body of a letter facsimile, e-mail or e-mail attachment conveyed a request for Information.

o The written request included the words, characters, or abbreviations for “freedom of information”, “information”, “FOIA”, “copy” or a recognizable misspelling of such, or legal code reference to MCL 15. 231 et seq or 1976 Public Act 442 on the front of an envelope or in the subject line of an e-mail, letter or facsimile cover page.

· Fully note the charge reduction in the Detailed Itemization of Costs Form.

Section 6: Waiver of Fees

The cost of the search for and copying of a public record may be waived or reduced if in the sole judgment of the FOIA Coordinator a waiver or reduced fee is in the public interest because such can be considered as primarily benefitting the general public.

The FOIA Coordinator will waive the first $20.00 of the processing fee for a request if the person requesting a public record submits an affidavit stating that they are:

· indigent and receiving specific public assistance; or

· if not receiving public assistance stating facts demonstrating an inability to pay because of indigency.

An individual is not eligible to receive the waiver if:

· the requestor has previously received discounted copies of public records from the City twice during the calendar year; or

· the requestor requests information in connection with other persons who are offering or providing payment to make the request.

An affidavit is a sworn statement. The FOIA Coordinator may make a Fee Waiver

Affidavit Form available for use by the public.

A nonprofit organization designated to by the State to carry out activities under subtitle C of the Developmental Disabilities Assistance and Bill of Rights Act of

200 and the Protection and Advocacy for Individuals with Mental Illness Act, or their successors, if the request meets all of the following requirements:

· is made directly on behalf of the organization or its clients;

· is made for a reason wholly consistent with the mission and provisions of those laws under Section 931 of the Mental Health Code, MCL 330.1931;

· is accompanied by documentation of its designation by the State.

Section 7: Appeal of a Denial of a Public Record

When a requestor believes that all or a portion of a public record has not been disclosed or has been improperly exempted from disclosure, he or she may file an appeal of the denial with the City Council. The appeal must be in writing, specifically state the word "appeal" and identify the reason or reasons the requestor is seeking a reversal of the denial.

Within 10 business days of receiving the appeal at a regularly scheduled City Council meeting, the Mayor will respond in writing by:

· reversing the disclosure denial;

· upholding the disclosure denial; or

· reverse the disclosure denial in part and uphold the disclosure denial in part.

· Under unusual circumstances, such as the need to examine or review a voluminous amount of separate and distinct public records or the need to collect the requested records from numerous facilities located apart from the office receiving or processing the request, the Mayor may issue not more than 1 notice of extension for not more than 10 business days to respond to the appeal.

Whether or not a requestor submitted an appeal of a denial to the Mayor, he or she may file a civil action in Gratiot County Circuit Court within 180 days after the City's final determination to deny the request.

If the court determines that the public record is not exempt from disclosure, the court will award the appellant reasonable attorneys' fees, cost and disbursements. If the court determines that the appellant prevails only in part, the court in its discretion may award all or an appropriate portion of reasonable attorneys' fees, costs and disbursements.

If the court determines that the City arbitrarily and capriciously violated the FOIA by refusing or delaying the disclosure of copies of a public record, it shall award the appellant punitive damages in the $1,000.

Section 8: Appeal of an Excessive FOIA Fee

If a requestor believes that the fee charged by the City to process a FOIA request exceeds the amount permitted by state law, he or she must first submit a written appeal for a fee reduction to the City Council. The appeal must be in writing, specifically state the word "appeal" and identify how the required fee exceeds the amount permitted.

Within 10 business days after receiving the appeal, the Mayor or his/her designee will respond in writing by (note receipt of appeals will be at a regularly scheduled council meeting):

· waive the fee;

· reduce the fee and issue a written determination indicating the specific basis that supports the remaining fee, accompanied by a certification by the Mayor that the statements in the determination are accurate and the reduced fee amount complies with these Procedures and Guidelines and Section 4 of the FOIA;

· uphold the fee and issue a written determination indicating the specific basis under Section 4 of the FOIA that supports the required fee, accompanied by a certification by the Mayor that the statements in the determination are accurate and the fee amount complies with these Procedures and Guidelines and Section 4 of the FOIA; or

· issue a notice detailing the reason or reasons for extending for not more than 10 business days the period during which the Mayor will respond to the written appeal.

Within 45 days after receiving notice of the Mayor's determination of a fee appeal, a requestor may commence a civil action in Gratiot County Circuit Court for a fee reduction. If a civil action is filed appealing the fee, the City is not obligated to process the request for the public record until the Court resolves the fee dispute.

If the court determines that the City required a fee that exceeds the amount permitted, it shall reduce the fee to a permissible amount. If the appellant in the civil action prevails by receiving a reduction of 50% or more of the total fee, the court may award all or appropriate amount of reasonable attorneys' fees, costs and disbursements.

If the court determines that City has acted arbitrarily and capriciously by charging an excessive fee, the court shall also award the appellant punitive damages in the amount of $500.

Section 9: Conflict with Prior FOIA Policies and Procedures; Effective Date

To the extent that these Procedures and Guidelines conflict with previous FOIA policies promulgated by City Council or the City Administration these Procedures and Guidelines are controlling. To the extent that any administrative rule promulgated by the FOIA Coordinator subsequent to the adoption of this resolution is found to be in conflict with any previous policy promulgated by the City Council or the City Administration, the administrative rule promulgated by the FOIA Coordinator is controlling.

To the extent that any provision of these Procedures and Guidelines or any administrative rule promulgated by the FOIA Coordinator pertaining to the release of public records is found to be in conflict with any State statute, the applicable statute shall control. The FOIA Coordinator is authorized to modify this policy and all previous policies adopted by the City Council or the City Administration, and to adopt such administrative rules as he or she may deem necessary, to facilitate the legal review and processing of requests for public records made pursuant to Michigan's FOIA statute, provided that such modifications and rules are consistent with State law. The FOIA Coordinator shall inform the City Council of any change to these Policies and Guidelines.

These FOIA Policies and Guidelines become effective July 1, 2015.

Section 10: Appendix of City of St. Louis FOIA Forms

· Request Form

· Affidavit of Indigency

· Cost Worksheet

· Notice to Extend Response Time

· Notice of Denial

Roll Call Vote:

Ayes: Allen, Reed, Church, Kubin, Kelly

Nays: None

Resolution Declared Adopted.

Street Closure Request.

Mayor Kelly requested approval of the Street Closure request from the St. Louis Youth Football Organization.

Chief Ramereiz stated this request is to close the 100 block of East Saginaw Street on Wednesday, July 8, 2015 from 5:00 p.m. until 8:00 p.m. for a Youth Football & Cheerleading Carnival Party.

Discussion was held.

Moved by Reed, supported by Church, to approve the street closure request. All ayes carried the motion.

City Manager Report.

Manager Giles stated with the new fire building project discussions are taking place regarding resurfacing South Mill Street and the possibility of cost sharing for additional work.

Discussion was held.

Manager Giles also stated he has contacted the Village of Sebewaing regarding Mayor Exchange and plans are to have Sebawaing visit St. Louis on August 20th and St. Louis will visit Sebewaing on August 27th.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz stated the grant request from the Gratiot Community Foundation for a surveillance camera for Clapp Park has been denied but are still waiting to hear from the Luneack Foundation.

Council Comments.

Member Church asked if there would be a water meter at the new fire hall.

Manager Giles stated yes, he expects there will be, and there will probably be future discussions on the topic as the project continues.

Member Church also inquired about the possibility of Board Members/Employees receiving a discounted hall rental rate at the new City Hall.

Manager Giles stated Finance Director Marr is putting together guidelines regarding hall rental and the policy will be a future Agenda item.

Member Reed stated he felt due to all the construction projects happening within the City, maybe a free swim could be offered to community members for their inconvenience.

The consensus was to have discussions with the Pool Director and Finance Director.

Member Allen inquired about the possibility of the summer intern researching the length of Board Members service if the intern had spare time.

Mayor Kelly stated he attended the Music Festival in Clapp Park on the 4th of July and the event was well attended and enjoyable. Also the fireworks show was great.

Public Comments.

Dan Rockafellow updated Council on the progress of the football field cleanup project and the ANP Project.

Moved by Reed, supported by Church, to adjourn the meeting at 7:10 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 21, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, July 21, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Mark Abbott – DPW Supervisor, Phil Hansen – DDA Director, Steve Mepham –Water/Wastewater Superintendent, Bobbie Marr – Finance Director, Jeff Markstrom – Rowe Inc. and Julie Spencer – Gratiot Conservation District.

Member Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of July 7, 2015.

Moved by Kubin, supported by Allen, to approve the minutes of the Regular Meeting held on July 7, 2015 adding “to” on page 92 and “as” on page 94 of the FOIA Resolution. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Reed, to approve the Claims & Accounts in the amount of $1,541,547.56. All ayes carried the motion.

Monthly Reports.

City Council discussed the July, 2015 Monthly Reports.

Moved by Reed, supported by Kubin, to receive the June, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

Julie Spencer, Gratiot Conservation District Administrator, discussed the upper Pine River Watershed Management Plan with Council.

Council Members thanked Julie for the presentation.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “h” as shown below:

a. Payment No. 19 to Davis for WWTP Project – Approve.

b. Change Order No. 7 to Davis Const. for WWTP Project – Approve.

c. Payment No. 2 to Dunigan Bros. for South Transmission Main Phase II – Approve.

d. Payment No. 11 to RCL for Water Supply Replacement – Approve.

e. Payment to Michigan CAT for Backhoe – Approve.

f. Payment to NTH Consultants for Phase 1 and BEA at new City Hall – Approve.

g. Payment FTC&H for 2015 Water Project – Approve.

h. Central Dispatch Minutes – Receive.

Moved by Reed, supported by Kubin, to approve Consent Agenda items “a” through “h”, removing item “b” to New Business item 9 A for further discussion. All ayes carried the motion.

New Business.

Change Order No. 7 to Davis Construction for WWTP Project.

Mayor Kelly requested approval for Change Order No. 7 to Davis construction for WWTP Project.

Manager Giles stated the Change Order is for various items needed for WWTP improvements.

Discussion was held.

Moved by Kubin, supported by Reed, to approve Change Order No. 7 to Davis Construction for the WWTP Project in the amount of $13,143.82. All ayes carried the motion.

Wastewater Treatment Plant improvements additional Construction Engineering Services Proposal.

Mayor Kelly requested approval of the Proposal for additional Construction Engineering Services from Rowe for the SRF Project.

Manager Giles stated the Amendment is recommended due to the project nearing completion. Also, the contingency is near depletion due to unforeseen conditions and contractor performance. The project is approximately 109 days past the completion date.

Moved by Reed, supported by Allen, to approve the Wastewater Treatment Plant improvements additional Construction Engineering Services Proposal from Rowe in the amount of $50,000.00. All ayes carried the motion.

North Transmission Main Phase 1B Request for Fee Adjustment.

Mayor Kelly requested approval of the Request for Fee Adjustment from FTC&H for the North Transmission Main Phase 1B.

Manager Giles stated the fee adjustment is due to unforeseen issues for the North Transmission Main Phase I B and will be funded by the US EPA Grant.

Discussion was held.

Moved by Kubin, supported by Church, to approve the Request for Fee Adjustment from FTC&H in the amount of $13,099.82. All ayes carried the motion.

Proposal from Farabee and Payment of 20% to Initiate Contract.

Mayor Kelly requested approval of the Proposal from Farabee and Payment of 20% to initiate the Contract.

Manager Giles stated the engine upgrades were previously approved at a special meeting, the Proposal formalizes the project.

Moved by Reed, supported by Kubin, to approve the Proposal from Farabee for upgrades to Engines 1, 7, 8 & 9 in the amount of $988,500.00 and payment of 20% to initiate the contract in the amount of $197,700.00. All ayes carried the motion.

Member Kubin excused himself from the meeting at 8:53 a.m.

City Manager Report.

Manager Giles informed Council Members of a possible upcoming project to be located at the former Tester site.

Manager Giles also informed Council Members that a possible purchase option may become available due to a new Sanilac Wind Farm Project.

Member Reed excused himself from the meeting at 9:08 a.m.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz updated Members on the accident that occurred at the New City Hall.

Chief Ramereiz also stated due to a few incidents at the swimming pool he would suggest the sheds be locked and a security camera system be purchased and used during the pool season.

It was the consensus of the Council that Chief Ramereiz pursue the purchase of a security camera system for the swimming pool.

Council Comments.

Member Church stated DPW did a nice job removing the graffiti on the Pavilion and Gazebo in Clapp Park.

Member Allen inquired on the status of the Speed Trailer.

Chief Ramereiz stated he hopes to have it charged and in different locations for the start of the school year.

Public Comments.

None.

Moved by Allen, supported by Church, to adjourn the meeting at 9:50 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

August 4, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, August 4, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, Thomas L. Reed

Council Members Absent: George T. Kubin (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Phil Hansen – DDA Director, Mark Abbott – DPW Supervisor, Bobbie Marr – Finance Director, Dan Rockafellow – DEQ, Gary Deshano – Deshano Construction, Jan Bunting – County Commissioner.

Member Reed led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of July 21, 2015.

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on July 21, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Reed, to approve the Claims & Accounts in the amount of $1,359,003.22. All ayes carried the motion.

Monthly Minutes.

City Council discussed the July, 2015 Monthly Minutes.

Moved by Reed, supported by Church, to receive the July, 2015 Monthly Minutes and place on file. All ayes carried the motion.

Audience Recognition.

Gary Deshano of DeShano Construction discussed his proposed plan for a senior housing development and timeline with Council Members.

Council Members thanked Mr. DeShano for being willing to invest in the community.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “k” as shown below:

a. Payment to Gratiot Area Water Authority for Water Project – Approve.

b. Payment No. 10 to MDOT for Main Street Project – Approve.

c. Payment No. 10 to RCL for Water Supply Replacement Project – Approve.

d. Payment No. 12 to RCL for Water Supply Replacement Project – Approve.

e. Payment No. 3 to Isabella Corp. for South Transmission Main Phase 1 – Approve.

f. Change Order No. 2 to Dunigan Bros. for South Transmission Main Phase II – Approve.

g. Change Order No. 2 to J.R. Heineman for Well 9 Well House – Approve.

h. Change Order No. 2 to RCL for Water Project – Approve.

i. Payment to Rowe for SRF Project Professional Services – Approve.

j. Payment to Trivalent for Surveillance at New City Hall – Approve.

k. Gratiot County Community Foundation Grant Award Correspondence – Receive.

Moved by Reed, supported by Church, to approve Consent Agenda items “a” through “k.” All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval of Consent Agenda items “a”and “b” as shown below:

a. Payment No. 9 to RCL for City Hall Project in the amount of $187,820.25 – Approve.

b. Change Order No. 12 to RCL for City Hall Project for undocumented foundation on patio in the amount of $1,057.00 – Approve.

Moved by Church, supported by Reed, to approve Consent Agenda items “a” and “b.” All ayes carried the motion.

New Business.

Building Heater for Wastewater Treatment Plant.

Mayor Kelly requested approval for the purchase of a heater for the Wastewater Treatment Plant.

Manager Giles stated the heater in the grit screening building is beyond repair and recommended replacement of the unit.

Discussion was held.

Moved by Reed, supported by Church, to approve the purchase of a building heater for the Wastewater Treatment Plant from Powell's Service, Inc. in the amount of $5,795.00. All ayes carried the motion.

Energy Purchase – Letter of Authorization.

Manager Giles stated MPPA is recommending entering a new energy purchase to remain in compliance with the Hedge Plan for 2017/2018 and requested approval of the Letter of Authorization for the purchase of energy by Michigan Public Power Agency on behalf of the City of St. Louis.

Discussion was held.

Moved by Church, supported by Reed, to approve the Letter of Authorization for the purchase of energy. All ayes carried the motion.

Appointment of Delegates for the MERS Conference.

Mayor Kelly requested approval of Delegates for the MERS Conference.

Discussion was held.

Moved by Allen, supported by Reed, to appoint Steve Mepham as Officer Delegate and Mike Parsons as Alternate Officer, along with Dave Giles as Employee Delegate and Teresa Ward as Alternate Employee Delegate for the MERS Conference. All ayes carried the motion.

Re-Appointment to Greater Gratiot Board of Directors.

Mayor Kelly requested approval for the reappointment of City Manager Kurt Giles to the Greater Gratiot Board of Directors.

Moved by Allen, supported by Church, to approve the reappointment of City Manager Kurt Giles to the Greater Gratiot Board of Directors. All ayes carried the motion.

Retention of Bond Counsel.

Manager Giles recommended Miller, Canfield, Paddock and Stone, P.L.C. be retained as Bond Counsel for the 2015 Electric Utility System Revenue Bonds.

Discussion was held.

Moved by Allen, supported by Church, to approve Miller, Canfield, Paddock and Stone P.L.C as Bond Counsel for the 2015 Electric Utility System Revenue Bonds. All ayes carried the motion.

Resolution 2015-08 Notice of Intent – Electric Bonds.

Manager Giles recommended adoption of Resolution 2015-08, a Resolution authorizing notice of intent to issue Revenue Bonds in the amount of $1,200,000.00, which allows flexibility, and declaration of intent to reimburse the electric utility system improvements.

Discussion was held.

The following preamble and resolution were offered by Member Allen and supported by Member Reed:

WHEREAS, the City of St. Louis, County of Gratiot, State of Michigan (the “City”), intends to issue and sell bonds, pursuant to Act 94, Public Acts of Michigan, 1933, as amended, in an amount not to exceed One Million Two Hundred Thousand Dollars ($1,200,000) for the purposes of paying all or part of the cost to acquire, construct, furnish and equip improvements to the City's electric utility system (the “System”), consisting generally of electric generating engine improvements, together with appurtenances and attachments thereto (the “Project”); and

WHEREAS, a notice of intent to issue revenue bonds must be published before the issuance of the bonds in order to comply with the requirements of Section 33 of Act94; and

WHEREAS, the City intends at this time to state its intentions to be reimbursed from proceeds of the bonds for any expenditures undertaken by the City for the Project prior to issuance of the bonds.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City Clerk is hereby authorized and directed to publish a notice of intent to issue the Bonds in the Morning Sun, a newspaper of general circulation in the City.

2. The notice of intent shall be published as a display advertisement not less than one‑quarter (1/4) page in size in substantially the form attached to this resolution as Exhibit A.

3. The City Council does hereby determine that the foregoing form of Notice of Intent to Issue Bonds, and the manner of publication directed, is adequate notice to the electors of the City and users of the System, and is the method best calculated to give them notice of the City's intent to issue the Bonds, the purpose of the Bonds, the security for the Bonds, and the right of referendum of the electors with respect thereto, and that the provision of forty-five(45) days within which to file a referendum petition is adequate to insure that the City's electors may exercise their legal rights of referendum, and the newspaper named for publication is hereby determined to reach the largest number of persons to whom the notice is directed.

4. The City makes the following declarations for the purpose of complying with the reimbursement rules of Treas. Reg. § 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended:

a) As of the date hereof, the City reasonably expects to reimburse the City for the

expenditures described in (b) below with proceeds of debt to be incurred by the

City.

b) The expenditures described in this paragraph (b) are for the costs of acquiring and

constructing the Project which were or will be paid subsequent to sixty (60) days

prior to the date hereof.

c) The maximum principal amount of debt expected to be issued for the Project,

including issuance costs, is $1,200,000.

5. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded.

EXHIBIT A

NOTICE TO TAXPAYERS AND ELECTORS OF THE CITY OF ST. LOUIS

AND TO USERS OF THE CITY'S ELECTRIC UTILITY SYSTEM

OF INTENT TO ISSUE REVENUE BONDS AND THERIGHTOFREFERENDUMRELATINGTHERETO

PLEASE TAKE NOTICE that the City Council of the City of St. Louis, County of Gratiot, State of Michigan, intends to issue and sell revenue bonds pursuant to Act 94, Public Acts of Michigan, 1933, as amended, in one or more series, in a total amount not to exceed One Million Two Hundred Thousand Dollars ($1,200,000), for the purpose of paying all or part of the cost to acquire, construct, furnish and equip improvements to the electric utility system, consisting generally of electric generating engine improvements, together with appurtenances and attachments thereto.

SOURCE OF PAYMENT OF REVENUEBONDS

THE PRINCIPAL OF AND INTEREST ON THE REVENUE BONDS SHALL BE PAYABLE solely from the revenues received by the City from the operations of the electric utility system. The revenues will consist of rates and charges billed to the users of the system, a schedule of which is presently on file in the office of the City Clerk. The rates and charges may from time to time be revised to provide sufficient revenues to provide for the expenses of operating and maintaining the system, to pay the principal of and interest on the bonds and to pay other obligations of the system.

BONDDETAILS

THE REVENUE BONDS will be payable in annual installments not to exceed twenty (20) in number and will bear interest at the rate or rates to be determined at public or private sale but in no event to exceed such rates as may be permitted by law on the unpaid balance from time to time remaining outstanding on said bonds.

RIGHTOFREFERENDUM

THE REVENUE BONDS WILL BE ISSUED WITHOUT A VOTE OF THE ELECTORS UNLESS A VALID PETITION REQUESTING SUCH A VOTE SIGNED BY NOT LESS THAN 10% OF THE REGISTERED ELECTORS OF THE CITY IS FILED WITH THE CITY CLERK WITHIN FORTY-FIVE (45) DAYS AFTER PUBLICATION OF THIS NOTICE. IF SUCH PETITION IS FILED, THE BONDS MAY NOT BE ISSUED WITHOUT AN APPROVING VOTE OF A MAJORITY OF THE QUALIFIED ELECTORS OF THE CITY VOTING THEREON.

THIS NOTICE is given pursuant to the requirements of Section33, Act94, Public Acts of Michigan, 1933, as amended. Additional information may be obtained at the office of the City Clerk upon request.

Roll Call Vote:

Ayes: Allen, Reed, Church, Kelly

Nays: None.

Resolution Declared Adopted.

Purchase Agreement – 710 Michigan Avenue.

Manager Giles stated we have the opportunity to purchase the south west corner of Michigan Avenue, which is adjacent to the Michigan Avenue Pump Station. The property has been on the market for a while and is for sale by owner for $15,000.00.

Manager Giles recommended purchasing the property for future use in the amount of $15,000.00.

Discussion was held.

Moved by Reed, supported by Allen, to approve the purchase of property located at 710 Michigan Avenue in the amount of $15,000.00 and authorize the City Manager execute the Purchase Agreement.

Proposal for Fiber Optic Line Construction at the New City Hall.

Manager Giles requested approval of the proposal from Pro-Tech Cabling Systems for Fiber Optic Line Construction at the New City Hall in an amount not to exceed $8,000.00.

Discussion was held.

Moved by Church, supported by Allen, to approve the proposal from Pro-Tech Cabling Systems for Fiber Optic Line Construction at the New City Hall in an amount not to exceed $8,000.00. All ayes carried the motion.

Purchase Snow Plow.

Manager Giles requested approval for the purchase, installation and delivery of a snow plow for the new pickup from NBC Truck Equipment Company in the amount of $5,466.00.

Moved by Allen, supported by Church, to approve the purchase, installation and delivery of a snow plow in the amount of $5,616.00. All ayes carried the motion.

City Manager Report.

Manager Giles informed Council Members that South Mill Street paving is complete.

Manager Giles also informed Council Members that the Pilot Program DeShano Construction is proposing is a service fee in lieu of taxes.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz stated the Middle of the Mitten Association is requesting approval for street closures of the 100, 200 and 300 blocks of North Mill starting at noon on Thursday, August 20th for the Old US-27 Motor Tour. After the cars leave, all streets will be reopened but the 200 block for Blues Festival setup, which will remain closed until Sunday for tear down.

Moved by Allen, supported by Reed, to approve the street closures for the US-127 Motor Tour and the Blues Festival. All ayes carried the motion.

Chief Ramereiz also stated he is very appreciative to have Chaplain Maxwell. He is being utilized by all area Agencies and plays an integral part in the county.

Chief Ramereiz informed Council Members the camera system for the swimming pool has been purchased and will be installed soon.

Council Comments.

Member Church inquired about the possibility of getting the Electric Department trained in Fiber Optic installation.

Manager Giles stated he would look into the possibility.

Member Reed inquired on the progress of the ANP Project.

Dan Rockafellow, DEQ, stated the project was going well.

Member Allen asked Chief Ramereiz if the Police Officers have noticed much use of Lincoln Park.

Chief Ramereiz stated the basketball court gets used in the evening and there are some people that use the parking lot for a “park and ride” area.

Mayor Kelly inquired on the safety of the ladder at the New City Hall.

Chief Ramereiz stated the ladder was a requirement of the Mechanical Inspector and meets code.

Public Comments.

Dan Rockafellow updated Council Member on the athletic field clean up, stating the project is near completion, the ground water investigation continues to progress and the plant site testing continues.

Dan Rockafellow also informed Members he was offered and has accepted a new position within the DEQ and the Superfund Project will be assigned a new Project Manager in the near future.

Council Members expressed their gratitude in working with Dan.

Mayor Kelly stated he appreciated the efforts put into the projects and wished Dan well.

Moved by Reed, supported by Church, to adjourn the meeting at 7:35 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
August 18, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, August 18, 2015 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin

Council Members Absent: Thomas L. Reed (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Phil Hansen – DDA Director, Mark Abbott – DPW Supervisor, Bobbie Marr – Finance Director, John Willemin – FTC&H, Daria Devantier – DEQ, Matt Brown – Hunter Safety Instructor

Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of August 4, 2015.

Moved by Allen, supported by Church, to approve the minutes of the Regular Meeting held on August 4, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $1,112,961.60. All ayes carried the motion.

Monthly Reports.

City Council discussed the July, 2015 Monthly Reports.

Moved by Kubin, supported by Allen, to receive the July, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

John Willemin, FTC&H, gave an update on the water project, stating the project is on target for the October 1st start date.

Hunter Safety Presentation.

Chief Ramereiz introduced Matt Brown, Hunter Safety Program Coordinator.

Mr. Brown explained the Hunter Safety Program and requested use of the shooting range to allow participants experience in handling firearms.

Chief Ramereiz stated the Police Department is in full support of the program and a Liability Waiver is being drafted.

Moved by Kubin, supported by Church to allow the use of the police shooting range for the Hunter Safety Program. All ayes carried the motion.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “f” as shown below:

a. Payment to Rite-Way Asphalt Paving for South Mill Street – Approve.

b. Payment No. 1 to Isabella Corp. for Well 9 Water Transmission Main – Approve.

c. Payment No. 2 to Maguire Iron for Water Project – Approve.

d. Payment No. 3 to Dunigan for Water Project Project – Approve.

e. Change Order No. 3 to Isabella Corp. for South Transmission Main Phase I – Approve.

f. Wastewater Proficiency Testing Results – Receive.

Moved by Church, supported by Allen, to approve Consent Agenda items “a” through “f.” All ayes carried the motion.

New Business.

Opportunity for Public Comment on Renewable Energy Plan (REP) and Energy Optimization Plan (EOP).

Manager Giles stated a requirement of PA 295 is to open the meeting to provide for opportunity for public comment on the Renewable Energy and Energy Optimization Plans.

Mayor Kelly opened the meeting for Public Comment at 8:06 a.m.

There being no comments, Mayor Kelly closed the Public Comment period at 8:07 a.m.

Resolution 2015-09 Polling Location Change.

Manager Giles stated the Resolution is a requirement from the State that needs to be approved 60 days in advance of moving a polling location.

Discussion was held.

The following preamble and resolution was offered by Member Kubin, and supported by Member Allen:

WHEREAS, the City of St. Louis has one polling place within the City of St. Louis in which voters may cast their ballots in elections, and

WHEREAS, the polling location is currently the St. Louis City Hall Council Chambers located at 108 West Saginaw Street, and

WHEREAS, the City of St. Louis has recently renovated a building in the downtown area to become the new City Hall, which contains a large community room and complies with all HAVA requirements, and

WHEREAS, the City of St. Louis intends to utilize this community room as a polling location for City of St. Louis voters beginning with the November 3, 2015 Election, and

NOW THEREFORE BE IT RESOLVED, that the St. Louis City Council authorizes the use of the Community Center located at 300 North Mill Street as the new polling location within the City of St. Louis.

Ayes: Kubin, Allen, Church, Kelly

Nays: None

Resolution Declared Adopted this 18th Day of August 2015.

Addition to City Fees.

Manager Giles stated Public Services Coordinator Dori Foster is requesting that a $100.00 administration fee be added to the City Fees Policy.

This administration fee will be charged each time the City performs a mowing service.

Discussion was held.

Moved by Kubin, supported by Church, to approve the addition of a $100.00 administration fee per mowing. All ayes carried the motion.

Introduce and Set Public Public Hearing for Ordinance B-233.

Mayor Kelly requested a Public Hearing be set for Ordinance B-233 for September 1, 2015 at 6:00 p.m. or as soon after as the Agenda allows.

Manager Giles stated the Ordinance is a Tax Exemption Ordinance for the DeShano Senior Housing Project which allows for a 4% annual payment based on rental income for 35 years in lieu of property tax.

Moved by Kubin, supported by Allen to set a Public Hearing for Ordinance B-233 for September 1, 2015 at 6:00 p.m. or as soon after as the Agenda allows. All ayes carried the motion.

Option Agreement.

Manager Giles requested approval of the Option Agreement between the City of St. Louis and DeShano Development for the property located at 401 North Mill Street.

Manager Giles stated the City Attorney has reviewed the Agreement and Manager Giles recommended approval.

Discussion was held.

Moved by Allen, supported by Church, to approve the Option Agreement between the City of St. Louis and DeShano Development for property located at 401 North Mill Street in the amount of $75,000.00 and authorize the City Manager to execute the Agreement. All ayes carried the motion.

City Manager Report.

Manager Giles stated Mayor Exchange with the Village of Sebewaing is Thursday, August 27th and plans are to leave City Hall at 7:30 a.m. Chief Ramereiz will check the price of a smaller charter bus vs. paying mileage.

Manager Giles also stated the closing has taken place on the property located at 710 Michigan Avenue, and AKT Peerless will be conducting the Phase 1 Environmental Assessment within the required 45 day time frame.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz updated Council Members on the requirements of the age limit regarding the Youth Hunt Program.

Council Comments.

Member Church inquired on the use of the current City Hall building once the City moves to the new building.

Manager Giles stated a work session is usually planned in the fall and discussions will take place at the work session.

Public Comments.

Daria Devantier of MDEQ stated she will be advertising for a replacement for Dan Rockafellow's postion due to his promotion, and she plans to stay involved in the St. Louis Projects until a replacement is hired.

Moved by Kubin, supported by Allen, to adjourn the meeting at 8:53 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
September 1, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, September 1, 2015 at 6:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Mark Abbott – DPW Superintendent, Tom Alcamo – EPA, Gary DeShano – DeShano Development, Bill Leonard and Gary Smith - Residents

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of August 18, 2015.

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on August 18, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $1,472,297.90. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the August, 2015 Monthly Board Minutes.

Moved by Reed, supported by Allen, to receive the August, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Public Hearing – Ordinance B-233.

Mayor Kelly opened the Public Hearing for Ordinance B-233 at 6:04 p.m. and asked for Public Comments.

There being none, Mayor Kelly closed the Public Hearing at 6:05 p.m.

Ordinance B-233.

Mayor Kelly requested adoption of Ordinance B-233.

Moved by Kubin, supported by Reed, to adopt the following Ordinance.

An Ordinance to provide for a service charge in lieu of taxes for a housing project for low income persons and families to be financed with a federally-aided Mortgage Loan pursuant to the provisions of the State Housing Development Authority Act of 1966, as amended. (The "Act".)

THE CITY OF ST. LOUIS ORDAINS:

Sec. 1.

This ordinance shall be known and cited as the “City of St. Louis Tax Exemption Ordinance No. B-233.”

Sec. 2. PREAMBLE.

It is acknowledged that it is a proper public purpose of the State of Michigan and its political subdivisions to provide housing for its low income persons and families and to encourage the development of such housing by providing for a service charge to be paid in lieu of property taxes in accordance with the Michigan State Housing Development Authority Act of 1966 (1966 PA 346, as amended, MCLA Section 125.1401 et. seq., MSA Section 16,144(1) et. seq.). The City is authorized by this Act to establish or change the service charge to be paid in lieu of taxes by any or all classes of housing exempt from taxation under this Act at any amount it chooses, not to exceed the taxes that would be paid but for this Act. It is further acknowledged that such housing for low income persons and families is a public necessity, and as the City will be benefited and improved by such housing, the encouragement of the same by providing certain real estate tax exemption for such housing is a valid purpose; further, that the continuance of the provisions of this Ordinance for tax exemption and the service charge in lieu of taxes during the periods contemplated in this Ordinance are essential to the determination of economic feasibility of housing developments which are constructed and financed in reliance on such tax exemption.

The City acknowledges that River View Place Apartments Limited Dividend Housing Association Limited Partnership ("the Sponsor" and "the Owner") has offered, subject to receipt of an allocation under the Low Income Housing Tax Credit Program ("LIHTC"), to construct, own and operate a housing development on certain property located in the City, described on Exhibit A attached hereto and incorporated herein by reference, to serve low income persons and families, and that the Sponsor has offered to pay the City on account of this housing project an annual service change for public services in lieu of all ad valorem property taxes; and that the provisions of this ordinance are intended to establish such annual service charge in lieu of taxes for each phase of the Housing Development constructed and operated on that portion of the property described on Exhibit A that complies with and satisfies the provisions of this ordinance. Provided, however, that the exemption from taxation provided in Section 15a of the Act shall not apply to, and the service charge in lieu of taxes shall not be in lieu of any special assessment obligations.

Sec. 3. DEFINITIONS.

1. Authority means the Michigan State Housing Development Authority.

2. Act means the State Housing Development Act, being Public Act 346 of 1966 of the State of Michigan, as amended.

3. Annual Shelter Rent means the total collections during an agreed annual period from all occupants of a housing development representing rent or occupancy charges, exclusive of charges for gas, electricity, water and sanitary sewer service, or other utilities furnished to the occupants.

4. Contract Rents are as defined by the U.S. Department of Housing and Urban Development in regulations promulgated pursuant to the U.S. Housing Act of 1937, as amended.

5. LIHTC Program means the Low Income Housing Tax Credit program administered by the Authority under Section 42 of the Internal Revenue Code of 1986, as amended.

6. Housing Development or Housing Project means a development that contains a significant element of housing for persons of low or moderate income and elements of other housing and commercial, recreational, industrial, communal, and educational facilities that the Authority determines improve the quality of the development as it relates to housing for persons of low or moderate income.

7. Owner means River View Place Apartments Limited Dividend Housing Association Limited Partnership, or any person or entity that receives or assumes a mortgage loan.

8. Utilities mean gas, electricity, water and sanitary sewer service, or other utilities furnished to the occupants and paid by the Housing Development.

9. Sponsor means person(s) or entities, which have applied to the Authority for an allocation under the Low Income Housing Tax Credit Program to finance a Housing Development.

10. Low Income Persons and Families means persons and families eligible to move into a housing project.

11. Mortgage Loan means a loan that is Federally-Aided (as defined in Section 11 of the Act) or a loan or grant made or to be made by the Authority to the Owner for the construction, rehabilitation, acquisition and/or permanent financing of a housing project, and secured by a mortgage on the housing project.

Sec. 4. CLASS OF HOUSING PROJECTS.

It is determined that the class of housing projects to which the tax exemption shall apply and for which a service charge shall be paid in lieu of such taxes shall be housing projects for Low Income Persons and Families that are financed with a Mortgage Loan. It is further determined that the project to be developed by Owner and Sponsor is of this class.

Sec. 5. ESTABLISHMENT OF ANNUAL SERVICE CHARGE.

The housing project to be developed by Sponsor and Owner on the real property described in Exhibit A and the property on which it will be located shall be exempt from all ad valorem property taxes from and after the commencement of construction. The City acknowledges that the Sponsor and the Authority have established the economic feasibility of the housing project in reliance upon the enactment and continuing effect of this Ordinance, and the qualification of the housing project for exemption from all ad valorem property taxes and a payment in lieu of taxes as established in this Ordinance. Therefore, in consideration of the Sponsor's offer to construct and operate the housing project, the City agrees to accept payment of an annual service charge for public services in lieu of all ad valorem property taxes. Subject to receipt of a Mortgage Loan, the annual service charge shall be equal to four (4%) percent of the Annual Shelter Rents actually collected by the Housing Development during each operating year.

Sec. 6. LIMITATION ON THE PAYMENT OF ANNUAL SERVICE CHARGE.

Notwithstanding Section 5., the service charge to be paid each year in lieu of taxes for the part of the Housing Development which is tax exempt and which is occupied by other than low income persons or families shall be equal to the full amount of the taxes which would be paid on that portion of the Housing Development if the Housing Development were not tax exempt.

The term “low income persons or families” as used herein shall be the same meaning as found in Section 15a (7) of the Act.

Sec. 7. CONTRACTUAL EFFECT OF ORDINANCE.

Notwithstanding the provisions of Section 15a (5) of the Act, a contract between the City and the Owner, with the Authority as a third-party beneficiary thereunder, to provide tax exemption and accept payments in lieu thereof as previously described is effected by enactment of this Ordinance. The City Manager and the City Clerk shall be and hereby are authorized to execute any and all contracts, which may be required by the Authority for the purpose of effectuating and executing the provisions of this section.

Sec. 8. PAYMENT OF SERVICE CHARGE.

The service charge in lieu of taxes as determined under the Ordinance shall be payable in the same manner as general property taxes are payable to the City except that the annual payment shall be paid on or before the first (1st) day of June in the year following the year for which the payment is due. Prior thereto and prior to the first day of May from and after the issuance of the certificate of occupancy for the Housing Development, the Owner shall submit a copy of its certified audit as submitted to the Authority, together with a statement of the amount to be paid. Then payment shall then be made on or before June 1st.

Sec. 9. DURATION.

This Ordinance shall remain in effect for a period of thirty-five (35) years and shall not terminate so long as a Mortgage Loan remains outstanding and unpaid and the housing project remains subject to income and rent restrictions under the LIHTC Program.

Sec. 10. SEVERABILITY.

The various sections and provisions of this Ordinance shall be deemed to be severable, and should any section or provision of this Ordinance be declared by any court of competent jurisdiction to be unconstitutional or invalid the same shall not affect the validity of the Ordinance as a whole or any section or provision of this Ordinance other than the section or provision so declared to be unconstitutional or invalid.

Sec. 11. INCONSISTENT ORDINANCES.

All Ordinances or parts of Ordinances inconsistent or in conflict with the provisions of this Ordinance are repealed to the extent of such inconsistency or conflict.

Sec. 11. EFFECTIVE DATE.

This Ordinance shall take effect and be in force 30 days from and after its enactment as provided by the City Charter.

Passed and approved by the City Council of the City of St. Louis, Michigan, in regular session, held September 1, 2015.

This Ordinance shall become effective on October 1, 2015.

EXHIBIT A

The legal description of the real property is:

Lot 3 & 4 & E 13.08 feet of Lot 5, Block 25, City of St. Louis, Gratiot County, State of Michigan. Combined on 02/09/2006 with 29.53.010.002.00 & 29.53.010.003.00 into 29.53.010.003.01.

Roll Call Vote:

Ayes: Kubin, Reed, Allen, Church, Kelly

Nays: None

Ordinance Declared Adopted.

Audience Recognition.

Discussion was held regarding the placement of Swallow bird boxes along the river to conduct a study. Council Members were in favor of Matt Zwiernik from MSU placing bird boxes along the river banks.

Tom Alcamo from EPA gave an update of the ANP project and the Athletic Field project.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “i” as shown below:

a. Payment to Gratiot Area Water Authority – Approve.

b. Payment to FTC&H for Water Project – Approve.

c. Payment to Spicer for Prof. Svc. for SAW Grant – Approve.

d. Payment No. 4 to Isabella Corp. for South Transmission Main Phase 1 – Approve.

e. Change Order No. 4 to Crawford Contracting for North Transmission Main Phase II – Approve.

f. Payment to Etna Supply – Approve.

g. Payment to Spicer for Prof. Svc. at City Hall – Approve.

h. Energy Optimization Report – Receive.

i. Liaison Meeting Minutes – Receive.

Moved by Allen, supported by Reed, to approve Consent Agenda items “a” through “i.” All ayes carried the motion.

Consent Agenda Continued.

Mayor Kelly requested approval for payment No. 10 to RCL Construction for City Hall Project.

Moved by Reed, supported by Church, to approve Payment No. 10 to RCL Construction for City Hall Project in the amount of $134,159.00. All ayes carried the motion.

Mayor Kelly requested approval for Change Order No. 13 to RCL Construction for City Hall Project.

Moved by Reed, supported by Church, to approve Change Order No. 13 for Soil Removal in the increased amount of $13,601.00.

New Business.

Set Public Hearing for Plasti-Paint Industrial Facilities Tax Exemption.

Mayor Kelly requested a Public Hearing be set for Tuesday, September 15, 2015 at 7:30 a.m. to consider an Industrial Facilities Tax Exemption for Plasti-Paint.

Moved by Kubin, supported by Church, to set a Public Hearing for Tuesday, September 15, 2015 at 7:30 a.m. to consider an Industrial Facilities Tax Exemption for Plasti-Paint. All ayes carried the motion.

Fiber Optic Installation.

Manager Giles stated the Fiber Optic Line construction at the new City Hall was approved on August 4, 2015 in an amount not to exceed $8,000.00. The increased cost is due to addressing line work at the current City Hall, which was not included in the original quote.

Discussion was held.

Moved by Allen, supported by Church, to approve the installation of Fiber Optic at the new City Hall by Pro-Tech in the amount of $11,160.00. All ayes carried the motion.

City Manager Report.

Manager Giles stated Bethany Township has informed him of their plans to upgrade Croswell Road.

City Clerk Report.

Mari Anne Ryder informed members that absent ballots are now available for the November Election.

Police Chief Report.

Chief Ramereiz stated the Blues Festival went smoothly with only a few incidents.

Chief Ramereiz also stated he would be applying for a grant for a new 2016 Dodge Charger through the USDA.

Council Comments.

Member Allen inquired about the power surges at the Prison. Manager Giles stated the surges are being investigated.

Member Reed inquired on employee evaluations. Manager Giles stated evaluations are in process.

Mayor Kelly stated he has discussed with the School Superintendent on the possibility of starting the Youth in Local Government Program up again.

Public Comments.

DPW Superintendent Abbott updated the Council of the new pickup truck that was ordered.

Moved by Kubin, supported by Church, to adjourn the meeting at 7:05 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
September 15, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, September 15, 2015 at 7:30 a.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, George T. Kubin, Thomas L. Reed

Council Members Absent: Jerry L. Church (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Keith Risdon – Public Services Director, Mark Abbott – DPW Superintendent, Phil Hansen – DDA Director, Mike Parsons – Electric Foreman, Dave Bacon – Plasti-Paint, Don Schurr and Kasey Zehner– Greater Gratiot Development

Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of September 1, 2015.

Moved by Kubin, supported by Allen, to approve the minutes of the Regular Meeting held on September 1, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Reed, to approve the Claims & Accounts in the amount of $1,163,363.82. All ayes carried the motion.

Monthly Reports.

City Council discussed the August, 2015 Monthly Reports.

Moved by Reed, supported by Allen, to receive the August, 2015 Monthly Reports and place on file. All ayes carried the motion.

Public Hearing – Plasti–Paint Industrial Facilities Exemption.

Mayor Kelly opened the Public Hearing to consider an Industrial Facilities Exemption for Plasti – Paint at 7:37 a.m. and asked for Public Comments.

Don Schurr of Greater Gratiot stated the Industrial Facilities Exemption is due to Plasti-Paint adding a 10,000 square foot addition at a cost of $485,400.00.

Dave Bacon of Plasti-Paint stated this expansion project will add 12 additional jobs for a total of 110 employees.

Mayor Kelly closed the Public Hearing at 7:45 a.m.

Resolution 2015-10.

The following preamble and resolution was offered by Member Kubin, and supported by Member Reed:

WHEREAS, pursuant to P.A. 198 of 1974, M.C.L. 207.551 et seq., after a duly noticed public hearing held on April 7, 1986, this Council, by resolution, established St. Louis Industrial Development District No. 2, as requested by Greater Gratiot Development, Inc.; and

WHEREAS, Plasti-Paint, Inc. has filed an application for an Industrial Facilities Exemption Certificate with respect to a ten thousand (10,000) square foot expansion costing $485,000 – in which will be installed substantial new equipment - to an existing facility located within the Industrial Development District; and

WHEREAS, before acting on said application, the City Council held a hearing on September 15, 2015 at the City Council Chambers, during a regular meeting called for 7:30 a.m., at which hearing the applicant, the Assessor, and a representative of the affected taxing units were given written notice and were afforded an opportunity to be heard on said application; and

WHEREAS, the expansion had not begun earlier than six (6) months before August 25, 2015, the date of the acceptance of the application for the Industrial Facilities Exemption Certificate; and

WHEREAS, the expansion of the facility will cause the retention of 14 employment positions and create 5 new positions within a 2 year period of time in the City of St. Louis and Gratiot County; and

WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem taxes within the City, after granting the transfer of certificates, will not exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted, the Council finds there will be no adverse impact, in fact, the Council finds there will be a positive long term benefit,

NOW, THEREFORE, BE IT RESOLVED BY the Council of the City of St. Louis that:

1. Plasti-Paint, Inc. is eligible to apply for Industrial Facility Exemption Certificates.

2. The Council finds and determines that the granting of the Industrial Facilities Exemption Certificate considered together with the aggregate amount of certificates previously granted and currently in force under Act No. 198 of the Public Acts of 1974, shall not have the effect of substantially impeding the operation of the City of St. Louis, or impairing the financial soundness of a taxing unit which levies ad valorem taxes in the City of St. Louis; and

3. Whereas there was no payment, offer of payment, or request for payment in lieu of taxes or other fees except that which may be authorized by law; and

4. The Council recommends to the Michigan State Tax Commission the granting of the request for an Industrial Facilities Exemption Certificate, to wit:

be and the same is hereby approved, and that

The Industrial Facilities Exemption Certificates, when approved shall be and remain in force for a twelve (12) year period of time for the addition of a ten thousand (10,000) square foot building to the existing facility.

AYES: Kubin, Reed, Allen, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Agreement of Understanding.

Mayor Kelly requested approval of the Agreement of Understanding between Plasti-Paint, Inc. and the City of St. Louis.

Moved by Kubin, supported by Allen, to approve the Agreement of Understanding between Plasti-Paint and the City of St. Louis. All ayes carried the motion.

Audience Recognition.

Don Schurr introduced Kasey Zehner, Greater Gratiot's Project Manager.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “f” as shown below:

a. Payment No. 3 to Maguire Iron for Water Project/Giddings Water Tower – Approve.

b. Payment to Snethkamp's for 2016 Dodge Ram – Approve.

c. Payment No. 4 to Dunigan for South Transmission Main Phase II – Approve.

d. Purchase/Payment for Chair Lift from S & L – Approve.

e. Payment to FTC&H for 2015 Water Projects – Approve.

f. Energy Optimization Report – Receive.

Moved by Allen, supported by Reed, to approve Consent Agenda items “a” through “f.” All ayes carried the motion.

New Business.

Set Special Meeting for Goal Session.

Mayor Kelly requested a Goal Setting Session be set for Tuesday, October 20, 2015 following the regular City Council Meeting.

Moved by Reed, supported by Allen, to set a Special Meeting for Tuesday, October 20, 2015 following the regular City Council Meeting. All ayes carried the motion.

Asphalt Repairs.

Mayor Kelly requested approval of Asphalt Repairs at 201 South Mill Street and 300 North Mill Street in front of City Hall by Rite-Way Asphalt Paving in the amount of $6,650.00.

Discussion was held.

Moved by Allen, supported by Reed, to approve Asphalt Repairs by Rite-Way Asphalt in the amount of $6,650.00. All ayes carried the motion.

Cemetery Chapel Roof Repairs.

Mayor Kelly requested approval for re-roofing the Cemetery Chapel by Lott Construction in the amount of $9,758.00.

Discussion was held.

Moved by Reed, supported by Kubin, to approve re-roofing the Chapel at the Cemetery by Lott Construction in the amount of $9,758.00.

Resolution 2015-11 – Support of River View Place Apartments.

Mayor Kelly requested approval of Resolution 2015-11, a Resolution of Support of River View Place Apartments proposed to be located at 401 North Mill Street.

The following preamble and resolution was offered by Member Allen, and supported by Member Reed:

WHEREAS, DeShano Development Company of Gladwin, Michigan has proposed a 21 unit affordable senior housing development named River View Place Apartments on the north end of downtown on the parcel commonly known as the Tester Site, located on North Mill Street between North Street and the Pine River; and

WHEREAS, City of St. Louis adopted the Gratiot Regional Excellence & Transformation (GREAT) Plan on January 18, 2011 via Resolution 2011-02; and this plan has specific goals relating to providing opportunities for development of affordable housing for senior citizens in the downtown area; and

WHEREAS, DeShano Development Company has agreed to an architecturally pleasing and efficient site plan, and all other City of St. Louis Planning Commission recommendations at this parcel; and

WHEREAS, The City of St. Louis City Council has demonstrated their financial commitment for the River View Place Apartment development project by voting on September 1, 2015 to grant a 4% PILOT for 35 years; and

WHEREAS, The City of St. Louis et al, has done and is continuing to do many investments of a community revitalization nature to improve the quality of life for the City of St. Louis residents including those who will reside at River View Place Apartments; and

NOW, THEREFORE BE IT RESOLVED that the City of St. Louis City Council by adoption of this Resolution, fully encourages and supports the development of River View Place Apartments.

AYES: Allen, Reed, Kubin, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Letter of Support.

DDA Director Phil Hansen stated the Letter of Support is needed by DeShano Development as part of the grant process.

Moved by Reed, supported by Allen, to approve the Letter of Support for the River View Place Apartments. All ayes carried the motion.

Leppien Park Bid Award.

Manager Giles stated 4 bids were received and opened on September 8th. Low bidder was Heystek Contracting out of Montrose and Spicer Group is recommending the bid be awarded to Heystek Contracting.

Moved by Kubin, supported by Allen, to award the Leppien Park Bid to Heystek Contracting in the amount of $198,000.00 with 5% contingency. All ayes carried the motion.

Ground Water Level Monitoring.

Manager Giles stated the ground water level monitoring is being proposed in connection with the new water supply. Monitoring will be performed on the wells in Arcada Township surrounding Well 9 and EPA money will cover the cost.

Discussion was held.

Moved by Allen, supported by Reed, to approve Ground Water Level Monitoring by FTC & H in the amount of $31,400.00 up to a three year period. All ayes carried the motion.

City Manager Report.

Manager Giles informed Council Members of the following items.

Ψ Discussions have taken place regarding the possibility of the City owned property in Arcada Township (Fredrickson Property) for an access agreement or easement for connecting to the River Walk Project.

Ψ Apex Marine had a fuel spill in the Industrial Park near the Horse Creek area, which is being addressed. Manager Giles noted special thanks to Gratiot County Emergency Manager Dick Harrell.

Ψ Discussions have taken place with CGI Communications regarding promotional videos of St. Louis.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz requested approval for temporary street closures for the annual St. Louis Homecoming Parade on Friday, September 25 at 5:30 p.m.

Moved by Reed, supported by Allen, to approve the temporary street closures for the parade on September 25, 2015. All ayes carried the motion.

Chief Ramereiz stated Brandon Crowther has been hired as a part time officer.

Council Comments.

Member Reed asked if the curb at the new City Hall in front of the Police garage would be an issue.

Chief Ramereiz stated the curb is not an issue.

Member Allen suggested a list be made, once in the new building, of things that should have been done differently.

Public Comments.

None.

Moved by Kubin, supported by Allen, to adjourn the meeting at 8:28 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
October 6, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, October 6, 2015 at 6:00 p.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church,

George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Sergeant: Krisi Forshee

Others in Attendance:

Keith Risdon – Public Services Director, Bobbie Marr – Finance Director, Jan Bunting – County Commissioner, three high school students.

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of September 15, 2015.

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on September 15, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Reed, to approve the Claims & Accounts in the amount of $1,395,465.20. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the September, 2015 Monthly Board Minutes.

Moved by Reed, supported by Allen, to receive the September, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “f” as shown below:

a. Payment to Gratiot Area Water Authority – Approve.

b. Payment No. 5 to Isabella Corp. for South Transmission Main Phase I – Approve.

c. Payment No. 7 (Final) to Crawford Cont. for North Transmission Main Phase 1 – Approve.

d. Payment No. 2 to Isabella Corp. for Well 9 Water Main – Approve.

e. Payment to NBC Truck Equip. for Snow Plow for 2016 Dodge – Approve.

f. Change Order No. 4 for South Transmission Main Phase I – Approve.

Moved by Reed, supported by Church, to approve Consent Agenda items “a” through “f.” All ayes carried the motion.

Consent Agenda Continued.

Payment No. 11 to RCL Construction.

Mayor Kelly requested approval for Payment No. 11 to RCL Construction in the amount of $202,414.00.

Moved by Allen, supported by Reed, to approve Payment No. 11 to RCL Construction in the amount of $202,414.00. All ayes carried the motion.

New Business.

Asphalt Repair on M-46.

Mayor Kelly requested approval for M-46 asphalt repair due to a water main break and approval of payment to Rite-Way Asphalt in the amount of $5,312.00.

Moved by Kubin, supported by Church, to approve M-46 asphalt repairs and payment to Rite-Way Asphalt in the amount of $5,312.00. All ayes carried the motion.

MML Liability & Property Pool Board of Directors.

Mayor Kelly requested re-election of the two incumbent Board of Directors for the MML Liability and Property Pool.

Moved by Allen, supported by Kubin, to re-elect the two incumbent Board of Directors for the MML Liability and Property Pool. All ayes carried the motion.

Change Order No. 1 for Leppien Park Improvement Project.

Manager Giles stated the Change Order is due to an opportunity to install additional shoreline protection work.

Discussion was held.

Moved by Reed, supported by Church, to approve Change Order No. 1 for Leppien Park Improvement Project in the amount of $13,260.00. All ayes carried the motion.

Furniture Purchase for new City Hall.

Mayor Kelly requested approval of furniture purchase for the new City Hall Finance Offices and Police Department Offices.

Finance Director Marr stated the purchase is through the MI Deal program and delivery would be in four to six weeks.

Discussion was held.

Moved by Kubin, supported by Church, to approve the purchase of furniture for the new City Hall from DBI in the amount of $17,664.90. All ayes carried the motion.

Resolution 2015-12 – Establishing New Meeting Location.

Mayor Kelly requested approval of Resolution 2015-22 establishing new meeting location.

Member Allen suggested the Resolution begin with the September 15th meeting date.

The following preamble and resolution were offered by Member Reed, and supported by Member Church:

WHEREAS, The City Council of the City of Saint Louis, Gratiot County, Michigan, pursuant to Act 261 Michigan Public Acts of 1968, and in accordance with Section 5.1 of the Saint Louis City Charter, hereby gives notice to the public of the regular meeting schedule beginning September 15, 2015.

WHEREAS, The City Council, in accordance with Section 5.1 of the Saint Louis City Charter, is required to hold meetings, on the first Monday following the first Sunday of January following the regular City election, for the purpose of installation of newly elected Council Members. Regular meetings shall be held at least twice each month.

NOW THEREFORE BE IT RESOLVED, the dates for holding said regular meetings shall be as follows:

September 15

October 6

October 20

*November 4

November 17

December 1

December 15

BE IT FURTHER RESOLVED, the City Council hereby establishes as its place and time for holding aforesaid regular meetings as the City Council Chambers, City Office Building, 300 North Mill Street, Saint Louis, Michigan at 6:00 o'clock P.M. except for the second meeting of each month shall be held at 7:30 o'clock A.M.

(Excluding the asterisk (*) as this meeting will be on Wednesday due to Election).

AYES: Reed, Church, Allen, Kubin, Kelly

NAYS: None

Resolution declared adopted this 6th day of October, 2015.

City Manager Report.

Manager Giles stated the Leppien Park Boat Launch will also be replaced as part of the upgrade project and the east overlook deck will be removed due to deterioration. The color selection for the steel roof on the new pavilion will match the existing pavilion.

City Clerk Report.

None.

Police Chief Report.

Sergeant Forshee informed Council Members that part-time Officer Brandon Crowther is doing well, Homecoming activities went well and the Luneack Foundation has provided Grant money for the security cameras in Clapp Park.

Council Comments.

Member Reed inquired about the status of the Police Department Garage Doors.

Manager Giles stated discussions are moving forward.

Member Allen stated the speakers at the Ribbon Cutting Ceremony did a nice job.

Member Kubin commended employees for the extra work during the week of moving to the new building, Mayor Kelly thanked employees.

Public Comments.

County Commissioner Bunting stated the County Commissioners have adopted the 2015/2016 Budget and also County Commission meetings are the first and third Wednesday at 4:30 p.m.

Moved by Allen, supported by Kubin, to adjourn the meeting at 6:48 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan
October 20, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, October 20, 2015 at 7:30 a.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church,

George T. Kubin

Council Members Absent: Thomas L. Reed (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Rich Ramereiz

Others in Attendance:

Keith Risdon – Public Services Director, Bobbie Marr – Finance Director, Phil Hansen – DDA Director, Steve Mepham – Water/Wastewater Superintendent, Mike Parsons – Electric Foreman, Mark Abbott – DPW Superintendent, Jessica Little – Library Director, Rob Eggers – Spicer Group

Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of October 6, 2015.

Moved by Allen, supported by Kubin, to approve the minutes of the Regular Meeting held on October 6, 2015 with the correct spelling of “Kristi” Forshee. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $2,126,809.53. All ayes carried the motion.

Monthly Reports.

City Council discussed the October, 2015 Monthly Reports.

Moved by Kubin, supported by Allen, to receive the September, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “o” as shown below:

a. Payment to Rite-Way Asphalt – Approve.

b. Payment Chrouch Communications – Approve.

c. Payment to Trivalent – Approve.

d. Payment to Shults Equipment for Dump Body & Scraper – Approve.

e. Payment to Spicer Group for Prof. Svc. for SAW Grant (June & July) – Approve.

f. Payment to Spicer Group for Prof. Svc. for SAW Grant (August) – Approve.

g. Payment No. 5 to Dunnigan Bros. for South Transmission Main Phase II and Giddings Place Reconstruction – Approve.

h. Payment No. 4 to Maguire Iron for Water Supply Replacement & Water Tower – Approve.

i. Payment No. 14 to RCL for Booster Pump Stations – Approve.

j. Payment No. 1 to J.R. Heineman for Well 9 Well House – Approve.

k. Payment to FTC&H for Water Project – Approve.

l. Payment to Pro-Tech for Fiber Installation at new Building – Approve.

m. Change Order No. 3 to Dunigan Bros. for South Transmission Main Phase II – Approve.

n. Central Dispatch Report – Receive.

o. Law Enforcement Distribution Report – Receive.

Moved by Allen, supported by Church, to approve Consent Agenda items “a” through “o.” All ayes carried the motion.

New Business.

Traffic Control Order #112.1.127.

Mayor Kelly requested approval of Traffic Control Order #112.1.127 which designates the intersection of North and Center Streets as a four way stop.

Discussion was held.

Moved by Allen, supported by Church, to approve Traffic Control Order #112.1.127.

Roll Call Vote:

Ayes: Allen, Church, Kubin, Kelly

Nays: None

Motion carried.

Sidewalk Repairs.

Mayor Kelly requested approval for Sidewalk Repairs on Saginaw Street, Mill Street and in front of three residential addresses by Butcher Concrete in the amount of $11,570.00.

Discussion was held.

Moved by Kubin, supported by Allen, to approve the above listed sidewalk repairs by Butcher Concrete in the amount of $11,570.00. All ayes carried the motion.

Discuss Wholesale Electric Distribution Service.

Manager Giles stated there hasn't been a rate change in wholesale electric since 2001. Consumers has reviewed the rates and have determined a fair revenue increase. There will be an agreement entered into and the increase will be $4,760.00 a month by 2020.

Discussion was held.

Moved by Church, supported by Allen, to approve to enter into the Wholesale Electric Distribution Service Agreement. All ayes carried the motion.

Discuss Police Department Overhead Doors.

Manager Giles stated a quote has been obtained from RCL Construction to modify the Police Department overhead doors from 8' to a 9' opening.

Discussion was held regarding three 9' doors, one 8' and one 18' door or three 10' doors.

Rob Eggers from Spicer Group stated he will get quotes for the above listed items and further discussions can be held as to which option is best for the Police Department and Spicer Group will work with the City to help with the costs.

Purchase of Street Lights.

Manager Giles requested approval for the purchase of five street lights for the 400 block of West Washington Street from Bankson to Delaware Streets from Power Line Supply in the amount of $11,461.85.

Moved by Kubin, supported by Allen, to approve the purchase of five street lights from Power Line Supply in the amount of $11,461.85.

City Manager Report.

Manager Giles made mention to the new water supply start up during the meeting stating it is a historically significant event.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz stated there is potential grant money available for security cameras covering the dam and substations from the Gratiot County Emergency Management Fund.

Council Comments.

Member Allen stated the Gratiot Area Water Authority Ribbon Cutting Ceremony was a nice event.

Mayor Kelly stated the community room will be very useful, he especially liked the lighting in the room and stated it was well done.

Mayor Kelly also stated he is pleased with Spicer Group's response and their willingness to help with the Police Department overhead door issue.

Public Comments.

None.

Recess.

Mayor Kelly called for a recess at 9:00 a.m.

Mayor Kelly reconvened the meeting at 9:18 a.m.

Planning and Goals for 2015-2016:

Manager Giles reviewed the following items with Council Members:

WATER SYSTEM REPLACEMENT – progress report

Michigan Avenue paving by October 28 – make sure to stripe for bicycle lanes

Water tower Spring 2016 – design, paint colors, etc.

VELSICOL SITE CLEANUP – progress report

100,000 tons of contaminated soil removed – 2,000 truckloads – odor

Entrance and stoplight on M-46

Thermal Treatment plan

Pump and Treat component

NEW CITY HALL

4-way stop plan – police, DPW, Electric Department project – North Mill & Center

Community Room policies, plan, timetable

Mineral Springs and Park Hotel connection, Historic Marker, etc.

Additional Shoreline projects

Use(s) for old City Hall

MID-MICHIGAN COMMUNITY FIRE DEPARTMENT – progress report – name change

Possible rescue millage

ST. LOUIS POLICE DEPARTMENT

Clapp Park cameras – Luneack Fund grant

PARKS & RECREATION

Leppien Park project – progress report

Trail System – connectivity within St. Louis and to Alma – Michigan Avenue, M-46, etc.

MDOT 2016 – US-127 non-motorized trail construction Alma to Ithaca approved

CITY/SCHOOLS – date for next meeting with School Board – twice per year

INDUSTRIAL DEVELOPMENT/JOB CREATION

GRANT IDEAS

CDBG eligible now – low/mod income community – no job creation needed

USDA Rural Development

Request $ from other sources

Library – seal and stripe parking lot – GCCF application?

SALE OF CITY PROPERTIES – policy for Realtor Fees set

Add corner of Michigan Avenue and Cheesman Road to list

UTILITIES

WATER/WASTEWATER SYSTEM UPGRADE

Ongoing – SAW Grant

SRF Phase II – main collection system upgrades and equalization basin

Possibility of abandoning wells 1 & 4 – demolition, etc.

TRANSPORTATION AND STREET PROJECTS

2016 MDOT – resurface M-46 from bridge over Pine River, east to Croswell Road

2016 MDOT – mill and fill South Main Street/State Road from M-46 south to 127 overpass

2017 or 2018 MDOT – M-46 widening/center lane addition to Hidden Oaks or Begole Road

Bring up to MDOT:

potential pavement marking for bicycle paths

possible sidewalk to Hidden Oaks Drive

Cost to refinish maroon stamped concrete on M-46

Prospect Street north of mill pond – 2016-2017 – Small Urban Project Spring of 2017

Penny Park parking lot as part of this

Street Paving – priorities – where do we have good infrastructure already

Sidewalks & Curbs – new and replacements – in front of pool – Mark creating list/sites

Possible Road or Sidewalk millage

North Mill Street corridor improvements

ELECTRIC DEPARTMENT

2400/4160V distribution conversion

Continue to add Victorian street lights

One block west on M-46 – Spring 2016 – order now – 5 poles plus decorative bases

Training to be able to install and service fiber

Building painted to match New City Hall

Remove overhead lines on former Tester Building site

Additional Shoreline Protection projects

Spillway Gate Rehabilitation

Moved by Kubin, supported by Allen, to adjourn the meeting at 12:15 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan

November 4, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Wednesday, November 4, 2015 at 6:00 p.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: Melissa A. Allen (excused)

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Rich Ramereiz

Others in Attendance:

Keith Risdon – Public Services Director, Bobbie Marr – Finance Director, Mark Abbott – DPW Superintendent, several high school students.

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of October 20, 2015.

Moved by Kubin, supported by Church, to approve the minutes of the Regular Meeting held on October 20, 2015 with the addition of “three 10' doors” to line 14 page 137. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Reed, supported by Church, to approve the Claims & Accounts in the amount of $936,479.76. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the October, 2015 Monthly Board Minutes.

Moved by Reed, supported by Kubin, to receive the October, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Audience Recognition.

None.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “h” as shown below:

a. Payment to Trivalent for Building Conversion – Approve.

b. Payment to Lott Construction for Cemetery Chapel Roof – Approve.

c. Payment to Spicer Group for Prof. Svc. for SAW Grant – Approve.

d. Payment to GAWA for 2015 Water Project – Approve.

e. Payment No. 6 to Isabella Corp. for South Transmission Main Phase I – Approve.

f. Change Order No. 5 from Isabella Corp for South Transmission Main Phase I – Approve.

g. Change Order No. 6 from Isabella Corp. for South Transmission Main Phase I – Approve.

h. Payment to Compass Minerals for Purchase of Road Salt – Approve.

Moved by Kubin, supported by Reed, to approve Consent Agenda items “a” through “h.” All ayes carried the motion.

New Business.

Electric Revenue Bond Ordinance B-234.

Manager Giles recommended approval of Electric Revenue Bond Ordinance B-234 to provide for the issuance and sale of Electric Utility System Revenue Bonds.

Moved by Church, supported by Kubin, to approve Ordinance B-234.

AN ORDINANCE TO PROVIDE FOR THE ISSUANCE AND SALE OF ELECTRIC UTILITY SYSTEM REVENUE BONDS TO PAY THE COST OF the acquisition, INSTALLATION AND EQUIPPING of additions, improvements and extensions to the system; tO PRESCRIBE THE FORM OF THE BONDS; TO PROVIDE FOR THE COLLECTION OF REVENUES FROM THE SYSTEM SUFFICIENT FOR THE PURPOSE OF PAYING THE COSTS OF OPERATION AND MAINTENANCE OF THE SYSTEM AND TO PAY THE PRINCIPAL OF AND INTEREST ON THE BONDS AND OUTSTANDING BONDS OF THE SYSTEM; TO PROVIDE AN ADEQUATE RESERVE FUND FOR THE BONDS; TO PROVIDE FOR THE SEGREGATION AND DISTRIBUTION OF THE REVENUES; TO PROVIDE FOR THE RIGHTS OF THE HOLDERS OF THE BONDS AND THE OUTSTANDING BONDS OF THE SYSTEM IN ENFORCEMENT THEREOF; AND TO PROVIDE FOR OTHER MATTERS RELATING TO THE SYSTEM AND THE BONDS AND OUTSTANDING BONDS OF THE SYSTEM.

THE CITY OF ST. LOUIS ORDAINS:

Section 1. Definitions. Whenever used in this Ordinance, except when otherwise indicated by the context, the following terms shall have the following meanings:

(a) “Act 94” means Act 94, Public Acts of Michigan, 1933, as amended.

(b) “Authorized Officers” means the City Manager, the City Clerk and Finance Director/Treasurer of the Issuer.

(c) “Bonds” mean the Series 2015 Bonds, the Outstanding Bonds and any additional Bonds presently of equal standing or hereafter issued.

(d) “Issuer” means the City of St. Louis, County of Gratiot, State of Michigan.

(e) “Outstanding Bonds” mean the Series 2001 Bonds.

(f) “Outstanding Ordinance” means Ordinance No. B-141.

(g) “Project” means improvements to the System consisting generally of electric generating engine improvements, together will all necessary appurtenances and attachments thereto.

(h) “Revenues” and “Net Revenues” mean the revenues and net revenues of the System and shall be construed as defined in Section 3 of Act 94, including with respect to “Revenues”, the earnings derived from the investment of moneys in the various funds and accounts established by the Outstanding Ordinance and this Ordinance.

(i) “Sale Order” means the Sales Order to be executed by an Authorized Officer of the Issuer respecting the sale of the Series 2015 Bonds.

(j) “Series 2001 Bonds” means the Issuer's Electric System Revenue Bonds, dated September 1, 2001.

(k) “Series 2015 Bonds” means the 2015 Electric Utility System Revenue Bonds, of the Issuer authorized pursuant to this Ordinance.

(l) “Sufficient Government Obligations” means direct obligations of the United States of America or obligations the principal and interest on which is fully guaranteed by the United States of America, not redeemable at the option of the issuer, the principal and interest payments upon which, without reinvestment of the interest, come due at such times and in such amounts as to be fully sufficient to pay the interest as it comes due on the Bonds and the principal and redemption premium, if any, on the Bonds as it comes due whether on the stated maturity date or upon earlier redemption. Securities representing such obligations shall be placed in trust with a bank or trust company, and if any of the Bonds are to be called for redemption prior to maturity, irrevocable instructions to call the Bonds for redemption shall be given to the paying agent.

(m) “System” means the entire Electric Utility System of the Issuer as defined in the Outstanding Ordinance.

(n) “Transfer Agent” means the Treasurer of the Issuer or a bank or trust company selected by an Authorized Officer at the time of the sale.

Section 2. Necessity; Public Purpose; Estimated Cost; Useful Life; Conditions of Outstanding Ordinance Satisfied. It is hereby determined to be a necessary public purpose of the Issuer to acquire, construct, furnish and equip the Project. The estimated cost of acquiring, constructing, furnishing and equipping the Project, including contingencies, engineering, legal and financing expenses, in an amount not to exceed One Million Two Hundred Thousand Dollars ($1,200,000) is hereby approved. The Issuer does hereby estimate the period of usefulness of the Project to be at least fifteen (15) years.

Except as changed by this Ordinance, all the provisions of the Outstanding Ordinance shall apply to the Bonds issued pursuant to this Ordinance, the same as though each of said provisions were repeated in this Ordinance in detail; the purpose of this Ordinance being to authorize the issuance of first lien revenue bonds to finance the cost of acquiring additions, extensions and improvements to the System; such purpose being authorized by the provisions of the Outstanding Ordinance, upon the conditions therein stated, which conditions have been fully met.

Section 3. Payment of Cost; Bonds Authorized. To pay the costs associated with the acquisition and construction the Project, including legal, financial and other expenses incident thereto and incident to the issuance and sale of the Series 2015 Bonds, the Issuer shall borrow the sum of not to exceed One Million Two Hundred Thousand Dollars ($1,200,000), as finally determined in the Sale Order and issue the Series 2015 Bonds therefor pursuant to the provisions of Act 94. The remaining costs, if any, shall be defrayed from System funds on hand and legally available for such use.

Section 4. Bond Details. The Series 2015 Bonds shall be designated 2015 ELECTRIC UTILITY SYSTEM REVENUE BONDS, shall be payable solely and only out of the Net Revenues, as set forth more fully herein, shall consist of bonds of the denomination of $5,000 or multiples thereof not exceeding for each maturity the maximum principal amount of that maturity, or alternatively, may consist of a single-instrument, non-convertible bond, as determined at the time of sale. The Bonds will be dated as of the date of delivery and shall have principal installments which mature on November 1st in the years 2016 to 2030, inclusive, in such amounts determined at the time of sale, and be subject to prior redemption as determined at the time of sale of the Bonds. The Bonds may be issued as serial or term bonds or both and may be subject to mandatory redemption prior to maturity as determined at the time of sale.

The Series 2015 Bonds shall bear interest at a rate or rates determined on the sale thereof, but in any event not exceeding 5% per annum, payable on May 1 and November 1 of each year, commencing May 1, 2016, or such later date as determined in the Sale Order, by check by check or draft mailed by the Transfer Agent to the person or entity who or which is, as of the 15th day of the month preceding the interest payment date, the registered owner at the registered address as shown on the registration books of the Issuer maintained by the Transfer Agent. The date of determination of registered owner for purposes of payment of interest as provided in this paragraph may be changed by the Issuer to conform to market practice in the future. The principal of the Series 2015 Bonds shall be payable at the principal office of the Transfer Agent.

In case less than the full amount of an outstanding bond is called for redemption, the Transfer Agent upon presentation of the bond called in part for redemption shall register, authenticate and deliver to the registered owner a new bond in the principal amount of the portion of the original bond not called for redemption. Notice of redemption shall be given in the manner specified in the form of the bonds contained in Section 14 of this Ordinance.

Section 5. Execution of Bonds. The Series 2015 Bonds shall be executed in the name of the Issuer with the manual or facsimile signatures of the Mayor and the City Clerk and shall have the Issuer's seal impressed or imprinted thereon. No Bond signed by facsimile signature shall be valid until authenticated by an authorized signer of the Transfer Agent. The Series 2015 Bonds shall be delivered to the Transfer Agent for authentication and be delivered by the Transfer Agent to the purchaser thereof in accordance with instructions from the Treasurer of the Issuer upon payment of the purchase price for the Series 2015 Bonds in accordance with the bid therefor when accepted. Executed blank bonds for registration and issuance to transferees shall simultaneously, and from time to time thereafter as necessary, be delivered to the Transfer Agent for safekeeping.

Section 6. Registration and Transfer. Any bond may be transferred upon the books required to be kept pursuant to this section by the person in whose name it is registered, in person or by the registered owner's duly authorized attorney, upon surrender of the bond for cancellation, accompanied by delivery of a duly executed written instrument of transfer in a form approved by the Transfer Agent. Whenever any bond or bonds shall be surrendered for transfer, the Issuer shall execute and the transfer agent shall authenticate and deliver a new bond or bonds, for like aggregate principal amount. The Transfer Agent shall require payment by the bondholder requesting the transfer of any tax or other governmental charge required to be paid with respect to the transfer. The Transfer Agent shall not be required (i) to issue, register the transfer of or exchange any bond during a period beginning at the opening of business 15 days before the day of the giving of a notice of redemption of bonds selected for redemption as described in the form of bonds contained in Section 14 of this Ordinance and ending at the close of business on the day of that giving of notice, or (ii) to register the transfer of or exchange any bond so selected for redemption in whole or in part, except the unredeemed portion of bonds being redeemed in part. The Issuer shall give the Transfer Agent notice of call for redemption at least 20 days prior to the date notice of redemption is to be given.

The Transfer Agent shall keep or cause to be kept, at its principal office, sufficient books for the registration and transfer of the Series 2015 Bonds, which shall at all times be open to inspection by the Issuer; and, upon presentation for such purpose, the Transfer Agent shall, under such reasonable regulations as it may prescribe, transfer or cause to be transferred, on said books, bonds as hereinbefore provided.

If any bond shall become mutilated, the Issuer, at the expense of the holder of the bond, shall execute, and the Transfer Agent shall authenticate and deliver, a new bond of like tenor in exchange and substitution for the mutilated bond, upon surrender to the Transfer Agent of the mutilated bond. If any bond issued under this Ordinance shall be lost, destroyed or stolen, evidence of the loss, destruction or theft may be submitted to the Transfer Agent and, if this evidence is satisfactory to both and indemnity satisfactory to the Transfer Agent shall be given, and if all requirements of any applicable law including Act 354, Public Acts of Michigan, 1972, as amended (“Act 354”), being sections 129.131 to 129.135, inclusive, of the Michigan Compiled Laws have been met, the Issuer, at the expense of the owner, shall execute, and the Transfer Agent shall thereupon authenticate and deliver, a new bond of like tenor and bearing the statement required by Act 354, or any applicable law hereafter enacted, in lieu of and in substitution for the bond so lost, destroyed or stolen. If any such bond shall have matured or shall be about to mature, instead of issuing a substitute bond the Transfer Agent may pay the same without surrender thereof.

The Series 2015 Bonds may be issued in book-entry-only form through The Depository Trust Company in New York, New York (“DTC”) and any Authorized Officer of the Issuer is authorized to execute such custodial or other agreement with DTC as may be necessary to accomplish the issuance of the Series 2015 Bonds in book‑entry‑only form and to make such changes in the Bond form with the parameters of this ordinance as may be required to accomplish the foregoing.

Section 7. Payment of Series 2015 Bonds. The Series 2015 Bonds and the interest thereon shall be payable solely and only from the Net Revenues, and to secure such payment, there is hereby recognized a statutory lien upon the whole of the Net Revenues which shall be a first lien to continue until payment in full of the principal of and interest on all Bonds payable from the Net Revenues, or, until sufficient cash or Sufficient Government Obligations have been deposited in trust for payment in full of all Bonds of a series then outstanding, principal and interest on such Bonds to maturity, or, if called for redemption, to the date fixed for redemption together with the amount of the redemption premium, if any. The statutory first lien referred to herein shall be of equal standing and priority with the City's Outstanding Bonds. Upon deposit of cash or Sufficient Government Obligations, as provided in the previous sentence, the statutory lien shall be terminated with respect to that series of Bonds, the holders of that series shall have no further rights under this Ordinance except for payment from the deposited funds, and the Bonds of that series shall no longer be considered to be outstanding under this Ordinance.

Section 8. Bondholders' Rights; Receiver. The holder or holders of the Series 2015 Bonds representing in the aggregate not less than twenty percent (20%) of the entire principal amount thereof then outstanding, may, by suit, action, mandamus or other proceedings, protect and enforce the statutory lien upon the Net Revenues of the System, and may, by suit, action, mandamus or other proceedings, enforce and compel performance of all duties of the officers of the Issuer, including the fixing of sufficient rates, the collection of Revenues, the proper segregation of the Revenues of the System and the proper application thereof. The statutory lien upon the Net Revenues, however, shall not be construed as to compel the sale of the System or any part thereof.

If there is a default in the payment of the principal of or interest on the Series 2015 Bonds, any court having jurisdiction in any proper action may appoint a receiver to administer and operate the System on behalf of the Issuer and under the direction of the court, and by and with the approval of the court to perform all of the duties of the officers of the Issuer more particularly set forth herein and in Act 94.

The holder or holders of the Series 2015 Bonds shall have all other rights and remedies given by Act 94 and law, for the payment and enforcement of the Series 2015 Bonds and the security therefor.

Section 9. Rates and Charges. The rates and charges for service furnished by and the use of the System and the methods of collection and enforcement of the collection of the rates shall be those in effect on the date hereof, as the same shall be increased from time to time.

Section 10. No Free Service or Use. No free service or use of the System, or service or use of the System at less than the reasonable cost and value thereof, shall be furnished by the System to any person, firm or corporation, public or private, or to any public agency or instrumentality, including the Issuer.

Section 11. Fixing and Revising Rates. The rates presently in effect in the Issuer are estimated to be sufficient to provide for the payment of the expenses of administration and operation and such expenses for maintenance of the System as are necessary to preserve the System in good repair and working order, to provide for the payment of the principal of and interest on the Bonds as the same become due and payable, and the maintenance of the reserve therefor and to provide for all other obligations, expenditures and funds for the System required by law, this Ordinance, and the Outstanding Ordinance. In addition, the rates shall be set from time to time so that there shall be produced Net Revenues in an amount equal to 110% of the average annual debt service on the Bonds coming due in each fiscal year. The rates shall be reviewed not less than once a year and shall be fixed and revised from time to time as may be necessary to produce these amounts, and it is hereby covenanted and agreed to fix and maintain rates for services furnished by the System at all times sufficient to provide for the foregoing.

Section 12. Funds and Accounts; Flow of Funds; Bond Reserve Fund. The funds and accounts established by the Outstanding Ordinance are herby continued, the flow of funds established by the Outstanding Ordinance is hereby continued and the applicable sections of the Outstanding Ordinance relating to funds and accounts and flow of funds are incorporated herein by reference as if fully set forth.

The Reserve Account in the Bond and Interest Redemption Fund, as established by the Outstanding Ordinance shall be adjusted in such amounts, so that upon issuance of the Series 2015 Bonds, the Bond Reserve Account shall total a sum equal to the lesser of (a) the maximum annual debt service due on the Bonds in the current or any future year, (b) 125% of the average annual debt service on the Bonds, or (c) an amount equal to 10% of the principal amount of the Bonds. In the event that the amount in said Reserve Account is greater than such largest annual debt service requirement, such excess amount shall be transferred to the Bond and Interest Redemption Fund described herein. If it is necessary to increase the amount in the Bond Reserve Account, the Issuer shall deposit a sum from the moneys on hand in the System or from proceeds of the Series 2015 Bonds prior to or concurrently with the delivery of the Series 2015 Bonds so that the Bond Reserve Account is fully funded as of the delivery of the Series 2015 Bonds.

Section 13. Bond Proceeds; Construction Fund. First, from the proceeds of the sale of the Series 2015 Bonds there shall be immediately deposited in the Redemption Fund an amount equal to the premium, if any, received on the delivery of the Series 2015 Bonds.

Second, an amount necessary to fully fund the Bond Reserve Account in the amounts set forth in Section 12 of this Ordinance shall be deposited into the Bond Reserve Account.

Third, the amount of funds necessary to pay the costs of the Project, as set forth in the Sale Order, shall be deposited in a separate depositary account established by the Treasurer of the Issuer to be designated “2015 Electric Utility System Construction Fund” (the “Construction Fund”). Remaining proceeds of the Series 2015 Bonds shall be used to pay the costs of issuance of the Series 2015 Bonds. Moneys in the Construction Fund shall be applied solely to payment of the costs of the acquisition and construction of the Project, and any legal, engineering, financial and other expenses incident thereto and to the financing thereof, and shall be fully expended on Project costs within three years after the date of delivery of the Bonds. Payments for construction, either on account or otherwise, shall not be made unless the registered engineer in charge of such work shall file with the City Council a signed statement to the effect that the work has been completed in accordance with the plans and specifications therefor; that it was done pursuant to and in accordance with the contract therefor (including properly authorized change orders), that such work is satisfactory and that such work has not been previously paid for.

Any unexpended balance of the proceeds of sale of the Bonds remaining after completion of the Project in the Construction Fund shall in the discretion of the City Council be used either for further improvements, enlargements and extension to the System, if, at the time of such expenditures, such use is approved by the Michigan Department of Treasury, if such permission is then required by law, or for the purpose of purchasing bonds on the open market at not more than the fair market value thereof, but not more than the price at which bonds may next be called for redemption, or used for the purpose of paying principal of the bonds upon maturity or calling bonds for redemption.

Section 14. Bond Form. The Series 2015 Bonds shall be in substantially the following form:

UNITED STATES OF AMERICA

STATE OF MICHIGAN

COUNTY OF GRATIOT

CITY OF ST. LOUIS

2015 ELECTRIC UTILITY SYSTEM REVENUE BOND

Interest Rate Maturity Date Date of Original Issue CUSIP

____% November 1, 20__ __________, 2015

Registered Owner:

Principal Amount:

The City of St. Louis, County of Gratiot, State of Michigan (the “Issuer”), acknowledges itself to owe and for value received hereby promises to pay, solely and only out of the hereinafter described Net Revenues of the Issuer's System (hereinafter defined), the Principal Amount shown above in lawful money of the United States of America to the Registered Owner shown above, or registered assigns, on the Maturity Date shown above, unless prepaid prior thereto as hereinafter provided, with interest thereon (computed on the basis of a 360-day year consisting of twelve 30-day months) from the Date of Original Issue shown above or such later date to which interest has been paid, until paid, at the Interest Rate per annum shown above, payable on May 1, 2016, and semiannually thereafter. Principal of this bond is payable upon surrender of this bond at the designated corporate trust office of _______________________, _______, Michigan (the “Transfer Agent”), or such other Transfer Agent as the Issuer may hereafter designate by notice mailed to the registered owner not less than sixty (60) days prior to any interest payment date. Interest on this bond is payable by check or draft mailed by the Transfer Agent to the person or entity who or which is, as of the fifteenth (15th) day of the month preceding the interest payment date, the registered owner of record, at the registered address as shown on the registration books of the Issuer kept by the Transfer Agent. For prompt payment of principal and interest on this bond, the Issuer has irrevocably pledged the revenues of the Electric Utility System of the Issuer (the “System”), including all appurtenances, extensions and improvements thereto, after provision has been made for reasonable and necessary expenses of operation, maintenance and administration (the “Net Revenues”), and a statutory first lien thereon is hereby recognized and created.

This bond is one of a series of bonds of even Date of Original Issue aggregating the principal sum of $_________, issued pursuant to Ordinance No. B-141 and Ordinance No. ___ of the Issuer, duly adopted by the Issuer Council of the Issuer (collectively, the “Ordinances”), and under and in full compliance with the Constitution and statutes of the State of Michigan, including specifically Act 94, Public Acts of Michigan, 1933, as amended, for the purpose of paying the cost of acquiring and constructing additions, extensions and improvements to the System.

The bonds of this issue are of equal standing and priority of lien as to the Net Revenues with the Issuer's Electric System Revenue Bonds, dated September 1, 2001 (the “Outstanding Bonds”). For a complete statement of the revenues from which and the conditions under which this bond is payable, a statement of the conditions under which additional bonds of equal standing as to the Net Revenues may hereafter be issued and the general covenants and provisions pursuant to which this bond is issued, reference is made to the above‑described Ordinances.

[Insert redemption provisions.]

This bond is a self-liquidating bond and is not a general obligation of the Issuer and does not constitute an indebtedness of the Issuer within any constitutional, statutory or charter debt limitation of the Issuer but is payable solely and only, both as to principal and interest, from the Net Revenues of the System. The principal of and interest on this bond are secured by the statutory lien hereinbefore mentioned.

The Issuer has covenanted and agreed, and does hereby covenant and agree, to fix and maintain at all times while any bonds payable from the Net Revenues of the System shall be outstanding, such rates for service furnished by the System as shall be sufficient to provide for payment of the interest on and the principal of the bonds of this issue, the Outstanding Bonds and any additional bonds of equal standing as and when the same shall become due and payable, and to create and maintain a bond redemption fund (including a bond reserve account) therefor, to provide for the payment of expenses of administration and operation and such expenses for maintenance of the System as are necessary to preserve the same in good repair and working order, and to provide for such other expenditures and funds for the System as are required by the Ordinances.

This bond is transferable only upon the books of the Issuer kept for that purpose at the office of the Transfer Agent by the registered owner hereof in person, or by the registered owner's attorney duly authorized in writing, upon the surrender of this bond together with a written instrument of transfer satisfactory to the Transfer Agent duly executed by the registered owner or the registered owner's attorney duly authorized in writing, and thereupon a new registered bond or bonds in the same aggregate principal amount and of the same maturity shall be issued to the transferee in exchange therefor as provided in the Ordinances authorizing the bonds, and the Outstanding Bonds, and upon the payment of the charges, if any, therein prescribed.

It is hereby certified and recited that all acts, conditions and things required by law to be done precedent to and in the issuance of this bond and the series of bonds of which this is one have been done and performed in regular and due time and form as required by law.

This bond is not valid or obligatory for any purpose until the Transfer Agent's Certificate of Authentication on this bond has been executed by the Transfer Agent.

IN WITNESS WHEREOF, the Issuer, by its City Council, has caused this bond to be executed with the [manual/facsimile] signatures of its Mayor and its City Clerk and its corporate seal [or a facsimile thereof] to be [impressed/printed] hereon, all as of the Date of Original Issue.

Section 15. Adjustment of Bond Terms. The Authorized Officers are each hereby authorized to adjust the final bond details as set forth herein to the extent necessary or convenient to complete the sale of the Series 2015 Bonds and in pursuance of the forgoing is each authorized to exercise the authority and make the determinations pursuant to Sections 7a(1)(c)(i) and (v) of Act 94, including but not limited to determinations regarding interest rates, prices, discounts, maturities, principal amounts, denominations, date of issuance, interest payment dates, redemption rights, designation as qualified tax-exempt obligations and other matters within the parameters established by this Ordinance.

Section 16. Authorization of Negotiated Sale; Sale Order. The Issuer has considered the option of selling the Series 2015 Bonds through a competitive sale and a negotiated sale, and has determined to proceed with the sale of the Series 2015 Bonds through negotiated sale because a negotiated sale will result in the most efficient and expeditious means of selling the Bonds and will result in the lowest interest cost to the Issuer.

The Authorized Officers are each authorized to negotiate the sale of the Series 2015 Bonds with a purchaser, negotiate and execute a Sale Order specifying the final terms of the Series 2015 Bonds and take all other necessary actions required to effectuate the sale, issuance and delivery of the Series 2015 Refunding Bonds within the parameters authorized in this Ordinance, provided that the interest rate per annum on the Bonds shall not exceed five percent (5.00%), the purchase price shall not be less than 99.75% of the par amount of the Series 2015 Bonds, and the Series 2015 Bonds shall mature no later than fifteen (15) years from the date of issuance.

Section 17. Tax Covenant; Qualified Tax Exempt Obligations. The Issuer shall, to the extent permitted by law, take all actions within its control necessary to maintain the exclusion of the interest on the Bonds from gross income for federal income tax purposes under the Internal Revenue Code of 1986, as amended (the “Code”), including, but not limited to, actions relating to any required rebate of arbitrage earnings and the expenditures and investment of Bond proceeds and moneys deemed to be Bond proceeds. The Issuer hereby designates the Bonds as “qualified tax exempt obligations” for purposes of deduction of interest expense by financial institutions pursuant to the Code.

Section 18. Authorization of other Actions. The Authorized Officers are each authorized and directed to take all other actions necessary or advisable, and make such other filings with the Michigan Department of Treasury or with other parties, to enable the issuance, sale and delivery of the Series 2015 Bonds as contemplated herein.

Section 19. Appointment of Bond Counsel. The representation of the Issuer by Miller, Canfield, Paddock and Stone, P.L.C. as bond counsel is hereby approved, notwithstanding its periodic representation in unrelated matters of parties to the transaction.

Section 20. Appointment of Financial Advisor. The Issuer hereby appoints H.J. Umbaugh & Associates as financial advisor with respect to the Bonds.

Section 21. Savings Clause. The Outstanding Ordinance shall continue in effect, except as specifically supplemented or altered herein.

Section 22. Severability; Paragraph Headings; and Conflict. If any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. The paragraph headings in this Ordinance are furnished for convenience of reference only and shall not be considered to be part of this Ordinance.

Section 23. Publication and Recordation. This Ordinance shall be published in full in the Morning Sun, a newspaper of general circulation in the Issuer, qualified under State law to publish legal notices, promptly after its adoption, and shall be recorded in the Ordinance Book of the Issuer and such recording authenticated by the signatures of the Mayor and the City Clerk.

Section 24. Effective Date. Pursuant to the provisions of Section 6 of Act 94, this Ordinance shall be approved on the date of first reading and accordingly this Ordinance shall immediately be effective upon its adoption.

Roll Call Vote:

Ayes: Church, Kubin, Reed, Kelly

Nays: None

Small Town Family Christmas Parade/Street Closures.

Mayor Kelly requested approval for the Small Town Family Christmas Parade/Street Closures.

Moved by Kubin, supported by Reed, to approve the Small Town Family Christmas Parade/Street Closures. All ayes carried the motion.

Hot Patch Trailer Replacement.

Mayor Kelly requested approval for the Hot Patch Trailer Replacement.

Manager Giles stated the estimated repair costs for the current trailer is only $1,800.00 less than replacement cost of a new unit.

DPW Superintendent Abbott stated the trailer is approximately 41 years old.

Manager Giles recommended the purchase of a Hot Patch Trailer from Falcon RME.

Moved by Reed, supported by Church, to approve the purchase of a Hot Patch Trailer from Falcon RME in the amount of $7,577.00. All ayes carried the motion.

Resolution 2015-13 Establishing Policy/Procedures for Renting Event Rooms.

Mayor Kelly requested approval of Resolution 2015-13 Establishing Policy/Procedures for Renting Event Rooms.

Council Members commended Finance Director Marr for the excellent job putting together the policy/procedures for the event rooms, and acknowledged how much time and effort it required.

The following preamble and resolution were offered by Member Reed, and supported by Member Church:

WHEREAS, the purpose of this Resolution is to establish the requirements for which the Community Rooms located at City Hall are to be utilized and establish use fees for non-city functions/use. Organizations within the community that promote civic, educational, or cultural type programs are encouraged to use these rooms.

COMMUNITY CENTER:

The community center portion of City Hall located at 300 N Mill is described as those areas that are for public participation in government, promoting programs of service to the community and socialization plus the adjacent hallways and patio. There are primarily three (3) rooms utilized for such activity:

1. City Council Chambers. This is 37 x 38 foot room equaling 1406 square feet. The capacity of this room as determined by the Fire Chief as of October of 2015 is 93 people seated at a combination of tables and chairs, and 200 people if sitting theater style or standing. The primary purpose of this room is for participation in City Government via way of City Business Meetings.

2. Training/Multipurpose Room. This is 25.5 x 44 foot room equaling 1122 square feet. The capacity of the room as determined by the Fire Chief as of October of 2015 is 74 people seated at tables and 160 people if seated theater style or standing.

3. Community Room/Kitchen. This is a 33.75 x 59.5 foot room equaling 2008.12 square feet. The capacity of the room as determined by the Fire Chief as of October of 2015 is 134 people seated at tables and 287 people if sitting theater style or standing.

GENERAL RULES:

· City related programs have priority in the use of the facilities.

· The City reserves the right to cancel any reservation, with a written 30 day notice, if it interferes with a City event.

· Events which may disturb regular City business are not permitted.

· No Smoking.

· No Alcoholic Beverages without proper insurance and/or license.

· All decorations used must be within the guidelines of the State Fire Marshall.

· No decorations will be attached to walls or ceilings.

· All rooms are to be left as they were found.

· Users will be responsible for damages incurred and will be billed for reimbursement.

· The facility shall not be rented in such a manner as to exclude the opportunity for other groups to utilize the facility.

· Residency shall be determined by voter registration.

· Commercial business/property owners shall be considered a resident for fee determination.

· The City Police department will have access to the entire facility at all times and can/will have the authority to terminate an event that they feel the circumstances warrant such.

ALCOHOL USE:

Alcohol use is allowed only upon proper completion of rental applications, insurance coverage certificate submission, and liquor licenses as required.

DEPOSIT AND FEES:

Rental and Deposit fees will be charged for Non-City sponsored events or meetings.

Deposits will equal the rental fees.

Council Chambers: This room is for City Business Meetings of the Council and therefore is not intended to be used as rental facilities. This room will be used free of charge for meetings of those organizations which the City is a member or City staff hold official membership as a representative of the City, and/or those organizations that are determined to be for the betterment, preservation and/or promotion of the City. These organizations will also be allowed to use the training/multipurpose room free of charge.

Community Room/Kitchen:

Training/Multipurpose Room:

Snow plowing. Beginning November 1 and ending March 31, a $100 deposit will be charged for snowplowing for a Saturday, Sunday or Holiday event as this would cause a call in and overtime to remove snow at a time that it normally would not be scheduled. This fee will be refunded if snow does not have to be plowed, either because it did not snow or due to cancellation of the event.

Changes in deposit or fees are made by resolution as deemed necessary.

Requests to utilize all of the Community Room space and adjacent hallways will be considered on a case by case basis by the City Manager.

DISCOUNTED USE:

Non-profit groups based in the City or groups that have a majority of its participants residing in the City will be charged the residential rate for the meeting rooms.

A once a year discount is provided as a fringe benefit for full time employment and/or membership of the council. Once a calendar year those individuals will be allowed to utilize the community room or training room for two-thirds the residential rate. All other deposits and rules will apply to the use.

ADMINISTRATIVE PROCEDURES:

The City Manager and staff will devise specific policies and procedures for scheduling, use and maintenance of the community center facilities as needed.

Any application of use may be rejected or withdrawn for violation of the rules at the absolute discretion of the City Manager.

Any clarification or interpretation of this policy shall be directed to and made by the City Manager.

AYES: Reed, Church, Kubin, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

City Manager Report.

Manager Giles informed Council Members of the following:

The Solid Waste contract between Granger and the Solid Waste Authority is due to expire in April of 2017. Granger has proposed an extension of the contract to the Authority and Manager Giles asked for Council input on extending the contract or requesting bids in 2017.

It was the consensus of the Council to request bids in 2017 when the contract expires.

Discussions are being held on the possibility of a collaboration effort for Dori Foster to perform the City of Alma's code enforcement.

The Citizens Advisory Group plans to award individuals for their outstanding service to the community and would like the plaque to be displayed in City Hall.

Council Members requested to see a draft of the wording/size prior to the plaque being ordered.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz stated the following:

Part Time Officer Brandon Crowther is out of field training and will be working on his own.

Officers are having issues with radio transmission in the new building and they will be purchasing speakers to attach to the base radio.

The 2nd Phase of the USDA Grant, which potentially would pay up to 55% for the purchase of a Dodge Charger is complete.

Council Comments.

Member Church inquired on painting the new water tower and commended DPW for the great job with leaf pickup.

Manager Giles stated plans are to paint the tower in the spring and discussions will be held prior to.

Mayor Kelly stated he felt the Policy/Procedures for the Event Rooms was very well done, and he recently gave a middle school class a tour of the new facilities. Police Officer Matt VanHall did an excellent job showing the kids the Police Department.

Discussion was held regarding placing “No Fishing/Keep Out” signs next to the sheet pile on the riverbank for safety reasons. City staff will discuss the appropriate wording for the signs.

Public Comments.

Mark Abbott commended Heystek Contracting on the nice work they are preforming on the Leppien Park Project.

Moved by Kubin, supported by Church, to adjourn the meeting at 6:42 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

November 17, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, November 17, 2015 at 7:30 a.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Rich Ramereiz

Others in Attendance:

Keith Risdon – Public Services Director, Bobbie Marr – Finance Director, Mark Abbott – DPW Superintendent, Mike Parsons – Electric Foreman, Dori Foster – Community Services Coordinator, Phil Hansen – DDA Director.

Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of November 4, 2015.

Moved by Reed, supported by Kubin, to approve the minutes of the Regular Meeting held on November 4, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $1,038,774.94. All ayes carried the motion.

Monthly Reports.

City Council discussed the October, 2015 Monthly Reports.

Moved by Kubin, supported by Reed, to receive the October, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

The Electric Revenue Bonds were discussed.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “i” as shown below:

a. Payment to Newkirk Electric for Switchgear Upgrades – Approve.

b. Payment No. 1 to Heystek Contracting for Leppien Park Project – Approve.

c. Payment No. 13 to RCL for Booster Pump Stations – Approve.

d. Payment No. 15 to RCL for Booster Pump Stations – Approve.

e. Payment No. 3 to Isabella Corp. for Well 9 Water Main – Approve.

f. Payment No. 5 to Maguire Iron for Water Tower – Approve.

g. Payment to FTC&H for 2015 Water Project – Approve.

h. Change Order No. 8 to Crawford Cont. for North Transmission Main Phase 1B – Approve.

i. Payment No. 6 to Crawford Cont. for North Transmission Main Phase 1B – Approve.

Moved by Allen, supported by Reed, to approve Consent Agenda items “a” through “i.” All ayes carried the motion.

New Business.

Letter of Authorization for Power Purchase.

Manager Giles requested approval of the Letter of Authorization to purchase energy by the Michigan Public Power Agency on behalf of St. Louis August 2016 and December 2016 in a maximum commitment amount of $17,856.00.

Moved by Church, supported by Allen, to approve the energy purchase August 2016 and December 2016 in the maximum commitment amount of $17,856.00. All ayes carried the motion.

Hot Patch Trailer Exchange.

Manager Giles requested approval for the Hot Patch Trailer exchange and informed Members that DPW took delivery of the previously approved trailer not realizing that it wasn't as big as the old one. The company will exchange the trailer for a two-ton unit.

Discussion was held.

Moved by Church, supported by Kubin, to approve the Hot Patch Trailer exchange from Falcon RME for an additional amount of $5,258.00 making the two-ton Hot Patch Trailer total purchase $12,835.00. All ayes carried the motion.

City Manager Report.

Manager Giles informed Council Members that a meeting was held with MDOT regarding the pathway project to include a sidewalk from the M-46 Bridge west to just past Hidden Oaks Drive and also safety improvements by the widening of M-46/Devon/Davis intersection to include a turn lane were discussed.

Manager Giles also updated Council on the collaboration discussions with the City of Alma regarding Code Enforcement and Assessing.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz updated Council on the Prescription Take Back Program and explained the significance of the program.

Council Comments.

Member Reed asked the status of the drainage issue in the ANP area at 209 North Delaware Street.

Manager Giles stated the drainage issue in the 200 block of Delaware is being taken care of.

Member Kubin inquired on non-income based housing and if it would be part of the County Wide Master Plan.

DDA Director Hansen stated the Master Plan is due to be updated and non-income based housing, if not addressed in the current plan, can be included in the new plan.

Mayor Kelly stated he attended the Farmers Market Meeting and felt it was a good meeting with positive results.

Public Comments.

None.

Manager Giles informed members that a conference call was held with EPA regarding excavation at the plant site and privacy screening when the project begins possibly in 2017/2018.

Moved by Kubin, supported by Reed, to adjourn the meeting at 8:24 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 1, 2015

The Special Meeting of the St. Louis City Council and the St. Louis Public School Board was called to order by Mayor James C. Kelly on Tuesday, December 1, 2015 at 5:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, Thomas L. Reed

Council Members Absent: George T. Kubin

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Richard Ramereiz, Jr.

Others in Attendance:

Jeff Baxter – School Board President, Don Kelley – School Board Member, John Pavlik– School Board Member, Kristi Teall – School Superintendent, Jennifer McKittrick – High School Principal, Shane Brooks – Middle School Principal, Phil Hansen – DDA Director, Keith Risdon – Public Services Director.

Mayor Kelly welcomed the St. Louis School Board Members.

Member Reed led in the Pledge of Allegiance to the Flag.

The following topics were discussed:

a. St. Louis Virtual Learning Center

b. Open Campus

c. Summer Feeding Program

d. School Bond Issue Construction Projects

e. Students of Influence program

f. Gratiot County Community Foundation Grant – needy families

g. State Champions signs, water tower, promotion, advertising, events, newsletters

h. City Construction Projects

i. other

Next Meeting Date – Tuesday, June 7, 2016 at 5:00 p.m.

The Special Meeting was adjourned at 6:03 p.m.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 1, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, December 1, 2015 at 6:10 p.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, Thomas L. Reed

Council Members Absent: George T. Kubin

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Rich Ramereiz

Others in Attendance:

Keith Risdon – Public Services Director, Bobbie Marr – Finance Director, Jan Bunting – County Commissioner, five high school students, Katie Orr - Interpreter

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting Minutes of November 17, 2015.

Moved by Allen, supported by Church, to approve the minutes of the Regular Meeting held on November 17, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Reed, to approve the Claims & Accounts in the amount of $1,192,913.91. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the November, 2015 Monthly Board Minutes.

Moved by Reed, supported by Allen, to receive the November, 2015 Monthly Board Minutes and place on file. All ayes carried the motion.

Audience Recognition.

Gratiot County Commissioner Bunting informed Council Members that the County Chair, Laura McCollum, has resigned her position on the County Board due to moving out of the district she represented.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “d” as shown below:

a. Payment No. 2 to Heystek Contracting for Leppien Park Project – Approve.

b. Payment to Gilboe's Lock and Safe – Approve.

c. Payment No. 6 to Dunigan Bros. for S. Transmission Main Phase II and Giddings Place Reconstruction – Approve.

d. Payment to H.J. Umbaugh for Preparation and Sale of Electric System Revenue Bonds – Approve.

Moved by Allen, supported by Church, to approve Consent Agenda items “a” through “d.” All ayes carried the motion.

New Business.

Repairs/Payment for Chlorine Injector.

Manager Giles stated that Wastewater staff sent the Chlorine Injector Pump to Hamilton Electric for a repair quote and Hamilton Electric sent the pump back repaired.

Discussion was held.

Moved by Reed, supported by Church, to approve repairs and payment for the Chlorine Injector Pump by Hamilton Electric in the amount of $5,600.00.

Resolution 2015-14 Establishing 2016 Council Meeting Schedule.

Mayor Kelly requested approval of Resolution 2015-14 Establishing 2016 City Council Meeting Schedule.

The following preamble and resolution were offered by Member Allen, and supported by Member Reed:

WHEREAS, The City Council of the City of Saint Louis, Gratiot County, Michigan, pursuant to Act 261 Michigan Public Acts of 1968, and in accordance with Section 5.1 of the Saint Louis City Charter, hereby gives notice to the public of the regular meeting schedule for the calendar year 2016.

WHEREAS, The City Council, in accordance with Section 5.1 of the Saint Louis City Charter, is required to hold meetings, on the first Monday following the first Sunday of January following the regular City election, for the purpose of installation of newly elected Council Members. Regular meetings shall be held at least twice each month.

NOW THEREFORE BE IT RESOLVED, the dates for holding said regular meetings shall be as follows:

January 4

April 5

July 5

October 4

January 19

April 19

July 19

October 18

February 2

May 3

August 2

November 1

February 16

May 17

August 16

November 15

March 1

June 7

September 6

December 6

March 15

June 21

September 20

December 20

BE IT FURTHER RESOLVED, the City Council hereby establishes as its place and time for holding aforesaid regular meetings as the City Council Chambers, City Office Building, 300 North Mill Street, Saint Louis, Michigan at 6:00 o'clock P.M. except the second meeting of each month shall be held at 7:30 o'clock A.M.

AYES: Allen, Reed, Church, Kelly

NAYS: None

Resolution declared adopted this 1st day of December, 2015.

Discuss Police Department Overhead Doors.

City Council Members discussed the Change Order Request from RCL Construction regarding the Police Department overhead doors.

It was the consensus of the Council to choose Option #3, replace three existing overhead doors with three 10x10 overhead doors and relocate the entry door to the north side of the building.

Manager Giles will make contact with Rob Eggers from Spicer Group and negotiate Spicer Group's contribution to the project.

City Manager Report.

Manager Giles informed Council Members of the following:

The Fire Department is now occupying their new building and plan to invite board members to tour the new facility.

Due to equipment issues with the leaf truck last week, leaf pickup has been extended thru Friday, December 4th.

Manager Giles gave Council Members a City Manager Evaluation form and requested when complete, members return the evaluations to the Mayor by the December 15th Council Meeting.

City Clerk Report.

None.

Police Chief Report.

None.

Council Comments.

Member Church inquired on the possibility of retiring the leaf truck.

Member Allen commented on the amount of money that was spent in the past year between the school and the City for the betterment of the community.

Member Allen also requested a friendly note be sent to Hamilton Electric, for future reference, regarding repairing the Chlorine Injector.

Mayor Kelly commented on other communities empty store fronts and commended DDA Director Hansen for his efforts in keeping St. Louis store fronts full.

Public Comments.

County Commissioner Bunting stated the Gratiot County Drain Commission office is relocating from the Court House to a County owned building on Center Street.

Moved by Church, supported by Allen, to adjourn the meeting at 7:15 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 15, 2015

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, December 15, 2015 at 7:30 a.m. in the City Hall Council Chambers at 300 North Mill Street.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, Thomas L. Reed

Council Members Absent: None

City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Police Chief: Rich Ramereiz

Others in Attendance:

Keith Risdon – Public Services Director, Phil Hansen – DDA Director, Bobbie Marr – Finance Director, Dori Foster – Community Services Coordinator, Mark Abbott – DPW Supervisor, Ken Berthiaume – Berthiaume & Company, Rob Eggers – Spicer Group, Jeff Markstrom – Rowe, Inc.

Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Special Meeting Minutes of December 1, 2015.

Moved by Allen, supported by Church, to approve the minutes of the Special Meeting held on December 1, 2015. All ayes carried the motion.

City Council discussed the Regular Meeting Minutes of December 1, 2015.

Moved by Allen, supported by Reed, to approve the minutes of the Regular Meeting held on December 1, 2015. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Reed, to approve the Claims & Accounts in the amount of $683,965.70. All ayes carried the motion.

Monthly Reports.

City Council discussed the November, 2015 Monthly Reports.

Moved by Reed, supported by Church, to receive the November, 2015 Monthly Reports and place on file. All ayes carried the motion.

Audience Recognition.

None.

Audit Presentation for Year Ended June 30, 2015.

Mr. Berthiaume explained the audit process and stated there were no significant findings and the City is in full compliance with all State requirements.

The City was given a status of Unmodified Opinion, which is the best finding that is given.

Mr. Berthiaume reviewed the various accounts with City Council Members.

Discussion was held.

Moved by Kubin, supported by Church, to receive the Audit ending June 30, 2015 and the Single Audit and place on file.

Roll Call Vote:

Ayes: Kubin, Church, Reed, Allen, Kelly

Nays: None.

Motion Carried.

Consent Agenda.

Mayor Kelly requested approval of Consent Agenda items “a” through “h” as shown below:

a. Payment to Etna Supply for Annual Fee/Maintenance – Approve.

b. Payment to GAWA for 2015 Water Supply Projects – Approve.

c. Payment to FTC&H for 2015 Water Supply Projects – Approve.

d. Final Payment to Isabella Corp. for South Transmission Main Phase I – Approve.

e. Final Payment to Crawford Contracting for North Transmission Main Phase IB – Approve.

f. Payment No. 7 to Dunigan Bros. for South Transmission Main Phase II and Giddings Place Reconstruction – Approve.

g. Payment to Berthiaume & Company for Audit for Year Ended June 30, 2015 – Approve.

h. Payment to Haworth for Office Furniture – Approve.

Moved by Kubin, supported by Reed, to approve Consent Agenda items “a” through “h.” All ayes carried the motion.

New Business.

Bid Award for Water Supply Wells 10 and 11.

Manager Giles stated two bids were received for water supply wells 10 and 11. Peerless-Midwest was low bidder in the amount of $128,804.00 and Manager Giles recommended the bid be awarded to Peerless-Midwest subject to Agency approvals.

Discussion was held.

Moved by Reed, supported by Allen, to award the bid for water supply wells 10 & 11 to Peerless-Midwest in the amount of $128,804.00 subject to Agency approvals. All ayes carried the motion.

Resolution 2015-15 Approving the Michigan Department of Transportation State Trunk Line Maintenance Contract.

Manager Giles requested adoption of Resolution 2015-15 approving the Michigan Department of Transportation State Trunk Line Maintenance Contract for five years.

The following preamble and resolution were offered by Member Kubin, and supported by Member Church:

WHEREAS, The City of Saint Louis recognizes the need to have a contract with the State of Michigan Department of Transportation for the construction, improvements, and/or maintenance of the State trunk line highways; and

WHEREAS, 1925 PA 17 Section 2, MCL 250.61 et seq; authorizes the Department of Transportation to contract with the Municipality, subject to the approval of State Administrative Board, will do all acts or things necessary to carry out the purpose of 1925 PA 17 supra; and

WHEREAS, the City of Saint Louis designates the City Manager as Contract Administrator on state trunk line highways, who will supervise all work covered under the Contract, and

WHEREAS, the City of Saint Louis agrees to all of the conditions of the Michigan Department of Transportation State Trunk Line Maintenance Contract; and

THEREFORE BE IT RESOLVED, that the City Council of Saint Louis, Michigan, County of Gratiot, hereby approves the Michigan Department of Transportation State Trunk Line Maintenance Contract and authorizes the Mayor and City Clerk to sign the Contract on behalf of the City of Saint Louis.

Yeas: Kubin, Church, Allen, Reed, Kelly

Nays: None

RESOLUTION DECLARED ADOPTED.

Change Order No. 8 to Davis Construction for SRF Project.

Manager Giles stated Change Order No. 8 is a decrease in the amount of the contract by $11,800.00 due to paint issues and mixer issues.

Discussion was held.

Moved by Allen, supported by Reed, to approve Change Order No. 8 in the decreased amount of $11,800.00.

Final Payment No. 20 to Davis Construction for SRF Project.

Manager Giles recommended approval of final Payment No. 20 to Davis Construction for the SRF Project in the amount of $64,884.64 contingent on the following:

1. Davis Construction, Inc. shall complete all punch list items identified by ROWE Professional Services Company in their November 2, 2015 punch list, by December 18, 2015 with the exception of the program modifications to the oxidation ditch control panel which has been agreed to be completed by January ___, 2016, at no additional cost to the City and

2. ROWE Professional Services Company shall review and certify that all punch list items have been completed and that the quality of the work is in accordance with the Contract Documents and that the Contractor is entitled to the release of the Final Payment of $64,884.64, and

3. All closing documents, releases, O&M manuals, guarantees, warranties and other documents as required by the Contract Documents have been provided to the City prior to the release of the Final Payment to the Contractor.

Discussion was held.

Jeff Markstrom from Rowe Inc. stated the program modifications to the oxidation ditch control panel has been agreed to be completed in the last two weeks of January 2016, at no additional cost to the City.

Moved by Reed, supported by Kubin, to approve Final Payment No. 20 to Davis Construction in the amount of $64,884.64 contingent on the above listed items.

Roll Call Vote:

Ayes: Reed, Kubin, Church, Allen, Kelly

Nays: None

Motion Carried.

Discuss Police Department Overhead Doors.

Manager Giles stated Rob Eggers from Spicer Group was in attendance to discuss the needed changes to the Police Department Overhead Doors.

Mr. Eggers stated Spicer Group offers to participate in the project at 50% of either option #1 or option #2 with the amount going against the Council's choice, which is option #3.

Discussion was held.

Mr. Eggers amended the offer to a level of $20,000.00.

Moved by Kubin, supported by Church, to approve Change Order Request Option #3 from RCL, which replaces the three existing overhead doors with three 10'x10' Overhead doors and relocates the west entrance door to the north side of the police garage in the amount of $49,663.00. Council also approves acceptance of the contribution from Spicer Group in the amount of $20,000.00 to assist with the cost.

Roll Call Vote:

Yeas: Kubin, Church, Allen, Reed, Kelly

Nays: None

Motion Carried.

Council Member Allen was excused at 8:57 a.m.

City Manager Report.

Manager Giles informed Council Members that the City has not paid the Gratiot Area Water Authority for water as of yet. There appear to be metering issues, which are being addressed.

City Clerk Report.

None.

Police Chief Report.

Chief Ramereiz stated targeted enforcement is taking place at the new 4-way stop sign on North Mill and Center Streets.

Discussion was held.

Member Kubin was excused at 9:02 a.m.

Council Comments.

Member Reed inquired on an e-mail regarding street repairs that the Mayor received.

Member Church inquired on inoperable vehicles.

Chief Ramereiz stated the issues are being address and that he and Community Services Coordinator meet weekly to address code violations.

Mayor Kelly commended the Police Department for the professionalism the officers showed at both the Veterans Day Ceremony and at the Christmas Parade when the Veterans passed by.

Public Comments.

Jeff Markstrom of Rowe, Inc. informed Council that the Main Street Project is complete except for final paperwork and one final invoice from Rowe.

Moved by Reed, supported by Church, to adjourn the meeting at 9:25 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk

 
 
 
 
 
 
 
 
 
   
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