City Council Minutes

 

2012 Minutes

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 9, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Monday, January 9, 2012, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Jackie Kelly 585 W. Madison Rd.

Greg Siefker 123 N. Delaware St.

Sheran Scholtz 313 W. Saginaw St.

1 High School Student

Katherine Roslund City Assessor

Wayne Beach 702 Corinth St.

Bill Beach 313 W. Saginaw St.

Oath of Offices.

City Clerk/Treasurer Roehrs administered the Oath of Offices to Mayor James Kelly, Council Member Melissa Allen and Council Member Jerry Church.

Appointment of Mayor Pro-Tem.

Mayor Kelly requested nominations for the appointment of Mayor Pro-Tem.

Moved by Shrum, supported by Church, to nominate and appoint Melissa A. Allen as Mayor Pro-Tem. All ayes carried the motion.

Appointment of Council Person.

Moved by Shrum, supported by Church, to appoint George T. Kubin as Council Person to fill the vacancy for Council Member position for the term ending December 31, 2013. All ayes carried the motion.

City Clerk/Treasurer Roehrs administered the Oath of Office to Council Member Kubin.

Council Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on December 20, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Church, to approve the Claims & Accounts, in the amount of $609,603.27.

Ayes: Allen, Church, Kelly

Nays: None

Abstain: Kubin

Motion carried.

Monthly Board Minutes.

City Council discussed the December 2011 Monthly Board Minutes.

Moved by Kubin, supported by Allen, to receive and place on file the December 2011 Monthly Board Minutes.

Ayes: Kubin, Allen, Church, Kelly

Nays: None

Motion carried.

Public Comments.

Greg Siefker wanted to know if all of the City Council meetings were going to be held on Monday nights or is this the only council meeting that will be held on Monday.

Mayor Kelly stated that the first council meeting of the New Year is held on the first Monday night as an Organizational Meeting required by City Charter. The rest of the first meetings of the month will be held on Tuesday nights.

Greg Siefker stated that he is concerned about the safety of residents because the correctional facilities house over 3400 prisoners and the State reduced the number of guards at the facilities. The public is not notified when the siren is blown at the facilities for a test and there is no way of finding out from the State if it is a test or if a prisoner escaped. Siefker stated that the City Council should be proactive on notifying the community residents on when the prison siren blows for drills and if a prisoner escapes from one of the facilities.

Council Member Kubin stated that Greg Siefker makes a good point and the matter should be discussed at Liaison Meeting. The City was promised that notification would be made available to the public when there was a drill or an escape at the correctional facilities but that has not happened.

City Manager McConkie stated that he would work with the Police Chief on the cost for an automatic calling system to alert the residents when there is a drill or an escape at the facilities.

Greg Siefker wanted to know if there wasn't something that could be done to remove the orange fences that have been placed on residents' property.

Council Member Kubin stated that the properties that have the orange fences on them because of soil contamination is the EPA's first priority to clean up.

Sheran Scholtz requested permission from the City Council to hold the Fishing Derby on Saturday June 9, 2012 at Leppien Park as the event has taken place in the past but will be named the “Joe Scholtz Memorial Fishing Derby”.

Moved by Kubin, supported by Church, to approve authorization to hold the “Joe Scholtz Memorial Fishing Derby” on Saturday June 9, 2012 at Leppien Park. All ayes carried the motion.

City Council thanked Sheran Scholtz.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the

Chamber Fundraising Dinner Event, Airport Authority Meeting minutes and the Economic Vitality Incentive Program.

Moved by Kubin, supported by Shrum, to approve to receive and place on file the communications regarding the Chamber Fundraising Dinner Event, Airport Authority Meeting minutes and the Economic Vitality Incentive Program. All ayes carried the motion.

Recess City Council Meeting.

Moved by Kubin, supported by Allen, to approve to recess the City Council Meeting at 7:40 p.m. All ayes carried the motion.

Cemetery Board of Trustees Meeting – Call to Order.

Mayor Kelly called the Oak Grove Cemetery Board of Trustees Meeting to order at 7:40 p.m.

Minutes.

Moved by Trustee Shrum, supported by Trustee Church, to approve the minutes of the regular meeting held on Monday, January 3, 2011. All ayes carried the motion.

Financials.

Moved by Trustee Kubin, supported by Trustee Shrum, to approve the Financial Reports for the month of November 2011. All ayes carried the motion.

Cemetery Committee Minutes.

Moved by Trustee Shrum, supported by Trustee Church, to receive and place the Cemetery Board of Trustees Cemetery Committee Meeting minutes on file. All ayes carried the motion.

Cemetery Rules & Regulations.

The City Council discussed the Oak Grove Cemetery Rules and Regulations.

Moved by Trustee Kubin, supported by Trustee Shrum, to approve the Oak Grove Cemetery Rules and Regulations. All ayes carried the motion.

Annual Report.

The Annual 2011 Oak Grove Cemetery Report was reviewed by the City Council.

Moved by Kubin, supported by Allen, to approve to place on file the 2011 Annual Oak Grove Cemetery Report. All ayes carried the motion.

Public Comments. None

Moved by Trustee Shrum, supported by Trustee Church, to approve to adjourn the meeting at 8:11 p.m. All ayes carried the motion.

Reconvene City Council Meeting.

Moved by Kubin, supported by Shrum, to approve to reconvene the City Council Meeting at 8:11 p.m. All ayes carried the motion.

New Business.

Approve Appointment of City Boards and Commissions.

The City Council discussed the appointment of City Boards and Commissions.

Moved by Kubin, supported by Allen, to approve the appointment of the City of Saint Louis Boards and Commissions. All ayes carried the motion.

Approve Designation of City Official Newspapers.

City Manager McConkie requested that the City Council designate the Gratiot County Herald, the Morning Sun and City of Saint Louis Website as the City's Official Publication and Newspapers for the Year 2011.

Moved by Allen, supported by Shrum, to approve to designate the Gratiot County Herald, the Morning Sun and the City of Saint Louis Website as the City's Official Publication and Newspapers for the Year 2011. All ayes carried the motion.

Approve Designation of Official Depositories for the City Funds.

City Manager McConkie requested that the City Council designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis First Bank, US Bank of Detroit, First of America Bank of Detroit and Isabella Bank & Trust of Breckenridge as Official Depositories of City Funds for the Year 2012.

Moved by Kubin, supported by Church, to approve to designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis First Bank, US Bank of Detroit, First of America Bank of Detroit and Isabella Bank & Trust of Breckenridge as Official Depositories of City Funds for the Year 2012. All ayes carried the motion.

Approve Designation of City Attorneys.

City Manager McConkie requested that the City Council designate Fortino, Plaxton, Moskal & Constanzo, Smith & Boville, Plunket & Cooney, Varnum, Riddering, Schmidt & Howlett and Kitch, Drutchas, Wagner, Valituti and Sherbrook, Sher-Leff, and Kennedy and Maddona as City Attorneys for the Term of Two Years for the City of Saint Louis.

Moved by Allen, supported by Shrum, to approve to designate Fortino, Plaxton, Moskal & Constanzo, Smith & Boville, Plunket & Cooney, Varnum, Riddering, Schmidt & Howlett and Kitch, Drutchas, Wagner, Valituti and Sherbrook, Sher-Leff, and Kennedy and Maddona as City Attorneys for the Term of Two Years for the City of Saint Louis. All ayes carried the motion.

Approve Resolution 2012-01.

City Manager McConkie requested that the City Council approve to adopt Resolution 2012-01 for the Michigan Department of Transportation State Trunkline Right of Way Permit Application.

The following preamble and resolution were offered by Member Allen, and supported by Member Shrum.

This Performance Resolution is required by the Michigan Department of Transportation for purposes of issuing to a municipal utility an ''Individual Permit for Use of State Trunkline Right of Way'' (form 2205), or an ''Annual Application and Permit for Miscellaneous Operations Within State Trunkline Right of Way'' (form 2205B).

RESOLVED WHEREAS, the City of St. Louis hereinafter referred to as the “'GOVERNMENTAL BODY,'' periodically applies to the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," for permits, referred to as ''PERMIT,'' to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under state trunkline right of way at various locations within and adjacent to its corporate limits;

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the

GOVERNMENTAL BODY agrees that:

Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law.

This Agreement is not intended to increase either party's liability for, or immunity from, tort claims.

This Agreement is not intended nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

1. Any work performed for the GOVERNMENTAL BODY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL BODY and not as a contractor or agent of the DEPARTMENT. Any claims by any contractor or subcontractor will be the sole responsibility of the

GOVERNMENTAL BODY. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL BODY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the issuance of the PERMIT.

2. The GOVERNMENTAL BODY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

3. It will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State trunkline right of way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL BODY'S facilities according to a PERMIT issued by the DEPARTMENT.

4. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL BODY requires insurance on its own or its contractor's behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers,

agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.

5. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent the DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

6. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL BODY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL BODY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the Michigan Department of Transportation for the necessary permit to work within state trunkline right of way on behalf of the GOVERNMENTAL BODY.

Name: Title:

­­­­­­­­­­­Robert McConkie City Manager

Kurt Giles Utilities Director

Yeas: Allen, Shrum, Church, Kubin, Kelly

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Spicer Group Proposal – Parks & Recreation Committee Recommendation.

City Manager McConkie stated that the Parks & Recreation Committee recommended that the City Council approve the Proposal from Spicer Group to update the Recreation Plan and Park Conceptual Plans in the amount of $18,700.00.

Moved by Shrum, supported by Church, to approve the Proposal from Spicer Group to update the Recreation Plan and Park Conceptual Plans in the amount of $18,700.00. All ayes carried the motion.

Approve Payment to Shaw Contracting – Woodside Drive Resurfacing.

City Manage McConkie requested that the City Council approve Progress Payment No. 1 to Shaw Contracting Company for Woodside Drive Resurfacing in the amount of $329,733.99.

Moved by Kubin, supported by Shrum, to approve Progress Payment No. 1 to Shaw Contracting Company for Woodside Drive Resurfacing in the amount of $329,733.99. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that at the joint meeting with Alma City Commission on Wednesday, January 11, 2012 at 7:00 p.m. the City Council should take action on the Articles of Incorporation, the Water Service Agreement along with the appointment of the two Council Members to represent the City of Saint Louis on the Board.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the Michigan Municipal League Conference is in Lansing on Wednesday, March 21, 2012 and wanted to know who would be attending so she can proceed with registration.

City Clerk/Treasurer Roehrs stated that she is preparing for the Presidential Primary that will be held on Tuesday, February 28, 2012.

City Council Comments.

Council Member Kubin thanked the City Council for appointing him to fill the vacancy on the City Council.

Council Member Allen wanted to know if the new John Deere Tractor was delivered.

Utility Director Giles stated that he was not sure and would check on the matter.

Council Member Allen wanted to know if the milling from Woodside Drive was used on any of the city streets.

Utility Director Giles stated that some of the milling was used for Cambridge Drive, some was put on Locust Street and some was put on Woodside Drive.

Council Member Allen wanted to know if the City Council would be receiving the Sewer Evaluation Study Report soon.

City Manager McConkie stated that the Sewer Evaluation Study Report should be available in the near future.

Public Comments. None

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 8:35 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

JOINT SAINT LOUIS CITY COUNCIL AND ALMA CITY COMMISSION PROCEEDINGS

January 11, 2012

St. Louis, Michigan

The Special Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Wednesday, January 11, 2012, at 7:00 p.m., in the City Hall Council Chambers to consider recommendation from Water Authority Study Committee, adoption of Gratiot Area Water Authority Articles of Incorporation, appointment of Gratiot Area Water Authority Board Members and authorize signatures and approval of the Water Service Agreement.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, William E. Shrum

Council Members Absent: George T. Kubin (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

The Special Meeting of the Alma City Commission was called to order by Mayor Mel Nyman, on Wednesday, January 11, 2012, at 7:00 p.m. in the City Hall Council Chambers to consider recommendation from Water Authority Study Committee, adoption of Gratiot Area Water Authority Articles of Incorporation, appointment of Gratiot Area Water Authority Board Members and authorize signatures and approval of the Water Service Agreement.

City Commissioners Present: Mayor Melvin Nyman, Vice Mayor Greg Mapes, Don Ayers, Roxann Harrington,

Larry Mott, Nick Piccolo, Travis Polash

City Commissioners Absent: None

City Manager: Phil Moore

City Clerk: Barb Gager

Others in Attendance:

Chuck Fortino City Attorney

Kurt Giles Utilities Director

Ron Turner Public Service Director

Don Schurr Greater Gratiot Development

Kevin Beeson Pine River Township Supervisor

Jackie Kelly St. Louis

Phil Ramsey Elwell

Sally Church St. Louis

Jim Hall St. Louis

Lisa Satayut Midland Daily News

Jane Keon CAG

Warren Everett Gratiot County Commissioner

Gary Smith St. Louis

Walt Saylor St. Louis

Jeff Anderson Breckenridge

Linda Gittleman Morning Sun

Mayor Nyman led in the Pledge of Allegiance to the Flag.

Introduction and Presentation - City Managers Phil Moore and Robert McConkie.

City Manager Moore stated that the City of Saint Louis is in need of a better water supply due to the contaminates in the water wells. The City of Alma wants to get a better source of water supply and quit drawing water from the river. Creating the Water Authority Board enables both cities to share the water aquifer without competing with each other for a new source of water supply. The Water Authority will own the Water Treatment Plant, water production facilities, water wells, river intakes and appurtenances to the facility, all transmission mains from production facilities to Treatment Plant, all plans and drawings, treatment chemicals and rights to convey or deliver finished product through any distribution system to Constituents and to other municipalities that contract with the Authority.

City Manager Moore stated that the project will proceed once the funding is assured and the time table depends on when the Record of Decision is made by the EPA.

City Manager Moore stated that the Authority will consist of six member's two City Council members from St. Louis and two City Commissioners from Alma along with the City Managers from both cities.

City Manager McConkie stated that the two communities will buy the water from the authority at the same wholesale rate but because of distribution costs the residents will probably pay different water rates. Each city will own their water lines and water towers and St. Louis will build a second water tower for storage.

City Manager McConkie stated that the St. Louis was awarded a settlement against Velsicol and that will pay for a portion of the costs of the improvements and EPA will pay for the rest, as part of the Velsicol plant site cleanup. Once the engineering design can begin it is expected that work can begin on the transmission lines in 2013.

Recommendation from Water Authority Study Committee.

City Manager McConkie stated that the Water Authority Study Committee recommended that the Saint Louis City Council and the Alma City Commissioners approve the Articles of Incorporation and enter into Water Service Agreement.

Moved by Shrum, supported by Church, to receive and approve the recommendation from the Water Authority Study Committee. All ayes carried the motion.

Moved by Harrington, supported by Piccolo, to receive and approve the recommendation from the Water Authority Study Committee. All ayes carried the motion.

Public Comments.

Items that were asked were:

  • If the City of Alma would be able to have adequate water supply to serve both Alma and St. Louis.

City Manager Moore answered yes, because they an excess of water capacity due to the closing of Total Refinery.

  • One person wanted to know if the City of Saint Louis was going to replace the existing water mains to eliminate contamination in the lines.

City Manager McConkie stated that the contamination is not in the water lines but in the water and when the city is no longer pumping from the existing wells, the water will not carry any contamination.

  • The consensus of the public present was that there was a lot of hard work and creating the Gratiot Area Water Authority will be good that both cities will be able to share the same water supply source.

Consider Adoption of Gratiot Area Water Authority Articles of Incorporation.

City Manager McConkie and City Manager Moore requested that the Saint Louis City Council and the Alma City Commissioners approve the Gratiot Area Water Authority Articles of Incorporation and authorize the Mayors and City Clerks to execute the document.

Moved by Shrum, supported by Church, to approve to adopt the Articles of Incorporation for the Gratiot Area Water Authority and authorize the Mayor and City Clerk to execute the document on behalf of the City of Saint Louis. All ayes carried the motion.

Moved by Harrington, supported by Piccolo, to approve to adopt the Articles of Incorporation for the Gratiot Area Water Authority and authorize the Mayor and City Clerk to execute the document on behalf of the City of Alma. All ayes carried the motion.

The Articles of Incorporation for the Gratiot Area Water Authority were executed and it was noted that signing of the document was an historic event for St. Louis and Alma.

Appointment of Gratiot Area Authority Board Members.

Moved by Shrum, supported by Church, to approve to appoint Council Members George Kubin for the one year term and Melissa Allen for the two year term to the Gratiot Area Water Authority Board. All ayes carried the motion.

Moved by Mott, supported by Ayers, to approve to appoint City Commissioners Roxanne for a two year term and Allen Gatlin for the one year term to the Gratiot Area Water Authority Board. All ayes carried the motion.

Authorize Signatures and Approval to enter Water Service Agreement.

Moved by Shrum, supported by Church, to approve the City of Saint Louis to enter into the Water Service Agreement with Gratiot Area Water Authority and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Moved by Polash, supported by Harrington, to approve the City of Alma to enter into the Water Service Agreement with Gratiot Area Water Authority and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Alma All ayes carried the motion.

Public Comments.

Those present thanked both the St. Louis City Council and the Alma City Commissioners for their cooperation in completing the agreements.

Mayor Nyman thanked Pine River Township Kevin Beeson for his cooperation and imput to the Gratiot Area Water Study Committee.

Don Schurr stated that it has been Alma, St. Louis and Pine River Township that have led the way on all of the collaborative efforts have been accomplished in Gratiot County.

Moved by Church, supported by Shrum, to approve to adjourn the Saint Louis City Council Meeting at

8:05 p.m. All ayes carried the motion.

Moved by Ayers, supported by Polash, to approve to adjourn the Alma City Commission Meeting at 8:05 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 24, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Tuesday, January 24, 2012, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Katherine Roslund City Assessor

Phil Hansen DDA Director

Patrick Herblet Police Chief

Mike Parsons Electric Foreman

Mark Abbott DPW Supt.

Mayor Kelly led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on January 9, 2012. All ayes carried the motion.

Moved by Allen, supported by Shrum, to approve the minutes of the special meeting held on January 11, 2012 subject to the corrections on page 93 paragraph 2 line 1 should read “because they have an excess of water supply” and on page 94 paragraph 5 line 2 should read “collaborative efforts that have been”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $418,664.28. All ayes carried the motion.

Monthly Reports.

City Council discussed the December 2011 Monthly Reports.

Moved by Kubin, supported by Shrum, to receive and place on file the December 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the 2012 Committee Meeting Date & Time Schedule, Gratiot County Rural & Urban Task Force Minutes, Greater Gratiot Board Minutes, correspondence from DEQ and Summarized Power Costs.

Moved by Allen, supported by Kubin, to approve to receive and place on file the communications regarding the 2012 Committee Meeting Date & Time Schedule, Gratiot County Rural & Urban Task Force Minutes, Greater Gratiot Board Minutes, correspondence from DEQ and Summarized Power Costs. All ayes carried the motion.

New Business.

Approve Payment for MPPA and APPA Dues.

City Manager McConkie requested that the City Council approve payment to Michigan Public Power Agency for MPPA and APPA 2012 Dues in the amount of $13,296.02.

Moved by Shrum, supported by Church, to approve payment to Michigan Public Power Agency for MPPA and APPA 2012 Dues in the amount of $13,296.02. All ayes carried the motion.

Approve Payment to Mid Michigan Telecom.

City Manager McConkie requested that the City Council approve payment to Mid-Michigan Telecom for Fiber Optic Installation in the amount of $33,948.00.

Moved by Kubin, supported by Shrum, to approve payment to Mid-Michigan Telecom for Fiber Optic Installation in the amount of $33,948.00. All ayes carried the motion.

Approve Payment to Trivalent Group.

City Manager McConkie requested that the City Council approve payment to Trivalent Group for Fiber Optic/Substation Metering Project Equipment Purchase in the amount of $8,278.10.

Moved by Shrum, supported by Kubin, to approve payment to Trivalent Group for Fiber Optic/Substation Metering Project Equipment Purchase in the amount of $8,278.10. All ayes carried the motion.

Approve Payment to Hewlett Packard.

City Manager McConkie requested that the City Council approve payment to Hewlett Packard Company for Fiber Optic/Substation Metering Project Equipment Purchase in the amount of $8,231.52.

Moved by Church, supported by Allen, to approve payment to Hewlett Packard Company for Fiber Optic/Substation Metering Project Equipment Purchase in the amount of $8,231.52. All ayes carried the motion.

Approve Payment to Bader & Sons.

City Manager McConkie requested that the City Council approve payment to Bader & Sons Company for Purchase of John Deere 3720 Tractor in the amount of $25,000.00.

Moved by Church, supported by Shrum, to approve payment to Bader & Sons Company for Purchase of John Deere 3720 Tractor in the amount of $25,000.00. All ayes carried the motion.

Approve Payment to MMEA.

City Manager McConkie requested that the City Council approve payment to Michigan Municipal Electric Association for 2012 Membership Dues in the amount of $6,338.00.

Moved by Kubin, supported by Allen, to approve payment to Michigan Municipal Electric Association for 2012 Membership Dues in the amount of $6,338.00. All ayes carried the motion.

Michigan Ave. Storm Sewer Outlet Discussion.

City Manager McConkie stated that in the process of constructing the foundation for the house being built at 834 Michigan Avenue it was discovered that there is a storm sewer outlet that crossed the owner's property. The old storm sewer was probably installed in the 1920's and the city has not been able to locate an easement for it.

City Manager McConkie requested authorization to move the storm sewer over to the property line and have the City pay the cost of the materials which is estimated at $5,492.60. The property owner owns an excavator and has offered to install the storm sewer pipe line and grant the City an easement for the new storm sewer.

Moved by Church, supported by Shrum, to approve authorization for the City to pay the estimated cost of $5,492.60 to survey, acquire an easement description and materials to construct a storm sewer at 834 Michigan Avenue. All ayes carried the motion.

City Manager's Report.

City Manager McConkie requested to hold a special meeting of the City Council to discuss the City of Saint Louis Goals for 2012-2013.

The consensus of the City Council was to set the date of Wednesday, February 22, 2012 at 8:00 a.m. to discuss the City of Saint Louis Goals for 2012-2013.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet stated that he noticed in the last regular meeting minutes the City Council discussed notifying the residents when there is a drill at the prison or if an inmate escapes the prison. At the Liaison meetings there are very few people that attend and those present are usually law enforcement personnel. When the siren at the prison is alerted the Department of Corrections primary concern is to what is happening inside the prisons at the time. The entire prisons State wide have the same siren for drills or if there is something going on inside the prison. The police department is always notified when there is a drill and so is city hall. Could look into a program where individuals can be notified through the internet if they want to participate in the program.

Police Chief Herblet stated that he would check into a public notification program system.

City Council Comments.

Council Member Shrum wanted to know if it was possible for the city to build a windmill for renewable credits and generating electricity.

City Manager McConkie stated that he has been discussing the possibility of the City having a windmill with one of the developer's that is involved with the current windmill project.

Council Member Allen wanted to know if the future developments of windmills would be impacted by the recent property tax assessment changes for windmills.

City Manager McConkie stated that there is a movement towards two more windmill projects proposed in Gratiot County but details have not been finalized to complete the project.

Council Member Allen wanted to know if anyone attended the steel drum event at the Shamrock last weekend for the Breast Cancer Promotion Event.

DDA Director Hansen stated that he understood the event went well.

Council Member Kubin stated that since the council is having problems with their computers maybe one of the computers should be taken to the computer repair store downtown and have it looked at.

Council Member Allen stated that she has been researching coats or shirts for the City Council to purchase with the City logo on it.

Council Member Allen wanted to know if the City Council wanted to discuss attending the MML Conference on Mackinaw Island trip now or at the goal session.

The consensus of the City Council was to discuss the conference at the goal session.

Council Member Church wanted more information regarding the email that he received from City Manager McConkie about the tax millage for the county parks to be on the ballot this year.

City Manager McConkie stated that Gratiot County is looking at putting several mills on the ballot this year. The county parks and road patrol millage expire this year and the millage request if approved would renew those mills. The parks millage has been discussed with other municipalities in Gratiot and the current millage collected is only for the two county parks in non-populated areas of the county. There is no county park in the populated north part of the county and feel there should be since it is a county wide millage.

City Manager McConkie stated that he is not an advocate of a county road patrol millage because the citizens of St. Louis pay for a police department and if the townships want police coverage they should pay for it.

Council Member Church wanted to know what is happening with the building that housed the old paint store that recently burnt.

DDA Director Hansen stated that the owners of the building have two months to bring the structure back to code and the business owner of Upshaw's moved into another building located downtown.

Council Member Church wanted to know if the businesses downtown were concerned about the Meijer Store being proposed in Alma.

DDA Director Hansen stated that he has not heard anything from the store owner's downtown and the only store it might impact is the grocery store.

Council Member Church wanted to know about the big snow plow stored at the Food Pride Store.

DPW Supt. Abbott stated that the snow plow is the City's and it is being parked there until it is needed for snow plowing.

Council Member Allen left the meeting at 9:04 a.m.

DDA Director Hansen stated that next Tuesday, on January 31, 2012 at 11:00 a.m. there is a grand re-opening of the former Citgo Station as a Marathon Station and invited the City Council to attend the event.

DPW Supt. Abbott stated that as a property owner in the City he is concerned about snowmobiles driving on his property if the ORV Ordinance is approved.

Council Member Kubin stated that the proposed ORV Ordinance prohibits snowmobiles from being driven in the city.

Public Comments. None

Moved by Kubin, supported by Shrum, to approve to adjourn the meeting at 9:11 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 7, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Tuesday, February 7, 2012, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

1 High School Student

Mike Parsons Electric Foreman

Rich Ramereiz Police Sergeant

Gary Smith CAG

Murray & Dianne Borello CAG

Scott Cornelius MDEQ

Jim Heinzman Grand Ledge

Theo Von Wallmenich Alma

Council Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on January 24, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $385,298.50. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the January 2012 Monthly Board Minutes.

Moved by Shrum, supported by Kubin, to receive and place on file the January 2012 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

Sergeant Ramereiz informed the City Council that there is going to be a presentation given by the Gratiot County Abuse Coalition along with the local law enforcement on February 23, 2012 at the T.S. Nurnberger Middle School at 7:00 p.m. regarding the current drug trends in Gratiot County.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding Auditor's Annual Newsletter, Revenue Sharing, Gratiot Community Airport Authority Minutes and Central Dispatch Minutes.

Moved by Church, supported by Shrum, to approve to receive and place on file the communications regarding the Auditor's Annual Newsletter, Revenue Sharing, Gratiot Community Airport Authority Minutes and Central Dispatch Minutes. All ayes carried the motion.

CAG Presentation.

Gary Smith of the CAG expressed concerns, questions, and alternative approaches regarding the plans for remediation at Velsicol Chemical Superfund Site.

The intent of the letter submitted by CAG is to have the City Council and CAG stay involved with the upcoming remediation project and address their concerns about the remediation. If option three of the EPA cleanup remedies is the alternative that is being selected, the CAG would like assurance for long-term effectiveness and permanence. The CAG wants alternatives in place if the remedy chosen does not work and long term monitoring of the site.

Diane Borello stated that the main concern of the CAG is whatever plan is chosen that there is a permanent solution to the remediation of the site and assurance if the system fails that the problem would be taken care of.

Jim Heinzman stated that community involvement and staying involved is the key for a successful site cleanup.

City Manager McConkie stated that the City Council could adopt a resolution to support the remediation of the Velsicol Chemical Superfund Site.

City Council thanked the members of CAG for coming to the meeting.

Discussion - Scott Cornelius DEQ.

Scott Cornelius MDEQ Project Manager stated that the Environmental Protection Agency and the Michigan Department of Environmental Quality are proposing a plan to clean up the 52-acre site of the former Velsicol Chemical Corporation. In addition to cleaning up the plant site, the plan being recommended includes replacing the City of St. Louis water supply, plus removing contaminated soil in the residential neighborhood near the former plant site.

The preferred method of remediation is option three because it entails a better risk management. Option three includes all the common components plus the containment and drainage systems described for Option two. In addition, Option three calls for the cleaning of contaminated soil in some areas and the removal of contaminated soil in others. This plan aggressively deals with dense liquid contamination below the surface of the site, the main threat to the Pine River.

Option three, includes the following components:

  • Installation of an interlocking vertical steel barrier surrounding the former plant site to greatly reduce the possibility of contamination seeping off the site, especially into the Pine River.
  • Installation of an engineered cap over the site to eliminate direct contact and prevent water from entering the containment area.
  • Installation of an enhanced drain system to capture contaminated ground water for treatment.
  • Aggressively dealing with the two areas of difficult-to-treat dense contaminated liquids in order to prevent this pollution from seeping into the Pine River.
  • In-place treatment or excavation of four areas that are contamination sources.
  • Replacement of the City of St. Louis' water supply.
  • Excavation of soil exceeding cleanup levels in the nearby residential neighborhood and disposal in an off-site landfill. Excavated properties will be backfilled with clean soil and restored.
  • Installation of monitoring wells and establishing a ground-water monitoring program.
  • Restoring and reseeding the site, preferably with native plants, to prepare it for reuse.
  • Establishing legal controls, such as deed restrictions, to limit exposure to any remaining contamination.

The estimated cost for the cleanup is $373 million.

Cornelius stated that he has a good working relation with the City and the citizens and he wants the project to go smoothly. There is still a lot of planning that has to be done before the project begins. The State of Michigan is committed to do whatever it takes to replace the Citys' water supply.

City Manager McConkie stated that the EPA is proposing to allocate $10 million a year for the cleanup and at that current budget amount it will take 50 years before the project is complete.

Cornelius stated that he is going to meet with EPA in March and talk about money to implement the remedy and express to EPA that the longer it takes to complete the project, the more unrealistic the current cost of the cleanup is.

City Council thanked Scott Cornelius for coming to the meeting.

New Business.

Approve Payment to Utility Technology Services.

City Manager McConkie requested that the City Council approve payment to Utility Technology Services for 96 electric utility meters in the amount of $11,040.00.

Moved by Kubin, supported by Shrum, to approve payment to Utility Technology Services for 96 electric utility meters in the amount of $11,040.00. All ayes carried the motion.

Approve Payment to Momentum Industries.

City Manager McConkie requested that the City Council approve payment to Momentum Industries in the amount of $5,416.90 for 2011 Energy Smart Incentive Program.

Moved by Kubin, supported by Church, to approve payment to Momentum Industries in the amount of $5,416.90 for 2011 Energy Smart Incentive Program. All ayes carried the motion.

Approve Payment to Rowe Professional Services Company – River Retaining Wall.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services Company for consulting services for the Retaining Wall and Canoe Portage Project on N. Main Street in the amount of $5,119.50.

Moved by Shrum, supported by Allen, to approve payment to Rowe Professional Services Company for consulting services for the Retaining Wall and Canoe Portage Project on N. Main Street in the amount of $5,119.50. All ayes carried the motion.

Approve Engineering Proposal from Rowe Professional Services for Main Street Reconstruction.

City Manager McConkie requested that the City Council approve the Proposal from Rowe Professional Services for Final Design and Construction Engineering Services for Main Street Reconstruction from the Pine River thru the intersection at Prospect in the amount of $60,360.00.

Moved by Church, supported by Shrum, to approve the Proposal from Rowe Professional Services for Final Design and Construction Engineering Services for Main Street Reconstruction from the Pine River thru the intersection at Prospect in the amount of $60,360.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that Kathy Roslund has left employment with the City but she will continue to work on part-time basis for assessing duties only. The building and code enforcement work is being handled with other staff.

City Manager McConkie requested a committee of two council members to discuss current staff and other future staff issues.

Council Members Shrum and Church volunteered to meet with City Manager McConkie to discuss the current and future staff needs.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet stated that at the City Council meeting on Feb 21st he and Sergeant Ramereiz will give a presentation on the Nixle System that allows the residents to receive information from the Police Department.

City Council Comments.

Council Member Church requested that a meeting be set with Council Member Allen, Police Chief Herblet. Steve Larsen and one other resident that does not own an Off Road Vehicle to discuss allowing ORV in the town.

City Manager McConkie recommended that John Shimunek be the other resident to be on the committee.

The meeting was set for Wednesday, February 15, 2012 at 9:00 a.m.

Council Member Kubin stated that he discussed the residents being notified about issues at the prison and the warden stated that correctional facility could not notify the residents but was not against the city doing it.

Council Member Church stated that the presentation gave at the meeting by Sergeant Ramereiz on the county drug trends was informative and wanted to know if the information could be shared with the School Board at the joint meeting Thursday night.

Police Chief Herblet stated that the principals at the schools are putting the flyer about the program in the children's information packet that they take home to the parents. Police Chief Herblet stated that he would be present at the joint meeting Thursday night and could talk to the school board about the issue.

Public Comments.

Theo Von Wallmenich stated that today at the request of Tom Alcamo he filed the proposed cleanup plan at the T. A. Cutler Memorial Library.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 9:35p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 21, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Tuesday, February 21, 2012, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Rich Ramereiz Police Sergeant

Phil Hansen DDA Director

Mark Abbott DPW Supt.

Douglas Wright Ithaca

David May St. Louis

Council Member Shrum led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on February 7, 2012 subject to the correction on page 102 paragraph 8 line 1 should read “stay involved”. All ayes carried the motion.

Moved by Kubin, supported by Church, to approve the minutes of the special meeting held on February 9, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts, in the amount of $300,259.40. All ayes carried the motion.

Monthly Reports.

City Council discussed the January 2012 Monthly Reports.

Moved by Shrum, supported by Church, to receive and place on file the January 2012 Monthly Reports. All ayes carried the motion.

Public Comments.

Doug Wright introduced himself to the City Council as a Gratiot County Sheriff Candidate. Doug Wright stated that Sheriff Beracy decided not to run for the Sheriffs' position this term. Doug Wright stated that he retired as Post Commander from the Ithaca Michigan State Police last year and has resided in Ithaca since 1986.

City Council thanked Doug Wright for coming to the meeting.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding Greater Gratiot Minutes, Energy Smart Program Summary, MPPA Energy Optimization Program Update and Liaison Committee Meeting Minutes.

Moved by Shrum, supported by Kubin, to approve to receive and place on file the communications regarding Greater Gratiot Minutes Energy Smart Program Summary, MPPA Energy Optimization Program Update and Liaison Committee Meeting Minutes. All ayes carried the motion.

Police Department Nixle Program Presentation.

Sergeant Ramereiz gave a presentation on the Nixle Program that is a free internet service to police agencies as a way to communicate to the public for emergency alerts and advisories. The program can also be used for alerting the public on a person that is missing and a photo of the person can be attached to the alert.

Sergeant Ramereiz demonstrated the process with the City Council on how residents and non-residents can register with the Nixle Program.

New Business.

Approve Appointment to Zoning Board of Appeals.

City Manager McConkie stated that Ronald Acton and Howard Pawline submitted letters of interest to fill the vacancy on the Zoning Board of Appeals.

Moved by Kubin, supported by Shrum, to approve to table the appointment of the Zoning Board of Appeals until the next meeting. All ayes carried the motion.

Approve Payment to Johnson Door & Central Vac Systems.

City Manager McConkie requested that the City Council approve payment to Johnson Door & Central Vac Systems, Inc. in the amount of $8,900.00 for purchase and installation of a new Overhead Garage Door at the Electric Building at 701 Woodside Drive.

Moved by Church, supported by Shrum, to approve payment to Johnson Door & Central Vac Systems, Inc. in the amount of $8,900.00 for purchase and installation of a new Overhead Garage Door at the Electric Building at 701 Woodside Drive. All ayes carried the motion.

Main Street Reconstruction Project Discussion.

City Manager McConkie stated that John Tanner from Rowe, Inc. was present at the meeting to discuss the Dam Retaining Wall, Main Street Reconstruction and Barnum Park Improvements.

Utility Director Giles stated that there were three options for replacing the Dam Retaining Wall and the Barnum Park Improvements. Retaining Wall Option I Steel Sheet Piling Wall estimated cost $317,595.50; Option II RediRock Retaining Wall System estimated cost $345,908.50 and Option III Cast-in-Place Concrete Retaining Wall with Formliner cost estimated at $436,988.50. The City Council needs to decide on an Option because the final design plans need to be completed and submitted to FERC and MDEQ for approval.

Utility Director Giles stated that three options for Barnum Park are; Option I Steel Sheet Piling Walls estimated cost $484,368.50, Option II RediRock Masonry Walls $398,682.00 and Option III Cast-in-Place Concrete Walls estimated cost $463,082.00.

Utility Director Giles stated that the cost of Dam Retaining Wall is an expense of the Electric Department and grant funding is being proposed for the Barnum Park beautification improvement.

John Tanner stated that the dam retaining wall has to be replaced before the Main Street Reconstruction is started next year.

The consensus of the City Council was to discuss the matter further tomorrow at the goal session.

Moved by Church, supported by Shrum, to approve to table action on the Dam Retaining Wall and Barnum Park Improvements. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that he discussed with the School Superintendent the various issues that were addressed at the City Council/St. Louis School Board Joint meeting.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the last day to collect 2011 Property Taxes for her office is February 29, 2012.

City Clerk/Treasurer Roehrs reminded the City Council that the Presidential Primary Election will be held on Tuesday, February 28, 2012.

Police Chief's Report.

Police Chief Herblet reminded the City Council about the Drug Trend Presentation on Thursday, February 23, 2012 at 7:00 p.m. at the Middle School.

City Council Comments.

Council Member Chruch stated that a committee meeting was held to discuss the Off Road Vehicle ordinance issue.

Council Member Allen stated that the Off Road Vehicle Committee expressed their concerns and has provided a lot of ordinances for the committee to review and she appreciates their efforts. Another meeting is scheduled for Wednesday, February 29, 2012.

Council Member Kubin stated that if the City Council is having trouble with their laptop computers that the City should acquire one I-Pad Tablet to try before buying all new ones.

Mayor Kelly thanked Sergeant Ramereiz for the Nixle presentation he gave to the City Council.

Public Comments. None

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 9:08 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 22, 2012

The Special Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Tuesday, February 22, 2012, at 8:00 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin,

Council Members Absent: William E. Shrum (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Phil Hansen DDA Director

Mark Abbott DPW Supt.

John Tanner Rowe, Inc.

Mayor Kelly led in the pledge of Allegiance to the Flag.

Mayor Kelly stated that the special meeting was called to discuss the 2012-2013 City goals.

John Tanner reviewed the three options for the Dam Retaining Wall Project and the Barnum Park Improvements with the City Council.

Utility Director Giles stated that he felt Option I on the Dam Retaining Wall Project was the best of the three options to replace the steel sheet piling from the dam to the fishing pier.

John Tanner stated that in regards to the Canoe Portage and Barnum Park Improvements the RediRock Masonry would be easier to construct due to the overhead utility lines. Also, to meet the ADA requirements for the canoe portage the walls would have to be sloped and it would be easier to construct with RediRock material. The canoe portages are proposed to be built north of the dam on the east side of the Mill Pond and across N. Main Street on the east side of the bridge.

The consensus of the City Council is to proceed with the shore line protection project from below the dam to the fishing pier at the cost of $317,595.50 and to prepare the parking lot for paving with the Main Street Reconstruction Project at an additional cost up to $17,000.

The City Council will consider the recreation portion of the project at a later date.

City Council discussed the following items:

  • Filling the vacancy on the Zoning Board of Appeals – to take action at next City Council Meeting.
  • Investing and Allocation of P-CBSA Lawsuit funds.
  • Maintaining and usage of the City Master Plan, DDA Plan and Parks & Recreation Plan.
  • Enhancement of Veterans Memorial in Park.
  • Written Plan for Electric Department Capital Improvements.
  • Requirements to upgrade the generating units to meet the Omission Standards.
  • Meeting the criteria for Public Act 63 of the Economic Vitality Incentive Program. Have completed Categories 1 & 2 currently working on Category 3 which deals with the employee compensation.
  • Take action to support Option III of the Superfund Cleanup Site as long as corrective measures are in place if the system fails.
  • Continue with the replacement of street lights on M- 46 with the block of Clapp Park to be completed next fiscal year.
  • Evaluate the city hall air quality for health standards.
  • Planning and use of Old Dollar General Store Building.

Moved by Church, supported by Kubin, to approve to adjourn the meeting at 12:24 p.m.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

March 6, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Tuesday, March 6, 2012, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

3 High School Students

Mark Abbott DPW Supt.

Rich Apps Fire Chief

Kevin Palmer 202 E. Washington

Steven Larsen 218 Locust Street

Minard Shattuck Gem Theater

Council Member Kubin led in the Pledge of Allegiance to the flag.

Mayor Kelly requested a moment a silence in honor a former Fire Chief Larry Parsons.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on February 21, 2012. All ayes carried the motion.

Moved by Kubin, supported by Allen, to approve the minutes of the special meeting held on February 22, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $355,703.41. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the February 2012 Monthly Board Minutes.

Moved by Kubin, supported by Shrum, to receive and place on file the February 2012 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

Steve Larsen stated that the City Council should consider some kind of memorial tribute for Joe Scholtz and Larry Parsons.

The City Council requested that memorials for Joe Scholtz and Larry Parsons be placed on the next meeting's agenda.

Steve Larsen volunteered to serve on any city committee.

The City Council thanked Steve Larsen for his interest in serving the City.

Kevin Palmer thanked the City Council for their support in the past years regarding the 5k and 10k race that has been held as part of the 4th of July Celebration events. Last year had 108 participants and hoping for 250 this year. The race will be held on Saturday, July 7, 2012 at 8:00 a.m. with the same route as last year.

Kevin Palmer requested authorization for the race and thanked the Police Department for their excellent cooperation for traffic control during last year's race.

Moved by Kubin, supported by Church, to approve authorization to hold Coach Kelly 5k and 10k run in the City of Saint Louis on Saturday, July 7, 2012 starting at 8:00 a.m. All ayes carried the motion.

Communications.

City Manager McConkie requested that the City Council place on file communication from MMEA regarding AMP Fremont Energy, Energy Optimization Program Update and Power Cost Summary Report.

Moved by Church, supported by Shrum, to approve to receive and place on file the communication from MMEA regarding AMP Fremont Energy, Energy Optimization Program Update and Power Cost Summary Report. All ayes carried the motion.

Presentation from Monsanto.

City Manager McConkie stated that the Presentation from Monsanto is being rescheduled for a future meeting.

New Business.

Approve Resolution 2012-02.

City Manager McConkie stated that The Gem Theater, Inc. submitted a request for a Class C Liquor License for a new Dance-Entertainment Permit and a new Specific Purpose Permit (Food) at 205 N. Mill Street, St. Louis, Michigan in Gratiot County.

City Manager recommended that the City Council approve Resolution 2012-02 for the new Class C Liquor License for The Gem Theater, Inc. with a Dance-Entertainment Permit and new Specific Purpose Permit (Food).

Moved by Allen, and supported by Church:

That the request from:

The Gem Theater, Inc. is requesting a new Class C license with new Dance-Entertainment Permit and new Specific Purpose Permit (Food) to be located at 205 N. Mill, St. Louis, MI 48880 in St. Louis City, Gratiot County

be considered for Approval “above all others

APROVAL DISAPPROVAL

Yeas: Allen, Church, Kubin, Shrum, Kelly Yeas: None

Nays: None Nays: None

It is the consensus of this legislative body that the application be recommended for issuance.

RESOLUTION DECLARED ADOPTED.

Approve Appointment to Zoning Board of Appeals.

City Manager McConkie stated that there are two people interested in filling the vacancy on the Zoning Board of Appeals Ronald Acton and Howard Pawlitz.

Moved by Church, supported by Shrum, to approve to appoint Howard Pawlitz to fill the vacancy position on the Zoning Board of Appeals. All ayes carried the motion.

Approve Mid-Michigan Community Fire Department 2012-2013 Budget.

City Manager McConkie recommended that the City Council approve the 2012-2013 Mid-Michigan Community Fire Board District Budget.

Moved by Kubin, supported by Church, to approve to the 2012-2013 Mid-Michigan Community Fire Board District Budget. All ayes carried the motion.

Approve Payment to Rowe, Inc. – SRF Funding.

City Manager McConkie requested that the City Council approve payment to Rowe, Inc. for Professional Services for the SRF Funding Preparation Plan in the amount of $6,888.00.

Moved by Shrum, supported by Allen, to approve payment to Rowe, Inc. for Professional Services for the SRF Funding Preparation Plan in the amount of $6,888.00. All ayes carried the motion.

Approve Repair Costs WWTP Clarifier.

City Manager McConkie requested that the City Council approve repairs to 1980 Construction Secondary Clarifier Drives at the Wastewater Treatment Plant by T.H. Eifert Mechanical Contractors in the amount of $11,240.00.

Moved by Shrum, supported by Church, to approve repairs to 1980 Construction Secondary Clarifier Drives at the Wastewater Treatment Plant by T.H. Eifert Mechanical Contractors in the amount of $11,240.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the organizational meeting of the Water Authority was held last night and it went well.

City Manager McConkie stated that tomorrow night is the Airport Authority meeting.

City Manager McConkie requested an executive session to discuss property acquisition.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that 2011 Property Tax Settlement with the County Treasurer has been completed.

City Clerk/Treasurer Roehrs stated that the Presidential Primary Election went very well.

Police Chief's Report.

Police Chief Herblet stated that he is looking forward to Governor Snyder's speech tomorrow on public safety enhancement.

Police Chief Herblet stated that the Federal Grant that MAGNET received to fund one of our police officers for the last three years expires October 1, 2012.

City Council Comments.

Council Member Church wanted to know if the issue with Bethany Township regarding the Baxter fire restitution was settled.

City Manager McConkie stated the matter was resolved.

Council Member Kubin stated that he had a visit from property owner R. L. Green and he requested a committee to meet with him to resolve his property problems with the City. Council Member Kubin also presented each council member with a packet of information given by R. L. Green.

Mayor Kelly stated that he has been unable to set up an account in the Nixle program.

Police Chief Herblet stated that Mayor Kelly should come to the Police Department and they would assist him to sign up for the program.

Public Comments. None

Fire Chief Apps stated that the budget for the fire department has been staying around $200,000 over the last several years. The fire department was able to obtain several grants over the last few years to help fund expenses including the $285,000 grant to purchase the new pumper truck.

Fire Chief Apps stated the fire fighters will be placing Chief Parsons' name at the National Fire Fighter Monument.

Mayor Kelly wanted to know if the committee meeting for the Off Road Vehicle Ordinance was productive.

Council Member Church stated that the meeting went very well.

Executive Session.

Moved by Kubin, supported by Allen, to approve to go into closed session at 7:54 p.m. to discuss proposed property sale. All ayes carried the motion

Moved by Kubin, supported by Shrum, to approve to return to open session at 8:16 p.m. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:16 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

March 20, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly, on Tuesday, March 20, 2012, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Mark Abbott DPW Supt.

Phil Hansen DDA Director

Tony Costanzo City Attorney

Mike Parsons Electric Foreman

Steve Larsen ORV Committee

Council Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Kubin, supported by Church, to approve the minutes of the regular meeting held on March 6, 2012 subject to the correction on page 118 paragraph 9 line 2 should read “an executive session”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $272,904.36. All ayes carried the motion.

Monthly Reports.

City Council discussed the February 2012 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the February 2012 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communication regarding Greater Gratiot Minutes and Central Dispatch Board Minutes.

Moved by Kubin, supported by Shrum, to approve to receive and place on file the communication regarding Greater Gratiot Minutes and Central Dispatch Board Minutes. All ayes carried the motion.

New Business.

Approve Appointments to DDA Board.

City Manager McConkie stated that the Downtown Development Authority recommended that Katie Eisenberger of Eisenberger Insurance Agency and Mary Anderson of Anderson Custom Carpeting fill the vacancies on the DDA Board.

Moved by Allen, supported by Shrum, to approve the appointments of Katie Eisenberger and Mary Anderson to fill the vacancy positions on the Downtown Development Authority. All ayes carried the motion.

Approve Authorization of Correspondence to Congressman Camp.

City Manager McConkie stated that the Pine River Superfund Citizen Task Force would like the City Council to authorize Mayor Kelly to execute correspondence to Congressman Camp requesting that funding allocation for the cleanup of the Superfund site and a permanent remediation of the plant site be completed in the shortest amount of time possible.

Moved by Kubin, supported by Church, to approve authorization for Mayor Kelly to execute correspondence to Congressman Camp requesting that funding allocation for the cleanup of the Superfund site and a permanent remediation of the plant site is completed in the shortest amount of time possible. All ayes carried the motion.

Approve GCAA Agreement Amendment.

City Manager McConkie requested that the City Council approve the Amendment to the Gratiot Community Airport Authority Agreement and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis.

Moved by Shrum, supported by Church, to approve the Amendment to the Gratiot Community Airport Authority Agreement and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis in the amount not to exceed the budget amount of $4,000.00. All ayes carried the motion.

Approve Resolution 2012-03 – Charitable Gaming License.

Moved by Kubin, supported by Allen, to approve to table the request from the United States Teachers and Adjudicators of Hig to recognize the organization as non-profit for the purpose of obtaining charitable gaming licenses until further information is gathered on the organization. All ayes carried the motion.

Discussion on Memorials for Past Mayor and Fire Chief.

City Manager McConkie stated that the discussion item of memorials for the Past Mayor and Fire Chief are on the agenda as requested by the City Council.

The City Council requested that contact be made with Fire Chief Apps regarding the City joining with the Fire Department on a tribute to Past Fire Chief Larry Parsons.

The City Council stated that the free fishing derby was recently named “the Joe Scholtz Fishing Derby” in honor of Joe Scholtz. The city could place a tribute in Leppien Park in Mayor Scholtz' s memory but the matter needs to be discussed with his family and the Leppien family.

Mayor Kelly wanted to know the progress of the ORV Ordinance that is being proposed by the committee.

Council Member Church stated that the City Attorney reviewed the proposed ORV Ordinance and the City Council will be receiving a draft copy of the ordinance to review.

Steve Larsen stated that he felt that the ordinance is one of the more restrictive ordinances in the State.

Council Member Allen stated that she is happy with the language in the ordinance. The committee will meet in another year to review how people are complying with the ordinance.

Council Member Allen stated that the total wastewater plant flow for February 2012 was 58 % higher than last year for the month of February and wanted to know why the higher amount since the weather has been much drier than last year.

Utility Director Giles stated that he wasn't sure why there was such an increase but thinks it has to do with ground water infiltration. Utility Director Giles stated that he is hoping that once the sewer televising has been completed the problem will be identified. Also, it will be helpful to identify the problem when the Sanitary Sewer Evaluation Study Report has been completed.

Closed Session – Personnel Matter.

The City Council requested a closed session to discuss a personnel matter.

Moved by Kubin, supported by Church, to approve to go into closed session at 8:44 a.m. for a personnel matter to include City Council, City Clerk/Treasurer Roehrs and City Attorney Costanzo. All ayes carried

Roll Call Vote:

Ayes: Kubin, Church, Allen, Shrum, Kelly

Nays: None

Motion carried.

Moved by Kubin, supported by Shrum, to approve to adjourn for a recess at 8:49 a.m. All ayes carried the motion.

Moved by Kelly, supported by Church, to approve to reconvene the meeting at 8:49 a.m. All ayes carried the motion.

Moved by Kubin, supported by Shrum, to go into closed session at 8:49 a.m. to discuss personnel matter with the City Council, City Clerk/Treasurer Roehrs and City Attorney Costanzo.

Roll Call Vote:

Ayes: Kubin, Church, Allen, Shrum, Kelly

Nays: None

Motion carried.

Moved by Shrum, supported by Church, to return to open session at 9:45 a.m. All ayes carried the motion.

Approve Severance Agreement.

City Manager McConkie requested that the City Council approve the Severance Agreement between the City of Saint Louis and Kathy L. Smith and authorize City Manager McConkie to execute the Severance Agreement. Accounting Leader Smith will leave her position with the City on July 31, 2012.

The City Council discussed the Severance Agreement.

Moved by Kubin, supported by Church, to approve the Severance Agreement between the City of Saint Louis and Kathy L. Smith and authorize City Manager McConkie to execute the Severance Agreement. All ayes carried the motion.

Authorization to Create Finance Director Position.

City Manager McConkie requested authorization to establish the position of Finance Director for the City of St. Louis. With the retirement of Accounting Leader Kathy Smith feel the City needs a person of higher qualifications to assist with the financial statetments for him and Nancy. The position would create another department head under the management of the City Manager.

The City Council discussed the position of Financial Director.

Council Member Allen stated that the Financial Director would be another administrative position and not sure that St. Louis needs more administrative personnel.

Council Member Kubin stated that he is not against the idea of creating the position but is not prepared to make a decision today on the matter.

Council Member Church wanted to know what wage is being considered for the Financial Director.

City Manager McConkie stated that the wage would be somewhere from $70,000 to $75,000.

Moved by Kubin, supported by Allen, to approve to hold a special meeting with the Manager and City Clerk/Treasurer on Thursday, March 29, 2012 at 7:00 p.m. to discuss creating the new position of Financial Director. All ayes carried the motion.

Resolution 2012-04 - Charter Amendment.

City Manager McConkie requested that the City Council approve Resolution 2012-04 to Amend Section 6.1 of the City Charter.

Moved by Kubin, supported by Shrum, to approve to table action on Resolution 2012-04 to Amend Section 6.1 of the City Charter until after a decision is made for the position of Finance Director. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the remaining Veliscol/AIG Lawsuit Settlement Funds will be deposited in Commercial Bank on or before April 15, 2012 in a non-interest bearing account to be federally insured.

City Clerk/Treasurer Roehrs stated that she will be on vacation from March 31st to April 15th.

Police Chief's Report.

Police Chief Herblet stated that due to the increase activity in criminal investigations the police department has had less time for road patrol.

City Attorney Costanzo left at 11:00 a.m.

City Council Comments.

Council Member Shrum wanted to know if there has been any progress about the school buses being parked at the Westgate School.

City Manager McConkie stated that nothing is being done at the present time and the buses continue to park at the school.

Council Member Allen stated that the Water Authority Meeting minutes on the March 5th mention Pine River Township as part of the Authority which they are not and the minutes should be changed.

Council Member Allen stated that she wondered why a file on her thumb drive showed that it originated from a file from the City of Gladwin.

City Manager McConkie stated that he probably created the file while employed in Gladwin but modified the information for St. Louis.

Council Member Allen stated that for the future of St. Louis it is critical to create a positive atmosphere, provide good service to the residents and make St. Louis a place that people want to live.

Council Member Kubin stated that the solid waste hauler has been dumping glass on the street and leaving it when picking up the weekly trash.

Council Member Kubin stated that the City Council has not done employee evaluations on City Manager and City Clerk/Treasurer in quite a while and maybe it is time to do them.

Public Comments.

Moved by Church, supported by Shrum, to approve to adjourn the meeting at 11:16 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 3, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Tuesday, April 3, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, George T. Kubin, William E. Shrum

Council Members Absent: Jerry Church (excused)

Mayor Kelly announced Mari Anne Ryder as Recording Secretary for the meeting.

City Manager: Robert F. McConkie

City Clerk Treasurer: Nancy L. Roehrs (absent, excused)

Recording Secretary: Mari Anne Ryder

Others in Attendance:

Steve Baumann Food Pride

Phil Hansen DDA Director

Patrick Herblet Police Chief

Mark Abbott DPW Superintendent

Katherine Roslund City Assessor

Bill Weaver 200 W. Essex Dr.

Steve Larson 218 Locust St.

5 High School Students

Council Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Shrum, supported by Allen, to approve the minutes of the regular meeting held on March 20, 2012. All ayes carried the motion.

Moved by Kubin, supported by Allen, to approve the minutes of the special meeting held on March 29, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kubin, to approve the Claims & Accounts, in the amount of $377,923.61. All ayes carried the motion.

Monthly Minutes.

City Council discussed the March 2012 Monthly Minutes.

Moved by Kubin, supported by Shrum, to receive and place on file the March 2012 Monthly Minutes. All ayes carried the motion.

Public Comments.

Bill Weaver stated it was requested he attend the meeting to explain what the charitable gaming license resolution was for. Bill informed City Council that the organization, Federation of United States Teachers and Adjudicators (FUSTA), was seeking a gaming license to sell raffle tickets and the funds raised will help fund the Scottish dancers.

Moved by Allen, supported by Shrum to approve Resolution 2012-03, Resolution for Charitable Gaming License and authorize Deputy City Clerk Smith to sign the Resolution. All Ayes carried the motion.

Roll Call Vote:

Ayes: Allen, Shrum, Kelly, Kubin

Nays: None

Resolution Declared Adopted.

Communications.

None

New Business.

Presentation – Steve Baumann, Food Pride.

City Manager McConkie stated that discussions have taken place between staff and Steve Baumann of Food Pride to try to find a solution to the issues Food Pride is facing.

Steve Baumann informed City Council that the current building in not feasible for his business. It is too big and the utility costs are astronomical. Would like City Council to consider a plan so Food Pride would to be able to downsize its business and move into City owned building located at 202 N. Mill Street and perhaps the City would have interest in his current building. His business is not going to survive if changes are not made soon.

Phil Hansen asked City Council to consider long term goals of a new City Hall, it would be river front property, close to the Electric Department and the swimming pool. After further discussion, the City Council would like staff and Mr. Baumann to propose a cost plan and place on the April 17, 2012 meeting Agenda.

Payment for Water Supply Design Work Plan.

City Manager McConkie requested that the City Council approve payment to FTC&H for Professional Services 2/18/2012 through 3/16/2012 relating to the development of a Design Work Plan for the replacement of the City's Water in the amount of $5,309.00.

Moved by Kubin, supported by Shrum, to approve payment to FTC&H for Professional Services 2/18/2012 through 3/16/2012 relating to the development of a Design Work Plan for the replacement of the City's Water in the amount of $5,309.00. All ayes carried the motion.

Approve Biosolids Land Application.

City Manager McConkie requested that the City Council approve the land application of an estimated 850,000 gallons of wastewater biosolids by Synago at an estimated amount of $26,945.00.

Moved by Shrum, supported by Allen, to approve the land application of an estimated 850,000 gallons of wastewater biosolids by Synago at an estimated amount of $26,945.00. All ayes carried the motion.

Council Meeting Policy.

City Manager McConkie stated that as a result of misunderstandings between the City Charter and Open meetings Act, he has drafted a City Council meeting policy. The City attorney has reviewed the policy and it fully complies with the legislation and requested the City Council adopt the Policy.

Moved by Shrum, supported by Kubin, to adopt the City of Saint Louis Council Meeting Policy.

All ayes carried the motion.

Economic Vitality Incentive Program – Employee Compensation Plan (EVIP).

City Manager McConkie stated that in order to comply with statute requirements and guidelines he has prepared an Employee Compensation plan and requested approval of the plan and authorization for transmittal to the State, along with authorization to publish on the City's web page.

Moved by Allen, supported by Shrum, to approve the Economic Vitality Incentive Program – Employee Compensation Plan, and authorization for transmittal to the State, along with authorization to publish on the City's web page. All ayes carried the motion.

Resolution 2012 - 04.

City Manager McConkie requested that the City Council approve Resolution 2012-04, a Resolution of Public comment regarding the Velsicol Superfund Plant Site Project Plan and authorize the Mayor and Deputy Clerk to sign the Resolution.

Moved by Kubin, supported by Shrum, to approve Resolution 2012-04, a Resolution of Public comment regarding the Velsicol Superfund Plant Site Project Plan and authorize the Mayor and Deputy Clerk to sign the Resolution.

Roll Call Vote:

Ayes: Kubin, Shrum, Allen, Kelly

Nays: None

Resolution Declared Adopted.

City Manager's Report.

City Manager McConkie advised the Council that he has received a grievance by a union group today and has not yet reviewed it, but will soon deal with the grievance accordingly.

Police Chief's Report.

Chief Herblet stated he wanted to share with Council that this is his 38th year of law enforcement, six of these here in St. Louis. He loves the small community and commends the other City departments for their help and how well the departments work together. Chief Herblet thanked the Council for the continued support of the Police Department.

City Council Comments.

Council member Allen inquired if the Water Authority has discussed the next step. Utility Director Giles stated they have not as of yet.

Council member Allen requested a possible discussion with the labor attorney regarding personnel matters. City Manager McConkie said he would check into getting a ruling from attorney on which direction to take and will coordinate with Council.

Council member Allen stated she would like employee evaluations performed regularly.

Mayor Kelly inquired about a letter received by Council regarding 417 Maple Street. Mark Abbott, DPW Superintendent stated the issue is being addressed.

Resident Steve Larson stated he has been a citizen of St. Louis for 40 years and the City Council and all departments are quick to respond to complaints, he appreciates this and it is a pleasant experience to be a part of this community.

Moved by Kubin, supported by Allen, to adjourn the meeting at 8:37 p.m. All Ayes carried the motion.

Mari Anne Ryder, Recording Secretary
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 17, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Tuesday, April 17, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

Moved by Church, supported by Kubin to appoint Phil Hansen as Recording Secretary for the open sessions of the meeting. All ayes carried the motion.

City Manager: Robert F. McConkie

City Clerk Treasurer: Nancy L. Roehrs (absent, excused)

Recording Secretary: Phil Hansen

Others in Attendance:

Rich Ramereiz Police Sgt.

Mark Abbott DPW Superintendent

Mike Parsons Electric Foreman

Kurt Giles Utilities Director

Steve Larson 218 Locust Street

Steve Baumann 320 N. Mill Street

Jill House 320 N. Mill Street

Chuck Fortino City Attorney

Mary Cauley City Labor Attorney

Council Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Allen asked on page 129 of the minutes to delete the phrase “as a result of misunderstandings between the City Charter and Open Meetings Act” and replace it with “due to an inaccurate and unacceptable posting of a special meeting.”

Moved by Allen, supported by Kubin to approve the minutes of the regular meeting held on April 3, 2012 with the above correction. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church to approve the Claims & Accounts, in the amount of $272,583.86. All ayes carried the motion.

Public Comments.

None.

New Business.

Moved by Church, supported by Allen to enter closed session at 7:50 a.m. for the purpose of considering receiving a written communication from retained council and hence exempted from disclosure for Freedom of Information Act. Also, to designate Chuck Fortino as Recording Secretary for closed session. Closed session attendance to include City Manager and retained attorneys for the City Chuck Fortino and Mary Cauley.

Roll Call Vote:

Ayes: Kelly, Church, Kubin, Allen, Shrum

Nays: None

Motion Carried.

Moved by Kubin, supported by Church to return to open session at 8:40 a.m. All ayes carried the motion.

Personnel Matter.

A closed session has been requested by an employee.

Moved by Allen, supported by Shrum to enter closed session at 8:42 a.m. to discuss a personnel matter. Also, to designate Chuck Fortino as Recording Secretary for closed session. Closed session attendance to include City Manager and retained attorneys for the City Chuck Fortino and Mary Cauley.

Moved by Church, supported by Allen to return to open session at 9:17 a.m. All ayes carried the motion.

Mayor Kelly suggested creating a Human Resource Committee and council discussed briefly.

Moved by Kubin, supported by Shrum to create a Human Resource Committee to include the Mayor, Mayor Pro Tem, City Attorney and any retained council to assist in the development and creation of an Employee Performance Plan. All ayes carried the motion.

Finance Director Position.

Discussion held regarding proposed Finance Director position. City Manager McConkie described previous proposals and job descriptions provided to Council and how the proposed new position and the Clerk/Treasurer position would interact. The Finance Director would do the accounting and prepare reports for the Clerk/Treasurer to review and authenticate. The City Charter would not need to be changed for this. The Finance Director position would be a Department Head supervised by the City Manager. The normal hiring process would be followed for this position, resumes taken and reviewed by City Manager and committee.

Moved by Kubin, supported by Shrum to create the position of Finance Director, as a Department Head under the supervision of the City Manager and to approve the job descriptions of the Finance Director and City Clerk/Treasurer as presented. All ayes carried the motion.

City Charter Amendments.

City Attorney Fortino discussed the proposed amendment to separate the jobs of Clerk and Treasurer so that the Council could have some flexibility in hiring with upcoming retirements in mind.

Fortino expressed his concern that in order for the public to easily understand the issue, that there be only one item to vote on rather than two. Fortino felt that the current language in the City Charter gives the Clerk position privilege not afforded other employees and creates potential conflict between the City Clerk and City Manager positions. Fortino also stated his opinion that the current setup is highly unusual and should be changed. Fortino further recommended that the Clerk position be responsible to the City Manager position. After discussion, Fortino presented a hard copy of the proposed Charter Amendment.

Moved by Kubin, supported by Shrum to approved putting the Charter Amendment as presented by City Attorney Fortino on the soonest available ballot to amend section 6-1.

Roll Call Vote:

Ayes: Kelly, Church, Kubin, Allen, Shrum

Nays: None

Motion Carried.

Resolution 2012-05

City of Saint Louis

A RESOLUTION TO AMEND SECTION 6-1 OF THE CITY OF ST. LOUIS CITY CHARTER

The following preamble and resolution were offered by Member Kubin, and supported by Member Shrum:

WHEREAS, City Charter, at Section 6-1, provides that the City Clerk shall be the general accountant of the city, and

WHEREAS, the education, training and skills necessary of a City Clerk more resemble what would be expected of an executive secretary in taking accurate notes, recording a journal of proceedings of the various City boards and commissions of the City and organize the recording and filing of the various official records of the City, and

WHEREAS, the education, training and skills expected of the general accountant have become much more specialized in recent years and more resemble what would be expected of one with educational background in financial accounting matters with emphasis in governmental accounting standards capable of complicated statistical financial report preparation, and

WHEREAS, it is not often that one person will possess the education, training and skills necessary and desirable to fill the position of City Clerk as currently prescribed by Charter, and

WHEREAS, City Council determines that it is in the interest of the City of St. Louis that the City Council have greater latitude in delegating accounting functions and activities,

NOW THEREFORE, BE IT RESOLVED, that there be submitted to the electorate of the City of St. Louis at the next regular city or general state election a proposal to amend the City Charter of the City of St. Louis to amend Section 6-1 of the Charter regarding the powers and duties of the City Clerk, and

BE IT FURTHER RESOLVED, that prior to submission to the electorate, the proposed amendment to the City Charter, together with proposed ballot language, be submitted to the Attorney General and the Governor for approval pursuant to MCL 117.21 and MCL 117.22, and

BE IT FURTHER RESOLVED, that upon such approval the existing charter language and the proposed amendment be published in a newspaper of general circulation within the City of St. Louis at least once, not less than 14 days prior to submission to the electorate at the next regular city or general state election, and

BE IT FURTHER RESOLVED, that the following ballot language is approved, for submission to the electorate, subject to approval by the Attorney General and the Governor:

“Shall Section 6-1 of the City Charter of the City of St. Louis be amended to provide for appointment and removal by the City Council, to allow delegation of duties by the City Manager, and to redefine the powers and duties of the City Clerk to provide that the City Clerk will no longer act as the general accountant of the City or have the powers and duties associated with the position of general accountant, but will retain those other powers and duties currently set forth in the Charter of the City of St. Louis?

Section 6-1, as amended, will read as follows:

Section 6-1- The City Clerk shall be appointed by the City Council, which shall determine, from time to time, his/her compensation. The City Clerk shall report to the City Manager. The City Clerk may be removed by a majority vote of the City Council. The City Clerk shall perform such other duties as prescribed for him/her in this charter or by the City Manager; and in addition the City Clerk shall have the following duties and responsibilities:

(a) He/she shall be the Clerk of the City Council. He/she shall attend all meetings of the City Council and shall keep a permanent journal of its proceedings. He/she shall keep a record of all ordinances, resolutions and regulations of the City Council.

(b) He/she shall be the custodian of the City Seal, and shall affix it to all documents and instruments requiring the Seal, and shall attest to the same.

(c) He/she shall certify by his/her signature all ordinances and resolutions enacted or passed by the City Council, and perform any other duties required of him/her by this Charter or by the City Council, or by state or federal law.”

Roll Call Vote:

Ayes: Kubin, Shrum, Allen, Church, Kelly

Nays: None

Resolution Declared Adopted.

Moved by Shrum, supported by Church to appoint Mari Anne Ryder as recording secretary for the remainder of the meeting. All ayes carried the motion.

Proposal Regarding Food Pride.

City Manager McConkie recapped Council discussions of the April 3, 2012 Council Meeting.

Phil Hansen stated there is a summary in Council packets and staff has discussed costs. It is difficult at this point to come up with an actual amount but can estimate the cost to be around $1.5 million, compared to building a new building with a estimated cost of about $3 to $5 million.

The timetable would be as follows: Building swap/purchase this fiscal year. The 2012/2013 fiscal year would allow for the roof and structural repairs that are necessary. The 2013/2014 fiscal year can apply for a long term, low interest loan to make the move possible.

Member Church expressed public concern over the City purchasing more property downtown, and the size of the Food Pride building and asked if the City needed a building that size.

City Manager McConkie stated City Staff along with the Police Department would move into the Food Pride building. The building could also house a community room, would allow for the security measures proposed by the Police Chief included in the design and potential lease of some of the space. The Fire Department would remain at the current location in the Police Department portion of the building, allowing them to move out of the basement.

City Manager McConkie stated the Mid-Michigan Community Fire Department Board should be addressed regarding possibly leasing or purchasing the City Hall building and incurring the operational costs.

Member Church inquired about the additional costs to the City due to the energy inefficiency the Food Pride is experiencing.

DDA Director Hansen stated that the bulk of the Food Pride expense is related to their business.

City Manager McConkie state the current City Hall building has barriers, the layout of the office makes it difficult to conduct business efficiently.

The building swap would afford the City to keep a grocery store in town, keep from having another empty building in the downtown area that will most likely not have another business in it. The move will also promote more business in the center of downtown.

The grocery store provides a valuable service to the community and the loss would hurt the community as a whole and residents that don't have means to travel out of the City for food or necessities.

Resident Steve Larson stated he is impressed by the all the discussion Council has had regarding the building swap and he is in favor of the decision. Feels P.R. needs to be provided and Council needs to follow through with a timeline on the Food Pride building.

Mayor Kelly stated the Council has had discussion for over 20 years on a new City Hall building. This is a good opportunity for the City and it keeps the grocery store in town. It is a win/win situation but definitely wants a timeline put in place and followed.

Member Allen stated she relies on staff for information, and inquired about the shoreline behind the Food Pride.

Director Giles stated it has been looked at and there is about 20 feet that can be opened up.

Member Allen asked Steve Baumann if a possible lease of the old Dollar General was an option. Steve Baumann stated it was not.

Member Church inquired if an architect has been contacted. Kurt Giles stated one has not but he, the Building Inspector, and the City Manager have toured the building. He and Otterskin have been on the roof and pictures have also been obtained. An estimate of roof repairs has been provided.

Mayor Kelly reiterated that the City needs to commit to an action plan.

Member Allen asked Mr. Baumann when the move would take place. Mr Baumann stated would like to be re-open in June, 2012.

Superintendent Abbott stated that with the riverbank area, grants may be able to be attained to turn the area into a rec area, and it would link City Hall, the pool, the electric department and possibly have a bridge over the river, making it a beautiful spot for the community.

After further discussion, moved by Allen, supported by Shrum to authorize the City Manager to proceed with preparing a purchase agreement/exchange for 320 N. Mill to become the new City Hall and Food Pride relocating to 201 N. Mill in the amount of $150,000.00 for council review.

Roll Call Vote:

Ayes: Allen, Shrum, Kelly, Church, Kubin

Nays: None

All ayes carried the motion.

Electric Dept. work on Ithaca Flower Bed Watering Project.

City Manager McConkie stated he was approached by the City of Ithaca, and they are requesting assistance with installation of a water system for their flower beds that requires a boring machine which St. Louis owns. Would like the St. Louis Electric Department to do approximately 50 borings for them. Foreman Parsons stated it would take approximately 3 weeks, 2 men, sometime three men. Foreman Parsons also stated they didn't want to be liable if a line is accidently hit and that if St. Louis has a power outage etc. than that takes priority. City Manager stated Ithaca's employees would assist and also Ithaca would reimburse St. Louis for man hours and equipment rental based on current rates.

Moved by Kubin, supported by Church to authorize the City Manager to draw an agreement between the City of St. Louis and the City of Ithaca for St. Louis to assist in the flower bed project without liability. In the event of an emergency St. Louis takes priority and the City of Ithaca will reimburse the City of St. Louis. All ayes carried the motion.

City Manager Report.

City Manager asked Council Members to read their e-mail. He has sent information regarding Solid Waste.

Police Department Report.

Sgt. Ramereiz informed City Council Members that May 13 – 19 is National Police week and the St. Louis Police Department is hosting a Potluck Luncheon for Police Officers at 1:00 p.m. and a Public Recognition Ceremony at 2:00 p.m. at the St. Louis First Baptist Church. Council Members are invited to attend.

City Council Comments.

Council Member Allen inquired about the City owned rental property located at 1110 Wilson Blvd., and how an applicant would apply. Not having it rented is lost revenue for the City. City Manager McConkie stated it is not rented at this time. When there was a tenant at the location, it cost the City considerably more money for upkeep than it brought in. An interested applicant can apply with him. Will work on getting the property rented.

Council Member Allen informed Council members she will be out of town May 5 – May 12, 2012.

Council Member Kubin was approached by residents inquiring if the street sweeper takes water. Superintendent Abbott stated yes, for dust control but do not need water to sweep the streets.

Mayor Kelly stated Council and staff need to make sure to proceed with moving City Hall, making it a goal.

Mayor Kelly received a letter from Schnepp Health Care Center commending Electric Department employees Mike Parsons and Jeff Fisher for repair to their service. Mayor Kelly expressed appreciation for the employees efforts and a job well done.

Moved by Shrum, supported by Church to adjourn at 11:48 a.m. All ayes carried the motion.

Phil Hansen

Mari Anne Ryder

Recording Secretaries


CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 18, 2012

The Special Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Wednesday, April 18, 2012 at 8:00 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Mayor Kelly stated that the special meeting was called to discuss Resolution 2012-06

Banking Policy.

City Clerk/Treasurer Roehrs stated that the adoption date on the Resolution is incorrect and should have today's date of April 18, 2012 on it.

The City Council discussed Resolution 2012-06 requiring multiple persons to sign banking transactions and each transaction must have two signatures to authorize and validate, opening, closing, withdrawal, draft, check, or wire of or from a demand account of any financial institution with which the City does business under Employer #38-6004592, except the Saint Louis Housing Commission.

The consensus of the City Council was to exclude the requirement of two or more signatures on Certificate of Deposits or Repurchase Agreements.

The following preamble and resolution were offered by Member Shrum, supported by Member Kubin.

WHEREAS, the City of Saint Louis maintains a number of banking accounts with a number of financial institutions, and

WHEREAS, this Council believes it best practice for the City to have multiple persons authorized to sign banking transactions; however, each transaction would require two signatures to authorize and validate opening, closing, withdrawal, draft, check or wire of or from a demand account of any financial institution with which the City does business under Employer #38-6004592, except the Saint Louis Housing Commission, and

WHEREAS, the Saint Louis Housing Commission shall designate authorized signatures for any account held under the control of Saint Louis Housing Commission, and

NOW THEREFORE IT BE RESOLVED, the City of St. Louis by filing with the foregoing banking institutions a copy of this resolution the City of Saint Louis hereby institutes the above best practice and authorizes signatures of any two of the following persons as authorized to transact business on its bank demand accounts:

James Kelly, Mayor Melissa Allen, Mayor ProTem

Nancy L. Roehrs, Clerk-Treasurer Kathy L. Smith, Deputy Clerk

Robert McConkie, City Manager

BE IT FURTHER RESOLVED that the City Manager be authorized access to any and all information regarding any account held under Employer #38-6004592.

Ayes: Shrum, Kubin, Allen, Church, Kelly,

Nays: None

RESOLUTION DECLARED ADOPTED.

Moved by Kubin, supported by Allen, to approve to adjourn the meeting at 8:23 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 1, 2012

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Melissa Allen on Tuesday, May 1, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

Recording Secretary: Mari Anne Ryder served as Recording Secretary by consensus of Council in the absence of Clerk/Treasurer Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Phil Hansen DDA Director

Patrick Herblet Police Chief

Rich Apps Fire Chief

Mark Abbott DPW Superintendent

Katherine Roslund City Assessor

Paul & Jo Ann Wagner 202 W. Essex

Ron & Sandra Acton 507 Devon Dr.

Lorna Burgard Main Street

Don Burch 323 W. Center

Roger Poscal of Monsanto

Lowell & Martha Anderson

Nancy Rusch 205 Surrey Dr.

RoseMary Horvath Morning Sun

Several High School Students

Mayor Pro Tem Allen led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on April 17, 2012 with the following correction: Pg. 137 remove line 5. All ayes carried the motion.

Moved by Kubin, supported by Shrum, to approve the minutes of the closed session held on March 17, 2012 at 7:52 a.m. All Ayes carried the motion.

Moved by Shrum, supported by Kubin, to approve the minutes of the closed session held on March 17, 2012 at 8:45 a.m. All Ayes carried the motion.

Moved by Kubin, supported by Shrum, to approve the minutes of the special meeting held on April 18, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $329,160.58. All ayes carried the motion.

Presentation by Monsanto

Roger Postal of Monsanto informed Council members that Monsanto is an Agricultural Company and about a year ago the American Farmers Grow Communities was established, which covers 39 States, Gratiot County included. The winning farmer receives a $2,500.00 grant and chooses the recipient. This year's winners were Lowell and Martha Anderson and they chose the Mid-Michigan Community Fire Department as the grant recipient.

Mr. Anderson presented Fire Board Chairman, Robert McConkie the $2,500.00 check.

City Council thanked Monsanto and Mr. & Mrs. Anderson for the grant.

Monthly Minutes.

City Council discussed the April 2012 Monthly Minutes.

Moved by Kubin, supported by Shrum, to receive and place on file the April 2012 Monthly Minutes. All ayes carried the motion.

Monthly Reports.

City Council discussed the April 2012 Monthly Reports.

Moved by Shrum, supported by Church, to receive and place on file the April 2012 Monthly Reports.

Public Comments.

Residents of the community expressed concern regarding the Property Exchange between the City of St. Louis and the St. Louis Food Pride. Some might rather see streets paved instead of the purchase of another building. It was suggested the Council put it on the ballot and the let the residents vote.

Mayor Kelly entered the meeting at 7:40 p.m.

City Manager discussed issues in current City Hall Building and rationale for moving. After further discussion, Moved by Shrum, supported by Church to approve the Property Exchange Agreement between the City of St. Louis and S&K Food Pride Holdings, L.L.C. subject to the deletion of the following from sentence in Item 6 Defect in Title “and shall be entitled to refund of their earnest money deposit”. All ayes carried the motion.

Motion by Shrum, supported by Church to go into closed session to discuss material exempt from disclosure under the Freedom of Information Act at 8:21 p.m.

Roll Call Vote:

Church, Kubin, Kelly, Allen, Shrum.

All Ayes carried the motion.

Mayor Kelly reconvened the regular meeting at 9:03 p.m.

Moved by Allen, supported by Shrum to approve the execution of a Retirement agreement between the City of St. Louis and the Clerk/Treasurer on terms negotiated by counsel and to authorize the Mayor to sign such an agreement.

Roll Call Vote:

Church, Kubin, Kelly, Allen, Shrum

All Ayes carried the motion.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the DART Service Report, Sharps Disposal, Police Public Recognition Ceremony, Electronic Recycling Program, Pine River Stream Treatment, City Attorney Correspondence regarding Charter Amendments, Correspondence from CAG, and the City Hall Fungal Assessment.

Moved by Shrum, supported by Allen, to approve to receive and place on file the communications. All Ayes carried the motion.

New Business.

Annual Financial Commitment to MAGNET.

City Manager McConkie requested that the City Council approve the Annual Commitment to MAGNET in the amount of $3,000.00.

Moved by Kubin, supported by Allen to approve the Annual Commitment to MAGNET in the amount of $3,000.00. All ayes carried the motion.

Approve Payment for Road Salt.

City Manager McConkie requested that the City Council approve payment to North American Salt Company for 145 Ton of Road Salt in the amount of $8,671.77.

Moved by Shrum, supported by Allen, to approve payment to North American Salt Company for 145 Ton of Road Salt in the amount of $8671.77.All ayes carried the motion.

Proposal for Environmental Due Dillgence Services at 320 N. Mill Street from NTH Consultants, LTD.

City Manager McConkie stated that NTH Environmental has submitted a proposal for updating the environmental work previously performed and to release the City of any liability of possible contaminants at 320 N. Mill Street in the amount of $14,350.00.

Moved by Shrum, supported by Church, to approve the Proposal for Due Diligence Services at 320 N. Mill Street from NTH Consultants, LTD. in he amount of $14,350.00. All Ayes Carried the motion.

Approval of Asphalt Repairs.

City Manager McConkie requested that the City Council approve Asphalt Repairs at various locations in the City by Rite Way Asphalt in the amount of $17,234.00.

Moved by Kubin, supported by Shrum, to approve Asphalt Repairs at various locations in the City by Rite Way Asphalt in the amount of $17,234.00. All Ayes carried the motion.

Approval of DPW Garage Painting.

City Manager McConkie requested that the City Council approve Exterior Painting of the Public Works Garage by Mann Painting in the amount of $6,624.00.

Moved by Kubin, supported by Church, to approve Exterior Painting of the Public Works Garage by Mann Painting in the amount of $6,624.00. All Ayes carried the motion.

Approval of Sidewalk Project.

City Manager McConkie requested that the City Council approve the Annual Sidewalk Replacement Project by Gallihugh & Sons for an estimated amount not to exceed $19,999.00.

Moved by Allen, supported by Shrum, to approve Annual Sidewalk Replacement Project by Gallihugh & Sons in an amount $19,999.00. All Ayes carried the motion.

Proposed Budget.

City Manager McConkie presented Council with the 2012/2013 proposed budget. Included in the budget is the repaving project for Main Street Bridge to Prospect Street for 2013 in the amount of $468,000.00 with an additional $250,000.00 for water main and sanitary sewer work. Also included is Engineering and Design work on Mill Street Bridge scheduled for 2014. Several Streets are also included to be repaved.

Moved by Shrum, supported by Allen to receive and place on file the 2012/2013 Budget, to set a work session date of May 15, 2012 following the regular City Council meeting and to set the Public Hearing for Budget adoption for June 5, 2012. All Ayes carried the motion.

2015-2018 Generation Capacity Purchase.

Utility Director Kurt Giles requested the City Council approve the 2015-2018 Generation Capacity Purchase.

City Council discussed the 2015-2018 Generation Capacity Purchase.

Moved by Church, supported by Shrum, to approve the 2015-2018 Generation Capacity Purchase from Michigan Public Power Agency. All Ayes

City Hall Basement Improvements.

Utility Director Giles requested the City Council approve Parts 1 & 2 of the proposal from B-Dry Basement Systems for City hall Basement Improvements in the amount of $5,400.00 and additional work by others is expected to add approximately $1,500.00 for an estimated amount of $6,900.00.

City Council discussed the basement issues.

Moved by Shrum, supported by Church to table the City Hall Basement Improvements until the budget work session that is scheduled for May 15, 2012. All ayes carried the motion.

City Manager's Report.

City Manager McConkie provided Council members with the 2011 MAGNET Annual report.

Moved by Kubin, supported by Shrum to receive and place on file the 2011 MAGNET Annual report. All ayes carried the motion

City Manager McConkie requested Council members adopt the following resolution:

The following preamble and resolution were offered by Member Church, and supported by Member Shrum.

Resolution 2012-07 City of Saint Louis Banking Policy

WHEREAS, the City of Saint Louis maintains a number of bank accounts with a number of financial institutions, and

WHEREAS, this Council believes it best practice for the City to have multiple persons authorized to sign banking transactions; however, each transaction would require two signatures to authorize and validate opening, closing, withdrawal, draft, check or wire of or from a demand account of any financial institution with which the City does business under Employer #38-6004592, except the Saint Louis Housing Commission, and

WHEREAS, the Saint Louis Housing Commission shall designate authorized signatures for any account held under the control of Saint Louis Housing Commission, and

NOW THEREFORE IT BE RESOLVED, the City of St. Louis by filing with the foregoing banking institutions a copy of this resolution the City of Saint Louis hereby institutes the above best practice and authorizes signatures of any two of the following persons occupying the following offices are authorized to transact business on its bank demand accounts:

Mayor City Treasurer

Mayor Pro-Tem City Clerk

Deputy City Clerk City Manager

Finance Director

BE IT FURTHER RESOLVED the persons currently holding said offices are:

James Kelly, Mayor Melissa Allen, Mayor Pro Tem

Robert McConkie, City Manager Kathy L. Smith, Deputy Clerk

Vacant, City Treasurer Vacant, City Clerk

Vacant, Finance Director

BE IT FURTHER RESOLVED that the City Manager be authorized to access to any and all information regarding any account held under Employer #38-6004592.

Ayes: Kubin, Shrum, Kelly, Allen, Church

Nays: None

Resolution declared adopted this 1st day of May, 2012.

City Manager McConkie requested Council members adopt the following resolution:

Resolution 2012-08

City of Saint Louis

Banking Policy

The following preamble and resolution were offered by Member Church, and supported by Member Shrum.

WHEREAS, the City of Saint Louis finds it necessary to establish new accounts for the purpose of managing the Water System Improvements Fund, and

NOW THEREFORE IT BE RESOLVED, The City Council hereby authorizes establishment of three accounts at Chemical Bank for this purpose as follows:

Cash Management Account

Interest Bearing Checking

Non-Interest Bearing Checking

BE IT FURTHER RESOLVED persons authorized to transact business on said accounts are described per City of Saint Louis Resolution 2012-07:

Ayes: Church, Shrum, Kelly, Allen, Church, Kubin

Nays: None

Resolution declared adopted this 1st day of May, 2012.

Police Chief's Report.

Chief Herblet invited Council members to the Police Officer Ceremony at the First Baptist Church on May 20, 2012 at 2:00 p.m.

Chief Herblet informed members that the 911 Board is close to supplying in car computers throughout the county with funds from the 911 surcharge. St. Louis will have computers installed in two cars.

City Council Comments.

Council member Church inquired about an incident involving a St. Louis Police car and three State Police. Chief Herblet stated there was a dispute at the Alma Hospital and assistance was needed.

Public Comments.

A City resident inquired if a sidewalk could be placed at Euclid Street to the Dollar General Store. City Manager McConkie stated part of the walk would be Bethany Township and he will make contact with the Township. DPW Superintendent Abbott will check into the request as well.

Moved by Shrum, supported by Church to adjourn the meeting at 10:10 p.m. All Ayes carried the motion.

Mari Anne Ryder, Recording Secretary
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 15, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor Jim Kelly on Tuesday, May 15, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

Recording Secretary: Moved by Shrum, supported by Kubin to appoint Mari Anne Ryder as Recording Secretary in the absence of City Clerk Roehrs. All ayes carried the motion

Others in Attendance:

Kurt Giles Utilities Director

Phil Hansen DDA Director

Patrick Herblet Police Chief

Mike Parsons Electric Foreman

Steve Larson St. Louis Resident

Mark Abbott DPW Superintendent

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on May 1, 2012 with the following corrections: Pg. 146, second paragraph, line 2 change “he” to “the”. Pg. 149 regarding the Police Ceremony should include the place “First Baptist Church” and add “p.m.” to the time. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve the minutes of the closed session on May 1, 2012. All ayes carried the motion.

Moved by Church, supported by Shrum, to approve the minutes of the closed session held on March 20, 2012. All ayes carried the motion.

Financial Statements.

City Council discussed the Financial Statements.

Moved by Kubin, supported by Shrum, to receive and place on file the Financial Statements through March 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $254,845.75. All ayes carried the motion.

Monthly Reports.

City Council discussed the April, 2012 Monthly Reports.

Moved by Shrum, supported by Kubin, to receive and place on file the April 2012 Monthly Reports. All ayes carried the motion.

Public Comments.

None

Communications.

City Manager McConkie requested that the City Council place on file communication from the Gratiot County Prosecutor. Council members stated they are proud of the Police Department.

Moved by Kubin, supported by Church, to receive the communication and place on file. All ayes carried the motion.

New Business.

Introduce Ordinance B-219 and Set Public Hearing.

City Manager McConkie introduced ORV Ordinance B-219 and requested the City Council set a Public Hearing for Tuesday, June 5, 2012, at 7:00 p.m. or as soon thereafter as the Agenda allows.

Moved by Church, supported by Allen, to set the Public Hearing for Tuesday, June 5, 2012 at 7:00 p.m. or as soon thereafter as the Agenda allows.

Roll Call Vote:

Ayes: Church, Allen, Kubin, Shrum, Kelly

Nays: None

Mayor Kelly informed Council members he would be out of town for the next meeting on June 5, 2012.

City Resident Larson stated he is happy with the St. Louis Police Department and the quality of employees.

City Resident Larson handed out a sample of a “No ORV” sign to be posted on the streets that ORV's are not permitted. Also ATV/ORV Public Roadway statistics and a sample handout highlighting the Ordinance that could be given to people wishing to ride ORV's on the streets.

City manager McConkie stated the City will check with the State of Michigan as to the requirements of the signs.

Memorial Day Parade Request.

City Manager McConkie requested that the City Council approve the Memorial Day Parade request jointly sponsored by the American Legion Post and St. Louis V.F.W. Post to be held Monday, May 28, 2012, at 10:00 a.m. and approve the honor squad to fire volleys at the Mill Street Bridge and the Cemetery.

Moved by Shrum, supported by Church, to approve the Memorial Day Parade request and approve the honor squad to fire volleys. All ayes carried the motion.

Request to Block Saginaw Street.

City Manager McConkie requested approval to block Saginaw Street in front of City Hall for Flag Day Ceremony on June 14, 2012 from 7:00 p.m. to 8:00 p.m.

Moved by Kubin, supported by Shrum, to approve the request for Flag Day Ceremony and authorize the closure of the 100 block of Saginaw Street. All ayes carried the motion.

Set Public Hearing for State Revolving Fund Project Plan.

City Manager McConkie stated that a Public Hearing on the Wastewater Improvement Plan that Rowe Incorporated has been preparing needs to be held to complete the process.

Director Giles stated that beginning May 20, 2012 through June 19, 2012 the plan has to be available for public viewing at City Hall. There is a 30 day review/comment period, and an application is due to MDEQ June 30, 2012.

Moved by Allen, supported by Shrum, to set a Public Hearing on Tuesday, June 19, 2012 at 7:30 a.m. or as soon thereafter as the Agenda allows for the State Revolving Fund Project Plan. All ayes carried the motion.

City Manager's Report.

City Manager McConkie discussed and requested repayment of the loans from the Electric Department for the swimming pool and the Lentz farm. The remaining balance on the swimming pool loan is $25,000.00 and the loan for the Lentz farm is $105,051.40.

Moved by Kubin, supported by Church, to repay to the Electric Department $25,000.00 for the swimming pool loan and $105,051.40 for the Lentz farm loan. All ayes carried the motion.

City Manager McConkie also requested City Council approve Resolution 2012-09 to reaffirm their position to opt out of the State of Michigan insurance requirements to comply with Act 152 of 2011.

Moved by Shrum, supported by Church, to approve Resolution 2012-09 to reaffirm their position to opt out of the State of Michigan insurance requirements to comply with Act 152 of 2011.

Roll call vote:

Ayes: Shrum, Church, Allen, Kubin, Kelly

Nays: None

Manager McConkie informed Council members that the Personnel Committee interviewed two applicants for the Finance Director position and the Personnel Committee reached a decision to hire Bobbi Marr for the position.

Council members discussed the applicants. Member Allen requested a one year contract/ review with one year probationary period.

City Manager McConkie stated Bobbi requested four weeks vacation to allow some flexibility in her schedule.

Manager McConkie requested authorization to hire Bobbi Marr as the City of St. Louis Finance Director subject to a completed physical and a background investigation.

Moved by Church, supported by Kubin, to hire Bobbi Marr to fill the Finance Director position. All ayes carried the motion.

Police Chief's Report.

Chief Herblet discussed the Police Department monthly report pointing out the rise in violent crime rates, which is a huge concern. Officers are doing a remarkable job being proactive.

City Council Comments.

Council member Shrum inquired on the progress of the grocery store. Manager McConkie stated the attorneys are finalizing the agreement which should be ready for the next meeting.

Member Allen inquired about the flat roof on the Food Pride Building. Manager McConkie stated engineers will work out a proposal of what need to be done. Member Shrum stated he would like the Police Chief's safety concerns addressed in the new building also.

Member Church stated he appreciates the performance of Officer Morningstar and Officer Ramereiz. He would like Officer Morningstar to attend one of the Council meetings.

Member Church asked about the Electric Department needing a new pole truck. Foreman Parsons stated the current truck is 21 years old and it is time to replace it. Replacement price would be around $200,000.00. Manager McConkie requested Utility Director Giles and Foreman Parsons put together a recommendation for Council.

Member Kubin discussed the MML Fall Conference, and it was the consensus of Council members to attend. Mari Anne Ryder will make the arrangements.

Member Kubin asked Manager McConkie if street paving could be funded from Electric funds. Manager McConkie will check into this.

Mayor Kelly requested a letter or a proclamation be given to Officer Morningstar for his phenomenal job performance and also to Officer Ramereiz.

Mayor Kelly would also like to check into training on the new iPads.

Public Comments.

Steve Larson suggested a Citizen Advisory Group could be used to educate the public regarding the City Hall remodeling project and to receive input from the community. Also he knows a teacher from Central that might be interested in training Council member on the iPads.

Moved by Shrum, supported by Church to recess the meeting at 9:35 a.m. All Ayes carried the motion.

Moved by Shrum, supported by Church to reconvene the meeting at 9:43 a.m. All ayes carried the motion.

City Manager McConkie thanked the Council for hiring a Finance Director.

Manager McConkie gave an update on the question member Kubin asked regarding the use of Electric Department funds for street repair. City Manager stated Electric funds probably should not be used, but with the hiring of a Finance Director, plan to have a Capital Improvement Plan prepared for Council consideration.

Council member Church requested an update on supplying the EPA 5 megawatts of power for the clean up process. Manager McConkie informed Council the details have not been finalized yet. Will update Council when he receives more concrete plans.

2012/2013 Budget Review.

City Manager McConkie reviewed the proposed 2012/2013 Budget. He does not foresee any particular problems in any areas. General Fund has a cash balance of $729,000.00. Due to State Legislatures plan to eliminate personal property taxes, there will be a loss of about $40,000.00. There should be an increase in Revenue Sharing from the State because of the 2010 Census. There are no significant changes in the budget.

Construction of Main Street from the bridge to Prospect Street will begin in 2013 and cost $863,500, which includes curb, gutter and water and sewer mains.

Reconstruction of the Mill Street bridge will begin in 2014.

Member Church inquired if underground electric could be installed during the Main Street project. Utility Director Giles stated it is possible for the street lighting.

City Streets.

Council member Kubin stated he would like to see the dirt roads in the City paved, and should put together a plan and make them a priority.

Superintendent Abbott stated that portions of Lincoln, Tyrell, Euclid and North Clinton are budgeted to be repaired this year. Hopefully Franklin and Maple will be repaired in the 2014 budget year.

City Manager McConkie informed Council members that the water/sewer bond payment in the amount of $90,000.00 has been paid off.

Electric Department.

The Electric Department will be starting the dam project at a cost of $450,000.00, and the emission controls need to be upgraded which will cost approximately a half million dollars. The total for the two projects will be about $950,000.00. Will need to replace two older Diesel Engines at some point. The new Emission Standards come into effect May, 2013.

As discussed earlier, the Pole truck is 20 years old and are looking at pricing for a new one, will cost approximately $200,000.00.

Water Sewer Fund.

Sewer rates will need to be increased in the 2012/2013 Budget year.

Police Department.

Do not see any staffing changes. Council member Kubin stated he supports and is proud of the Police Department.

Further discussions between city managers on joining Police Departments have not occurred, but the police chiefs have been meeting.

Fire Department.

The Fire Department have scheduled two meetings a month to discuss all their options on joining departments, facility needs, etc.

City Manager McConkie will begin regularly holding Department Head meetings to access the needs of the Departments.

Moved by Kubin, supported by Shrum to adjourn the meeting at 12:02 p.m. All ayes carried the motion.

Mari Anne Ryder, Recording Secretary
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

June 5, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Melissa Allen on Tuesday, June 5, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: Mayor James C. Kelly (excused)

City Manager: Robert F. McConkie

Recording Secretary: Moved by Kubin, supported by Shrum to appoint Mari Anne Ryder as Recording Secretary. All ayes carried the motion

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Bobbie Marr Finance Director

Mark Abbott DPW Superintendent

Alex Temple Rowe Inc.

John Tanner Rowe Inc.

Steve Larson 218 Locust Street

David Eldridge 1010 Michigan Ave.

Cody Stoneman 215 River Court

Resident 425 Crawford

David May Clinton Street

James LaPaugh Alma

Sean & Amanda Kelly 323 W. Saginaw

Gabi Dansler 216 S. East Street

Dennis Epler 303 Oakridge

Alan VanHorn 309 Oakridge

Ken Hagen 217 E. Hazel

Skyler Alward 1101 W. Madison Rd.

Several High School Students

Member Shrum led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the May 15, 2012 minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on May 15, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts, in the amount of $574,142.77. All ayes carried the motion.

Monthly Minutes.

City Council discussed the May, 2012 Monthly Minutes.

Moved by Kubin, supported by Shrum, to receive and place on file the May, 2012 Monthly Minutes. All ayes carried the motion.

Vacancy Appointments.

City Manager McConkie requested the following appointments so the City can begin to move forward: Appointment of Bobbie Marr as City Clerk/Treasurer and that Ms. Marr appoint Mari Anne Ryder as Deputy City Clerk.

Moved by Shrum, supported by Church to appoint Bobbie Marr as City Clerk/Treasurer. All ayes carried the motion.

Current Deputy Kathy L. Smith administered the Oath of Office of City Clerk/Treasurer to Bobbie Marr.

Bobbie Marr appointed Mari Anne Ryder as Deputy City Clerk.

City Clerk Bobbie Marr administered the Oath of Office of Deputy City Clerk to Mari Anne Ryder.

City Manager also requested the City Council appoint Paul Erskine to the vacancy on the Housing Commission Board.

Housing Commission Member Dennis Eppler suggested Council members wait until the next Housing Commission meeting and Housing members will present Council with a recommendation. It was the consensus of the Council to wait for a recommendation from the Housing Commission Board.

Housing Commission Ordinance Discussion.

City Attorney Chuck Fortino reviewed the Ordinance adopted by City Council in 1965, which states the Housing Commission Board shall consist of five members, appointed by the City Manager and the City Manager shall fix compensation for the Housing Commission employees.

In 1996 Legislation amended the statute to provide that Housing Commission employees were solely employees of the Housing Commission and not co-employees of the City unless a written recommendation was made by the City Manager to Council and Council adopted a Resolution to provide that Housing Commission employees were co-employees of the City.

In 1998 City Council passed an Ordinance providing that the City Council appoint Housing Commission Board members and to approve Housing Commission wage requests.

A 2003 the Supreme Court decision in a City of Detroit case involving a similar situation determined that City of Detroit had not followed the statute and employees of the Housing Commission were not co-employees of the City of Detroit.

It is the opinion of City Attorney Chuck Fortino that under current law the employees of the Saint Louis Housing Commission are not co-employees the City of Saint Louis

City Attorney recommended that several sections of the Ordinance be amended to bring it into compliance with the Statute.

Council members thanked City Attorney Fortino.

City Manager McConkie suggested a future joint meeting with the Housing Commission to discuss possible amendments to the Ordinance.

City Attorney left the meeting at 7:45 p.m.

Public Hearing.

Mayor Pro Tem Allen opened the Public Hearing on the 2012/2013 Budget Adoption and Millage rate.

Resident Dave Eldridge asked if there was a change in the millage rate. City Manager McConkie stated there is no increase in the millage rate.

2012-2013 Budget

ADOPTING RESOLUTION 2012-10

WHEREAS, the City Manager has submitted and filed with the City Council a proposed budget estimating revenues and expenditures for 2012-2013 fiscal year on May 1, 2012, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 5, 2012 for a public hearing at 7:00 o'clock PM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said budget as represented herein and fixes the tax of fifteen (15) mills for general operating purposes and one (1) mill for maintaining a public library, to be raised by a general ad valorem tax upon owners of real and personal property in the City, by the authority granted, and in accordance with the Michigan Constitution, the General Property Tax Act 206, Michigan Public Acts of 1893, as amended, and City Charter, Chapter VII, subject to limitations therein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 653,675 General Government $ 447,700

License & Permits 14,500 Public Safety 772,347

Federal Grants 8,000 Public Works 138,250

State Grants 470,210 Com. & Economic Dev. 111,150

Charge For Services 375,900 Recreation & Culture 151,675

Fines 3,500 Debt Service 4,600

Interest and Rents 6,000 Other Financing Uses 0

Other Revenues 45,350 To Fund Balance 0

Other Financing Sources 0

From Fund Balance 48,587

Total Revenues $1,625,722 Total Expenditures $1,625,722

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 65 Other Financing Uses 0

Other Revenues 3,000

From Fund Balance 0 To Fund Balance 3,065

Total Revenues $ 3,065 Total Expenditures $ 3,065

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 254,522 Highways Streets & Bridges $ 348,280

Interest 3,000 Other Financing Uses 0

Other Revenues 12,000 To Fund Balance 0

Other Sources 0

From Fund Balance 78,758

Total Revenues $ 348,280 Total Expenditures $ 348,280

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 99,976 Highways, Streets & Bridges $ 264,265

Interest 150 To Fund Balance 10,861

Other Revenues 0

Other financing Sources 175,000 

From Fund Balance 0

Total Revenues $ 275,126 Total Expenditures $ 275,126 

 

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 38,470 Community & Economic Dev. $ 19,550

Interest & Rents 5,820 Other Uses 16,740

From Fund Balance 0 To Fund Balance 8,000

 

Total Revenues $ 44,290 Total Expenditures $ 44,290

T.A. CUTLER MEMORIAL LIBRARY

REVENUES EXPENDITURES

Taxes $ 46,750 Recreation & Culture $ 119,873

State Grants 4,750 Other Uses 38,000

Contributions – Local Units 1,000

Charges for Services 1,000

Fines & Forfeits 84,500

Interest & Rents 1,050

Other Revenues 8,000

Other Sources 0

From Fund Balance 10,823

Total Revenues $ 157,873 Total Expenditures $ 157,873

The foregoing resolution was offered by Council member Kubin and supported by Council member Church.

The vote on the foregoing resolution was as follows:

Ayes: Kubin, Church, Shrum, Allen

Nays: None

Absent: Kelly

Resolution declared adopted.

Millage Rate.

Moved by Kubin, supported by Shrum, to adopt the 2012/2013 Millage Rates of 13.4089 for City General Operations and .9983 for Library Operation and authorize signatures of the Mayor and Clerk on the 2012 Millage Request Report to the County Board of Commissioners. All ayes carried the motion.

Public Hearing – ORV Ordinance B-219

Mayor Pro Tem Allen opened the Public Hearing on ORV Ordinance B-219.

City Manager McConkie read a letter of support received from Audra Larson.

Mayor Pro Tem Allen read a letter of support received from Kathleen Larson.

Several Citizens expressed their support of the ORV Ordinance.

Moved by Kubin, supported by Shrum to adopt Ordinance B-219 an Ordinance adopted for the purpose of authorizing and regulating the operation of Off Road Vehicles (ORV's) on certain streets within the City of St. Louis, for the purpose of providing penalties for the violation thereof, and for the distribution of public funds resulting from those penalties pursuant to 2008 PA 240, MCL 324.81131.

Roll Call Vote:

Ayes: Kubin, Shrum, Church, Allen

Nays: None

Absent: Kelly

Mayor Pro Tem Allen thanked Steve Larson and the committee for their time and efforts and commended them on a job well done.

Public Comments.

Resident Don Burch welcomed Bobbie Marr to the City and suggested a mailing be sent out perhaps with the City newsletter soliciting donations for the City annual fireworks display.

Property owner James LaPaugh informed Council he owns rental property in the City which is involved in condemnation and would like ideas on what to do with the property. He has made contact with Judy Root, Historical Society President. Council members asked that he contact City Manager regarding the matter.

Mayor Pro Tem recessed the meeting at 8:30 p.m.

Mayor Pro Tem reconvened the meeting at 8:35 p.m.

Sanitary Sewer Evaluation Study & Project Plan Presentation by Rowe Inc.

John Tanner of Rowe Inc. summarized the Sanitary Sewer Evaluation Study and presented the Sanitary Sewer Project Plan.

The next steps are the Public Hearing scheduled for June 19, 2012, the adoption of a Resolution to accept the project plan which needs be submitted by July 1, 2012 to request SRF Funding and should know if approved for funding by September or October, 2012.

Communications.

City Manager McConkie requested that the City Council place on file communication from Charter, the April Energy Optimization Report, the Amp Freemont Project Update, Central Dispatch Minutes and correspondence regarding Water Tower Antenna leases.

Moved by Shrum, supported by Church, to receive the communications and place them on file. All ayes carried the motion.

New Business.

City Manager McConkie requested the City Council approve payment to Rowe Inc. for SRF Wastewater Project Plan preparation in the amount of $9,555.00.

Moved by Shrum, supported by Kubin, to approve payment to Rowe Inc. for SRF Wastewater Project Plan preparation in the amount of $9,555.00. All ayes carried the motion.

Payment to T.H. Eifert Mechanical.

City Manager McConkie requested that the City Council approve payment to T.H. Eifert Mechanical for Wastewater Treatment Plant Clarifier repairs in the amount of $5,953.71.

Moved by Church, supported by Shrum, to approve payment to T.H. Eifert Mechanical for Wastewater Treatment Plant Clarifier repairs in the amount of $5,953.71. All ayes carried the motion.

Roofing of the North Water Department Lean-To.

City Manager McConkie requested approval for roofing the North Water Department lean-to addition by Lott Construction in the amount of $6,025.00.

Moved by Shrum, supported by Church, to approve roofing the North Water Department lean-to addition by Lott Construction in the amount of $6,025.00. All ayes carried the motion.

Flag Day Proclamation.

Moved by Kubin, supported by Shrum to approve the Flag Day Proclamation to be presented by Mayor Kelly at the Flag Day Ceremony on June 14, 2012. All Ayes carried the motion.

Fireworks Permit/Street Closure.

City Manager McConkie requested approval of the closure of N. Mill Street at Prospect and North Streets at 4:00 p.m. on July 7, 2012 for the Fireworks display.

Moved by Kubin, supported by Church, to approve the closure of N. Mill Street at Prospect and North Streets at 4:00 p.m. on July 7, 2012 for the Fireworks display. All ayes carried the motion.

Moved by Kubin, supported by Shrum to approve the Fireworks Permit for the July 7, 2012 fireworks display. All Ayes carried the motion.

North Mill Street Closure Request.

City Manager McConkie requested permission to have a Hospitality Tent for the 4th of July Celebration to be held on Friday, July 6 and Saturday, July 7.

Times will be from 1:00 p.m. to 1:00 a.m. and beer, wine and pop will be served in the 200 block of North Mill Street. The tent will be fenced off, fully staffed, well supervised, and the St. Louis Police Department will provide coverage. This will be the location of the Annual St. Louis Blues Festival. Dana Saurman of River Rock Bar & Grill will be in charge of the beer tent and has applied to the State for a license through the Dee Hagen Memorial Ride non-profit.

City Manager also request approval of the following road closings:

200 block of North Mill from 11 a.m. Thursday, July 5 for setup until Sunday, July 8 at 5 p.m. for teardown.

100 block of North Mill Street for a 3 on 3 Basketball Tournament. Setup will be Friday evening and the event will take place from 9 a.m. to 9 p.m. Saturday, July 7.

300 block of North Mill Street for carnival rides – setup and teardown time will coordinate with the Blues Festival block. This setup will stay south of Frosty Cone so North Street and the Food Pride Parking lot can be accessible.

Saginaw Street and Center Street will remain open at the North Mill Street so no east/west traffic will be blocked.

Moved by Shrum, supported by Kubin to approve the foregoing requests. All ayes carried the motion.

Crawford Street Closure.

City Manager McConkie requested approval of the closing of Crawford Street between South Main and Franklin Street on Tuesday, June 26, 2012, from 6:00 – 9:00 p.m. for the Evening in the Park Program.

Moved by Kubin, supported by Shrum, to approve the closing of Crawford Street on June 26, 2012 from 6:00 – 9:00 p.m. All ayes carried the motion.

Resolution 2012-11 Banking Policy.

City Manager McConkie requested approval of Resolution 2012-11, City of St. Louis Banking Policy.

The following preamble and resolution were offered by Member Church, and supported by Member Shrum.

WHEREAS, the City of Saint Louis maintains a number of bank accounts with a number of financial institutions, and

WHEREAS, this Council believes it best practice for the City to have multiple persons authorized to sign banking transactions; however, each transaction would require two signatures to authorize and validate opening, closing, withdrawal, draft, check or wire of or from a demand account of any financial institution with which the City does business under Employer #38-6004592, except the Saint Louis Housing Commission, and

WHEREAS, the Saint Louis Housing Commission shall designate authorized signatures for any account held under the control of Saint Louis Housing Commission, and

NOW THEREFORE IT BE RESOLVED, the City of St. Louis by filing with the foregoing banking institutions a copy of this resolution the City of Saint Louis hereby institutes the above best practice and authorizes signatures of any two of the following persons occupying the following offices are authorized to transact business on its bank demand accounts:

Mayor City Treasurer

Mayor Pro-Tem City Clerk

Deputy City Clerk City Manager

Finance Director

BE IT FURTHER RESOLVED the persons currently holding said offices are:

James Kelly, Mayor Melissa Allen, Mayor Pro Tem

Robert McConkie, City Manager Mari Anne Ryder, Deputy Clerk

Bobbie Marr, Finance Director/Clerk/Treasurer

BE IT FURTHER RESOLVED that the City Manager be authorized to access any and all information regarding any account held under Employer #38-6004592.

Roll Call Vote:

Ayes: Church, Kubin, Shrum, Allen

Nays: None

Absent: Kelly

Resolution Declared Adopted.

Resolution 2012-12 New Cingular Site Lease.

City Manager McConkie requested approval of Resolution 2012-12, New Cingular Site Lease.

The following preamble and resolution were offered by Member Church, and supported by Member Shrum.

WHEREAS, on August 3, 2011 the Saint Louis City Council adopted Resolution 2011-15 pertaining to a proposed FIRST AMENDMENT TO SITE LEASE for New Cingular Wireless PCS, LLC, 12555 Cingular Way, Suite 1300, Alpharetta, GA 30004, and

WHEREAS, Resolution 2011-15 authorized Robert McConkie, City Manager to execute said FIRST AMENDMENT TO SITE LEASE on behalf of the City of Saint Louis, who did so on August 3, 2011, and

WHEREAS, said proposed FIRST AMENDMENT TO SITE LEASE authorized AT & T Mobility Corporation Senior Real Estate and Construction Manager, Mark Caesar to execute said FIRST AMENDMENT TO SITE LEASE on behalf of New Cingular Wireless PCS, LLC, and

WHEREAS, according to records of the City of Saint Louis City Clerk's office, New Cingular Wireless PCS, LLC has failed as of the date of this Resolution either to execute said FIRST AMENDMENT TO SITE LEASE and file a copy of such document with the City of Saint Louis, or to perform under it.

NOW THEREFORE IT BE RESOLVED, the City Council of the City of Saint Louis does hereby rescind the action authorized by Resolution 2011-15 and withdraws its offer to enter said proposed FIRST AMENDMENT TO SITE LEASE due to New Cingular Wireless PCS, LLC's failure to enter into or perform under said proposed FIRST AMENDMENT TO SITE LEASE, and

BE IT FURTHER RESOLVED, City Manager, Robert McConkie is hereby authorized and directed by this Council to properly notify New Cingular Wireless PCS, LLC of this Council's action through the City's attorney, John Pestle of Varnum LLP and both are further authorized and directed to take such actions as are necessary to carry out and enforce this Resolution.

Roll Call Vote:

Ayes: Church, Shrum, Kubin, Allen

Nays: None

Resolution declared adopted.

City Manager's Report.

None

Police Chief's Report.

Police Chief Herblet informed City Council members the Police Department has been awarded a grant in the amount of $1,200.00 from the Gratiot County Community Foundation for a new Taser.

Chief Herblet commended Sgt. Ramereiz and Officer Leslie on their grant writing skills.

City Council Comments.

Council Member Shrum asked about the Auto Body Garage on Main Street. Utility Director Giles stated the business is planning on closing in two weeks.

Member Shrum inquired if any progress has been made regarding the School busses on Cheeseman Road. City Manager McConkie stated there has not.

Member Shrum inquired on the building swap. City Manager stated the Market plans to be open June 25th and the closing will be prior to that date.

Council Member Church requested DPW Superintendent Mark Abbott check the sidewalk approach at Main and Center Street because someone tipped over on an amigo. Mark Abbott will check into the matter.

Member Church asked why no picnic tables have been placed in Clapp Park yet. Abbott stated they were waiting until school is finished for the summer due to the amount of damage done to the tables while school is in session.

Addition to Agenda - Local Street Fund Transfer.

City Manager McConkie requested authorization to transfer $20,000.00 from Public Improvement Fund to the Local Street Fund.

Moved by Church, supported by Shrum to authorize the transfer of $20,000.00 from Public Improvement Fund to the Local Street Fund. All ayes carried the motion.

Member Allen asked for an update on the City installing cameras at various location.

Manager McConkie will be obtaining a proposal to bring to council.

Member Allen asked if anyone has been in charge of the duck houses since the passing of Joe Scholtz.

Manager McConkie stated not at this time.

Member Allen also inquired if there was an issue with the inner City Hall entry door because it was not locked when she entered.

Mari Anne will make contact with Gilboe's lock to get the issue resolved.

Moved by Shrum, supported by Church to adjourn the meeting at 9:45 p.m. All ayes carried the motion.

Mari Anne Ryder, Deputy Clerk

 
CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

June 19, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor Kelly on Tuesday, June 19, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk: Bobbie Marr

Others in Attendance:

Patrick Herblet, Police Chief

Philip Hansen, DDA Director

Kurt Giles, Utilities Director

Mark Abbott, DPW Director

John Tanner, Rowe PSC

Alex Temple, Rowe PSC

Dennis Epler, St Louis

Jane Clark, Court Reporter

Member Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the June 5, 2012 minutes.

Moved by Kubin, supported by Allen, to approve the minutes of the regular meeting held on June 5, 2012 with the following corrections: Change the year on the Budget Resolution to 2012-2013. Add notation that Mayor Kelly was excused. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kubin, to approve the Claims & Accounts, in the amount of $401,253.19. All ayes carried the motion.

Monthly Reports.

City Council discussed the June, 2012 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the June, 2012 Monthly Reports. All ayes carried the motion.

Public Hearing.

Mayor Kelly opened the Public Hearing on the State Revolving Fund Project Plan at 7:40 a.m.

Rowe Engineering gave presentation on the project. Discussion of details ensued. No public comment.

Mayor Kelly closed the Public Hearing at 8:26 a.m.

City Manager McConkie requested adoption of Resolution 2012-13 A Resolution Adopting a final Project Plan for the Wastewater System Improvements and Designating authorized project representatives.

The following preamble and resolution were offered by Member Shrum, and supported by Member Kubin.

WHEREAS, the City of St. Louis recognizes the need to make improvements to its existing wastewater treatment and collection system; and

WHEREAS, the City of St. Louis authorized Rowe, Inc. to prepare a Project Plan, which recommends the construction of; and

WHEREAS, said Project Plan was presented at a Public Hearing held on June 19, 2012 and all public comments have been considered and addressed;

NOW THEREFORE BE IT RESOLVED, that the City of St. Louis formally adopts said Project Plan and agrees to implement the selected alternative No. 5.

BE IT FURTHER RESOLVED, that the Director of Public Service, a position currently held by Kurt Giles, or the City Manager, a position currently held by Robert McConkie, is designated as the authorized representative for all activities associated with the project referenced above, including the submittal of said Project Plan as the first step in applying to the State of Michigan for a revolving fund loan to assist in the implementation of the selected alternative.

Roll Call Vote:

Ayes: Shrum, Kubin, Church, Allen, Kelly

Nays: None

Resolution declared adopted.

Public Hearing.

Mayor Kelly opened the Public Hearing on the 2011/2012 Budget Amendments at 8:27 a.m.

City Manager McConkie presented the amendments to be made. No comments.

Mayor Kelly closed the Public Hearing at 8:32 a.m.

City Manager McConkie requested adoption of Resolution 2012-14

The following preamble and resolution were offered by Member Shrum, and supported by Member Church.

WHEREAS, the City Council adopted a proposed budget estimating revenues and expenditures for 2011-2012 fiscal year on June 7, 2011 as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, during the fiscal year, certain unforeseen circumstances have arisen which has caused need to amend the budget, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 19, 2012 for a public hearing at 7:30 o'clock AM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed amended budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said amended budget as represented herein.

BE IT FURTHER RESOLVED, the City Manager is hereby authorized to transfer amounts between activities with a fund's budget a sum not to exceed $15,000.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 683,650 General Government $ 491,220

License & Permits 13,200 Public Safety 785,993

Intergovernmental 493,290 Public Works 150,550

Charge For Services 405,796 Community & Economic Development 105,550

Fines 3,800 Recreation & Culture 135,865

Interest and Rents 5,500 Debt Service 5,000

Other Revenues 69,375 Other Financing Uses 39,877

Other Financing Sources 0 To Fund Balance 0

From Fund Balance 39,444

 

Total Revenues $1,714,055 Total Expenditures $1,714,055

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 1,100 Other Financing Uses 0

Other Revenues 2,000

From Fund Balance 0 To Fund Balance 3,100

Total Revenues $ 3,100 Total Expenditures $ 3,100

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 290,170 Highways Streets & Bridges $ 545,575

Interest 2,000 Other Financing Uses 0

Other Revenues 10,000 To Fund Balance 0

Other Sources 189,877

From Fund Balance 53,528

Total Revenues $ 545,575 Total Expenditures $ 545,575

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 111,776 Highways, Streets & Bridges $ 189,180

Interest 150

Other Revenues 0

Other financing Sources 40,000

From Fund Balance 37,254

Total Revenues $ 189,180 Total Expenditures $ 189,180

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 40,170 Community & Economic Dev. $ 19,800

Interest & Rents 5,570 Other Uses 18,275

From Fund Balance 0 To Fund Balance 7,665

Total Revenues $ 45,740 Total Expenditures $ 45,740


T.A. CUTLER MEMORIAL LIBRARY

REVENUES EXPENDITURES

Taxes $ 48,712 Recreation & Culture $ 165,500

State Grants 4,166 To Fund Balance 3,457

Contributions – Local Units 2,000

Charges for Services 1,000

Fines & Forfeits 87,079

Interest & Rents 1,000

Other Revenues 25,000

Other Sources 0

From Fund Balance 0

Total Revenues $ 168,957 Total Expenditures $ 168,957

Roll Call Vote:

Ayes: Shrum, Kubin, Church, Allen, Kelly

Nays: None

Resolution declared adopted.

Public Comments.

None

Communications.

City Manager McConkie requested that the City Council place on file communication from Charter and the State Revolving Fund Program Comments and Questions from the DEQ.

Moved by Kubin, supported by Allen, to receive the communications and place them on file. All ayes carried the motion.

New Business.

Appointment to the Parks & Recreation Commission.

City Manager McConkie requested the appointment of Mary Reed to fill the vacancy on the Parks & Recreation Commission. She submitted a letter of interest in the appointment. Member Kubin expressed that he felt that the letter should be referred to the Parks Commission and that he would like to have the Parks Commission input on the appointment before a decision was made. All concurred, no action to be taken at this time.

Payment to Gallihugh & Sons, Inc.

City Manager McConkie requested the City Council approve payment to Gallihugh & Sons Inc. for Sidewalk Replacement Project in the amount of $19,999.99.

Moved by Curch, supported by Shrum, to approve payment to Gallihugh & Sons, Inc. for the Sidewalk Replacement Project in the amount of $19,999.99. All ayes carried the motion.

Payment to Rite-Way Asphalt Paving, Inc.

City Manager McConkie requested that the City Council approve payment to Rite-Way Asphalt Paving, Inc. for Street Repairs in the amount of $17,234.00.

Moved by Allen, supported by Kubin, to approve payment to Rite-Way Asphalt Paving, Inc. for Street Repairs in the amount of $17,234.00. All ayes carried the motion.

Department of Public Works Building Painting.

City Manager McConkie requested approval of Payment to Mann's Painting, Inc. for DPW Building Painting in the amount of $6,624.00.

Moved by Church, supported by Shrum, to approve payment to Mann's Painting, Inc. for DPW Building Painting in the amount of $6,624.00. All ayes carried the motion.

Housing Commission Wage Request.

The wage requests of the Housing Commission were submitted.

Moved by Allen, supported by Shrum to receive the wage requests and place on file the action of the Housing Commission. All ayes carried the motion.

Capital Asset Policy.

City Manager McConkie requested approval of the City of St. Louis Capital Asset Policy.

Moved by Shrum, supported by Church, to approve the City of St. Louis Capital Asset Policy. All ayes carried the motion.

City Manager's Report.

City Manager McConkie presented a proposal for security cameras. After some discussion it was the consensus that more vendors should be contacted for review. No action taken.

City Clerk Report.

City Clerk Marr stated that she had attended an Election Officials Accreditation class for the purpose of having the proper certification to conduct the August primary.

Police Chief's Report.

Chief Herblet reported that a number of kids had been arrested and have confessed to the rash of break-ins that we have been experiencing in the area.

City Council Comments.

Member Shrum inquired about the progress of the Grocery Store. DDA Director Hansen reported that he believes that the expected opening date is June 28th.

Member Shrum inquired how we were coming with the design of the new City Hall. City Manager McConkie reported that the closing just occurred this week. We have only contacted one firm so far. We will need to seek proposals on this in the near future.

Member Shrum inquired about the progress on the school buses at West Gate. City Manager McConkie reported that this issue needs to be referred to the building/planning commission.

Member Church inquired about entrance availability for the grocery (for handicap and elderly) during the 4th of July festivities when the road will be closed. DDA Director, Hansen reported that parking on the side street (Saginaw) was the primary parking and that would be available so he didn't believe it would be an issue.

Member Kelly inquired on the status of the amigo accident. DPW Director, Abbott looked at the area and could not determine how it could have occurred if being properly utilized. It appears the area is ramped according to specifications.

Member Kelly expressed that the Flag Day celebration was very nice and encouraged all to participate in future Flag Day celebrations.

DPW Director, Abbott offered that he believed that the City was headed in the right direction on the sewer project. Member Allen asked if they thought enough data had been collected. There was discussion of the timing and that data collection would be continued throughout the process.

Collective Bargaining

City Manager McConkie requested a closed session for the purpose of discussing strategy in collective bargaining.

Mayor Kelly called for a 10 minute break.

Moved by Kubin, supported by Shrum to enter closed session at 9:10 a.m. for the purpose of considering strategy in collective bargaining. Closed session attendance to include City Manager, City Clerk, Police Chief, Utilities Director, and DPW Director.

Roll Call Vote:

Ayes: Shrum, Kubin, Church, Allen, Kelly.

Nays: None.

Motion carried.

Member Kubin was excused from the meeting at 9:38 a.m.

Moved by Church, supported by Allen to return to open session at 10:12 a.m.

Roll Call Vote:

Ayes: Shrum, Church, Allen, Kelly.

Nays: None.

Absent: Kubin (excused)

Motion carried.

Moved by Allen, supported by Shrum to adjourn the regular meeting at 10:12 a.m. All ayes carried the motion.

Bobbie Jo Marr, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 3, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Tuesday, July 3, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: Melissa A. Allen (excused)

City Manager: Robert F. McConkie

City Clerk: Bobbie Marr

Others in Attendance:

Jon Rugenstien, Police Officer

Kurt Giles, Utilities Director

Mark Abbott, DPW Director

Dennis Epler, 303 Oakridge

Judy Revard, 312 Oakridge

Mary Merchant, Ithaca

Doug Merchant, Ithaca

Steve Larsen, 218 Locust

Lorna Burgard, 420 S Main

Member Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the June 19, 2012 minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on June 19, 2012. All ayes carried the motion.

City Council reviewed closed session minutes of the June 19, 2012.

Moved by Shrum, supported by Church, to approve the minutes of the closed session meeting held on June 19, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Church, supported by Shrum, to approve the Claims & Accounts, in the amount of $523,844.83. All ayes carried the motion.

Monthly Minutes.

City Council discussed the June, 2012 Monthly Minutes.

Moved by Kubin, supported by Shrum, to receive and place on file the June, 2012 Monthly Minutes. All ayes carried the motion.

Public Comments.

Mary Merchant introduced herself as a candidate for County Register of Deeds.

Steve Larsen was contacted by Evergreen saying that they didn't want ORV's to be allowed on their roads. Since they are private roads, this does not present a conflict with the new Ordinance. He presented a new map for publication on the website that excludes the private drives. He also questioned the expiration date of the ordinance, whether it should be one year from adoption or effective date. City Clerk Marr commented that she believed that it was from the adoption date but would double check on it.

Communications.

City Manager McConkie requested that the City Council place on file communication from the Finance Director, the Gratiot Community Airport Minutes and Report, the Hazardous Waste Program Summary, and the Renewable Energy Plan Annual Report for 2011.

Member Kubin addressed the communication from the Finance Director on the complaint from Lorna Burgard, 420 S Main St. He clarified and apologized to Resident Burgard that he forgot to bring her matter to the last council meeting. Since then however he had contacted Utility Director Giles. Statements were made by Utility Director Giles, DPW Director Abbott, Mayor Kelly, City Manager McConkie, and a statement by Police Chief Herblet was relayed by City Manager McConkie. The consensus is that the trees that she is asking to be trimmed do not present a safety hazard and there is no action needed regarding this complaint.

There was additional discussion regarding other properties that Council Members did feel there may be safety issues with trees and bushes as to visibility problems. DPW Director Abbott expressed that those properties were already on his investigation list.

Moved by Shrum, supported by Kubin, to receive the communications and place them on file. All ayes carried the motion.

New Business.

Payment to Synagro Central, LLC for Biosolids Land Application

City Manager McConkie requested the City Council approve payment to Synagro Central, LLC for Land Application of Biosolids in the amount of $15,153.60.

Moved by Church, supported by Shrum to approve payment to Synagro Central, LLC for Land Application of Biosolids in the amount of $15,153.60.

All ayes carried the motion.

Payment to Plunkett Cooney for Professional Services

City Manager McConkie requested the City Council approve payment to Plunket Cooney for Professional Services in the amount of $7,942.50.

Moved by Kubin, supported by Shrum, to approve payment to Plunket Cooney for Professional Services in the amount of $7,942.50. All ayes carried the motion.

Introduce and Set Public Hearing for Amendment to Operation of Rental Dwellings.

City Manager McConkie introduced An Ordinance Amending Section 14-6(b)(2) of the City of St. Louis Code regarding Rental Property and requested the City Council set a Public Hearing for Tuesday, July 17, 2012, at 7:30 a.m. or as soon thereafter as the Agenda allows.

Moved by Shrum, supported by Church, to introduce Ordinance B-220 and set the Public Hearing for Tuesday, July 17, 2012 at 7:30 a.m. or as soon thereafter as the Agenda allows.

Roll Call Vote:

Ayes: Shrum, Kubin, Church, Kelly

Nays: none

Absent: Allen (excused)

Motion Carried.

Introduce and Set Public Hearing for Amendment to Fireworks Code.

City Manager McConkie introduced An Ordinance Amending Section 22-15 of the City of St. Louis Code regarding Fireworks and requested the City Council set a Public Hearing for Tuesday, July 17, 2012, at 7:30 a.m. or as soon thereafter as the Agenda allows.

Moved by Church, supported by Shrum, to introduce Ordinance B-221 set the Public Hearing for Tuesday, July 17, 2012 at 7:30 a.m. or as soon thereafter as the Agenda allows.

Roll Call Vote:

Ayes: Shrum, Kubin, Church, Kelly

Nays: none

Absent: Allen (excused)

Motion Carried.

Proposed Leave Time Policy Amendment.

City Manager McConkie requested approval of the Proposed Leave Time Policy to amend the provisions of sick and personal time of Non-union staff to get it in line with Union provisions.

Moved by Shrum, supported by Church, to approve the proposed Leave Time Policy. All ayes carried the motion.

Proposed Compensation Scale Change – Non-bargaining Employees

City Manager McConkie requested approval of the proposed 2012-2013 Compensation Scale for Non-bargaining Employees. This is a 1.5% increase from the previous years' scale.

Moved by Kubin, supported by Church, to approve the 2012-2013 Non-bargaining Employee Compensation Scale. All ayes carried the motion.

City Manager's Report.

City Manager McConkie presented manhole rehab project request from DPW Director Abbott. Identified 8 critical manholes to be repaired. Five (5) will be done by city staff. Two (2) will require an outside vendor. A.R.T. – Spectra Shield Company has been contacted to perform this service with an estimate of $13,000.

Moved by Shrum, supported by Church to have DPW Director Abbott proceed with the manhole rehab project. All ayes carried the motion.

City Manager McConkie commented that a judgment in the City's favor has been received in the Andrews case.

City Manager McConkie presented a memorandum for a recommendation to allow carryover on Non-Union Employee Leave Hours in excess of the usual policy due to unusual scheduling problems.

Moved by Church, supported by Shrum to approve the City Manager's recommendation for carryover of leave time for Non-Union Employees as presented. All ayes carried the motion.

City Manager McConkie distributed a memorandum on the Housing Commission. He asked that council members review the information so that they may begin to form an opinion on what direction they would like to take in how to organize the operation. He will be exploring the legal ramifications of the options presented further and will update everyone so that it can be added to the next agenda. Council members expressed their desire to make one more attempt at a joint meeting with the Housing Commission. Housing Commission Member, Denise Epler stated that he would be happy to help make that meeting happen.

City Manager McConkie expressed that various entities desire to lease space on the water tower however there are some wording problems in the City Charter which make it questionable if that is legal. There are current lease agreements. He has conferred with the City Attorney and the City Attorney believes that the charter wording should be revised however it was not the intent to prohibit the City from maximizing revenues for such a purpose. Charter amendments must be made through election and we currently already have an amendment on the upcoming August primary ballot and we do not have time to add another. One could be added to the November ballot however the consensus was that the Charter should be reviewed in whole to see if there is any other language changes that should be made so that a full update amendment can be proposed at a future date. The consensus of the members was that it would be prudent to continue with the leasing of the water tower space to maximize the revenue available to the utility. Additionally, to forgo added an additional charter amendment until such time that the Charter could be reviewed in its entirety.

City Clerk's Report.

City Clerk Marr reported that the yearend close of financial records has begun and that the Audit for the Year Ending June 30, 2012 is tentatively scheduled for early September.

Police Chief's Report.

Chief Herblet was not in attendance. Officer Rugenstien had nothing to report for him.

City Council Comments.

Member Church was happy to see that the ROD had been approved. He inquired what the sum was that the City was to receive. Utilities Director Giles stated that we would be eligible for six(6) million dollars, however we were still not guaranteed that and it is likely that it could be spread over several years.

Member Kubin reported discussion from the recent DDA meeting. They would like to know the status of the lighting project for Clapp Park block. The DDA is interested in funding banners for the poles. Utilities Director Giles reported that it would probably be August or September before that project could get underway. There was discussion on type of light bulbs to include (the same as what is there or new energy efficient). The consensus was that we move to the energy efficient bulbs, noting that we will have mismatch for a while until the current lighting can be updated.

Member Shrum inquired on the grocery store progress. Mayor Kelly reported that he and City Clerk Marr had executed the closing documents on the sale/purchase the week before. City Clerk Marr relayed that Mr. Bauman was anticipating a July 12th opening date. City Manager McConkie reported that there may be a need to call a special meeting in order to transfer the liquor license however there were still some details to be worked out with the State before that could be scheduled.

Member Shrum inquired why the old transmission property had not been cleaned up. Officer Rugenstien believed that a towing company had moved in. There was discussion that there may be an ordinance issue with the entity type for the area. City Manager McConkie and Utilities Director Giles will be looking into that.

Member Shrum inquired about the school bus issue. City Manager McConkie reported that he has been told that a proposal is coming.

Mayor Kelly attended the Historical Society presentation by Dave McMacken and expressed that it was an excellent presentation. Mr. McMacken is putting out a book about the history of city buildings and the fire department.

Other Public Comments:

Steve Larsen inquired about how restrictive the new fireworks ordinance was. City Manager McConkie said that a copy would be emailed so that he could review it.

Moved by Kubin, supported by Shrum to adjourn the meeting at 8:45p.m. All ayes carried the motion.

Bobbie Jo Marr, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 17, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Tuesday, July 17, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk: Bobbie Marr

Others in Attendance:

Pat Herblet, Police Chief

Kurt Giles, Utilities Director

Mark Abbott, DPW Director

Mike Parsons, Electric Dept

Dennis Epler, 303 Oakridge St

Glennes Page, Gratiot Co Rep

Steve Brimmer, SL Schools

Jeff Huff, Gratiot Co Corrections

Kevin Taylor, 114 S Clinton

Member Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the July 3, 2012 minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on July 3, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts, in the amount of $549,850.51. All ayes carried the motion.

Monthly Minutes.

City Council discussed the June, 2012 Monthly Reports.

Moved by Allen, supported by Church, to receive and place on file the June, 2012 Monthly Minutes. All ayes carried the motion.

Public Hearings

Mayor Kelly opened the Public Hearing on Ordinance B-220 Rental Dwellings Amendment at 7:35 a.m.

City Manager McConkie explained that this amendment primarily clarified the definition of a Rental Unit.

There was no public comment.

The Public Hearing was closed at 7:43 a.m.

Moved by Kubin, supported by Allen, to Approve Ordinance B-220, an Ordinance to Amend Section 14-6(b)(2) of the St. Louis City Code relative to Rental Dwellings.

Roll Call Vote:

Ayes: Church, Kubin, Allen, Shrum, Kelly

Nays: None

Motion Carried.

Mayor Kelly opened the Public Hearing on the Fire Works Ordinance B-221 at 7:45 a.m.

City Manager McConkie explained the need for the change to be in line with the recent law changes by the State.

Discussion centered around the concern for allowing fireworks displays at other times besides those holidays listed or when an extended period in excess of the three (3) days would be appropriate. The example being when the 4th fell in the middle of the week could we allow displays on the weekend. Resident K. Taylor suggested the we inquire as to what Chief's authority would be on issuing a blanket community permit for such an occasion.

The Public Hearing was closed at 8:15 a.m.

Motion by Shrum, supported by Allen to refer the question of the blanket community permit to the City Attorney and reconsider the ordinance at the next meeting. All Ayes carried the motion.

Public Comments.

Glennes Page (Gratiot Co. Rep) and Jeff Huff (Gratiot Co. Corrections Manager) presented information on the merits of a Transition House proposed in the St. Louis area. The presentation also discussed the significant differences of a Transition House vs. a Homeless Shelter. Primarily the goal is to establish a temporary address for residents so that available benefits/help can be applied for. Greenville and Otsego County have transition houses and are available as references for the City to inquire about the actual workings and impact on the community.

St. Louis Schools Superintendent expressed that he had received calls questioning the proximity of the proposed House to the Schools. Ms. Page and Mr. Huff countered those concerns with the policy that registered sex offenders are not eligible for their Transition House Program.

City Manager McConkie reported that the past residential use of the proposed site is non-conforming and it would be necessary for the matter to go through the Planning Commission for consideration of rezoning. It is presently zoned a central business district, however the single family residential use could continue. A review by the City Planner has been requested.

Consensus was that the City would like Chief Herblet to make inquiry to the Greenville law enforcement to see what kind of negative issues may be encountered. Chief expressed his support for the program.

City Manager McConkie stated that the planning commission will have to make a recommendation to proceed. Various suggestions of alternate sites were made that possibly already are properly zoned.

Communications.

City Manager McConkie requested that the City Council receive and place on file communication from the Garr Tool and the 2011 REP/EO Customer Summary.

Moved by Allen, supported by Church, to receive the communications and place them on file. All ayes carried the motion.

New Business.

Request from Parks Commission

City Manager McConkie requested the City Council approve the request from the Parks Commission to appoint Mary Reed to the Parks & Recreation Commission.

Moved by Allen, supported by Church to appoint Mary Reed to the Parks & Recreation Commission. All ayes carried the motion.

Member Kubin was excused from the meeting at 9:20 a.m.

Union Contracts

City Manager McConkie requested the City Council approve the Electric, Water/Wastewater and DPW Division Union Contracts.

There was discussion regarding changes to the previous contracts and the process to date.

Moved by Allen, supported by Church, to approve Electric Division and the Water/Wastewater & DPW Division Union Contracts in substantially the same form as presented and authorize the Mayor and City Clerk to execute the contracts.

Roll Call Vote:

Ayes: Church, Allen, Shrum, Kelly

Nays: None

Absent: Kubin (excused)

Motion Carried.

MML Trustees.

City Manager requested Nomination of the Michigan Municipal League Board of Trustees.

All incumbents are running unopposed.

Moved by Shrum, supported by Allen, to nominate the five incumbent Trustees to the Michigan Municipal League Workers' Compensation Fund. All ayes carried the motion.

Payment to Spicer Group.

City Manager McConkie requested approval for Payment to Spicer Group for Professional Services through May 26, 2012 for the development of the Parks & Recreation Plan in the amount of $6,252.02.

Moved by Allen, supported by Shrum to approve payment to Spicer Group in the amount of $6,252.02. All ayes carried the motion.

Confirm Verbal Approval and Payment to Miles Petroleum.

City Manager McConkie requested confirmation of verbal approval for the purchase of 3,500 gallons of Diesel Fuel and approval for payment to Miles Petroleum in the amount of $11,934.66.

Moved by Shrum, supported by Church to confirm verbal approval and approve payment to Miles Petroleum in the amount of $11,934.66. All ayes carried the motion.

Request for Road Closing

City Manager McConkie requested approval for closing of North Mill Street's 100 and 200 blocks from 12 noon until 6:00 p.m. on Thursday, August 23, 2012 for the Old US-27 Motor Tour.

Moved by Shrum, supported by Church to approve to close the 100 and 200 blocks of North Mill Street on Thursday, August 23, 2012. All ayes carried the motion.

Bi-Annual Mower Exchange.

City Manager McConkie requested approval of the Bi-Annual Mower Exchange of three Z920 Zero Turn Mowers from Bader and Sons Co. in the amount of $7,500.00

Moved by Shrum, supported by Church to approve the Bi-Annual Mower Exchange of three Z920 Zero Turn Mowers from Bader and Sons Co. in the amount of $7,500.00. All ayes carried the motion.

Resolution 2012-15

City Manager McConkie requested approval of Resolution 2012-15, A Resolution Granting EPA Access Rights to clean up Street Right of Way.

Moved by Shrum, supported by Allen to approve Resolution 2012-15 granting EPA access rights to clean up street Right of Way.

Roll Call Vote:

Ayes: Church, Allen, Shrum, Kelly

Nays: None

Absent: Kubin (excused)

Motion Carried.

Discuss Lease of Michigan Avenue Property to Schools

City Manager McConkie reported on an upcoming proposal from the school to lease City property on Michigan Avenue that they could then sublease to the RESD for bus storage/parking. This property is already appropriately zoned for that purpose. It is anticipated that the lease terms would be for $500 annually. The school would be responsible for maintenance of the property as well as list the City as additional insured. Because the property will be leased, it will most likely be put back on the tax roll.

Sewer Investigation

City Manager McConkie requested approval of additional sewer investigation with Terra Contracting, LLC in an amount not to exceed $11,000.00

Moved by Allen, supported by Shrum to approve additional sewer investigation with an amount not to exceed $11,000.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie presented a set of concept drawing from Spicer Group on the proposed City Hall. The City has done work with Spicer in the past and has been very happy, they are very experienced in Municipal architectural design as well. The next phase is to prepare an analysis of needs and get actual architectural rendering done. Question posed was do we wish to get multiple architects or work with one. Consensus was to work with Spicer Group to come up with our final needs and consider other options later if it was thought necessary.

City Manager McConkie initiated discussion of the Housing Commission issues. A decision needs to be made. Either the Housing Commission employees will need to become co-employees of the City or they need to separate and take the responsibility to employ and administer the staff itself. McConkie recommended that the Housing Commission be given a deadline to present a proposal to the City of its wishes and business plan in whichever direction they would like to take. There was further discussion on communication problems with the Housing Director. Housing Commission Representatives commented on frustrations in that regard and on obtaining timely information from which to base decisions on.

Moved by Allen, supported by Shrum to request that the Housing Commission present a proposal, including business plan, regarding the employment arrangements to be considered and their recommendations. This proposal is to be submitted no later than October 1, 2012. All ayes carried the motion.

City Clerk's Report.

City Clerk Marr reminded everyone that the Rural Urban Day Event is Thursday and there are tickets available at City Hall for purchase.

City Clerk Marr reported that River Rock anticipates their bakery will be running by the end of the month.

City Clerk Marr reported that when shut off procedures began last week that there were 90 customers scheduled to be shut off. Eighteen water and eight electric customers were actually shut off. It is a busy few days with last minute payments and extension requests. There has been no clear policy on extensions, she intends to devise one and solicited Council's input as too what parameters they thought were reasonable. Some discussion of plan thus far occurred. Council members were supportive of providing some guidelines for extensions and recommended that customers should not receive more than three (3) extensions a year.

Police Chief's Report.

Police Chief Herblet reported that he recently completed his 38th year in law enforcement. The last six with the City. Over the 4th he was reminded why he does what he does. There was a medical incident with an off-duty deputy. Our on duty officer was able to give CPR until rescue could take over and shock him to stabilize him. He went to Covenant and will probably be coming home next week. Essentially our officer's actions saved his life. He also wanted to relay that the Chaplin service that the City has is excellent and how much it means to the officers. He is hoping that the Chaplin doesn't burn himself out. He is proud that we can set such a good example in that service and hopes that other communities follow suit.

City Council Comments.

Member Shrum was happy to hear the progress on the new City Hall and the School Buses has been made.

Member Allen commented on receiving the minutes ahead of time, she doesn't read them until they are added to the packet, she was just wanting to make sure that the City Clerk knew that she wasn't going to provide input to corrections ahead of time. Member Shrum agreed. Member Church and Mayor Kelly however appreciate receiving them as soon as possible after the meeting as it is easier to recall what transpired.

Mayor Kelly inquired if anything has been scheduled to be done with the shrub that is a site line problem on Main and Olive. DPW Director Abbott responded that they had not been able to schedule it in yet but had not forgotten about it.

DPW Director Abbott highlighted information on planned 2012-2013 Sidewalk projects to include Clapp Park, I&K connector to the middle school, and downtown “trip” zone. He requested council approval to proceed with the projects he outlined.

Moved by Shrum, supported by Church to approve the 2012-2013 sidewalk projects for a cost not to exceed $20,000. All ayes carried the motion.

Moved by Shrum, supported by Church to adjourn the meeting at 11:00 a.m. All ayes carried the motion.

Bobbie Jo Marr, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

August 8, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Wednesday, August 8, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk: Bobbie Marr

Deputy Clerk: Mari Anne Ryder

Others in Attendance:

Dennis Epler, 303 Oakridge
Linda Ward, Assistant Housing Director
Kurt Giles, Utilities Director
Kevin Taylor, Housing Com. Board Member
Pat Herblet, Police Chief
Skip Marsh, 4 Pineview Kerry Marsh, Housing Director
Don Burch, Housing Com. Board Member
Alan Vanhorn, Oakridge Apts.

Mayor Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the July 17, 2012 minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on July 17, 2012 with the correction of page 189 paragraph 3 & 4 change “street row” to street ROW (right of way). All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts, in the amount of $468,756.97. All ayes carried the motion.

Monthly Minutes.

City Council discussed the July, 2012 Monthly Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the July, 2012 Monthly Minutes. All ayes carried the motion.

Public Comments.

None

Consent Agenda.

City Manager McConkie requested that the City Council approve Consent Agenda items A through I as shown below and move item J-City Hall Architectural Services by Spicer to Business of the Council.

a. Central Dispatch Report & Minutes – Receive.

b. American Wind Energy Correspondence – Receive.

c. Power Cost Summary Report – Receive.

d. Energy Optimization Report – Receive.

e. Michigan Public Policy Correspondence – Receive.

f. Payment to Terra Contracting for Sewer Investigation - Approve.

g. Payment to Lott Construction, Inc. – Approve.

h. Payment to Advanced Rehabilitation Tech. – Approve.

i. Payment to Bader & Sons, Inc. – Approve.

Moved by Kubin, supported by Shrum, to approve the Consent Agenda items A though I and move item J to Business of the Council. All ayes carried the motion.

New Business.

Resolution 2012-16 Support of Tax Credit for American Wind Energy.

City Manager McConkie requested the City Council approve Resolution 2012-16 in recognition and support of a Federal Production Tax Credit for American Wind Energy.

The following preamble and resolution was offered by Member Allen and supported by Member Church.

WHEREAS, the Production Tax Credit (hereafter the “PTC”) has led to the creation of 75,000 jobs and over 400 manufacturing plants in 43 states, including 31 manufacturing plants and over 3000 jobs in the state of Michigan;

WHEREAS, the PTC has fostered an American wind manufacturing sector responsible for 60% of wind turbine parts (up from 25% in 2004);

WHEREAS, the PTC has led to an over 90% drop in the price of wind power since 1980, benefiting utilities and consumers;

WHEREAS, the PTC was a major contributing factor in domestic and foreign investment in the US economy of $10 billion in 2010 alone;

WHEREAS, the PTC drives energy diversity, energy security and long-term stable energy prices;

WHEREAS, the US generated 3.25% of its electricity from clean wind energy in the first half of this year, and is capable of producing 20% of U.S. electricity by 2030, which would lead to providing 500,000 American jobs in wind energy;

WHEREAS, since the PTC's introduction in 1992, the wind industry has faced recurring boom-bust cycles as the PTC was allowed to expire. In the years following expiration, installations dropped between 73 and 93%, with corresponding job losses;

WHERAS, the PTC is due to expire at the end of 2012 and wind project developers are not making plans in the US and American manufacturers are not receiving orders. Job layoffs have started already;

WHEREAS, it is imperative that to save American jobs and manufacturing in the growing wind industry, Congress must pass and the President must sign an extended PTC bill that gives investors, developers and manufacturers confidence in the future of American wind energy;

NOW THEREFORE, IT IS HEREBY DECLARED THAT THE CITY OF ST. LOUIS SUPPORTS AND ENCOURAGES THE SWIFT PASSAGE OF THE FEDERAL PRODUCTION TAX CREDIT, IN SUPPORT OF AMERICAN WIND ENERGY.

Roll Call Vote:

Ayes: Allen, Church, Kubin, Shrum, Kelly

Nays: None

Resolution declared adopted.

Discussion on City Owned Lots at Sharon & Prospect Streets.

City Manager McConkie stated he was contacted by an individual inquiring if the City had any vacant lots for sale. Members were informed the City owned parcel #29-53-250-025-00 located at 511 Sharon Street and 29-53-250-026-00 located at 504 West Prospect Street, which if combined would be an L shaped lot.

After further discussion, moved by Kubin, supported by Allen, to offer parcel # 29-53-250-00 to the interested individual in the amount of $12,000.00 and parcel #29-53-250-026-00 in the amount of $8,000.00 with stipulation to start construction within one year and the offer excludes placing a manufactured home on the property.

Council Member Kubin stated if the party is not interested, wants the property listed for sale. All ayes carried the motion.

Fireworks Ordinance B-221.

City Manager stated the revisions to the following Fireworks Ordinance B-221 are complete and requested approval:

ORDINANCE B-221

AN ORDINANCE TO AMEND SECTION 22-15 ENTITLED FIREWORKS OF THE

CITY OF ST. LOUIS CODE OF ORDINANCES

THE CITY OF ST. LOUIS ORDAINS:

1. Section 22-15 of the City of St. Louis Code of Ordinances entitled Fireworks, is hereby amended to read in it entirety as follows:

Section 22-15.

(a) The term “Firework” or “Fireworks” means any composition or device, except for a starting pistol, a flare gun, or a flare, designed for the purpose of producing a visible or audible effect by combustion, deflagrations, or detonation. Fireworks consist of consumer fireworks, low-impact fireworks, articles pyrotechnic, display fireworks, and special effects, as defined by the Michigan Fireworks Safety Act, Act 256 of 2011.

(b) The sale, discharge, storage, transportation and distribution of fireworks in the City of St. Louis shall be governed by the Michigan Fireworks Safety Act; Act 256 of 2011.

The use of low impact fireworks, as defined in the Michigan Fireworks Safety Act of 2011, (ground hand held sparkling devices) will be permitted year-round.

(c) Use of Consumer fireworks, as defined in the Michigan Fireworks Safety Act, in the City of St. Louis is limited to the day before, the day of, the day after a federal holiday, and also upon a day designated by the City Council for observance of a federal holiday. All such use is contingent on the following:

i. Fireworks shall not be sold to a minor.

ii. No person under the age of 18 years shall use, possess, explode or cause to explode any fireworks, as defined herein, within the City.

iii. No person under the age of 18 years shall buy, purchase, acquire or obtain any fireworks, as defined herein, within the City.

iv. A person shall not ignite, discharge, or use consumer fireworks on public property, school property, church property, or the property of another person without that organization's or person's express permission.

v. For purposes of this Ordinance, Federal Holidays are: New Year's Day, Birthday of Martin Luther King Jr., Washington's Birthday, Memorial Day, Independence Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas Day.

(d) Upon application in writing to the City of St. Louis by any association or group of individuals for the public display of fireworks, the Chief of Police may grant permission for such display, subject to such conditions as the Chief of Police or his designee may impose to properly safeguard the public ,both as to persons and property; and subject o the provisions of the Michigan Fireworks Safety Act, Act 256 of 2011, section 28.466.

(e) Persons who violate a provision of this Code or fail to comply with any of the requirements thereof, shall be guilty of a municipal civil infractions and subject to the civil fines set forth in the schedule of civil fines in Ordinance No. B-169 being the City of St. Louis Municipal Civil Infraction Ordinance, as amended, and shall be subject to any other relief that may be imposed by a court for such conduct, which shall also be considered a nuisance per se. Each act of violation and each day upon which such violation occurs shall constitute a separate violation.

2. The various parts, section and clauses of this Ordinance are hereby declared to be severable. If any part, sentence, paragraph, section, or clause is adjudged unconstitutional or invalid by a court of competent jurisdiction, the remainder of the Ordinance shall not be affected thereby.

  1. Ordinances Repealed. All ordinance and/or parts of ordinances inconsistent with this ordinance are hereby repealed.

4. This Ordinance shall take effect thirty (30) days following its enactment and shall be published once within seven (7) days after its enactment as provided by Charter.

Passed and approved by the City Council of the City of St. Louis, Michigan, in regular session, held August 8, 2012.

We, the undersigned, Mayor and Clerk of the City of St. Louis, Michigan, do hereby certify that the above and foregoing Ordinance, known as ordinance No. B-221 of the City of St. Louis, Michigan, was introduced at a regular meeting of the City Council, held on July 3, 2012, and was thereafter passed as a regular meeting on August 8, 2012, at least two weeks elapsing between the introduction and the enactment.

Moved by Kubin, supported by Church, to approve Ordinance B-221 with revisions.

Roll Call Vote:

Ayes: Kubin, Church, Allen, Shrum, Kelly

Nays: None

Motion Carried.

Purchase of Transformers.

City Manager McConkie requested approval for the purchase of a 300 KVA Three Phase Padmount Transformer and a 500 KVA Three Phase Padmount Transformer from Solomon Corp in the amount of $19,825.00

Moved by Church, supported by Allen to approve purchase of Transformers from Solomon Corp in the amount of $19,825.00. All ayes carried the motion.

Purchase of Transformers.

City Manager McConkie requested approval for the purchase of a 112 1/2 KVA Three Phase Padmount Transformer, a 150 KVA Three Phase Transformer and a 225 KVA Three Phase Transformer from T & R Electric in the amount of $18,475.00

Moved by Allen, supported by Church to approve purchase of Transformers from T & R Electric in the amount of $18,475.00. All ayes carried the motion.

Proposal for City Hall Architectural Services by Spicer Group.

City Manager McConkie introduced Architect David Boersma of Spicer Group, and requested approval of the proposal for City Hall Architectural Services in the amount of $10,000.00.

Moved by Kubin, supported by Church to approve proposal from Spicer Group in the amount of $10,000.00. All ayes carried the motion.

Joint Meeting with Housing Commission.

Members discussed a date, time and location to hold a joint meeting with the St. Louis Housing Commission. It was agreed that the joint meeting between City Council and the Housing Commission Board members will be held on Thursday, August 16, 2012 at 5:30 p.m. at the River Ridge complex. Mari Anne will publish the meeting and supply the Housing Commission with two copies.

City Manager's Report.

City Manager McConkie informed members the August Election was carried out extremely well and commended City Clerk Bobbie Marr, Deputy Clerk Mari Anne Ryder and all of the election inspectors for a job well done.

Election Inspector Don Burch stated he has been an election inspector for several years and that was the smoothest an election has ever gone.

City Clerk Report.

None

Police Chief's Report.

Chief Herblet stated in July, 30 to 40 cars were broken into and properties in Westgate were vandalized. The suspects have been apprehended, confessed, and most of the stolen property has been recovered.

City Council Comments.

Council Member Allen stated she has been contacted multiple times regarding issues with the new solid waste company.

City Manager McConkie stated he and Utilities Director Giles will set up a meeting with Granger.

Member Church inquired about the property on the corner of Saginaw and Pine. City Manager McConkie stated the issue is being dealt with.

Mayor Kelly stated he is happy the bush on the corner of Olive and Main that hindered the view of traffic has been removed, especially with school starting soon.

Mayor Kelly stated he received a request from Greater Gratiot Development (GGD) to re-appoint Robert McConkie to the GGD Board from October 2012 to September 2013.

Moved by Kubin, supported by Allen to re-appoint Robert McConkie to the GGD Board. All ayes carried the motion.

City Manager McConkie requested a closed session prior to adjournment for the purpose to discuss a proposal for delivery of electric power delivered in confidence to members at the Michigan Public Power Association (MPPA) meeting August 8, 2012.

Moved by Church, supported by Kubin, to go into closed session at 8:15 p.m. for the purpose to consider financial information exempt from disclosure (a proposal for delivery of electric power presented to the members at a MPPA meeting August 8, 2012) under MCL 15.243(g) and MCL 15.243(i).

Roll Call Vote:

Church, Kubin, Allen, Shrum, Kelly

All ayes carried the motion.

Moved by Kubin, supported by Allen to go out of closed session and reconvene the meeting at 8:40 p.m.

Roll Call Vote:

Kubin, Allen, Church, Shrum, Kelly

All ayes carried the motion

Moved by Kubin, supported by Shrum to adjourn the meeting at 8:42 p.m. All ayes carried the motion.

Mari Anne Ryder, Deputy City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

August 21, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Wednesday, August 21, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk: Bobbie Marr

Deputy Clerk: Mari Anne Ryder

Others in Attendance:

Mark Abbott, DPW Superintendent Linda Ward, Assistant Housing Director

Kurt Giles, Utilities Director Kevin Taylor, Housing Com. Board Member

Pat Herblet, Police Chief Kerry Marsh, Housing Director

Phil Hansen DDA Director Don Burch, Housing Com. Board Member

Dennis Epler, 303 Oakridge

Council Member Shrum led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the August 8, 2012 minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on August 8, 2012 with the insertion of the complete Resolution 2012-16 and Ordinance B-221, also in all future minutes include complete Resolutions and Ordinances. All ayes carried the motion.

Moved by Kubin, supported by Church, to approve the minutes of the closed session held on August 8, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kubin, to approve the Claims & Accounts, in the amount of $326,624.39. All ayes carried the motion.

Monthly Reports.

City Council discussed the July, 2012 Monthly Reports.

Moved by Kubin, supported by Allen, to receive and place on file the July, 2012 Monthly Reports. All ayes carried the motion.

Public Comments.

None

Consent Agenda.

City Manager McConkie requested that the City Council approve Consent Agenda items A through F as shown below.

a. DART Service Report – Receive.

b. MML Annual Meeting Notice – Receive.

c. Correspondence from DEQ – Receive.

d. Housing Commission Results and Notification – Receive.

e. MI Ave. Lease Agreement with St. Louis Schools – Approve.

f. MERS Annual Meeting Officer and Employee Delegates - Appoint.

Moved by Shrum, supported by Allen, to approve Consent Agenda items A though F. All ayes carried the motion.

New Business.

Proposal for Re-Roofing Cemetery Mausoleum.

City Manager McConkie requested the City Council approve the proposal from Lott Construction, Inc. for re-roofing the Cemetery Mausoleum in the amount of $5,172.00.

Moved by Shrum, supported by Church to approve the Proposal from Lott Construction, Inc. for re-roofing the Cemetery Mausoleum in the amount of $5,172.00. All ayes carried the motion.

Purchase of Street Posts/Lamps.

City Manager McConkie requested the City Council approve the purchase of 5 Street Lamp Poles in the amount $4,555.00 and 9 Street Lamps in the amount of $9,530.01 for the East 200 block of Washington Street from Power Line Supply for a total amount of $14,085.01.

Moved by Church, supported by Shrum, to approve the purchase of 5 Street Lamp Poles and 9 Street Lamps for the East 200 block of Washington Street from Power Line Supply for a total amount of $14,085.01. All ayes carried the motion.

City Clerk Appointment.

City Manager stated that due to the resignation of City Clerk Bobbie Marr he recommends City Council appoint Mari Anne Ryder as City Clerk.

Moved by Kubin, supported by Shrum, to appoint Mari Anne Ryder as City Clerk. All ayes carried the motion.

City Manager McConkie as Notary Public administered the Oath of Office to Mari Anne Ryder.

Reconfiguration of Gratiot/Seaman/Main Street Intersections.

City Manager McConkie asked City Council to think about the reconfiguration of Gratiot/Seaman/Main Street Intersections with the upcoming construction of Main Street. Several options have been discussed to make the intersections safer to the public.

Introduce and Set Public Hearing on Ordinance B-122.

City Manager McConkie stated he has not received attorney opinion on Ordinance B-122, and will introduce the Ordinance at the September 4th meeting. Once received, the Ordinance will also be sent to the Housing Director for the Commission's information.

City Manager's Report.

City Manager McConkie stated that the City Council is scheduled to attend the MML Conference on October 2, 2012 and that is also a City Council meeting at 7:00 p.m. Recommended City Council members change the meeting date to Monday, October 1, 2012.

Moved by Kubin, supported by Shrum, to approve to change the October 2, 2012, City Council meeting to October 1, 2012 at 7:00 p.m. All ayes carried the motion.

City Clerk Report.

None

City Manager McConkie and Utilities Director Giles were excused from the meeting at 8:40 a.m. to attend a Water Authority meeting.

Police Chief's Report.

Chief Herblet discussed the seriousness of people operating Meth Labs and how important it is to be aware of surroundings and to be as proactive as possible.

City Council Comments.

Council member Church inquired about the fence height at the property located on the corner of Pine and Saginaw. Chief Herblet stated the Building Department is addressing the issues.

Council Members discussed the Finance Director Report and the request to change the open hours of City Hall offices. After discussion, it was the consensus of the Council to leave the decision up to the Finance Director but would like the change published in the City Newsletter prior to the change taking effect.

Moved by Shrum, supported by Church to adjourn the meeting at 9:02 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

September 4, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Melissa Allen on Tuesday, September 4, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem Melissa A. Allen, Jerry Church, George T. Kubin, William E. Shrum

Council Members Absent: Mayor James C. Kelly (excused)

City Manager: Robert F. McConkie

City Clerk: Mari Anne Ryder

Others in Attendance: Kurt Giles-Utilities Director, Mark Abbott- DPW Superintendent,

Bobbie Marr-Finance Director/Treasurer, Pat Herblet-Police Chief,

Penny Dringenberg-1104 Michigan Ave., Nancy Gallagher-Alma,

Alan VanHorn-303 Oakridge, Dennis Epler-103 Oakridge, Judy Revard-312 Oakridge

Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Special Joint Meeting minutes of August 16, 2012 and the Regular Meeting minutes of August 21, 2012.

Moved by Kubin, supported by Shrum, to approve the minutes of the Special Joint Meeting held on August 16, 2012. All ayes carried the motion.

Moved by Shrum, supported by Kubin, to approve the minutes of the Regular Meeting held on August 21, 2012 with the following corrections: On page 200, change $19.530.01 to $19,530.01 and on page 201, under Reconfiguration of Intersections, the first line, add the word “to” after City Council. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kubin, to approve the Claims & Accounts, in the amount of $330,637.88. All ayes carried the motion.

Monthly Minutes.

City Council discussed the August, 2012 Monthly Minutes.

Moved by Kubin, supported by Shrum, to receive and place on file the August, 2012 Monthly Minutes. All ayes carried the motion.

Public Comments.

Penny Dringenberg stated she lives on Michigan Ave. next to the new Dean Transportation lot. The busses start up at 4:30 a.m. and it is very disturbing and asked why the buses were moved from Westgate.

Council members informed Ms. Dringenberg they understood her frustration and explained that Westgate Subdivision was zoned Residential and the lot on Michigan Avenue is zoned Commercial.

Ms. Dringenberg asked Council members to consider other options due to the fact that the lot is 20 feet from her bedroom window.

Nancy Gallagher, candidate for Probate Judge, introduced herself to Council and discussed changes/improvements in the court system she feels are needed and would like to see happen if elected. Ms. Gallagher requested support and thanked Council for their time.

Consent Agenda.

City Manager McConkie requested that the City Council approve Consent Agenda items “a” through “d” as shown below.

a. Gratiot Community Airport Authority Minutes – Receive.

b. DEQ Correspondence regarding SRF Project Application – Receive.

c. FERC/MDEQ Correspondence regarding Main Street Area Shoreline Project–

Receive.

d. Payment to Terra Contracting for Televising River Crossings – Approve.

Council Member Allen requested item “c” be moved to New Business for discussion.

Moved by Kubin, supported by Shrum, to approve Consent Agenda items “a” through “d” excluding item “c” and move item “c” to New Business for discussion. All ayes carried the motion.

New Business.

Introduce & Set Public Hearing for Housing Commission Ordinance B-222.

City Manager McConkie reviewed proposed Ordinance B-222, an Ordinance to amend Division 8, Sections 2-155, 2-156, 2-158 and 2-161 of the St. Louis City Code of Ordinances relative to the establishment and operation of the St. Louis Housing Commission and requested a Public Hearing for Tuesday, September 18, 2012 at 7:30 a.m.

Moved by Kubin, supported by Shrum, to introduce Ordinance B-222 and set a Public Hearing Date for September 18, 2012 at 7:30 a.m. All ayes carried the motion.

Second Amendment to Water Tower Site Lease.

City Manager McConkie requested the City Council approve the Second Amendment to Site Lease between the City of St. Louis and New Cingular Wireless PCS, LLC and authorize the Mayor and Clerk to execute the agreement.

Moved by Shrum, supported by Church, to approve the Second Amendment to Site Lease between the City of St. Louis and New Cingular Wireless PCS, LLC and authorize the Mayor and Clerk to execute the agreement. All ayes carried the motion.

Network Storage Server.

City Manager requested approval to purchase a 3200 Network Storage Server from Trivalent Group in the amount of $8,453.00.

Moved by Shrum, supported by Kubin, to approve purchase of Network Storage Server from Trivalent Group in the amount of $8,453.00. All ayes carried the motion.

MDEQ Letter Regarding State Revolving Fund Wastewater Application

Council Member Allen inquired if Utilities Director Giles had any concerns with the items in the letter. Giles stated that the amount of comments and questions from the MDEQ representative were a concern, however, it was his understanding that this individual is known to be very thorough. Giles reported that among the municipalities that submitted applications, St. Louis is a long way down the list in the points ranking. As stated in the letter, we seem to be outside the fundable range this year unless others drop out. Director Giles stated he didn't have high expectations for getting funding in the first year however; he would plan to attend the suggested meeting with Kurt Swenson to get a better idea if the City is going in the right direction.

Moved by Kubin, supported by Shrum to receive and place on file the Correspondence from MDEQ. All ayes carried the motion.

City Manager's Report.

City Manager McConkie requested approval for the Annual St. Louis Homecoming Parade to be held on Friday, September 21, 2012 at 5:30 p.m. with parade line-up at 5:00 p.m. at the Frosty Cone. The Parade route will begin at the corner of Mill and North Streets, Mill Street to Saginaw, then Main Street onto River Court and ending at TSN Middle School Parking lot.

Moved by Kubin, supported by Church, to approve the Annual St. Louis Homecoming Parade provided it is coordinated with the Police Department. All ayes carried the motion.

City Clerk Report.

City Clerk Mari Anne Ryder informed Council members she will be attending the Sumner Township Re-count tomorrow in the County Commissioner's room. County Clerk Carol Vernon sent an e-mail and said it is a great opportunity for anyone that has never sat through one and it's probably the best training she could ever provide.

Police Chief's Report.

None

City Council Comments.

Council Member Shrum stated he was glad to see the owners of the transmission business are cleaning up the property.

Council Member Kubin inquired if the City charges a fee for the Gazebo in Clapp Park and if so, the person reserving the gazebo should be directed to inspect the facility prior to holding their event.

Council Member Church informed members he attended the Gratiot Community Airport show this past weekend and it was a great, well attended event.

Council Member Allen inquired if the Car Wash was operational.

City Manager McConkie stated the car wash was now owned by the bank and not operational.

Council Member Allen stated she attended the Labor Day Bridge walk and it was a nice event with a nice turn out.

Council Member Allen asked if there were any further decisions with the intersection at Main/Gratiot/Seaman Street.

Utilities Director Giles stated there has been opposition from a resident in the area and the City will be getting back with the designers to evaluated further options.

Council Member Allen asked City Manager McConkie if he had heard from the interested party regarding the City owned lots on Prospect and Sharron Street.

City Manager McConkie stated he left a voice mail for the party and will try and make contact again.

Council Member Allen stated she wanted to remind everyone of the Park Survey that is available on line and encouraged everyone to take the survey.

Public Comments

City resident Dennis Epler asked if something could be done to repair Euclid Street, south of the railroad tracks to Hazel Street because it is in terrible condition.

Superintendent Abbott stated that section is scheduled to be repaved in 2013.

City resident Alan VanHorn asked if speed bumps could be placed on Oakridge.

City Manager McConkie informed Mr. VanHorn that issue would be up to the Housing Commission Board.

Moved by Kubin, supported by Shrum to adjourn the meeting at 8:21 p.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 St. Louis, Michigan

 September 18, 2012
 

The Regular meeting of the Saint Louis City Council was called to order by Mayor James Kelly on Tuesday, September 18, 2012 at 7:30 a.m. in the City Hall Council Chambers.
 

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin
 

Council Members Absent: William E. Shrum (excused)
 

City Manager: Robert F. McConkie
 
City Clerk: Mari Anne Ryder
 

Others in Attendance:
 

Kurt Giles-Utilities Director, Phil Hansen-DDA Director, Bobbie Marr-Finance Director,

Mark Abbott-DPW Superintendent, Mike Parsons-Electric Superintendent, Chaplin Phil Maxwell, Don Burch-Housing Member, Kevin Taylor-Housing Chairman, Dennis Epler-103 Oakridge, Brian & Hillary Goetzinger-401 West State Street, Rob Cook-Alma

Member Church led in the Pledge of Allegiance to the flag.
 

Minutes.
 

City Council discussed the Regular Meeting minutes of September 4, 2012.

Moved by Allen, supported by Church, to approve the minutes of the Regular Meeting held on September 4, 2012. All ayes carried the motion.
 

Claims & Accounts.
 

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts in the amount of $306,370.96. All ayes carried the motion.
 

Monthly Reports.
 

City Council discussed the August, 2012 Monthly Reports.

Moved by Kubin, supported by Allen, to receive and place on file the August, 2012 Monthly Reports. All ayes carried the motion.
 

Public Comments.
 

Brian and Hillary Goetzinger of 401 West State Street expressed their displeasure over the recent incident involving their dog. Would like to see City policy changed in handling these situations. They are currently passing a petition around to have the officer involved and the Chief removed from duty. City of Alma Resident Rob Cook also expressed his concerns over how the situation was handled.
 

Public Hearing – Ordinance B-222.
 

Mayor Kelly opened the Public Hearing on Ordinance B-222 an amendment of the St. Louis City Code of Ordinances relative to the establishment and operation of the St. Louis Housing Commission at 7:45 a.m.
 

City Manager McConkie explained that portions of the Housing Commission Ordinance need to be amended to comply with State Statute.
 

There was no public comment.
 

The Public Hearing was closed at 7:49 a.m.
 

Moved by Church, supported by Allen, to approve the following Ordinance known as Ordinance B-222:

Roll Call Vote:

Ayes: Church, Allen, Kubin, Kelly

Nays: None

Motion Carried.

ORDINANCE B-222

AN ORDINANCE TO AMEND DIVISION 8, SECTIONS 2-155, 2-156, 2-158 AND 2-161 OF THE ST. LOUIS CITY CODE OF ORDINANCES RELATIVE TO THE ESTABLISHMENT AND OPERATION OF THE SAINT LOUIS HOUSING COMMISSION

THE CITY OF ST. LOUIS ORDAINS:

1. Section 2-155 entitled Composition; appointment; term of office; compensation is hereby amended to read in its entirety as follows:

The housing commission shall consist of five members to be appointed by the chief administrative officer of the city or by the official designated by a resolution adopted by the City Council as provided by Act 18 of the Extra Session of 1933 as amended. The term of office of members of the commission shall be five years. Members of the first commission shall be appointed for the terms of one year, two years, three years, four years, and five years respectively, and annually thereafter one member shall be appointed for the term of five years.

One member of the commission shall be a tenant of public or subsidized housing; provided, that if no tenant responds to a written notice of a tenant commission member vacancy, to be sent by the chief executive officer of the housing commission to the president of each resident organization and in the rent notice to each tenant, then the appointing official may appoint a person otherwise qualified under Public Act 18 of 1933, as amended, to serve as a member of the commission. Proof of service of notice require by this Section shall be retained in the housing commission’s records and a copy of the proof of service filed with the appointing official.

2. Section 2-156. Deleted in its entirety.

3. Section 2-158 of the City of St. Louis Code of Ordinances entitled Powers and duties, is hereby amended to read in it entirety as follows:

The housing commission shall have all of the power and duties vested or permitted to be vested in housing commissions by Public Act 18 of the Extra Session of 1933, as heretofore or hereafter amended.

4. Section 2-161 of the City Code of Ordinances entitled Officers employees and consultants, is hereby amended to read in its entirety as follows:

A president and vice-president shall be elected by the housing commission. The housing commission may appoint a director who may also serve as secretary, and such other employees or officers as shall be necessary. The housing commission shall prescribe the duties of all of its officers and employees and shall fix the compensation of its officers and employees. The housing commission may from time to time as necessary, employ engineers architects and consultants.

  1. Ordinances Repealed. All ordinance and/or parts of ordinances inconsistent with this ordinance are hereby repealed.

6. This Ordinance shall take effect thirty (30) days following its enactment and shall be published once within seven (7) days after its enactment as provided by Charter.

Passed and approved by the City Council of the City of Saint Louis, Michigan, in regular session, held September 18, 2012.

Consent Agenda.
 

City Manager McConkie requested that the City Council approve Consent Agenda items “a” through “e” as shown below.
 

a. Gratiot County Executive Summary – Receive.

b. St. Louis Recreation Survey – Receive.

c. Michigan Public Policy Survey – Receive.

d. August Energy Optimization Report – Receive.

e. AMP Fremont Combined Cycle Operating Report – Receive.
 

Moved by Allen, supported by Church, to approve Consent Agenda items “a” through “e”. All ayes carried the motion.
 

New Business.
 

Resolution 2012-17 Designate Appointing Official.
 

City Manager McConkie stated that State Statute provides for the City Manager as Chief Administrative Appointing Official of the Housing Commission Board. City Council appoints all of other City Board Members and to be consistent, City Council should be appointing officials of the Housing Commission Board Members as well. City Council can by Resolution be the appointing officials.
 

The following preamble and resolution were offered by Member Church, and supported by Member Kubin:

Resolution 2012-17
City of Saint Louis

A RESOLUTION TO DESIGNATE APPOINTING OFFICIAL PURSUANT TO ACT 18 MICHIGAN PUBLIC ACTS OF 1933 EXTRA SESSION, AS AMENDED

            WHEREAS, Michigan Public Act 18 of the Extra Session of 1933, as amended, (hereinafter “the Act”) Section 4. (1) provides for a procedure for the appointment members of a city housing commission and the designation of the official authorized to make appointment of members of a housing commission, and

WHEREAS, the chief administrative officer of the City of Saint Louis as provided in Saint Louis City Charter is the City Manager who is appointed by City Council and not elected by the electors of the City, and

WHEREAS, in accordance with the Act, the City Council of the City of Saint Louis is the “governing body,” and

WHEREAS, Section 4. (1) of the Act provides that if the chief administrative officer is not elected by the electors of the City, the members of the Housing Commission may be appointed by the official designated by a resolution adopted by the governing body, and

WHEREAS, City Council determines that it is in the best interest of the City of St. Louis that the City Council be the appointing official in accordance with the Act, and

 NOW THEREFORE, BE IT RESOLVED, the Saint Louis City Council shall be the appointing official as provided by Michigan Public Act 18 of the Extra Session of 1933, as amended.

Roll Call Vote:

COUNCIL MEMBERS IN FAVOR: COUNCIL MEMBERS OPPOSED:

Kubin, Allen, Church, Kelly None

Resolution Declared Adopted.

Disposition of Truck #57 Chassis.
 

City Manager McConkie requested approval for disposition of the 1974 leaf truck chassis #57 by sealed bid in an amount of approximately $2,000.00 reserving the right to reject any and/or all bids at the City’s discretion.
 

Moved by Church, supported by Kubin, to approve the disposition of the 1974 leaf truck chassis #57 by sealed bid in an amount of approximately $2,000.00 reserving the right to reject any and/or all bids at the City’s discretion. All ayes carried the motion.
 

Radio Narrow Banding Project.
 

Mark Abbott, DPW Superintendent, explained the FCC required narrow banding project for all City two way radios. Mark Abbott thanked the Fire Department and the Police Department for the donation of the two way radios stating that it saved the City thousands of dollars by not having to purchase them new. Proposals have been obtained to bring the radios into compliance to meet FCC Guidelines and recommended approval of the agreement by Chrouch Communications, Inc.
 

Moved by Church, supported by Allen, to approve the proposal from Chrouch Communications, Inc. in the amount of $14,596.10. All ayes carried the motion.
 

Appointment of Cemetery Committee Member.
 

City Manager McConkie stated a letter was received from Laura Krebs expressing interest in serving on the Cemetery Committee. There is currently one vacancy on the Committee.
 

Moved by Church, supported by Kubin to appoint Laura Krebs to fill the Cemetery Committee vacancy. All ayes carried the motion.
 

Staffing Discussion – Building/Code Enforcement.
 

City Manager discussed several issues that have been faced the last few months due to staff changes in the Building Department. It has been determined that to best serve the public it is recommended that a full time Building employee be hired.
 

Moved by Church, supported by Allen, to approve to have the City Manager proceed with hiring a full time Building Department employee. All ayes carried the motion.
 

St. Louis Generation Facility Upgrades Discussion.
 

Utility Director Giles stated certain requirements are needed to upgrade the power house. A report written by Theka Engineering was presented at the meeting. The report included budgetary cost information for upgrading four of the six engine generator sets and switch gear upgrades for the two Hydros. After discussion, Council members expressed an interest in having staff continue pursuing the generation upgrade project.
 

City Manager Report.
 

City Manager McConkie expressed his sympathy to the Goetzinger family for the loss of their pet.
 

City Council members were all in agreement.
 

City Clerk Report.
 

City Clerk Mari Anne Ryder informed Council members that absent ballots are to be delivered around September 22nd. There are currently about 60 absent ballot request. The last day to register for the November General Election is October 9th.
 

This year, Halloween is Wednesday, October 31st . In order to publish Trick-or-Treat hours in the October 1st News & Views, Council needs to set Trick-or-Treat times for St. Louis. Mari Anne made contact with Alma and Ithaca and they have set their hours of Trick-or-Treat for 5:30 p.m. – 7:30 p.m.
 

Moved by Allen, supported by Kubin, to set Trick-or-Treat hours for Wednesday, October 31, 2012 from 5:30 p.m. to 7:30 p.m. All ayes carried the motion.
 

Police Chief’s Report.
 

Chief Herblet stated this Friday is St. Louis Homecoming.
 

Officer Forshee is back on duty full time and is currently in training.
 

With summer winding down, several officers will begin attending different training programs.
 

City Council Comments.
 

Council Member Kubin requested members appoint two voting delegates for the upcoming Michigan Municipal League Conference.
 

Moved by Allen, supported by Kubin, to nominate Mayor Jim Kelly and Council Member Church as voting delegates at the MML Conference. All Ayes carried the motion.
 

Mayor Kelly inquired about the property located at the 200 block of West Saginaw and Pine Street.
 

City Manager McConkie stated the property is being monitored.
 

Public Comment.
 

None
 

Moved by Kubin, supported by Allen to adjourn the meeting at 8:38 a.m. All ayes carried the motion.
 

Mari Anne Ryder, City Clerk
 
CITY COUNCIL PROCEEDINGS
 
St. Louis, Michigan
 
October 1, 2012
 
The regular meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly on Monday, October 1, 2012 at 7:00 p.m. in the City Hall Council Chambers.
 
Council Members Present: Mayor James C. Kelly, Jerry L. Church, George T. Kubin, William E. Shrum
 
Council Members Absent: Melissa A. Allen (excused)
 
City Manager: Robert F. McConkie
 
City Clerk: Mari Anne Ryder
 
Others in Attendance:
 
Kurt Giles-Utilities Director, Mark Abbott-DPW Superintendent, Katherine Roslund-Assessor, Bobbi Marr-Finance Director, Don Schurr-Greater Gratiot, Greg Nelson-Gratiot County Herald, Several High School Students, Several City Residents (Sign in sheet attached).
 
Member Church led in the Pledge of Allegiance to the flag.
 

Minutes.
 

City Council discussed the Regular Meeting minutes of September 18, 2012.

Moved by Shrum, supported by Kubin, to approve the minutes of the Regular Meeting held on September 18, 2012. All ayes carried the motion.
 
Claims & Accounts.
 
City Council discussed the Claims & Accounts.
 
Moved by Church, supported by Shrum, to approve the Claims & Accounts in the amount of $305,416.19. All ayes carried the motion.
 
Monthly Minutes.
 
City Council discussed the September, 2012 Monthly Minutes.
 
Moved by Kubin, supported by Shrum, to receive and place on file the September, 2012 Monthly Minutes. All ayes carried the motion.
 
Public Comments.
 

Penny Dringenburg and Mandy Tripp asked City Council members if any decision has been made regarding the Dean Transportation buses leasing the lot next to her residence. They have attempted to make contact with Dean Transportation and received no response.
 
City Manager McConkie advised that the lot was leased to St. Louis Schools; however, will contact the School Superintendent and try to come up with an alternate location.
 
Residents addressed Council Members regarding the incident involving Brian and Hillary Goetzinger's dog.
 
Tax Track Presentation – Greater Gratiot.
 

Don Schurr presented Gratiot County's Executive Summary Tax Track 2012. The summary evaluates the success of the organization's economic growth, additional tax revenue and jobs created.
 
Don stated he appreciates the opportunity working with the City of St. Louis.
 
Council Members thanked Don for his presentation.
 
Consent Agenda.
 
City Manager McConkie requested that the City Council approve Consent Agenda items “a” through “b” as shown below.
 
a. Payment to Trivalent for Server Upgrade - Approve.
 
b. Payment to Lott Construction for Mausoleum Roof - Approve.
 
Moved by Shrum, supported by Church, to approve Consent Agenda items “a” through “b.” All ayes carried the motion.
 
New Business.
 

Lions of Michigan Day Proclamation.
 

Mayor Kelly read the following Lions of Michigan Day Proclamation:
 
Proclamation
 
Whereas, since its founding in 1917, Lions Clubs International members have volunteered time in their communities to helping humanitarian causes; and
 
Whereas, Lions Club International has become the world's largest service club organization with 1.3 million members in approximately 45,000 clubs in over 200 countries and geographical areas around the world; and
 
Whereas, Lions Clubs International members continue their commitment to community service through many local efforts, as well as through international programs; and
 
Whereas, Lions Clubs International continues to celebrate, among new and long-standing members, their proud legacy and commitment to helping others;
 
Now Therefore, I, James Kelly, by virtue of the authority vested in me as Mayor of the City of St Louis, do hereby proclaim the day of October 7, 2012, as Lions of Michigan Day in the City of St Louis.
 
Furthermore, I join the citizens of this community in appreciation and celebration of Lions Clubs of Michigan members for their many contributions throughout the State of Michigan.
 
Dated this 1st Day of October, 2012
 
Mayor Kelly presented the Proclamation to Donna Kelley and Phil Raske and thanked them for all the work that has been done by the Lions Club.
 
Set Public Hearing – Apex Marine Industrial Facilities Tax Exemption.
 

City Manager McConkie requested Council Members set a Public Hearing date for Apex Marine Industrial Facilities Tax Exemption (IFT) for Tuesday, October 16, 2012 at 7:30 a.m.
 
Moved by Kubin, supported by Church, to set a Public Hearing date for Apex Marine Industrial Facilities Tax Exemption (IFT) for Tuesday, October 16, 2012 at 7:30 a.m. All ayes carried the motion.
 
MML Liability and Property Pool Board of Directors Election.
 

City Manager requested Council Members cast the City's vote for Robert Clark, and Paula Zelenko, two candidates seeking re-election for the MML Liability and Property Pool Board of Directors.
 
Moved by Kubin, supported by Shrum, to cast the City's vote for the two candidates seeking re-election for the MML Liability and Property Pool Board of Directors. All ayes carried the motion.
 
Proposal for BS&A Software.
 

Finance Director Bobbie Marr requested approval to purchase new software, as our current software is outdated and will soon no longer be supported. BS&A specializes in Municipal and County Government. Currently the City Tax program, Cemetery and Building Department already have BS&A.
 

Council Members discussed the software proposals and comparisons.
 
Moved by Shrum, supported by Church, to approve the purchase of BS&A Software in an amount not to exceed $90,000.00. All ayes carried the motion.
 

Consent for Access Agreement.
 

City Manager McConkie requested Council Members approve the Consent for Access to Property for sampling and cleanup, which gives access to public rights of ways.
 
Moved by Kubin, supported by Shrum, to approve the Consent for Access to Property for Sampling and Cleanup Velsicol Superfund Site and authorize the City Manager to execute the agreement. All ayes carried the motion.
 
Public Comments.
 
Michael Mitchell stated he is part of the Friends of the Cutler Memorial Library and they are having a used book & video sale Wednesday through Friday, October 24th – October 26th .
 

Michael Mitchell thanked Council members for supporting the Dial-a-Ride program. He and several other people he knows use it quite often.

 
Mayor Kelly thanked Michael.
 
City Manager Report.
 
None
 

City Clerk Report.
 

City Clerk Mari Anne Ryder informed Council Members that Absent Ballots still have not been delivered, but should be received by the end of the week and would be mailing ballots as soon as they come in. There are about a hundred requests for Absent Ballots so far.
 
Police Chief Report.
 

Chief Herblet informed Council members the Homecoming Parade went well.
 
The Police Department is in the process of a new reporting system that will allow sharing information.
 

City Council Comments.
 

Council Member Shrum thanked Council and staff for the get well card he received during his illness.
 
Moved by Kubin, supported by Shrum, to adjourn the meeting at 8:34 p.m. All ayes carried the motion.
 
Mari Anne Ryder, City Clerk
 
CITY COUNCIL PROCEEDINGS
 
St. Louis, Michigan
 
October 16, 2012
 
The regular meeting of the Saint Louis City Council was called to order by Mayor James Kelly on Tuesday, October 16, 2012 at 7:30 a.m. in the City Hall Council Chambers.
 
Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, William E. Shrum
 
Council Members Absent: None
 
City Manager: Robert F. McConkie
 
City Clerk: Mari Anne Ryder
 
Others in Attendance:
 

Phil Hansen, DDA Director Don Schurr, Greater Gratiot Dev.

Mike Parsons, Electric Foreman Steve Larson, Resident

Kurt Giles, Public Services Director Dennis Epler, Resident

Bobbie Marr, Finance Director
 
Member Allen led in the Pledge of Allegiance to the flag.
 

Minutes.
 

City Council discussed the Regular Meeting minutes of October 1, 2012.
 
Moved by Kubin, supported by Shrum, to approve the minutes of the Regular Meeting held on October 1, 2012. All ayes carried the motion.
 
City Council discussed the Special Meeting minutes of October 3 and 4, 2012.
 
Moved by Kubin, supported by Shrum, to approve the minutes of the Special Meeting held on October 3, 2012. All ayes carried the motion.
 
Moved by Church, supported by Shrum, to approve the minutes of the Special Meeting held on October 4, 2012. All ayes carried the motion.
 
Claims & Accounts.
 
City Council discussed the Claims & Accounts.
 
Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $177,180.02. All ayes carried the motion.
 
Monthly Reports.
 
City Council discussed the September, 2012 Monthly Reports.
 
Moved by Kubin, supported by Shrum, to receive and place on file the September, 2012 Monthly Reports. All ayes carried the motion.
 
Public Comments.
 

City Resident Steve Larson complimented the City on the addition of a Pharmacy, a Chinese Restaurant, and the work going on at the new City Hall Building.
 
Public Hearing – Apex Marine Industrial Facilities Exemption.
 

Mayor Kelly opened the Public Hearing at 7:40 a.m.
 
Greater Gratiot Development Director introduced Apex Marine owner Mark Dupuie.
 
Owner Mark Dupuie stated that Apex is in the process of adding 25,000 square feet of interior production area, nearly doubling their floor space. They will also be paving 45,000 square feet of additional parking space at their site and expect to continually hire new employees.
 
City Council thanked Mr. Dupuie for his contribution to the St. Louis community.
 
Mr. Dupuie thanked City Council members for their consideration.
 
Mayor Kelly closed the Public Hearing at 7:55 a.m.
 

City Manager McConkie requested Council Members adopt Resolution 2012-18, a Resolution Approving a Recommendation of an Industrial Facilities Exemption for Apex Marine, Inc.

The following preamble and resolution were offered by Kubin and supported by Church:
 
WHEREAS, pursuant to P.A. 198 of 1974, M.C.L. 207.551 et seq., after a duly noticed public hearing held on April 7, 1986, this Council, by resolution, established St. Louis Industrial Development District No. 2, as requested by Greater Gratiot Development, Inc.; and
 
WHEREAS, Apex Marine, Inc. has filed an application for an Industrial Facilities Exemption Certificate with respect to expansion of an existing facility and acquisition of new equipment for said existing facility located within the Industrial Development District; and
 
WHEREAS, before acting on said application, the City Council held a hearing on October 16, 2012 at the City Council Chambers, during a regular meeting called for 7:30 am, at which hearing the applicant, the Assessor, and a representative of the affected taxing units were given written notice and were afforded an opportunity to be heard on said application; and
 
WHEREAS, the expansion of building and installation of the new machinery and equipment had not begun earlier than March 25, 2012, six (6) months before September 25, 2012, the date of the acceptance of the application for the Industrial Facilities Exemption Certificate; and
 
WHEREAS, the expansion of the facility will cause the retention of 65 employment positions and create 12 new positions within a 2 year period of time in the City of St. Louis and Gratiot County; and
 
WHEREAS, the aggregate SEV of real and personal property exempt from ad valorem taxes within the City, after granting the transfer of certificates, will not exceed 5% of an amount equal to the sum of the SEV of the unit, plus the SEV of personal and real property thus exempted, the Council finds there will be no adverse impact, in fact, the Council finds there will be a positive long term benefit,
 
NOW, THEREFORE, BE IT RESOLVED BY the Council of the City of St. Louis that:
 
1. Apex Marine, Inc. is eligible to apply for Industrial Facility Exemption Certificates.
 
2. The Council finds and determines that the granting of the Industrial Facilities Exemption Certificate considered together with the aggregate amount of certificates previously granted and currently in force under Act No. 198 of the Public Acts of 1974, shall not have the effect of substantially impeding the operation of the City of St. Louis, or impairing the financial soundness of a taxing unit which levies ad valorem taxes in the City of St. Louis; and
 
3. Whereas there was no payment, offer of payment, or request for payment in lieu of taxes or other fees except that which may be authorized by law; and
 

4. The Council recommends to the Michigan State Tax Commission the granting of the request for an Industrial Facilities Exemption Certificate, to wit:

be and the same is hereby approved, and that
 
The Industrial Facilities Exemption Certificates, when approved shall be and remain in force for a twelve (12) year period for all real improvements and a seven (7) year period of time for the addition of machinery and equipment.
 
Roll Call Vote:
 
AYES: Kubin, Church, Allen, Shrum, Kelly
 
NAYS: None
 
RESOLUTION DECLARED ADOPTED.
 
Agreement and Understanding between Apex Marine and the City of St. Louis
 

City Manager McConkie requested approval of the Agreement and Understanding between Apex Marine and the City of St. Louis and authorization for the Mayor to execute the agreement.

 
Moved by Church, supported by Kubin, to approve the Agreement and Understanding between Apex Marine and the City of St. Louis and authorize the Mayor to execute the agreement. All ayes carried the motion.
 
Consent Agenda.
 

City Manager McConkie requested that the City Council approve Consent Agenda items “a” through “d” as shown below.

a. Energy Optimization Report - Receive.

b. Correspondence from Department of Licensing and Regulatory Affairs - Receive.

c. 2011 Annual Central Dispatch Report – Receive.

d. Main Street Area Shore Protection Project Permit – Receive.
 
Moved by Allen, supported by Shrum, to approve Consent Agenda items “a” through “d”. All ayes carried the motion.
 
New Business.
 

Recommendation from Housing Commission.
 

City Manager McConkie stated a letter has been received from the Housing Commission Board Members requesting the appointment of Judy Revard to fill the vacancy on the St. Louis Housing Commission.
 
Moved by Kubin, supported by Shrum, to appoint Judy Revard to the St. Louis Housing Commission. All ayes carried the motion.
 
Power Purchase Authorization.
 

Public Services Director Kurt Giles informed Council members that in order to be in compliance with the City's 5-Year Hedge Plan, an energy purchase for at least calendar year 2016 should be made through the MPPA Energy Services Project. Additionally, there seemed to be an opportunity to buy some longer term products from 2015 thru 2024 at competitive rates.
 
Giles recommended Council members authorize transactions in accordance with the following MPPA recommendation for St Louis to maintain compliance with the Risk Management Hedge Policy.
 
1. Purchase long-term products of
 

a. Up to 0.4 MW's during all hours at an average price not to exceed $52 per MWh for Calendar Years 2015 through 2024.

b. Up to 0.6 MW's during Peak hours at an average price not to exceed $59 per MWh for Calendar Years 2015 through 2024.
 
2. Purchase short-term, 7 x 24, products of
 

a. Up to 0.0 MW's at an average price not to exceed $43 per MWh for Calendar Year 2015.

b. Up to 0.4 MW's at an average price not to exceed $45 per MWh for Calendar Year 2016.

c. Up to 0.0 MW's at an average price not to exceed $48 per MWh for Calendar Year 2017.
 
3. Purchase short-term, 5 x 16, products of
 

a. Up to 0.0 MW's at an average price not to exceed $49 per MWh for Calendar Year 2015.

b. Up to 0.6 MW's at an average price not to exceed $51 per MWh for Calendar Year 2016.

c. Up to 0.0 MW's at an average price not to exceed $54 per MWh for Calendar Year 2017.
 
Council Member Church questioned what would need to happen if the City ended up having a higher renewable energy standard to meet in the event that the 25% X 2025 Constitutional amendment was passed.
 
Giles reported that excess energy could be sold in the MISO market but with this authorization the City would not in a long position with forward purchases.
 
Moved by Allen, supported by Shrum to authorize purchase(s) as listed above. All ayes carried the motion.
 
City Manager Report.
 

Purchase of Sensus Meter Upgrades.
 

City Manager McConkie requested Council Members approve the Automated Meter Reading System Upgrades by ETNA Supply in the amount of $7,500.00.
 
Moved by Shrum, supported by Church, to approve the Automated Meter Reading System Upgrades from ETNA Supply in the amount of $7,500.00. All ayes carried the motion.
 
Water Supply Design Work Plan.
 
City Manager McConkie discussed the stages needed to proceed with the City of St. Louis Water Supply Replacement Project.
 
The Design Work Plan has been approved by the MDEQ and EPA in final draft form, which is needed to proceed to hire an engineering firm.
 
Moved by Kubin, supported by Church to adopt the Design Work Plan. All ayes carried the motion.
 
Engineering Services Agreement.
 
City Manager McConkie explained the Engineering Services Agreement between the Water Authority and the City.
 
Moved by Allen, supported by Shrum to approve the Agreement for Engineering Services. All ayes carried the motion.
 
Pump for Clarifier at the Wastewater Treatment Plant.
 
City Manager McConkie requested approval to purchase a Pump for the Clarifier at the Wastewater Treatment Plant from Detroit Pump in the amount of $9,057.00.
 
Moved by Shrum, supported by Allen to approved the purchase of a Pump for the Clarifier at the Wastewater Treatment Plant from Detroit Pump in the amount of $9,057.00. All ayes carried the motion.
 
Letter in Support of Gratiot County Community Foundation Grant.
 

City Manager McConkie stated the Police Department is in the process of submitting a grant for the purchase of a speed trailer for monitoring traffic which if granted, will be shared with all Police Departments in Gratiot County.
 
City Manager McConkie requested authorization to write a letter in support of the grant and authorize the Mayor to sign the letter of support on behalf of the City.
 
Moved by Kubin, supported by Church to authorize the City Manager to write a letter of support and authorize the Mayor to sign the letter. All ayes carried the motion.
 
Quit Claim Deed - 605 West Washington.
 

City Manager McConkie stated that the residence located at 605 West Washington Avenue is in the process of being sold and at some point the City owned the property. There is a break in the chain of
title and no record of the City signing off the property. City Manager McConkie requested authorization to have the Mayor and Clerk execute a Quit Claim Deed.
 
Moved by Shrum, supported by Church to authorize the Mayor and Clerk to execute the Quit Claim Deed for 605 West Washington Avenue. All ayes carried the motion.
 

City Clerk Report.

City Clerk Mari Anne Ryder reminded Council Members that due to the upcoming Election on November 6, the next meeting is scheduled for Wednesday, November 7th.
 

Police Chief's Report.
 

Chief Herblet stated that being such a small community, the Police Department currently offers assistance for many issues that are not typical police matters. Officers are not trained to handle every issue and the Police Department is in the process of updating their policies.
 
City Council Comments.
 

Council Member Kubin stated he appreciated all the comments regarding the incident involving a Police Officer and was proud of the Council for backing City staff 100 percent.
 
Mayor Kelly inquired if iPad training has been set up.
 
City Manager McConkie stated he has made contact with an Alma College student but needs to know when Council members will be available. City Manager McConkie will schedule the training.
 
Public Comments.
 
Resident Larson inquired if there have been any ORV complaints since the new Ordinance took effect.
 
Chief Herblet stated there have not been.
 
Moved by Shrum, supported by Church to adjourn the meeting at 8:55 a.m. All ayes carried the motion.
 
Mari Anne Ryder, City Clerk
 

CITY COUNCIL PROCEEDINGS

 

                                                                                                                        St. Louis, Michigan      

                                                                                                                        November 7, 2012

 

The regular meeting of the Saint Louis City Council was called to order by Mayor James Kelly on Wednesday, November 7, 2012 at 7:00 p.m. in the City Hall Council Chambers.

 

Council Members Present:        Mayor James C. Kelly, Melissa A. Allen, George T. Kubin, William E. Shrum

                                               

Council Members Absent:         Jerry L. Church

 

City Manager:                           Robert F. McConkie

City Clerk:                                Mari Anne Ryder

 

Others in Attendance:

 

Kurt Giles-Public Services Director, John Matonich, Alex Temple and Casey Collings-Rowe, Inc., Earnie Teall, Carrie Beeson, Karen Clark, Janet Jennes, Greg Beeson, Bob Priest-St. Louis Residents, Katherine Ranzenberger-Mt. Pleasant

 

Member Kubin led in the Pledge of Allegiance to the flag.

 

Minutes.

 

City Council discussed the Regular Meeting minutes of October 16, 2012.

 

Moved by Shrum, supported by Allen, to approve the minutes of the Regular Meeting held on October 16, 2012.  All ayes carried the motion.

 

Claims & Accounts.

 

City Council discussed the Claims & Accounts.

 

Moved by Shrum, supported by Kubin, to approve the Claims & Accounts, in the amount of $521,714.79.  All ayes carried the motion.

 

Monthly Minutes.

 

City Council discussed the September, 2012 Monthly Minutes.

 

Moved by Kubin, supported by Allen, to receive and place on file the October, 2012 Monthly Minutes.  All ayes carried the motion.

 

Main Street Improvement Project – Rowe, Inc.

 

City Manager McConkie introduced Rowe Incorporated President and CEO, John Matonich.  John stated it was an honor to be at the Council meeting. This year Rowe is celebrating 50 years of service.  John thanked Council for their long time support and stated St. Louis has been a wonderful area to work in.

 

Council Members thanked John and congratulated Rowe for their 50 years of service. 

 

Casey Collings, Engineer for Rowe, Inc. presented Council Members and residents possible design options on the reconstruction of Main, Gratiot and Seaman Street intersections.

 

Public Comments.     

 

City residents and Council Members discussed the design options.

 

The consensus of the area residents is to curve Seaman Street into Main Street and make Gratiot Street one way, Eastbound only.

 

Mayor Kelly thanked the residents for their comments.

 

St. Louis School Superintendent Steve Brimmer addressed Council Members regarding the School Millage Renewal.  The renewal failed and the School Board Members will discuss when to place it back on the ballot at their next meeting.  They are allowed to try four times.  Should the renewal fail after the four times, the school faces a reduction of more than $700,000.00. 

 

Consent Agenda.

 

City Manager McConkie requested that the City Council approve Consent Agenda items “a” through “i” as shown below.

 

a.        Correspondence to City Resident - Receive.

b.       Correspondence Regarding Main Street Project - Receive.

c.        DART Service Report – Receive.

d.       MAC TV Network Annual Report – Receive.

e.       October Energy Smart Report – Receive.

f.        Energy Services Project Purchase Results – Receive.

g.       Payment to Solomon Corporation – Approve.

h.       Payment to Power Line Supply – Approve.

i.         Payment to Gallihugh & Sons, Inc. – Approve.

 

Moved by Kubin, supported by Shrum, to approve Consent Agenda items “a” through “i”. All ayes carried the motion.

  

New Business.

 

Annual Christmas Parade Route.

 

City Manager McConkie requested Council Members approve the Small Town Family Christmas Parade request for Thursday, December 6 at 6:00 p.m. and the parade route starting at the corner of Mill Street and North Street and proceeding South on North Mill Street, then East on Saginaw to the Clapp Park/High School area.

 

Moved by Shrum, supported by Allen, to approve the Small Town Family Christmas Parade and parade route request.  All ayes carried the motion. 

 

Interlocal Agreements Amendment.

 

City Manager McConkie stated the Interlocal Agreements Amendment would amend previously prepared documents and make the paper work cleaner.

 

Moved by Allen, supported by Shrum to approve the Interlocal Agreements Amendment and authorize payment.

 

Roll Call Vote:

 

Allen, Shrum, Kubin, Kelly

 

All ayes carried the motion.

 

Authorization for Equity Transfer.

 

City Manager McConkie requested authorization for equity transfer of $1,191,342.82 from Capital Project Fund to the General Fund and interest on that amount to correct initial recording when funds were received.

 

Moved by Shrum, supported by Kubin to authorize the transfer of funds plus interest to the General Fund.  All ayes carried the motion.

 

Authorize Advance to Water Authority.

 

City Manager McConkie requested authorization to advance the Gratiot Area Water Authority $200,000.00 from water funds.

 

Moved by Allen, supported by Shrum to authorize an advance of $200,000.00 to the Gratiot Area Water Authority from water funds.  All ayes carried the motion.

 

Amendment to Investment Policy.

 

City Manager McConkie requested Council Members approve the Amendment to the City of St. Louis Investment Policy. 

 

Council Members discussed the amended policy.

 

Moved by Kubin, supported by Shrum, to approve the Amendment to the City of St. Louis Investment Policy.  All ayes carried the motion. 

 

City Manager Report.

 

City Manager McConkie stated he would like to commend City Clerk Mari Anne Ryder on a successful Election. 

 

City Clerk Report.

 

City Clerk Mari Anne Ryder stated there was a very large turn out for the election. The tabulator counted two ballots twice and the machine had to be zeroed out at the end of the evening and all ballots had to be sent back through the tabulator. It was a very good learning experience.

 

Police Chief’s Report.

 

Chief Herblet informed members Dori Foster has been hired as the Community Services Coordinator.

 

Chief Herblet presented a Police Report and informed Council Members that Officer Rugenstein was called to a residence on Tuesday afternoon and that he and another officer on scene lifted a  fallen car off a man and saved his life. 

 

Chief Herblet feels the City should have an Awards Policy in place and he was going to start the process of preparing the policy.

 

Council Members agreed there should be such a policy in place and commended Officer Rugenstein for his heroic actions.

 

City Council Comments.

 

Council Member Kubin inquired if any plans have been made for the employee appreciation ceremony.

 

City Manager McConkie stated plans have not yet been made but will be making decisions this coming week.

 

Mayor Kelly stated he would be out of town for the November 20th meeting.

 

City Manager McConkie requested Council Members to set a special work session meeting to discuss goals  for sometime in January.

 

Council Members set the work session for January 9, 2013 at 8:30 a.m.

 

Mayor Kelly requested a recess at 8:45 p.m.

 

Council Members reconvened at 8:50 p.m.

 

Moved by Allen, supported by Shrum, to go into closed session at 8:51 p.m. for property purchase discussion.

 

Roll Call Vote:

 

Allen, Shrum, Kubin, Kelly

 

Moved by Kubin, supported by Shrum, to approve to reconvene the meeting at 9:55.

 

Roll Call Vote:

 

Kubin, Shrum, Allen, Kelly

 

Moved by Shrum, supported by Allen, to adjourn the meeting at 9:56 p.m.  All ayes carried the motion.

 

Mari Anne Ryder

City Clerk

 

 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

November 20, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Melissa Allen on Tuesday, November 20, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem Melissa A. Allen, Jerry L. Church, George T. Kubin, William E. Shrum

Council Members Absent: Mayor James C. Kelly (excused)

City Manager: Robert F. McConkie, Absent (excused)

Asst. City Manager: Kurt Giles

City Clerk: Mari Anne Ryder

Others in Attendance: See Sign In Sheet Attached

Member Church led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting minutes of November 7, 2012.

Moved by Shrum, supported by Church, to approve the minutes of the Regular Meeting held on November 7, 2012. All ayes carried the motion.

Moved by Kubin, supported by Church, to approve the minutes of the Closed Session held on November 7, 2012. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts, in the amount of $345,075.52 All ayes carried the motion.

Monthly Reports.

City Council discussed the October, 2012 Monthly Reports.

Moved by Shrum, supported by Church, to receive and place on file the October, 2012 Monthly Reports. All ayes carried the motion.

Audit Presentation – Bertiaume & Company.

Finance Director Bobbie Marr introduced Ken Bertiame to Council.

Mr. Bertiaume thanked the City for the opportunity to provide Audit services, stating it was a smooth process and he had excellent cooperation from City staff. He also stated adding a CPA to the City staff was a great addition. Financial statements are in accordance with all requirements.

Mr. Bertiaume reviewed City assets with Council and suggested a Power Cost Recovery Program but all in all, the City is financially sound.

Council members thanked Mr. Bertiaume for his services.

Moved by Kubin, supported by Shrum to receive and place on file the June 30, 2012 Audit Report.

Main/Seaman/Gratiot Street Project Comments.

Casey Collings from Rowe Inc. updated residents on the upcoming Main Street Reconstruction Project.

Several residents in attendance were not in favor of making Gratiot Street a one-way street.

Numerous alternative ideas were discussed.

The consensus of the Council was to hold a joint meeting with all residents of the area. A letter will be sent to all residents and a decision will be made at that time.

Resident Don Kelley presented Mayor Pro Tem Melissa Allen a petition signed by residents in the area that are opposed to turning Gratiot Street into a one-way street.

Mayor Pro Tem Allen stated the petition would be placed on file.

Public Comments.

There were no other public comments.

Consent Agenda.

Assistant City Manager Giles requested that the City Council approve Consent Agenda items “a” through “g” as shown below:

a. Payment to Gratiot Area Water Authority - Approve.

b. Payment to Bertiaume & Company - Approve.

c. Payment to Shaw Contracting – Approve.

d. Payment to Solomon Corp. – Approve.

e. Payment to Rite-Way Asphalt – Approve.

f. Power Cost Summary – Receive.

g. Correspondence from Commission on Aging – Receive.

Moved by Kubin, supported by Shrum, to approve Consent Agenda items “a” through “g.” All ayes carried the motion.

New Business.

Construction Phase Engineering Services.

Assistant City Manager Giles requested Council approve to award the Construction Phase Engineering Services for Barnum Park Shoreline Construction to Rowe Incorporated in the amount of $35,600.00.

Moved by Kubin, supported by Shrum to approve to award the Construction Phase Engineering Services for Barnum Park Shoreline Construction to Rowe Incorporated in the amount of $35,600.00. All ayes carried the motion.

Resolution 2012-19 – Electric Service Rates.

Assistant City Manager Giles stated Resolution 2012-19 is identical to current rates except it includes the Energy Optimization surcharge which beings in 2013 and requested Council Members approve Resolution 2012-19.

The following preamble and resolution was offered by Member Kubin, and supported by Member Shrum:

Residential Service

Rate A-1

 

Distribution Service:

Customer Charge @ $ 6.14 per month

Energy Charge @ $ 0.04525 per kwh

Generation & Transmission Service

Energy Charge: @ $ 0.0594 per kwh

Energy Optimization Charge: @ $ .00233 per kwh

Effective January 1, 2013 $ .00225 per kwh

 

Residential Water Heater Service

Rate A-2

 

Distribution Service:

Customer Charge @ $ 6.14 per month

Energy Charge @ $ 0.04525 per kwh

Generation & Transmission Service

Energy Charges:

First 250 kwh @ $ 0.0594 per kwh

Next 400 kwh @ $ 0.0527 per kwh

Over 650 kwh @ $ 0.0594 per kwh

Energy Optimization Charge: @ $ .00233 per kwh

Effective January 1, 2013 $ .00225 per kwh

Residential Electric Heat Service Rate A-3

Distribution Charge

Customer Charge @ $ 6.14 per month

Energy Charge @ $ 0.04525 per kwh

Generation & Transmission Service

Energy Charges

First 600 kwh @ $ 0.0594 per kwh

Over 600 kwh (Nov.-May) @ $0.0527 per kwh

Over 600 kwh (June-Oct.) @ $0.0594 per kwh

Energy Optimization Charge: @ $ .00223 per kwh

Effective January 1, 2013 $ .00225 per kwh

Residential All Electric Service Rate A-4

Distribution Charge

Customer Charge @ $ 6.14 per month

Energy Charge @ $ 0.04525 per kwh

Generation & Transmission Service

Energy Charges:

First 250 kwh @ $0.0594 per kwh

Next 400 kwh @ $0.0527 per kwh

Over 650 kwh (Nov.-May) @ $0.054 per kwh

Over 650 kwh (June-Oct.) @ $0.0594 per kwh

Energy Optimization Charge: @ $ .00223 per kwh

Effective January 1, 2013 $ .00225 per kwh

General Service Rate B

 

Distribution Service:

Customer Charge @ $ 14.99 per month

Energy Optimization Charge: @ $ 4.24 per month

Effective January 1, 2013 $ 4.09 per month

Energy Charge $ .0243 per kwh

Generation & Transmission Service:

Energy Charge @ $ .1114 per kwh

General Service

Rate C

Distribution Service:

Customer Charge @ $ 30.06 per month

Energy Optimization Charge: @ $ 72.75 per month

Effective January 1, 2013 $ 70.20 per month

Demand Charge:

First 100 kw @ $ 2.43 per billing kw

Over 100 kw @ $ .405 per billing kw

Energy Charge

First 180 kWh per kw @ $ .0392 per kWh

Over 180 kWh per kw @ $ .027 per kWh

 

Generation & Transmission Service:

Demand Charge:

All kw @ $ 9.12 per billing kw

Energy Charge:

All kw @ $ .0365 per kWh

Large Power

Rate D

Distribution Service:

Customer Charge @ $ 30.06 per month

Energy Optimization Charge: @ $ 468.41 per month

Effective January 1, 2013 $ 452.02 per month

Demand Charge @ $ 7.23 per billing kw

Primary Service Discount @ $ 1.35 per billing kw

Energy Charge @ $ .00946 per kWh

Generation & Transmission Service:

Demand Charge

First 100 kw @ $ 4.40 per billing kw

Next 1,900 kw @ $ 2.37 per billing kw

Over 2,000 kw @ $ .4323 per billing kw

Energy Charge

First 180 kWh per kw @ $ .06146 per kWh

Over 180 kWh per kw @ $ .0539 per kWh

Roll Call Vote:

Ayes: Kubin, Shrum, Church, Allen.

Nays: None

RESOLUTION DECLARED ADOPTED

City Manager Report.

None

City Clerk Report.

City Clerk Mari Anne Ryder asked Council members their thoughts regarding holding the Employee Appreciation Ceremony in January after the holidays. Several employees have commented on their choice to have it after the holidays.

It was the consensus of the Council to hold the Employee Appreciation Ceremony after the holidays, sometime in January.

Police Chief's Report.

Sergeant Ramereiz introduced new hire Dori Foster as the Community Development Coordinator.

Sergeant Ramereiz informed members the Police Department has attended a week long training on the new data entry system. The systems will make the Police Officer's jobs much easier.

Sergeant Ramereiz thanked Council Member Kubin and the local businesses for the donations received for the Lee Trevino benefit. The benefit was a very successful, raising $15,000 to $18,000.

City Council Comments.

Member Church inquired why there were no trash receptacles in Clapp Park and could they be placed back in the park.

Public Works Director Abbott stated they are removed prior to Halloween but would have them put back.

Member Shrum inquired on leaf clean up at the cemetery.

Public Works Director stated the initial fall leaf clean up had taken place this fall and in the spring will complete the leaf clean up once the oak leaves have fallen.

Member Shrum requested Public Works clean up what has fallen since the first initial clean up.

Public Works Director Abbott stated he would schedule the clean up again.

Member Kubin inquired if any of the Council Members objected to inviting Troy Feltman to the Goal Setting meeting scheduled for January 9, 2012.

Mayor Pro Tem Allen stated it is an open meeting and the public is welcome to attend.

Moved by Kubin, supported by Shrum to adjourn the meeting at 9:24 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 4, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor James Kelly on Tuesday, December 4, 2012 at 7:00 p.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk: Mari Anne Ryder (excused)

Deputy Clerk: Bobbie Marr

Others in Attendance:

Pat Herblet, Police Chief

Mark Abbot, DPW Director

Kurt Giles, Utilities Director

Jim Redding, Rowe Incorporated

Casey Collings, Rowe Incorporated

Don & Donna Kelley, 336 N. Clinton

Jeff Markstrom, Rowe Incorporated

Jim & Mary Post, 415 N Main

Bob Priest, 7 River Ct

John & Pat Herbsy, 404 N Clinton

Sean Kelly, 323 W Saginaw

Chris Adams, 312 E State St

Greg & Carrie Beeson, 406 Seaman

Clare Williams, 406 Gratiot St

Sarah Stehouwer, 481 Bass Lake Rd

Preceso Frunco, 9790 WE County Line

Hunter Church, 10241 N Croswell

Ethen Teepa, 880 Berea St

Chelsea Shankel, 102 Oakridge Dr

Dakota Horoill, 3419 S Geneva

Mike & Monica McClosky, 110 Gratiot St

Mark Roslund, 6 E Prospect St

Mark & Tina Pritcher, 102 E Gratiot St

Mayor Kelly led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting minutes of November 20, 2012.

Moved by Allen, supported by Shrum, to approve the minutes of the Regular Meeting held on November 20, 2012. . All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Church, to approve the Claims & Accounts, in the amount of $251,612.90. All ayes carried the motion.

Monthly Minutes.

Manager McConkie stated that the Housing Minutes were unavailable at the time packets were prepared so they are not included digitally. Hard copies were distributed.

City Council discussed the November, 2012 Monthly Minutes.

Moved by Kubin, supported by Allen, to receive and place on file the November, 2012 Monthly Minutes. All ayes carried the motion.

Public Comments.

Mayor Kelly asked for any public comment in addition to those items on the agenda.

There were no comments.

Consent Agenda.

City Manager McConkie requested that the City Council approve Consent Agenda item “a” as shown below.

a. Central Dispatch Minutes - Receive.

Moved by Allen, supported by Shrum, to approve Consent Agenda item “a.” All ayes carried the motion.

New Business.

City Manager McConkie requested Council Members approve the 2013 City Council meeting dates.

1st Tuesday of Every Month 7:00PM

3rd Tuesday of Every Month 7:30AM

*January 2, 2013

January 15, 2013

February 5, 2013

February 19, 2013

March 5, 2013

March 19, 2013

April 2, 2013

April 16, 2013

May 7,, 2013

May 21, 2013

June 4, 2013

June 18, 2013

July 2, 2013

July 16, 2013

August 6, 2013

August 20, 2013

September 3, 2013

September 17, 2013

*November 6, 2013

November 19, 2013

December 3, 2013

December 17, 2013

*Indicates exception

Moved by Kubin, supported by Shrum, to approve the 2013 City Council meeting dates. All ayes carried the motion.

Sanitary Sewer Improvements Project Proposal.

City Manager McConkie introduced Jim Redding from Rowe Incorporated. Mr. Redding presented information regarding progress of wastewater improvements for 2013. Stressed a need to act quickly in order to secure possible State Revolving Fund (SRF). There were various discussions and concerns for the timeframe and whether Rowe could really come through and keep on schedule. Mr. Redding assured that Rowe was anticipating the tight schedule and was comfortable that they could meet the timetable. There was other discussion of funding issues and if we could afford to proceed at this point without funding being a known. City Manager McConkie stated that regular operating should be able to absorb those fees temporarily. Finance Director Marr added that short term we had available funds in replacement reserves that could be used for the engineering and start-up costs for the project if necessary.

Moved by Shrum supported by Church to approve the Sanitary Sewer Improvements Project engineering proposal by Rowe Incorporated in an amount not to exceed $245,000.

Roll Call Vote:

Ayes: Church, Kubin, Allen, Shrum, Kelly

Nays: None

Motion Carried.

Resolution 2012-20 Participation in Michigan CLASS Investment Pool.

City Manager McConkie requested Council Members adopt Resolution 2012-20 Approving Participation in Michigan CLASS Investment Pool.

The following preamble and resolution were offered by Allen and supported by Church: 

WHEREAS, certain other governmental units have entered into an interlocal agreement substantially in the form attached hereto as the “Participation Agreement” of Michigan Cooperative Liquid Asset Securities System (“Michigan CLASS”) for the purpose of exercising jointly the power each Public Agency has to invest its surplus funds; and

WHEREAS, the City of St. Louis is a Public Agency under the Participation Agreement and is authorized by Michigan law to invest its funds in certain investments (the “Permitted Investments”); and

WHEREAS, Act 7 of the Public Acts of the Extra Session of 1967, as amended, (the Urban Cooperation Act of 1967) authorizes the Public Agencies to contract in the form of an interlocal agreement to provide for the manner of investment of surplus funds or proceeds of grants, gifts, or bequests to the parties to the interlocal agreement under the control of a legal or administrative entity created by that interlocal agreement.

NOW, THEREFORE, BE IT RESOLVED BY the Council of the City of St. Louis that:

1. Adopts the Participation Agreement substantially in the form of Exhibit A which is incorporated in the Resolution by reference thereto and agrees to join with other Public Agencies to become a Participant under the terms of the Participation Agreement and to accept additional Public Agencies as new Participants without subsequent action.

2. Agrees to and concurs in the appointment of those Trustees either being appointed, to be appointed or currently serving as members of the Board of Trustees created under the Participation Agreement and recognizes those Trustees and their successors as the appointees of the City.

3. Acknowledges and confirms the representation, warranties and covenants provided in the Participation Agreement to the Investment Advisor and Custodian under Participation Agreement, upon which they may respectively rely.

4. Hereby authorizes the City Treasurer, to take the following actions with regard to the participation of the City of St. Louis in the Participation Agreement:

a) Deliver a certified copy of this Resolution to Investment Advisor under the Participation Agreement.

b) Execute and deliver all notices, directions and instructions required or permitted by the Participation Agreement from the City or Participant.

c) Make contributions to the Investment Property as provided in the Participation Agreement and select all or part of the Surplus Funds (as defined in the Participation Agreement) to be contributed to the Investment Property.

d) Consent to an amendment to the Participation Agreement on behalf of the Public Agency if such amendment is not materially adverse to the interest of the Public Agency, is necessary to conform to the Participation agreement with law, or is a technical change necessary to facilitate the intent of the Participation Agreement.

5. Understands and agrees that it shall not amend or repeal this Resolution except to the extent necessary to alter the limitations imposed on the Authorized Officer, to change Authorized Officers, or to withdraw from the Participation Agreement.

be and the same is hereby approved, and that

All resolutions and parts of resolution in conflict with this Resolution shall be, and hereby are, amended or repealed to the extent of such conflict.

AYES: Kubin, Church, Allen, Shrum, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Authorization for Sale of Property

City Manager McConkie requested approval of contract to sell and list prices for the City owned lots at 504 W Prospect and 511 Sharon St. Potential purchaser that they were offered to has turned us down.

Moved by Shrum supported by Allen to authorize listing lots at 504 W Prospect and 511 Sharon St for sale at a price of $12,500 each. All ayes carried the motion.

Main/Seaman/Gratiot Streets Intersection Reconstruction.

Mayor Kelly addressed the student attendees and stated they had picked an excellent meeting to come to as it is a good example of the government and community working together to solve issues. The intersection of Main/Seaman/Gratiot has been a multi meeting issue. Originally the City thought it had a viable solution, but residents expressed their dissatisfaction. Since then various proposals have been gone over in order to come up with a solution.

Casey Collings from Rowe Incorporated lead the discussion of what to do with the Main/Seaman/Gratiot Streets intersection. The available options that were allowable by MDOT were reviewed. There was significant public input from the area residents of the intersection. In the end it was the consensus that residents would prefer that the traffic pattern NOT be altered significantly. Rowe Incorporated will continue to the next phase under the guidance to not change the traffic pattern but will make improvements to make the flow better and address relocating driveways.

City Manager Report.

City Manager McConkie requested a closed session after all other City business to discuss property purchase.

Moved by Shrum supported by Allen to defer the discussion of property purchase to a closed session later in the meeting.

City Clerk Report.

None

Police Chief's Report.

Chief Herblet shared information and photos from the “Shopping with a Hero” program put on by Child Advocacy and the State Police. Three City Officers participated in the program and all expressed what a rewarding experience it was. The kids received $100 to shop for gifts and $50 for groceries. Lunch was provided by Wal-Mart.

City Council Comments.

Member Allen inquired what was going on with the old bank building. Member Kubin responded that the DDA has suggested to the owner possible development ideas.

Member Church commented that Code Enforcement is doing a good job as the property on the corner of Pine & Saginaw has been noticeably cleaned up.

Mayor Kelly asked again about IPad training. City Manager McConkie stated that he has put in a couple of calls but has not been successful at getting anything lined up.

Mayor Kelly relayed the high praise comments that were received in regards to the coordinated effort and reaction of the Fire Department, Police Department, and DPW/Water to the accident on the bridge. He also asked about the status of the bridge. City Manager McConkie stated that once DEQ gives its okay we can proceed with a temporary repair on the guardrail and the bridge can be opened again. Expecting by Thursday afternoon it will be reopened.

Mayor Kelly called for a 5 minute recess.

Moved by Kubin support by Shrum to move to closed session to discuss negotiations on property purchase.

Roll Call Vote:

Ayes: Church, Kubin, Allen, Shrum, Kelly

Nays: None

Motion Carried.

Moved to closed session at 8:50p.m.

Moved by Kubin support by Allen to return to the regular meeting at 9:15p.m.

Roll Call Vote:

Ayes: Church, Kubin, Allen, Shrum, Kelly

Nays: None

Motion Carried.

Resolution 2012-21 Authorizing to Extend an Offer to Purchase

The following preamble and resolution were offered by Shrum, and supported by Church: 

Whereas, the City of St. Louis and/or the Gratiot Area Water Authority are in need of new sources of potable water; and

Whereas, the City Manager has recommended that an offer to purchase property upon which to locate one or more water wells be extended to the property owner,

Now therefore be it resolved, that the City Manager is authorized to extend an offer to purchase, in the form of a purchase agreement, upon the terms contained in the City Manager's earlier recommendation.

AYES: Kubin, Church, Allen, Shrum, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Moved by Shrum, supported by Kubin to adjourn the meeting at 9:20 p.m. All ayes carried the motion.

Bobbie Marr, Deputy City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 18, 2012

The regular meeting of the Saint Louis City Council was called to order by Mayor James Kelly on Tuesday, December 18, 2012 at 7:30 a.m. in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa A. Allen, Jerry L. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk: Mari Anne Ryder

Others in Attendance:

Kurt Giles, Utilities Director

Dave Boersma, Spicer Group

Member Shrum led in the Pledge of Allegiance to the flag.

Minutes.

City Council discussed the Regular Meeting minutes of December 4, 2012.

Moved by Kubin, supported by Shrum, to approve the minutes of the Regular Meeting held on December 4, 2012. All ayes carried the motion.

City Council reviewed the Closed Session Meeting minutes of December 4, 2012.

Moved by Kubin, supported by Allen, to approve the Closed Session Minutes of the December 4, 2012 meeting. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $315,555.61. All ayes carried the motion.

Monthly Reports.

City Council discussed the November, 2012 Monthly Reports.

Moved by Shrum, supported by Church, to receive and place on file the November, 2012 Monthly Reports. All ayes carried the motion.

Public Comments.

None

Consent Agenda.

City Manager McConkie requested that the City Council approve Consent Agenda items “a” through “h” as shown below.

a. Detroit Pump & Manufacturing – Authorize Payment $9,057.

b. T & R Electric – Authorize Payment $7,425.

c. Annual State NPDES Fee – Authorize Payment $5,500.

d. Crouch Communications, Inc. – Authorize Payment $17,566.10.

e. November 2012 Energy Optimization Report – Receive.

f. Excerpt from MPPA Quarterly Power Supply Plan – Receive.

g. Greater Gratiot Unemployment Report – Receive.

h. Water Authority Progress Update Memo – Receive.

Moved by Allen, supported by Shrum, to approve Consent Agenda items “a” through “h”. All ayes carried the motion.

New Business.

Resolution 2012-22 Medical Benefits Certification.

City Manager McConkie requested Council Members Approve Resolution 2012-22, A Resolution to comply with P.A.152 Michigan Public Acts of 2011.

Moved by Kubin, supported by Church, to approve Resolution 2012-22. All ayes carried the motion.

Roll Call Vote:

Kubin, Church, Allen, Shrum, Kelly

Resolution Declared Adopted.

Appointment of MMEA Representatives.

City Manager McConkie requested Council Member appoint Kurt Giles as Official Representative for the MMEA and Robert McConkie as Alternate.

Moved by Allen, supported by Shrum, to approve the appointment of Kurt Giles to the MMEA Board and Robert McConkie as Alternate. All ayes carried the motion.

Financial Advisor for SRF Loan.

City Manager McConkie requested Council Members approve H.J. Umbaugh & Associates as financial advisors for the SRF Loan. A user Charge System is required as part of the process in acquiring the loan. Services for Financial Advisory & Preparation of User Charge System are reimbursable from loan proceeds.

Moved by Shrum, supported by Church, to approve H.J. Umbaugh & Associates as financial advisors for the SRF Loan and authorize City Manager McConkie to proceed on an as needed basis up to $55,000.00. All ayes carried the motion.

Architectural Services for City Hall/Community Building Final Design.

City Manager McConkie stated there are three items that need approval in order to move forward on the New City Hall Building.

Exterior Design Option

Council members discussed the Exterior Design of the New City Hall.

It was the consensus of the Council to choose option 3 (attached) as the exterior design.

Interior Layout

Council members discussed the Interior Layout.

Moved by Shrum, supported by Church to choose option 3 (attached) as the exterior design and to choose the interior layout as presented, Revision #3 dated 10/24/12 (attached) and to meet with Commission on Aging to determine there needs without changing the building plans. All ayes carried the motion.

Architectural Services Agreement

David Boersma of Spicer Group discussed the Architectural Services Agreement for City Hall Building Final Design with Council Members.

Moved by Church, supported by Shrum to approve the Architectural Services Agreement with Spicer Group in the amount of $155,500.00. All ayes carried the motion.

City Manager Report.

City Manager McConkie stated the Water Authority met and authorized City Manager McConkie to make contact with potential well site owners and negotiate access to property and test wells. If sites are found, City Manager McConkie would negotiate with the option to buy for appropriate purchase price, but needs City Council authorization.

Moved by Shrum, supported by Kubin to authorize the City Manager to negotiate purchase agreements or options to purchase potential well sites within the range of the budget. All ayes carried the motion.

Manager McConkie informed Council he received an e-mail from Fredrickson and he has rejected Councils offer to purchase his property.

City Clerk Report.

None

Police Chief's Report.

Chief Herblet stated that at the January 2, 2013 Council meeting, Officer Jon Rugenstien and Tom Clark will be presented an award for saving a City of St. Louis residents life.

Chief Herblet also stated that since the latest Connecticut School tragedy, he has met with the schools and the consensus was to make efforts to get Liaison Officers back in the schools.

Chief Herblet informed members the new Sherriff will start January 1st and he looks forward to working with him.

City Council Comments.

Council Member Church stated he appreciates the Community Services Coordinators work with the community, he has received good comments.

Mayor Kelly wished Council members a Merry Christmas and Happy New Year, and stated he felt Spicer Group is doing a fine job on the New City Hall plans.

Moved by Shrum, supported by Church, to adjourn the meeting at 10:30 a.m. All ayes carried the motion.

Mari Anne Ryder, City Clerk

 

 

 
 
 
 
 
 
 
 
 
   
 © 2005 - 2017   City of St. Louis Design by New Moon Visions ~ Site by AccuNet Web Service.