City Council Minutes

 

2011 Minutes

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 3, 2011

The Regular Meeting of the Saint Louis City Council was called to order by City Clerk Nancy L. Roehrs, on Monday, January 3, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Dave Bouchey Gratiot County Herald

Rob Stout Trivalent Group

Appointment of Mayor Pro-Tem.

Mayor Scholtz requested nominations for the appointment of Mayor Pro-Tem.

Moved by Shrum, supported by Church, to nominate and appoint James C. Kelly as Mayor Pro-Tem. All ayes carried the motion.

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Kelly, supported by Shrum, to approve the minutes of the regular meeting held on December 21, 2010. All ayes carried the motion.

Moved by Allen, supported by Shrum, to approve the minutes of the special meeting held on December 21, 2010, subject to the correction on page 239 line 1 should read “shared ownership”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $232,043.73. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the December 2010 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the December 2010 Monthly Board Minutes. All ayes carried the motion.

Approve Trivalent Service Agreement.

Rob Stout from Trivalent Group reviewed the Master Services Agreement to provide monitoring on the city hall computer network with the City Council. The City will be charged a monthly fee of $2,257.00 for the contracted service.

Moved by Church, supported by Shrum, to approve the Master Service Agreement between the City of Saint Louis and Trivalent Group, Inc. to provide monitoring on the city hall computer network in the amount of $2,257.00 a month and authorize the City Manager to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the

Energy Smart Report and Charter Communications.

Moved by Allen, supported by Church, to approve to receive and place on file the communications regarding the Energy Smart Report and Charter Communications. All ayes carried the motion.

Recess City Council Meeting.

Moved by Kelly, supported by Shrum, to approve to recess the City Council Meeting at 7:42 p.m. All ayes carried the motion.

Cemetery Board of Trustees Meeting – Call to Order.

Moved by Shrum, supported by Allen, to call the Oak Grove Cemetery Board of Trustees to order at

7:43 p.m. All ayes carried the motion.

Minutes.

Moved by Trustee Allen, supported by Trustee Shrum, to approve the minutes of the regular meeting held on Monday, January 4, 2010. All ayes carried the motion.

Financials.

Moved by Trustee Allen, supported by Trustee Shrum, to approve the Financial Reports for the month of November 2010. All ayes carried the motion.

The consensus of the Board of Trustees was to have the Cemetery Committee meet to consider a Pet Cemetery in the Oak Grove Cemetery and complete the review of cemetery policies. The committee should submit their recommendations to the City Council on the matters.

Annual Report.

The Annual 2010 Oak Grove Cemetery Report was reviewed by the City Council.

Council Member Allen stated that she appreciated the format in which the information on the report was provided to the Trustees.

Moved by Allen, supported by Church, to approve to place on file the 2010 Annual Oak Grove Cemetery Report. All ayes carried the motion.

Public Comments. None

Moved by Trustee Kelly, supported by Trustee Shrum, to approve to adjourn the meeting at 7:59 p.m. All ayes carried the motion.

Reonvene City Council Meeting.

Moved by Allen, supported by Shrum, to approve to reconvene the City Council Meeting at 7:59 p.m. All ayes carried the motion.

New Business.

Approve Appointment of City Boards and Commissions.

The City Council discussed the appointment of City Boards and Commissions.

Moved by Shrum, supported by Church, to approve the appointment of the City of Saint Louis Boards and Commissions. All ayes carried the motion.

Approve Designation of City Official Newspapers.

City Manager McConkie requested that the City Council designate the Gratiot County Herald, the Morning Sun and City of Saint Louis Website as the City's Official Publication and Newspapers for the Year 2011.

Moved by Allen, supported by Shrum, to approve to designate the Gratiot County Herald, the Morning Sun and the City of Saint Louis Website as the City's Official Publication and Newspapers for the Year 2011. All ayes carried the motion.

Approve Designation of Official Depositories for the City Funds.

City Manager McConkie requested that the City Council designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis First Bank, US Bank of Detroit, First of America Bank of Detroit and Isabella Bank & Trust of Breckenridge as Official Depositories of City Funds for the Year 2011.

Moved by Shrum, supported by Kelly, to approve to designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis First Bank, US Bank of Detroit, First of America Bank of Detroit and Isabella Bank & Trust of Breckenridge as Official Depositories of City Funds for the Year 2011. All ayes carried the motion.

Approve Resolution 2011-01.

City Manager McConkie requested that the City Council approve to adopt Resolution 2011-01 for the Michigan Department of Transportation State Trunkline Right of Way Permit Application.

The following preamble and resolution were offered by Member Allen, and supported by Member Shrum.

This Performance Resolution is required by the Michigan Department of Transportation for purposes of issuing to a municipal utility an ''Individual Permit for Use of State Trunkline Right of Way'' (form 2205), or an ''Annual Application and Permit for Miscellaneous Operations Within State Trunkline Right of Way'' (form 2205B).

RESOLVED WHEREAS, the City of St. Louis hereinafter referred to as the “'GOVERNMENTAL BODY,'' periodically applies to the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," for permits, referred to as ''PERMIT,'' to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under state trunkline right of way at various locations within and adjacent to its corporate limits;

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the

GOVERNMENTAL BODY agrees that:

Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law.

This Agreement is not intended to increase either party's liability for, or immunity from, tort claims.

This Agreement is not intended nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

1. Any work performed for the GOVERNMENTAL BODY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL BODY and not as a contractor or agent of the DEPARTMENT. Any claims by any contractor or subcontractor will be the sole responsibility of the

GOVERNMENTAL BODY. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL BODY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the issuance of the PERMIT.

2. The GOVERNMENTAL BODY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

3. It will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State trunkline right of way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL BODY'S facilities according to a PERMIT issued by the DEPARTMENT.

4. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL BODY requires insurance on its own or its contractor's behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.

5. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent the DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

6. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL BODY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL BODY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the Michigan Department of Transportation for the necessary permit to work within state trunkline right of way on behalf of the GOVERNMENTAL BODY.

 

Name: Title:

­­­­­­­­­­­Robert McConkie City Manager

Kurt Giles Utilities Director

Roll Call Vote:

Yeas: Allen, Shrum, Church, Kelly Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Spicer Group Proposal – Dam Break Analysis.

City Manager McConkie requested that the City Council approve the Proposal from Spicer Group for the Dam Break Analysis to meet FERC Guidelines in the amount of $14,000.00.

Moved by Church, supported by Shrum, to approve the Proposal from Spicer Group for the Dam Break Analysis to meet FERC Guidelines in the amount of $14,000.00. All ayes carried the motion.

Confirmation of Verbal Approval to Purchase City Hall Interior Lighting.

City Manage McConkie requested that the City Council confirm verbal approval to purchase City Hall Interior Lighting Upgrade by Medler Electric Company for bulbs in the amount of $3,362.71 and Worthy Electric, Inc. for Labor in the amount of $2,825.00 for a total amount of $6,187.71.

Moved by Shrum, supported by Church, to approve confirmation of the verbal approval to purchase City Hall Interior Lighting Upgrade by Medler Electric Company for bulbs in the amount of $3,362.71 and Worthy Electric, Inc. for Labor in the amount of $2,825.00 for a total amount of $6,187.71. All ayes carried the motion.

Approve Professional Service Agreement with MAXIMUS.

City Manager McConkie requested that the City Council approve the Consulting Service Agreement with Maximus Inc. between the City of Saint Louis jointly with the Mid Michigan Community Fire Board District equally share the amount of $5,000.00 to develop of a departmental administrative cost allocation plan.

Moved by Church, supported by Kelly, to approve the Consulting Service Agreement with Maximus, Inc. between the City of Saint Louis jointly with the Mid Michigan Community Fire Board District equally share the amount of $5,000.00 to develop of a departmental administrative cost allocation plan and authorize the City Manager to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she contacted the City of Portland regarding Mayor's Exchange Day and they agreed to participate in the event with St. Louis.

Police Chief's Report. None

City Council Comments.

Council Member Kelly stated he received a nice compliment about professional appearance of the City of Saint Louis website.

Council Member Allen wanted to know if the installation of the new lock system at city hall has been completed.

City Manager McConkie stated that the lock system is still being installed but the installation is going well.

Mayor Scholtz stated that he was asked why the appearance of the St. Louis Industrial Park doesn't look as good as Ithaca's Industrial Park.

Public Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:28 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 18, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, January 18, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, William E. Shrum

Council Members Absent: James C. Kelly (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Dave Bouchey Gratiot County Herald

Phil Hansen DDA Director

Katherine Roslund City Assessor

Jerry Dresloover Rehmann Group

Pat Herblet Police Chief

Council Member Allen led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on January 3, 2011, page 242 paragraph 7 line 1 should read “reconvene the meeting”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $453,538.79. All ayes carried the motion.

Monthly Reports.

City Council discussed the December 2010 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the December 2010 Monthly Reports. All ayes carried the motion.

Audit Presentation.

Jerry Desloover from the Rehmann Robson Group reviewed the City of Saint Louis Financial Statements for fiscal year ending June 30, 2011 with the City Council.

Desloover stated that on page 16 the General Fund cash total is $592,841and with cash equivalents the total assets are $897,193. The General Fund total liabilities are $200,543 resulting in a fund balance of $696,650 which leaves the General Fund at the end of June a 45% reserve which is very good and would allow the City to operate for six months. The net increase in the General Fund balance was $117,577 at the end of June.

The Enterprise Funds balances at the end of June were in good positive position. The Electric Fund total assets as of June 30, 2010 were $7,841,254 and the Water and Sewer Fund total assets were $9,067,737. The total liabilities for the Electric Fund were $921,025 and the total liabilities for the Water & Sewer Fund were $1,039,374. The Electric Fund at the end of June had $974,686 in unrestricted cash and the Water & Sewer Fund had $78,607. The Enterprise Funds had positive balances at the end of the fiscal year and increases in their net assets.

The MERS Pension Fund was 75% funded according to the December 31, 2009 Actuarial Valuation. The City is making their required contributions to MERS along with additional funding to increase the level of funding. The MERS Pension Fund is in good position.

Dresloover stated that audit entailed a detailed review of the payroll process being completed by the City. Did not discover any wrong findings but did recommend that an independent individual authorize the payroll and reports. Also, recommended that the City have their IT consultant have a disaster recovery plan implemented for the City's financial records and during the audit was informed that the City was already in the process of implementing a plan. There were no non-compliance findings found in the City's financial records and the City had an excellent financial statement report.

City Manager McConkie stated that on page 38 of the financial statement did show that three funds were over the budget in expenditures. Under General Fund the Recreation Department was over $1,314, in Local Street Fund the Public Works Department was over $2,108 and MAGNET was over budget $35,069. These variances caused a violation of the Budget Act which the City received a letter from the State of Michigan regarding the violation. The reason for variances for the Recreation and Public Works were due to some accrual expenditures that happened at the end of the fiscal year. St. Louis is the fiduciary for MAGNET and a federal grant was received during the fiscal year. The allocation of expenses for the grant were not in the original budget and the variance was caused from expenditures happening at the end of June. Correspondence was sent to the State of Michigan regarding the budget violations but no correspondence has been received back yet.

Council Member Shrum commended City Manager McConkie, City Clerk/Treasurer Roehrs and office staff for the excellent accounting work of the City's financial records.

Dresloover stated that the accounting records for the City are in good shape.

Council Member Allen asked if enough time is allocated to complete a thorough audit.

Dresloover stated that there is enough time allotted to complete a thorough audit in the field the audit takes a while to prepare because they have to wait for the Housing Commission audit to be completed because it has to be included in the City's Financial Statements. The city is meeting their deadlines with the State of Michigan.

Council Member Allen thanked Jerry Dresloover for coming to the meeting to review the audit report with the City Council.

City Manager McConkie stated that the retirement fund assets have lost money due to loss in the stock market but the situation will improve due to investments increasing this past year.

Moved by Church, supported by Shrum, to approve to accept the City of Saint Louis Financial Statement for Fiscal Year Ending June 30, 2011. All ayes carried the motion.

Public Comments. None

Communications. None

New Business.

Approve Appointment of Kevin Palmer – Board of Review.

The City Council discussed the appointment of Kevin Palmer to the Board of Review.

Moved by Allen, supported by Shrum, to approve the appointment of Kevin Palmer to the Board of Review. All ayes carried the motion.

Discussion on GREAT Plan.

City Manager McConkie stated that the Planning Commission recommended that the City Council approve Resolution 2011-02 to authorize the Planning Commission to distribute the Gratiot Regional Excellence & Transformation Plan.

Approve Resolution 2011-02 GREAT Plan.

City Manager McConkie requested that the City Council approve Resolution 2011-02 accepting the Gratiot Regional Excellence & Transportation Plan a collaborative effort of all the local units of government in Gratiot County to develop a shared Master Plan.

The following preamble and resolution was offered by Council Member Shrum and seconded by Council Member Church.

Whereas, the Gratiot Regional Excellence & Transformation (GREAT) Plan represents the collaborative efforts of all the local units of government in Gratiot County by joining together to develop a shared master plan, and

Whereas, the GREAT Plan, including its maps and other descriptive materials, is to be individually adopted by each local unit of government, and

Whereas, the St. Louis Planning Commission received and reviewed the final draft of the GREAT Plan at its regular meeting on January 12, 2011 and voted to submit the final draft to the St. Louis City Council for review and comment, and

Whereas, pursuant to the Michigan Planning Enabling Act, Act 33 of 2008, MCL 125.3841(1), the process of adopting the GREAT Plan shall not proceed further unless the City Council approves the distribution of the proposed plan as called for in the above referenced Act.

Now Therefore Be It Resolved, that the City Council of the City of St. Louis approves the distribution of the GREAT Plan and notifies the Secretary of the St. Louis Planning Commission as required by statute, to wit MCL 125.3841(2), and

Be It Further Resolved that the distribution of the GREAT Plan shall be as required by statute, to wit MCL 125.3839(3) which includes distribution by electronic mail and a link to a website on which the GREAT Plan is posted, as such website is accessible to the public free of charge, and

Be It Further Resolved that after allowing the appropriate period for responses, the St. Louis Planning Commission shall, after the giving of notice pursuant to statute, conduct a public hearing for the purpose of adopting such GREAT Plan.

Ayes: Shrum, Church, Allen, Scholtz

Nays: None

RESOLTUION DECLARED ADOPTED.

Approve Resolution 2011-03.

City Manager McConkie requested that the City Council approve to adopt Resolution 2011-03 to participate in the Hazard Mitigation Plan to Enable Eligibility for Future Grant Monies or Federal Disaster Relief.

The following preamble and resolution were offered by Member Church, and supported by Member Shrum.

WHEREAS, the City of St. Louis, Michigan has experienced repetitive disasters that have damaged commercial, residential and public properties, displaced citizens and businesses, closed streets and bridges dividing the community both physically and emotionally, and presented general public health and safety concerns; and

WHEREAS, the community has prepared a Hazard Mitigation Plan that outlines the community's options to reduce overall damage and impact from natural and technological hazards; and

WHEREAS, the Hazard Mitigation Plan has been reviewed by community residents, business owners, and federal, state and local agencies, and has been revised to reflect their concerns;

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Hazard Mitigation Plan is hereby adopted as an official plan of the City of St. Louis.

2. A hazard mitigation planning group is hereby established as a permanent community advisory body. The Hazard Mitigation Planner shall designate its members subject to the approval of the County Planning Commission. They shall serve one-year terms. The group's duties shall be designated in the Hazard Mitigation Plan.

3. The Hazard Mitigation Planner is charged with supervising the implementation of the Plan's recommendations within the funding limitations as provided by the County Planning Commission or other sources.

4. The Emergency Management Director shall give priority attention to the action items recommended by the Hazard Mitigation Plan.

5. The Hazard Mitigation Planner shall convene the hazard mitigation planning group as stated in the plan. The planning group shall monitor implementation of the plan and shall submit a written progress report to the Gratiot County Planning Commission in accordance with the following format:

a. A review of the original plan.

b. A review of any disasters or emergencies that occurred during the previous calendar year.

c. A review of the actions taken, including what was accomplished during the previous year.

d. A discussion of any implementation problems.

e. Recommendations for new projects or revised action items. Such recommendations shall be subject to approval by the Saint Louis City Council.

AYES: Church, Shrum, Scholtz, Allen

NAYS: None

RESOLUTION DECLARED ADOPTED.

Approve Cleaning & Maintenance on Well #6.

City Utilities Director Giles requested that the City Council approve the cleaning and maintenance on Well No. 6 by Northern Pump and Well in the amount not to exceed $21,556.71.

Moved by Allen, supported by Shrum, to approve the cleaning and maintenance on Well No. 6 by Northern Pump and Well in the amount not to exceed $21,556.71. All ayes carried the motion.

Approve MPPA Membership Dues.

City Utilities Director Giles requested that the City Council approve payment to the Michigan Public Power Agency for the 2011 Annual Dues in the amount of $12,853.00 and American Public Power Agency Dues in the amount of $879.11 for a total amount of $13,732.11.

Moved by Shrum, supported by Church, to approve payment to the Michigan Public Power Agency for the 2011 Annual Dues in the amount of $12,853.00 and American Public Power Agency Dues in the amount of $879.11 for a total amount of $13,732.11. All ayes carried the motion.

Approve Repair Costs for RBC's - WWTP.

City Utilities Director Giles requested that the City Council approve the repair costs to the RBC's at the Wastewater Treatment Plant by T. H. Eifert in the amount of $7,700.00.

Moved by Church, supported by Allen, to approve the repair costs to the RBC's at the Wastewater Treatment Plant by T. H. Eifert in the amount of $7,700.00. All ayes carried the motion.

Discussion on Water System Committee.

City Manager McConkie stated that the City Council needs to decide if they want to have an active role in the formation of the Water Authority or Advisory Committee with the City of Alma. The City of Alma decided to have the Mayor and a City Council Member be on the Committee to discuss formation of the Advisory Committee. A meeting has been attentively scheduled for February 10, 2011.

Council Member Church recommended that the City Council wait to select committee members until Mayor Pro Tem Kelly is present at a meeting. Council Member Church stated that he would be out of town February 1st through the 15th so he would not be available to attend a meeting on February 10th.

Council Member Church stated that the City Council should hold a community meeting to hear public comments regarding the City of St. Louis joining with Alma to form a Water Advisory Committee before the City Council makes a decision on having a combined water supply system with Alma.

The City Council discussed appointing members to a committee to meet with the City of Alma regarding forming a Water Advisory Committee.

Moved by Allen, supported by Church, to approve to appoint Mayor Scholtz and Council Member Shrum to a committee with the City of Alma representatives to discuss the formation of a Water Advisory Committee. All ayes carried the motion.

Approve Resolution 2011-04 – North American Natural Resources Project.

City Utilities Director Giles requested that the City Council approve Resolution 2011-04 regarding the City of Saint Louis participating in the North American Natural Resources Renewable Energy Purchase with the Michigan Public Power Agency.

Council Member Shrum wanted to know what the cost is to participate in the Agreement.

Utilities Director Giles stated that the Purchase Agreement with MPPA is for 20 years and the cost for 98 kilowatts is $79.95 per MWh which is comparable to the Granger Project.

The following preamble and resolution was offered by Member Shrum and supported by Member Church.

WHEREAS, the City of St. Louis (the "City") is a member municipality of the Michigan Public Power Agency

("MPPA"), a joint agency organized and existent pursuant toAct No. 448 of the Michigan Public Acts of 1976, as amended; and

WHEREAS, MPPA has negotiated and entered into an agreement with North American Natural Resources ("NANR") for NANR to develop facilities to generate electricity from Renewable Energy sources and for MPPA to purchase such Renewable Energy and associated Renewable Energy Credits for resale to MPPA's members; and

WHEREAS, NANR also plan to develop any necessary electrical interconnection facilities required to deliver the renewable electric energy from the NANR facilities to theelectric power grid, so that MPPA can have that energy delivered to its participating members; and

WHEREAS, MPPA has created the NANR Renewable Energy Project to allow the City and other participating MPPA members to purchase Renewable Energy to meet their customer's needs and to offset part or all of any Renewable Portfolio Standards that apply; and

WHEREAS, the City believes it is in the best interest of the City and its customers for the City to purchase Renewable Energy from MPPA's NANR Renewable Energy Project so that city can supply Renewable Energy to its customers in an economical and socially-responsible manner; and

WHEREAS, the City and other member municipalities of MPPA desire to join the NANR Renewable Energy Project; and

WHEREAS, the City and other member municipalities of MPPA desire to enter into contracts with MPPA to provide for MPPA to resell to the City power and Renewable Energy purchased by MPPA from NANR; and

WHEREAS, in order to meet its obligations under the agreement with NANR, it is necessary that MPPA have substantially similar binding contracts with this municipality and each other municipality electing to participate in NANR Renewable Energy Project; and

WHEREAS, the City Clerk has on file a copy of the proposed NANR Renewable Energy Purchase Agreement (bearing a draft date of January 12, 2011), to be entered into by MPPA and each municipality participating in the NANR Renewable Energy Project.

NOW THEREFORE, IT IS HEREBY RESOLVED by the Council of the City as follows:

1. The City agrees to join the NANR Renewable Energy Project and to take an

amount of capacity of up to 98 kilowatts from that project, along with the associated
Renewable Energy and Renewable Energy Credits.

2. The City hereby agrees to make such payments as are required under the NANR Project

Agreement.

3. All ordinances and resolutions or parts thereof in conflict with this resolution are, to the

extent of such conflict, hereby repealed.

4. This resolution shall take effect immediately upon adoption.

AYES: Shrum, Church, Scholtz, Allen

NAYS: None

RESOLUTION DECLARED ADOPTED.

City Manager's Report.

City Manager McConkie stated that it is time for the school board and city council to hold a joint meeting and wanted to know when the City Council would like to hold the meeting.

The City Council recommended that City Manager McConkie arrange a meeting with the school board sometime before February 1, 2011, or after February 20, 2011.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she scheduled the Compensation Committee to meet today at 4:00 p.m.

Police Chief's Report.

Police Chief Herblet stated that back in October 2010 Sergeant Ramereiz submitted a grant application to Gratiot County Community Foundation for over $18,000 to purchase three digital cameras for patrol cars. Recently received correspondence from the Foundation that the St. Louis Police Department was approved $12,268 which is enough to purchase two cameras. Will use funds allocated in the Police Equipment Budget to purchase the other camera to show good faith to the Gratiot County Community Foundation for awarding the funds to the department.

Police Chief Herblet thanked the Gratiot County Community Foundation for awarding the funds to the St. Louis Police Department to purchase two digital cameras for the police patrol vehicles.

City Council Comments.

Council Member Church stated that he was approached about the City of Saint Louis putting the Westgate School on the tax roll.

City Manager McConkie stated that the Westgate School property will be on the 2011 tax roll because the School Board is renting the building for private purposes and generating revenue. The building is not being

used for school purposes and according to the State Property Tax Law it is no longer exempt from paying property taxes.

Council Member Church wanted to know if the City still had a good supply of road salt for the rest of the winter.

Utility Director Giles stated that he thought the City's supply would be enough for the rest of the winter.

Mayor Scholtz stated that yesterday he attended the Hoffmeyer Trust Committee meeting and the City will be receiving $3,950.00 for the swimming pool house renovation.

Mayor Scholtz stated that tomorrow he will be attending Governor Snyder's State of the State Address.

Public Comments.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 9:34 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 1, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, February 1, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, James C. Kelly, William E. Shrum

Council Members Absent: Jerry Church (excused)

Assistant City Manager: Kurt Giles

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Richard Rameriez Police Sergeant

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Allen, to approve the minutes of the regular meeting held on January 18, 2011. All ayes carried the motion.

Financial Reports.

The City Council reviewed the Financial Statements for the month of December 2010.

Moved by Allen, supported by Shrum, to approve to receive and place on file the Financial Statements for the month of December 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $206,587.80. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the January 2011 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the January 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

Assistant City Manager Giles requested that the City Council receive and place on file the communications regarding the Dart Service, Charter Communication, Energy Smart Program and Michigan Baseline Energy Study.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communications regarding the Dart Service, Charter Communication, Energy Smart Program and Michigan Baseline Energy Study. All ayes carried the motion.

New Business.

Approve Cost Repairs for Prison Pump Station.

Assistant City Manager Giles requested that the City Council approve the cost of repairs to the Vaughn Pump at the Prison Pump Station by JETT Pump in the amount of $5,035.00 to be reimbursed by the State of Michigan.

Moved by Shrum, supported by Kelly, to approve the cost of repairs to the Vaughn Pump at the Prison Pump Station by JETT Pump in the amount of $5,035.00 to be reimbursed by the State of Michigan. All ayes carried the motion.

Approve Appointment of Tom Reed – Board of Review.

Assistant City Manager Giles stated that Tom Reed submitted a request to be appointed to the vacancy on the Board of Review.

Moved by Kelly, supported by Allen, to approve to appoint Tom Reed to fill the vacancy on the Board of Review. All ayes carried the motion.

Approve Appointment of Sue Whitford – Zoning Board of Appeals.

Assistant City Manager Giles stated that Sue Whitford submitted a request to be appointed to the vacancy on the Zoning Board of Appeals.

Moved by Allen, supported by Kelly, to approve to appoint Sue Whitford to fill the vacancy on the Zoning Board of Appeals. All ayes carried the motion.

City Manager's Report.

Assistant City Manager Giles asked the City Council for possible dates when they could meet with the St. Louis School Board.

The City Council recommended that the City Manager schedule a meeting with the St. Louis School Board anytime after February 20, 2011.

Assistant City Manager Giles stated that tomorrow the State Senate is taking testimony on Senate Bill No. 34 which would eliminate personal property tax. Assistant City Manager Giles stated that the City Council should contact our State Senator to let him know eliminating personal property tax would cause a hardship to the City.

Mayor Scholtz stated that he received correspondence today from the Michigan Municipal League informing him that the testimony hearing scheduled for tomorrow has been cancelled due to the bad weather.

Assistant City Manager Giles stated that the Senate Bill No. 1 which would eliminate Michigan Business Tax is being considered for action by the State Senators.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the Capitol Conference is in Lansing on Wednesday, April 6, 2011 and wanted to know who would be attending the conference so she could proceed to make registrations.

Police Chief's Report. None

City Council Comments. None

Public Comments.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 7:35 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 15, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, February 15, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, James C. Kelly, William E. Shrum

Council Members Absent: Jerry Church and Melissa Allen(excused)

Assistant City Manager: Kurt Giles

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Pat Herblet Police Chief

Phil Hansen DDA Director

Katherine Roslund City Assessor

Greg Nelson Gratiot County Herald

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on February 1, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Shrum, to approve the Claims & Accounts, in the amount of $387,472.20. All ayes carried the motion.

Monthly Reports.

City Council discussed the January 2011 Monthly Reports.

Council Member Shrum thanked and commended the City workers for the excellent job on the snow removal this winter.

Moved by Kelly, supported by Shrum, to receive and place on file the January 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications. None

New Business.

Confirm Verbal Approval for Emergency Sewer Repairs.

City Manager McConkie requested that the City Council confirm verbal approval for the emergency sewer repairs on Michigan Avenue in the amount not to exceed $20,000.00.

Moved by Kelly, supported by Shrum, to approve confirmation of the verbal approval for the emergency sewer repairs on Michigan Avenue in the amount of $20,000.00. All ayes carried the motion.

Approve Recommendation from Planning Commission.

City Manager McConkie stated that the Planning Commission held a public hearing to amend the Zoning Ordinance and received no comments on the proposed ordinance.

Moved by Shrum, supported by Kelly, to approve introduce Ordinance No. B-214 to amend the Zoning Ordinance of the City of Saint Louis to Prohibit Certain Unlawful Uses. All ayes carried the motion.

Approve Reimbursement for Joint Water System Study.

City Manager McConkie requested that the City Council approve the reimbursement to the City of Alma for the City of Saint Louis' share of the Joint Water Supply Study in the amount of $32,981.87.

Moved by Shrum, supported by Kelly, to approve the reimbursement to the City of Alma for the City of Saint Louis' share of the Joint Water Supply Study in the amount of $32,981.87. All ayes carried the motion.

Approve Final Payment for Hydro No. 6 Rehabilitation.

City Manager McConkie requested approval for Final Payment to United Kiser Services for Hydro Electric Unit No. 6 Rehabilitation in the amount of $17,910.90.

Moved by Shrum, supported by Kelly, to approve Final Payment to United Kiser Services for Hydro Electric Unit No. 6 Rehabilitation in the amount of $17,910.90. All ayes carried the motion.

Approve Compensation Committee Recommendation.

City Manager McConkie stated that the Compensation Committee recommended that the City Council approve the Mayor's compensation at One Thousand One Hundred Twenty Dollars a year plus Thirty-Five Dollars per City Council meeting and the Council Member's Compensation at Seven Hundred Dollars a year plus Thirty-Five Dollars per City Council Meeting.

Moved by Shrum, supported by Kelly, to table action on the Compensation Committee recommendation until the next meeting. All ayes carried the motion.

Approve Resolution No. 2011-5.

City Manager McConkie requested that the City Council approve Resolution No. 2011-5 to adopt the Deficit Elimination Plan for the Downtown Development Authority.

The following resolution was offered by Council Member Shrum and support for the resolution was made by Council Member Kelly:

WHEREAS, the City Council of the City of Saint Louis has responsibility and spending authority through adoption of a budget for the Saint Louis Downtown Development Authority, and

WHEREAS, The City Council authorized an interfund loan to the Downtown Development Authority for a project to purchase and renovation of a building in the Development District in accordance with terms of the Development Plan, and

WHEREAS, the Statement of Net Assets report activities of the Downtown Development for the fiscal year end June 30, 2010 with positive net assets of $89,633, and

WHEREAS, from the nature of fund accounting which does not allow recording fixed assets as part of the fund accounting statement, at fiscal year end, June 30, 2010, the Downtown Development Authority had a Fund Balance Deficit of $58,785 resulting from this project, and

WHEREAS, Michigan statutes require that a Deficit Elimination Plan be filed with the Michigan Department of Treasury when a local government audit of financial statements reports a fund with a deficit fund balance.

WHEREAS, the Michigan Department of Treasury has notified the City that the Deficit Elimination Plan dated November 16, 2010 is not acceptable and requires additional commitment to eliminate the DDA deficit.

NOW THEREFORE BE IT RESOLVED, the City Council of the City of Saint Louis hereby presents EXHIBIT I (attached hereto) as the revised plan for elimination of the Saint Louis Downtown Development Authority fund balance deficit within five years.

BE IT FURTHER RESOLVED, that should the lease purchase holder not exercise option to purchase the building from the DDA or if the building does not sell on the open market by June 30, 2014, the Saint Louis Electric Utility Fund shall assume ownership of the building, cancel the debt owed on the building and purchase any equity in the building from the DDA thus eliminating the DDA deficit created by acquisition of the building.

BE IT FURTHER RESOLVED, the City Council adopts this plan as its official Deficit Elimination Plan for the Downtown Development Authority and directs Robert McConkie, City Manager, to file said Deficit Elimination Plan with proper State authorities.

AYES: Shrum, Kelly, Scholtz

NAYS: None

RESOLUTION DECLARED ADOPTED.

City Manager's Report.

City Manager McConkie stated that the City Managers in the County have scheduled a meeting to meet with the County Prosecutor today to look at ways to reduce travel time costs for the police departments to and from the courts and county.

City Manager McConkie stated that a meeting to organize the Joint Water Study Committee was held recently.

Police Chief's Report.

Police Chief Herblet reminded the City Council that the Commander from MAGNET will be at the next meeting.

City Council Comments.

Council Member Kelly inquired if the new Drug Store was opened yet.

DDA Director Hansen stated that the drug store opened yesterday.

Council Member Kelly welcomed Greg Nelson to the meeting.

Mayor Scholtz stated that he received a lot of telephone calls last Saturday regarding the geese problem at the grocery store. People were in the parking lot feeding the geese which prevented people to get to their cars and the store.

Mayor Scholtz stated that he received a telephone call from Senator Kahn asking that the City not refer any more telephone calls to his office regarding the Legislators eliminating personal property tax.

Public Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:11 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

March 1, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, March 1, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Pat Herblet Police Chief

Lt. James Wolf MAGNET

Sergeant Brian Fox MAGNET

Dave Bailey Gratiot County Commissioner

Jan Bunting Gratiot County Commissioner

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on February 15, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $286,731.96. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the February 2011 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the February 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

MAGNET Presentation – Detective Lt. James Wolf.

Police Chief Herblet introduced Lt. James Wolf Commander of MAGNET.

Lt. Wolf stated that in October of 2009 MAGNET received a Stimulus Grant which provided funds to hire four additional team members for three years. MAGNET is now able to have two drug enforcement teams. During 2009 MAGNET handled 227 investigations and in 2010 there were 309 investigations. MAGNET made 135 arrests in 2009 and 209 in 2010.

Lt. Wolf stated that he appreciates the support City Council gives to MAGNET.

Sergeant Fox informed the City Council that in Gratiot County the main drug selling trend tends to be prescriptions drugs and feel the reason is because of the economy. Other drug issues in the county are Meth labs, marijuana medical compliance and other substances. Sergeant Fox expressed appreciation to the City Council for supporting MAGNET.

The City Council thanked Lt. Wolf and Sergeant Fox for coming to the meeting.

Communications.

City Manager McConkie requested that the City Council receive and place on file communications received regarding the Mid-Michigan Community Fire Department Grant Summary, City Council and School Board Joint Meeting, Energy Sales Summary and Energy Efficiency for City Accounts.

Moved by Allen, supported by Kelly, to approve to receive and place on file communications received regarding the Mid-Michigan Community Fire Department Grant Summary, City Council and School Board Joint Meeting, Energy Sales Summary and Energy Efficiency for City Accounts. All ayes carried the motion.

New Business.

Approve Compensation Commission Recommendation.

City Manager McConkie stated that the Compensation Commission recommended that the City Council approve the following compensation for the Mayor as One Thousand One Hundred Twenty Dollars a year plus Thirty-Five Dollars per City Council Meeting and the Council Member's Compensation at Seven Hundred Dollars a year plus Thirty-Five Dollars per City Council Meeting.

The City Council discussed the matter.

Moved by Shrum, supported by Allen, to approve the compensation for the Mayor as One Thousand One Hundred Twenty Dollars a year plus Thirty-Five Dollars per City Council Meeting and the Council

Member's Compensation at Seven Hundred Dollars a year plus Thirty-Five Dollars per City Council Meeting.

Ayes: Shrum, Allen, Church, Scholtz

Nays: Kelly

Motion carried.

Approve Ordinance No. B-214 to Amend the Zoning Ordinance.

City Manager McConkie requested that the City Council approve to adopt Ordinance No. B-214 to Amend the Zoning Ordinance of the City of Saint Louis to Prohibit Certain Unlawful Uses.

Moved by Church, supported by Kelly, to approve to adopt Ordinance No. B-214 to amend the Zoning Ordinance of the City of Saint Louis to Prohibit Certain Unlawful Uses. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the Drug Free Action Alliance requested that the Mayor proclaim the year of 2011 as public awareness campaign for parents who host parties refuse to provide alcoholic beverages to underage youth.

Moved by Church, supported by Shrum, to approve authorization for the Mayor to proclaim the year of 2011 as public awareness campaign for parents who host parties refuse to provide alcoholic beverages to underage youth. All ayes carried the motion.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that yesterday was the last day to collect the 2010 real property taxes and property tax settlement with the County Treasurer has begun.

City Clerk/Treasurer Roehrs stated that the Michigan Municipal League Conference in Lansing is April 6, 2011 and wanted to know who would be attending the conference.

Police Chief's Report.

Police Chief Herblet stated that the Police Department will be receiving their 800 mega-hertz communication radio system in their vehicles soon. All of the personnel will receive training on the radios. The cost of the radios was paid by Gratiot County through the county wide 911 surcharge.

Police Chief Herblet stated that he has ordered the new police vehicle.

City Council Comments.

Council Member Church stated that he heard that the fire department was awarded $300,000 to purchase a new fire truck.

City Manager McConkie stated that the Fire Department did receive a $285,000 FEMA Grant to purchase a new pumper truck and the fire department will be paying their 5% match plus the remainder amount to equip the vehicle.

Mayor Scholtz stated that he received a telephone call that the door for the elevator on Michigan Avenue was left opened.

Mayor Scholtz stated that on April 5th Senator Kahn and Representative Opsommer will be at the River Rock Restaurant at 1:00 p.m. to discuss matters with the public.

Public Comments. None

Moved by Kelly, supported by Shrum, to approve to adjourn the meeting at 8:30 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

SPECIAL JOINT CITY COUNCIL/SCHOOL BOARD MEETING

St. Louis, Michigan

March 10, 2011

The Special Joint Meeting of the Saint Louis City Council and the Saint Louis School Board was called to order by Mayor Joe Scholtz, on Thursday, March 10, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

School Board Members: Jeff Baxter, Jeff DeRosia, Kathy Wiles, Carrie Salladay and Carrie Beeson

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

School Superintendent: Joann Spry

Others in Attendance:

Kurt Giles Utilities Director

Katherine Roslund City Assessor

Steve Taylor Business Manager

Items of Discussion.

Review Current/past Collaborative Efforts.

 Winter Salt Storage – The city stores salt used by the school district and sells it to the school at the state bid price plus storage cost.

 Crossing Guards – Employee at Carrie Knause School is the Crossing Guard for the school and the city provides a Crossing Guard for Nikkari Elementary.

 Building Security – The police department secures the schools on the weekends for the school district.

 Snow Removal – The schools plow snow into the streets and the city removes the snow.

 Utilities to Hubble/Little League Ball Fields – The City Park Fund pays the cost of the lights, scoreboards and concession stand utilities.

 Water Service to Varsity Baseball Field – The City installed the water lines for the new sprinkling system at the High School Baseball Diamond with no cost to the school.

 City Communication and Phone System – The city installed a new telephone system. Winn Telecomm is the provider and the service to the city over the school's fiber optics. The police department and the school district have inter-graded a camera system between the buildings.

Potential Future Collaborative Efforts.

 School Liaison Officer – There used to be a Liaison Officer for schools and funding was provided through a grant for the service. The police department also used to have a grant for the DARE Program at the schools.

 Co-op Student – In the past the city did participate in the student co-op program and look at the possibility to re-establish the program.

 Community Education/Recreation – There are no county parks close to St. Louis and Alma which is built in the heavy populated area of the county. St. Louis has a need for soccer fields, rocket football and fields for the little league. The city owns 40 acres on Cheesman Road which could be used for recreational purposes.

 Coordination of Public Facility Use – Camp Monroe is leased to the School District and could be used for educational recreation such as walk paths. DDA Director Hansen and the School Community Education Director should work together to investigate the possible uses for Camp Monroe.

 The city allowed the school district to install fiber optic on the city's electric poles and did not charge pole attachment fees.

 Input from the School District is needed regarding the City of Saint Louis Parks & Recreation Plan.

 The Saint Louis Football Team is holding a midnight practice in August and would like to hold the event if the City has no objection. The City has no objection as long the speakers are not used.

 The Fire Department has a Fire Prevention Program in the schools and the children visit the Fire Hall to look at the fire vehicles.

City Election 2011.

City Manager McConkie stated that the 2011 Election is to elect City Officials only and the offices to be voted on are the Mayor and two Council Member positions.

Other Discussion.

 The next Council meeting with MAGNET the School Board should be invited.

 Discuss with Phil Hansen regarding window painting on the businesses at Halloween time.

 The High School will inform the high school students about not walking in front of cars that are driving on W. Saginaw Street.

 Planning Commission to have planning consultant review allowing special uses for the Westgate School Buildings if it is not being used for educational purposes in the Zoning Ordinance.

Meeting adjourned at 9:10 p.m.

Nancy L. Roehrs, City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

March 15, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, March 15, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Richard Ramereiz Police Sergeant

Katherine Roslund City Assessor

Phil Hansen DDA Director

Council Member Allen led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on March 1, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Shrum, to approve the Claims & Accounts, in the amount of $355,882.17. All ayes carried the motion.

Monthly Reports.

City Council discussed the February 2011 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the February 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Mission Communications Presentation – Kurt Giles.

Utility Director Giles gave a presentation to the City Council on the Mission Communication Inter Net Software that was given to the City free for one year with the dam water gate monitoring upgrade. As part of power project at the dam; automatic mill pond monitoring was added, new monitoring gauges installed, new aerators installed, alarming capability installed and replaced water gates automation. The Mission Communication Inter Net Software which is a web based communication gives water levels of spill gates, the water level of the mill pond, provide information of kilowatt hours of energy produced by the hydroelectric units and graphs are available for reporting purposes. Before the City received the software, city staff had to manually acquire the information needed on the water levels for the required reporting to be sent to FERC.

The City Council thanked Director Giles for his presentation.

Communications.

City Manager McConkie requested that the City Council receive and place on file communications received regarding Charter Communications Information, MPPA Energy Risk Management Policy, MPPA Hedge Policy and the Assessor's Report.

Moved by Allen, supported by Kelly, to approve to receive and place on file communications received regarding Charter Communications Information, MPPA Energy Risk Management Policy, MPPA Hedge Policy and the Assessor's Report. All ayes carried the motion.

New Business.

Approve Purchase of Water Meters and Radio Units.

City Manager McConkie requested that the City Council approve the purchase of Sensus Radio Units and Meters from ETNA Supply Company in the amount of $19,275.00.

Moved by Church, supported by Kelly, to approve the purchase of Sensus Radio Units and Meters from ETNA Supply Company in the amount of $19,275.00. All ayes carried the motion.

Approve Appointment of Ernie Teall to Water Authority Committee.

City Manager McConkie requested that the City Council approve to appoint Ernie Teall to the Water Authority Committee.

Moved by Shrum, supported by Church, to approve the appointment of Ernie Teall to the Water Authority Committee as a City Resident Representative. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report. None

Police Chief's Report.

Sergeant Remierez stated that last month the Police Department was audited by MCOLES and received communication back that the police records were in good shape except the department is not maintaining hard copies of finger printing documents.

City Council Comments.

Council Member Allen stated that she was unable to attend the comedy club show last Saturday and wanted to know how the attendance was for the fund raising event.

DDA Director Hansen stated that the event went smoothly and there was an excellent turn out.

Council Member Church stated that he attended the comedy club event and the program was very good.

Council Member Church commended Utility Director Giles, City Assessor Roslund and the Police Department for their work performance.

Council Member Church stated that he recently became aware of a resident that was disorderly and used foul language in the city hall office. Council Member Church recommended that a taping device be installed in the office to video tape incidents at the City Clerk's Office and a protective glass enclosure for the front counter.

Sergeant Ramereiz stated that the best thing the office staff could do is call Central Dispatch when there is a disorderly customer at city hall. Central Dispatch can record a conversation and they always know if the police department is available to respond. If the police department is not available Central Dispatch will contact another law enforcement agency to respond to the problem.

City Manager McConkie stated that he and City Clerk Roehrs found a glass enclosure that could possibly work for the counter but need to acquire information on it.

Mayor Scholtz stated that yesterday was the first day of Board of Review and there were some complaints about property assessments. The Board went and reviewed the properties and determined that the assessments were correct.

Public Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 9:08 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

March 27, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Sunday, March 27, 2011, at 2:30 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance: Attorney Vic Sher, Attorney Jeff Shopoff and Attorney Fortino

City Manager McConkie stated that the special meeting was called for the purpose of strategy consultation with City Attorney regarding pending litigation.

Moved by Kelly, supported by Allen, to approve to go into executive session to discuss strategy consultation with City Attorney regarding pending litigation at 2:32 p.m.

Roll Call Vote:

Ayes: Kelly, Allen, Church, Shrum, Scholtz

Nays: None

Motion carried.

Moved by Shrum, supported by Kelly, to approve to return to open session at 5:00 p.m.

Roll Call Vote:

Ayes: Shrum, Kelly, Allen, Church, Scholtz

None: None

Motion Carried.

Moved by Kelly, supported by Church, to approve to adjourn the meeting at 5:06 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

March 29, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, March 29, 2011, at 5:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance: Attorney Chuck Fortino and Vic Sher (via telephone)

City Manager McConkie stated that the special meeting was called for the purpose of an executive session to consult with City Attorney about strategy regarding pending litigation and take action necessary resulting from consultation with City Attorney about strategy in pending litigation.

City Manager McConkie stated that Attorney Sher stated that an executive session was not necessary unless the City Council wanted to discuss the pending litigation before taking action on the matter.

The consensus of the City Council was no discussion on the pending litigation was necessary.

Mayor Scholtz declared that an executive session of the City Council was not necessary.

The following resolution was offered by Council member Church and support for the resolution was made by Council member Shrum:  

Whereas, the City of St. Louis is party plaintiff in an action captioned City of St. Louis, Michigan v. Velsicol Chemical Corporation, Case No. 1:07-cv-13683(TLL)(CEB); and

Whereas, the City, by and through its attorneys, has engaged in extensive discussion, mediation, and negotiation in an attempt to resolve such litigation without the delay, expense, and uncertainty associated with a trial of the matter; and

Whereas, the City Council has received a comprehensive report and recommendation from counsel regarding settlement of the matter; and

Whereas, the City Council has been presented with a proposed settlement agreement for approval and execution;

Now therefore be it resolved:

1. The report and recommendation of the City's counsel, Sher Leff, LLP, is hereby received and acknowledged.

2. The Settlement Agreement, drafted by counsel, between and among the City of St. Louis, Michigan (the “City”); Velsicol Chemical, LLC (f/k/a Velsicol Chemical Corporation) (“Velsicol”); NWI-I Inc. (f/k/a Fruit of the Loom, Inc.) (“NWI-I”); LePetomane II, Inc., not individually, but solely in its representative capacity as Trustee of the Fruit of the Loom Successor Liquidation Trust (the “SLT”); LePetomane III, Inc., not individually, but solely in its representative capacity as Trustee of the Fruit of the Loom Custodial Trust (the “CT”); Chartis Specialty Insurance Company (“Chartis”) (f/k/a American International Specialty Lines Insurance Company); and the United States of America, on behalf of the United States Environmental Protection Agency (“USEPA”); is hereby approved.

3. The Mayor and City Clerk are authorized to execute such agreement on behalf of the City.

Ayes: Church, Shrum, Allen, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED

Moved by Allen, supported by Kelly, to approve to adjourn the meeting at 5:08 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 5, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, April 5, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

4 High School Students

John Tanner Rowe Engineering

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Kelly, to approve the minutes of the special joint meeting of the City Council and St. Louis School Board held on March 10, 2011 subject to the following corrections on page 268 paragraph 1 line 2 should read “through a grant” and paragraph 5 line 1 should read “on the city's electrical poles”. All ayes carried the motion.

Moved by Allen, supported by Church, to approve the minutes of the regular meeting held on March 15, 2011 subject to the correction on page 271 paragraph 7 line 1 should read “office staff could do”. All ayes carried the motion.

Moved by Shrum, supported by Kelly, to approve the minutes of the special meeting held on March 27, 2011 subject to the correction on page 272 paragraph 4 line 1 the words “All ayes carried the motion” should be deleted. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve the minutes of the special meeting held on March 29, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $236,806.10. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the March 2011 Monthly Board Minutes.

Moved by Kelly, supported by Church, to receive and place on file the March 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file communications received from the Department of Treasury, from the Michigan Municipal League, Mid-Michigan Health Department and Gratiot Community Airport Minutes and Report.

Moved by Allen, supported by Shrum, to approve to receive and place on file communications received from the Department of Treasury, from the Michigan Municipal League, Mid-Michigan Health Department and Gratiot Community Airport Minutes and Report. All ayes carried the motion.

New Business.

Approve Resolution 2011-07 Communication to Remedy Review Board.

City Manager McConkie requested that the City Council approve Resolution 2011-07 regarding Communication to Remedy Review Board.

The following resolution was offered by Council member Allen and support for the resolution was made by Council member Shrum:  

WHEREAS, the City of St. Louis (then named Pine River) was founded in 1853 as a lumbering community on the shores of a pristine Pine River, Gratiot County, Michigan where the community grew slowly and prospered not without challenge, and

WHEREAS, in the spring of 1869 a well was being drilled next to the sawmill on the riverbank when the boring machine hit a vein of water that flowed 28 feet above the ground. Many of the town folk began to use water from the flowing well and found drinking and bathing in the water improved conditions of several ailments and for some conditions complete cure. News of the healing power of the Saint Louis water traveled far and wide. Dr. Samuel Duffield, founder of Parke, Davis & Co. was summoned to test the water and claimed that the water contained curative qualities superior to the springs of Saratoga, NY, and

WHEREAS, the Saint Louis magnetic springs became known by the nickname “Wah-Wah-Sum Spring” (an Indian term for “lightning on the water”). As news traveled about the healing powers of the water, many visitors came and as a result Saint Louis prospered and grew quickly soon featuring six hotels, opera houses, several shops and a magnificent bath house. The wooden plank road from Saginaw soon proved insufficient to accommodate the buggies and coaches carrying visitors to St. Louis. The Saginaw Valley and St. Louis Railroad was completed in 1872 which provided better travel accommodation to tourists and spring water began being transported by tank car to Saginaw to be bottled, barreled and shipped world-wide. Saint Louis hotels hosted many notable guests in search of a cure from their ailments; Allan Pinkerton, Civil War General Joseph Hooker, War of 1812 General Benjamin Chadwick, US Supreme Court Chief Justice Salmon Portland Chase among others, and

WHEREAS, in 1881 the Bath House gave way to the new Park Hotel which featured mineral baths in private luxurious hotel rooms and became famous for duck dinners served in the elegant dining room until the hotel closed in 1966, and

WHEREAS, in 1935, Michigan Chemical Corporation acquired a tourist park from the City of Saint Louis and broke ground for a new chemical manufacturing plant. Michigan Chemical Company prospered employing over 300 people in its laboratory, production facilities, subsidiaries and management staff and made much of its wealth shipping the US Army and Navy with the pesticide Pestmaster (DDT) during WWII becoming the Nation's largest supplier of DDT, and

WHEREAS, from humble beginnings, Saint Louis and its residents had become a prosperous community with sense of place, where people wanted to live work and play, and

WHEREAS, several historical accounts can be pointed to regarding questionable chemical waste disposal practice of Michigan Chemical Corporation which was eventually acquired by Velsicol Chemical Company in the early 1960's and questionable chemical handling and waste disposal practice continued to not receive appropriate attention of enforcement divisions of either the State or federal government, and

WHEREAS, in 1973 a tragic mix-up occurred where Firemaster, a fire retardant (PBB) was accidentally packaged in bags labeled Nutrimaster, an animal feed supplement, and shipped to a farm feed supplier who mixed the chemical into animal feed. Thousands of animals had to be destroyed after it was discovered that PBB ingested by the animals was being passed from the animals to people consuming meat, eggs and dairy products. The incident has been referred to as the Poisoning of Michigan and a movie in which Ron Howard played a starring role entitled Bitter Harvest tells the story well, and

WHEREAS, in 1978 the chemical plant closed and a chemical waste landfill was created on the former plant site which contains demolition debris of the chemical plant and contaminated soils from the chemical waste “burn pit” across the river from the plant site. A slurry wall was constructed around and clay cap was placed over the site. Though some EPA officials claimed at the time that the cleanup remedy performed would not work, the remedy proposed and performed by Velsicol was approved by EPA. Through the EPA review process, it was found that the earlier remedy did not work and that the site was leaking dangerous chemicals into the Pine River and below the plant site into groundwater aquifers, and

WHEREAS, the Saint Louis community has never been able to fully recover from the economic devastation caused by the Velsicol tragedy and plant closing, notoriety from being known as “The Toxic Town” and tragically having the distinction of being home to three Superfund sites, and

WHEREAS, the EPA took samples from City drinking water wells in 2004 and discovered the samples to be contaminated with p-CBSA, a byproduct from the manufacture of DDT. Finally, in September of 2005, the City was notified by EPA that three of the City's six wells showed contamination from samples taken in 2004. Within a short period of time it was discovered through EPA tests taken from the wells that the contamination had spread at some level of contamination to all six wells. p-CBSA had been discovered in two California Superfund sites previously and one 28 day rat study was used to determine maximum level of p-CBSA concentration (25,000 ppb) that could be released to the environment; however, the California contamination did not involve any drinking water system. Michigan established 7,300 ppb maximum as the Drinking Water Criteria and “strongly suggest” the water system be replaced as soon as possible. The EPA verbally has told the City that it does not recognize the contamination as a threat to the health of our customers; however, MDEQ has notified EPA in a letter from former MDEQ Director Steven Chester indicating MDEQ belief that the contamination “presents an imminent and substantial endangerment to the citizens of the city of St. Louis”, and

WHEREAS, the dilemma in which the City was left from differing opinions and direction from State and federal government left the City feeling abandoned in time of need. The estimated cost to replace the City's water supply was estimated by our engineers to range from $30-35 million. There was no way the City and its 1,372 water customers could afford such an investment to replace the water supply. Litigation was commenced in 2007 against parties responsible for the contamination, namely Velsicol and the Velsicol Trust Funds, with the intention to cover the cost to replace the water supply or at a minimum reduce the burden to government and customers of the water supply, and

WHEREAS, on March 29, 2011, the City approved settlement of the lawsuit. Proceeds from the suit will not cover the estimated cost of the project to replace the City's water supply and would leave an unbearable burden on customers to finance, and

WHEREAS, the Saint Louis community wishes to recognize efforts by EPA and MDEQ for their recent efforts to remove contaminated sediments from the Pine River, however, we remain concerned that fish samples taken recently from the River do not show improvement in fish health from before sediment removal.

NOW, THEREFORE BE IT RESOLVED, the residents of Saint Louis implore EPA now “do the right thing” in cleanup the Velsicol Superfund Site, that is:

(1) removal of all contaminants in the 2011 construction season that were found from investigation of soils in residential neighborhoods;

(2) replace the City drinking water supply as soon as possible so that current and potential future residents, business and industry do not fear the drinking water in Saint Louis will endanger the health and well-being of their families, employees or products. This may be done for either of the reasons (1) the State's belief that the contamination “presents an imminent and substantial endangerment to the citizens of the city of St. Louis” or (2) the EPA's reason that the cost savings from the City not competing for the same water would present a payback to the Government greater than the cost to replace the City water supply in approximately 13 years over the estimated 50 year life of a pump and treat project at the Site;

(3) implement aggressive methods in a remedy that is permanent and protective of human health and the environment; it has already been proven that a wall and cap will not work and we fear that simply by adding a pump and treat system it will prove not a permanent remedy again requiring another clean-up in the future which will prolonging residents' fears and continue detrimental effects to our community image and economy for years to come;

(4) implement policy change whereby citizens, local, state and federal government can collaborate and work together to find solutions to problems. Current policy and procedures followed by state and federal government create a feeling of mistrust from working in secrecy to control all aspects of a remedy behind closed doors and then imposing the remedy only providing a brief comment period for local government and community residents to review of a sophisticated analysis and proposed remedy. Under these conditions community “buy-in” to the remedy becomes very difficult.

BE IT FURTHER RESOLVED, the key to economic recovery of any community is the ability of the community to create a “sense of place” where people want to live, work and play. The devastation to the community that was home to a chemical company responsible for one of the worst chemical disasters in the nation branded by some as “the Poisoning of Michigan,” and failed 1980's clean-up of the former Velsicol plant site has been difficult, at best, to overcome. Labeled as the “Toxic Town” by the Detroit News, being host to three superfund sites with continuing newspaper accounts relating to the chemical waste landfills within our community has deterred new residents, business and industry from locating in our community having severe detrimental effect on our economy. We believe EPA must provide a cleanup that will finally be protective of human health and the environment and assist the community with the atmosphere for creating a “sense of place” where residents can feel safe from chemical exposures and the economy of Saint Louis can again prosper. That is:

(1) the citizens of St. Louis developed, with the support of EPA, a reuse plan for the 54 acre former Velsicol plant site which identifies in its Conceptual Reuse Framework for the site to become a public space with the following amenities:

a. a commercial area “would serve as a gateway entrance to St. Louis for both residents and visitors.” Commercial uses could include a river shop or outdoor café that welcomes people to St. Louis or a sports store to complement on site recreational activities. Later plan discussions identified that a remediation/education and commemoration area with classrooms to show the history of the site, remediation methodology and transformation of the site into a community resource. Local high school classes, Alma College or other universities offering classes relating to health and environmental studies may use the facility classrooms.

b. Recreation area including sports fields, a community area which could host a wide variety of community activities including an amphitheater, open space for community festivals an RV park and farmers market.

c. Parking areas to serve various facilities and activities.

BE IT FURTHER RESOLVED, it has been proven that key to community and economic revitalization is the ability to use and develop access to the community's natural resources and riverfront areas. The Velsicol site occupies a vast majority of the City waterfront area in the center of our community. To be unable to implement the vast majority of this area will forever hamper the economic vitality of the community. Therefore, we implore the Remedy Review Board and EPA generally to support a remedy that will not only be protective of human health and the environment but will provide opportunity for the community to become economically successful by assisting with implementation of the Community's vision for reuse of the Velsicol Superfund Site.

FINALLY, BE IT RESOLVED, how ironic that a community's reputation and economy thrived because of the excellent quality and curative powers of water in its early history has through a series of tragic events which nearly destroyed the local economy become a community where residents and visitors fear and avoid the water and where existing businesses struggle to survive and new business prospects choose not to locate. We implore EPA to “do the right thing” by replacing the water supply that became contaminated from a past failed remedy to contain waste chemicals from the Velsicol Superfund Site, to propose a cleanup remedy that will finally be protective of human health and the environment and assist in the implementation of the Velsicol Chemical Corporation Plant Superfund Site Reuse Plan returning this property to a park as it once was. The ability to implement the foregoing will only allow the City of Saint Louis to recover from the tragedies that have befallen us through no fault of our own.

The vote on the matter of adopting this resolution is as follows:

Ayes: Allen, Shrum, Church, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED

Discussion on Proposal for Sanitary Sewer Evaluation Study.

Utility Director Giles discussed the proposed proposal for engineering services from Rowe Professional Services Company for a Sanitary Sewer Evaluation Study with the City Council.

Utility Director Giles stated that the MDEQ requires the study to be completed for funding opportunities to improve the sanitary sewer system.

John Tanner from Rowe Professional Services Company stated that if the City is successful in obtaining a S2 Grant funds planning, design and cost of the study for wastewater projects are reimbursable from the grant. Last December the State approved another round of funding for wastewater projects for next year.

Moved by Church, supported by Shrum, to approve the Engineering Services Proposal for a Sanitary Sewer Evaluation Study from Rowe Professional Services Company in the amount of $102,906.00 and authorize the Utility Director to execute the agreement. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the 2010 census count for the City of Saint Louis is 7,482 provided that there are no corrections found.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she would be on vacation from April 11, 2011 thru April 15, 2011.

Police Chief's Report.

Police Chief Herblet stated that on May 18th at 6:00 p.m. there will be a Police Memorial Service at the First Baptist Church in Saint Louis and he invited the City Council to attend the service.

City Council Comments.

Council Member Church expressed his appreciation to the Police Officer that made the resident remove his dog he was walking off of the football field.

Council Member Kelly wanted to know what kind of material is being stored in the parking lot at Penny Park.

Utility Director Giles stated that the material is pea stone for the play area.

Council Member Kelly stated that he received a complaint from a citizen about the condition of the flags on the poles outside of city hall and at the veteran memorial.

Council Member Allen thanked the City Council for their patience on her inquiries during the meeting.

Mayor Scholtz stated that he received one complaint about a pothole that needed to be repaired and thanked city hall for responding to get the hole fixed.

Mayor Scholtz stated that he received a few telephone calls regarding the money the City was awarded in the lawsuit.

Mayor Scholtz stated that at the Community Café event today at the River Rock Restaurant a Representative from Dave Camp's Office and Senator Kahn's Office came to discuss items of concerns with the residents. Representative Opsommer was also there and met with city officials to discuss some city matters.

Mayor Scholtz stated that there are some new owners of the Friendly Tavern and they are looking to turn the business into a Sports Bar Establishment.

Public Comments. None

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:34 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 19, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, April 19, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

Deputy City Clerk/Treasurer: Kathy Smith

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Katherine Roslund City Assessor

Phil Hansen DDA Director

Mark Abbott DPW Superintendant

Kevin Feuica/C2AE 725 Prudden St. Lansing, MI

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Allen, supported by Shrum, to approve the minutes the regular meeting held on April 5, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $427,799.98. All ayes carried the motion.

Monthly Reports.

City Council discussed the March 2011 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the March 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file communications regarding the DART Report and Greater Gratiot Board Minutes and Court Order approving the City of St. Louis vs. Velsicol Settlement Agreement.

Moved by Allen, supported by Shrum, to approve to receive and place on file communications regarding the DART Report and Greater Gratiot Board Minutes and Court Order approving the City of St. Louis vs. Velsicol Settlement Agreement. All ayes carried the motion.

New Business.

Approve Resolution 2011-08 Approving Transfer of LCC License.

City Manager McConkie requested that the City Council approve Resolution 2011-08 approving Transfer of Liquor Control Commission Class C License from Bobzien Inc. to 6Seeds LLC pending final inspection of remodel.

The following resolution was offered by Council Member Shrum and support for the resolution was made by Council Member Church:

That the request to TRANSFER OWNERSHIP 2007 CLASS C LICENSED BUSINESS, WITH DANCE-ENTERTAINMENT PERMIT, LOCATED AT 223 N. MILL, SAINT LOUIS, MI 48880, GRATIOT COUNTY, FROM BOBZIEN, INC. TO 6SEEDS LLC PENDING FINAL INSPECTION OF REMODEL

be considered for Approval

APROVAL DISAPPROVAL

Allen, Church, Kelly Shrum, Mayor Scholtz None

RESOLUTION DECLARED ADOPTED

Approve Parade Request.

City Manager McConkie stated that the American Legion Post #256 and the V.F.W. Post #3055 submitted a request for a Memorial Day Parade starting on E. Saginaw Street from the High School, west to N. Mill Street, north to the bridge and fire blank rounds off over the river, then on to W. Prospect Street, west to Corinth Street, north to Oak Grove Cemetery, also to discharge firearms using blank rounds. The parade will start at 10:00 a.m. on Monday, May 30, 2011.

Moved by Church, supported by Kelly, to approve the request from the American Legion Post #256 and the V.F.W. Post #3055 for a Memorial Day Parade starting on E. Saginaw Street from the High School, west to N. Mill Street, north to the bridge and fire blank rounds off over the river, then on to W. Prospect Street, west to Corinth Street, north to Oak Grove Cemetery, also to discharge firearms using blank rounds. The parade will start at 10:00 a.m. on Monday, May 30, 2011. All ayes carried the motion.

Approve Land Application of Wastewater Bio-solids.

City Manager McConkie requested that the City Council approve the increase to adjust the cost of the Land Application of Wastewater Bio-Solids by Synagro in the amount of $26,945.00.

Moved by Allen, supported by Shrum, to approve the increase to adjust the cost of the Land Application of Wastewater Bio-Solids by Synagro in the amount of $26,945.00. All ayes carried the motion.

Approve Dial-A-Ride Service Contract.

City Manager McConkie requested that the City Council approve the Dial-A-Ride Transit Service Agreement between the City of Alma and the City of Saint Louis and authorize the Mayor and City Clerk to execute the Agreement.

Moved by Church, supported by Allen, to approve the Dial-A-Ride Transit Service Agreement between the City of Alma and the City of Saint Louis and authorize the Mayor and City Clerk to execute the Agreement. All ayes carried the motion.

Approve the North American Natural Resources Project Agreement.

City Manager McConkie requested that the City Council approve the North American Natural Resources Project Agreement between the City of Saint Louis and the Michigan Public Power Association and authorize the Mayor and City Clerk to execute the Agreement.

Moved by Allen, supported by Kelly, to approve the North American Natural Resources Project Agreement between the City of Saint Louis and the Michigan Public Power Association and authorize the Mayor and City Clerk to execute the Agreement. All ayes carried the motion.

Approve Purchase of Generator Diesel Fuel.

City Manager McConkie requested that the City Council approve the purchase of Generator Diesel Fuel for the Electric Department in the amount of $8,000.00.

Moved by Shrum, supported by Church, to approve the purchase of Generator Diesel Fuel for the Electric Department in the amount of $8,000.00. All ayes carried the motion.

Approve Amendment to Attorney Agreement.

City Manager McConkie requested that the City Council approve the Amendment to Legal Services Agreement between the City of Saint Louis and Sher-Leff regarding the Velsicol Chemical Corporation Lawsuit.

Moved by Shrum, supported by Church, to approve the Amendment to Legal Services Agreement between the City of Saint Louis and Sher-Leff regarding the Velsicol Chemical Corporation Lawsuit and authorize the City Manager to execute the Agreement. All ayes carried the motion.

Council Member Allen left the meeting at 8:07 a.m.

Approve Audit Proposal.

City Manager McConkie recommended the City Council award the three-year audit bid to Berthiaume & Company as follows:

CITY HOUSING COMMISSION FIRE DISTRICT

June 30, 2011 $12,235 $4,850 $2,550 June 30, 2012 $12,420 $4,925 $2,590 June 30, 2013 $12,600 $4,995 $2,630

Moved by Shrum, supported by Kelly, to approve to award the three-year audit bid to Berthiaume & Company as follows for the City of Saint Louis fiscal year ending June 30, 2011 $12,235; June 30, 2012 $12,420; June 30, 2013 $12,600; Housing Commission June 30, 2011 $4,850; June 30, 2012 $4,925; June 30, 2013 $4,995 and Mid-Michigan Community Fire District June 30, 2011; $2,550; June 30, 2012 $2,590 and June 30, 2013 $2,630. All ayes carried the motion.

City Manager's Report.

City Manager McConkie requested authorization to have the City Attorney prepare amendments to the Interlocal Agreements between the City of Saint Louis and the City of Alma regarding the appraisal of Alma's water infrastructure assets and the Water Supply Master Plan to reimburse the City of Alma for their share of costs in the amount of $38,444.00.

Moved by Church, supported by Shrum, to approve to have the City Attorney prepare amendments to the Interlocal Agreements between the City of Saint Louis and the City of Alma regarding the appraisal of Alma's water infrastructure assets and the Water Supply Master Plan to reimburse the City of Alma for their share of costs in the amount of $38,444.00. All ayes carried the motion.

City Manager McConkie stated that Gratiot County Road Commission sent a letter wanting to know if the City of Saint Louis would contribute $28,500 towards resurfacing Cheesman Road.

The City Council did not make a decision on the matter.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet stated that on May 18, 2011 at 6:00 p.m. the St. Louis Police Department is hosting a recognition ceremony honoring all Law Enforcement Officers in Gratiot County.

Police Chief Herblet stated that the Middle School was vandalized and School officials and the Police Department worked well together on investigating the incident.

City Council Comments.

Council Member Kelly stated that he is a member of the Airport Zoning Board of Appeals and a meeting has been scheduled to discuss the possibility of the wind mills interfering with the approach to land airplanes at the airport.

Council Member Church inquired if the church at the corner of W. Saginaw Street and N. Mill Street is being assessed for property taxes.

City Assessor Roslund stated that the church is being assessed for property taxes.

Council Member Church wanted to know the status of the Chinese restaurant.

DDA Director Hansen stated that the building is being reviewed.

Council Member Shrum wanted to know the status of Marathon Gas Station.

DDA Director Hansen stated that the owners are looking to open the business sometime in the middle of May.

Mayor Scholtz stated that Council Member Allen wanted to know how the 4th of July event plans were coming.

DDA Director Hansen stated that plans for the event are on schedule.

Mayor Scholtz thanked Supt. Abbott for repairing the pot holes that were complained about.

Mayor Scholtz expressed safety concerns about the condition of the elevator building.

City Manager McConkie stated that he would have the Building Inspector check the building.

Mayor Scholtz requested that the City Council approve the Fishing Derby to be held on Saturday, June 11, 2011 from 9:00 a.m. to 12:00 p.m.

Moved by Shrum, supported by Church, to approve the Fishing Derby to be held on Saturday, June 11, 2011 from 9:00 a.m. to 12:00 p.m. All ayes carried the motion.

DDA Director Hansen stated that a seventh grade class from the Middle School would like to discuss their thoughts of usages for the Velsicol site at a council meeting.

Public Comments.

Kevin Feuica an engineer from C2AE introduced himself to the City Council and stated that he just came to the meeting to observe and was impressed with the way they handled the liquor license transfer.

City Manager McConkie requested a closed session to discuss strategy connected with negotiation of a collective bargaining agreement.

Moved by Shrum, supported by Kelly, to approve to go into closed session to discuss strategy connected with negotiation of a collective bargaining agreement at 8:57 a.m.

Ayes: Scholtz, Church, Kelly Shrum

Nays: None

Motion carried.

Moved by Shrum, supported by Kelly, to approve to return to open session at 9:25 a.m.

Ayes: Shrum, Kelly, Church, Scholtz

Nays: None

Motion carried.

Moved by Kelly, supported by Shrum, to approve to adjourn the meeting at 9:25 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 3, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 3, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: Melissa Allen (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Rich Ramereiz Police Sergeant

14 High School Students

Steven Chester MDEQ

Scott Cornelius MDEQ

Mark Abbott DPW Supt

Katherine Roslund City Assessor

Don Schurr Greater Gratiot Development

Linda Gittleman Morning Sun

David Bailey County Commissioner

Jan Bunting County Commissioner

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Presentation – Steven Chester and Scott Cornelius.

City Manager McConkie gave the history on the Veliscol Chemical Superfund Site. The City of Saint Louis wishes to recognize Scott Cornelius and Steven Chester for their assistance and efforts in the Remediation Plan of the Veliscol Superfund Site.

City Manager McConkie introduced Mr. Chester as the former Director of the Michigan Department of Environmental Quality.

Mayor Scholtz presented Mr. Chester with a plaque of recognition from the City of Saint Louis.

Mr. Chester thanked the City Council for the recognition.

City Manager McConkie introduced Scott Cornelius as the Michigan Department of Environmental Quality Project Manager for the Veliscol Chemical Superfund Site remediation. Mr. Cornelius supervised the investigation of the site and will be the MDEQ's representative at the Remedy Review Board.

Mayor Scholtz presented Mr. Cornelius with the plaque of recognition from the City of Saint Louis.

Mr. Cornelius thanked the City Council for the recognition and stated that he has a good working relationship with the City and is looking forward to working with the City in the future.

Recess.

The City Council recessed at 7:17 p.m.

Reconvene.

The City Council reconvened at 7:26 p.m.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes the regular meeting held on April 19, 2011. All ayes carried the motion.

Financial Statements.

City Council discussed the March 2011 Financial Statements.

Moved by Kelly, supported by Shrum, to approve to accept the March 2011 Financial Statements. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Shrum, to approve the Claims & Accounts, in the amount of $221,094.51. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the April 2011 Monthly Board Minutes.

Moved by Shrum, supported by Church, to receive and place on file the April 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

Don Schurr stated that it was nice to see the acknowledgements given to Scott Cornelius and Steven Chester. The city manager and city staff put a lot time and effort into their work to resolve the Veliscol lawsuit. At the last Greater Gratiot Development Meeting City Manager McConkie was recognized for his work efforts.

A High School Student asked if there were any plans for future development at the former Veliscol Plant site.

City Manager McConkie stated that the public was asked what they would like to see done with the site and their response was a recreational park. Any future use of the site depends on how well the site is cleaned up. Scott Cornelius would like the city to prepare a site plan for the property. The City will hold some work sessions to determine what should be located at the site.

Communications.

City Manager McConkie requested that the City Council receive and place on file communications from Charter Communications, City of Alma, 2010 MAGNET Annual Report and p-CBSA Summary Report.

Moved by Shrum, supported by Kelly, to approve to receive and place on file communications from Charter Communications, City of Alma, 2010 MAGNET Annual Report and p-CBSA Summary Report. All ayes carried the motion.

New Business.

Receive 2011-2012 Budget and Set Work Session.

City Manager McConkie requested that the City Council receive the 2011-2012 Budget and set a Budget Work Session for Tuesday, May 17, 2011 after the Regular City Council Meeting.

Moved by Church, supported by Kelly, to approve to receive the 2011-2012 Budget and set a Budget Work Session for Tuesday, May 17, 2011 after the Regular City Council Meeting. All ayes carried the motion.

Approve Resolution to Amend 457 Deferred Compensation Plan.

City Manager McConkie stated that the IMCA that the City currently offers a 457 Deferred Compensation Plan to the employees that voluntarily participate in the plan. City Manager McConkie recommended that the City Council amend the 457 Deferred Compensation Plan to allow employee contributions to a Roth IRA Deferral.

The following preamble and resolution were offered by Member Church and supported by Member Shrum.

WHEREAS, the City of Saint Louis has employees rendering valuable services; and

WHEREAS, the City of Saint Louis has established a deferred compensation plan for such employees that serves the interest of the City of Saint Louis by enabling it to provide reasonable retirement security for its

employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and

WHEREAS, the City of Saint Louis has determined that the continuance of the deferred compensation plan will serve these objectives; and

NOW THEREFORE BE IT RESOLVED that the City of Saint Louis hereby amends and restates the deferred compensation plan (the “Plan”) in the form of:

The ICMA Retirement Corporation 457 Governmental Deferred Compensation Plan & Trust, to include the associated Roth amendment.

BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the City of Saint Louis serving as trustee (“Trustee”), for the exclusive benefit of Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee's beneficial ownership of Plan assets held in VantageTrust shall be held for the further exclusive benefit of the Plan participants and their beneficiaries;

BE IT FURTHER RESOLVED that the City of Saint Louis hereby agrees to serve as Trustee under the Plan.

AYES: Church, Shrum, Kelly, Scholtz NAYS: None RESOLUTION DECLARED ADOPTED.

Approve Water Repair Work – Hazel and Maple Street.

City Manager McConkie requested that the City Council approve the dewatering service for Hazel and Maple Street Area Water Main Work by Mersino in the amount of $5,000.00 plus 5 yds-2ns Sand @ $120.00 and 500 gal. No. 2 Diesel Fuel @ $1,825.00 for a total amount of $6,945.00.

Moved by Shrum, supported by Church, to approve the dewatering service for Hazel and Maple Street Area Water Main Work by Mersino in the amount of $5,000.00 plus 5 yds-2ns Sand @ $120.00 and 500 gal. No. 2 Diesel Fuel @ $1,825.00 for a total amount of $6,945.00. All ayes carried the motion.

Approve Reimbursement of Law Suit Costs.

City Manager McConkie requested that the City Council approve to transfer $690,169.53 from the Water Replacement Fund to the Water/Sewer Fund for the reimbursement of Law Suit costs.

Moved by Church, supported by Kelly, to approve to transfer $690,169.53 from the Water Replacement Fund to the Water/Sewer Fund for the reimbursement of Law Suit costs and authorize the City Treasurer to transfer the funds. All ayes carried the motion.

Approve Loan Payment from Water/Sewer Fund to Electric Fund.

City Manager McConkie requested that the City Council wait on taking action until the Budget Work Session on the loan payment transfer from the Water/Sewer Fund to the Electric Fund.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she is in the process of investing $1,000,000 of lawsuit settlement in a Repurchase Agreement for a short period of time until the balance of the settlement is received and then will consider other investment opportunities.

Police Chief's Report.

Police Sergeant Ramereiz stated that May 15, 2011 through May 21, 2011 is National Police Week.

City Council Comments.

Council Member Church stated that between McDonalds Restaurant and Fas Break there is shut off water valve sticking up in the sidewalk and a young man tripped over it the other day.

Council Member Church stated that on E. Saginaw Street a big limb came down between the road and the sidewalk and needs to be picked up.

Council Member Church stated that he received a complaint about a semi truck that parks on Berea Street. The truck is left running causing diesel fuel odor which the residents can smell in their houses. Also, the noise made by the semi truck running is very loud.

Sergeant Rameriez stated that he has talked to the owner of the semi truck but there is nothing in the city ordinances that prevents him from parking and running the truck at his house.

Council Member Church wanted to know if the City had any high water issues last week from all of the rain.

Utility Director Giles stated that the sewers were full for one day but there were no basement sewer back ups reported.

Mayor Scholtz suggested that City Manger McConkie and Utility Director Giles be given another week's vacation pay for their extra work involved in the lawsuit settlement.

City Manager McConkie stated that the City Council could discuss the matter during the budget workshop.

Public Comments.

Commissioner Bailey stated that he understands that Cheesman Road maybe torn up due to water line installation but Cheesman Road is in bad shape and is getting dangerous. Bailey asked if Cheesman Road was in the City.

City Manager McConkie stated that the road is partially in the city and partially in Pine River Township. The

jurisdiction of the road is the Gratiot County Road Commission. The Road Commission asked the City and Pine River Township to contribute funds to help with the road. There is a discrepancy in the footage of the

roadway and the City wants to know what the Road Commission's roadway policy is. Need further communication from the Road Commission on the matter before the City contributes $28,000.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 7:08 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 17, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 17, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly

Council Members Absent: William E. Shrum (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Katherine Roslund City Assessor

Kerry Marsh Housing Director

Mark Abbott DPW Supt.

Council Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Church, supported by Kelly, to approve the minutes the regular meeting held on May 3, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Allen, to approve the Claims & Accounts, in the amount of $1,388,289.22. All ayes carried the motion.

Monthly Reports.

City Council discussed the April 2011 Monthly Reports.

Moved by Kelly, supported by Church, to receive and place on file the April 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Velsicol Site Re-Use Presentation – Ms. Janasik's 7th Grade Life Skills Class.

Ms. Janasik's stated that her Seventh Grade Life Skills Class did a project on the Superfund Redevelopment Site as a class project and her students wanted to share their ideas with the City Council.

Some of the ideas included the following: a paint ball arcade, a regular arcade, hockey arena, boardwalk along the river, picnic tables, bike trail, park area with playground equipment, gift shop, ice cream store, skate park, basketball courts, bathroom facilities, information booth, recreation center, shopping mall, go carts, fishing area and a bowling alley.

The City Council thanked Ms. Janasik's and her students for sharing her ideas with them and coming to the meeting.

Communications.

City Manager McConkie requested that the City Council receive and place on file minutes from Gratiot Solid Waste Authority.

Moved by Allen, supported by Kelly, to approve to receive and place on file minutes from Gratiot Solid Waste Authority. All ayes carried the motion.

New Business.

Set Public Hearing for June 7th – 2011/2012 Budget Adoption.

City Manager McConkie requested that the City Council set the Public Hearing Date of Tuesday, June 7, 2011, at 7:00 p.m. for discussion on the 2011/2012 Budget.

Moved by Kelly, supported by Allen, to approve to set the Public Hearing Date of Tuesday, June 7, 2011, at 7:00 p.m. for discussion on the 2011/2012 Budget. All ayes carried the motion.

Approve the Interlocal Amendment Agreement between St. Louis and Alma.

City Manager McConkie requested that the City Council approve to amend the Interlocal Water Authority Agreement between the City of Saint Louis and the City of Alma to allow payment reimbursement to the City of Alma for cost share expenses instead of the Water Authority paying the municipals.

Council Member Allen would like to table taking action on the Interlocal Amendment Agreement between the City of Saint Louis and the City of Alma. Council Member Allen stated that she does not think that this is the best time to spend resident's money to reimburse Alma for their share of the cost for the water supply study and the valuation of their water system assets. The original agreement provides for the City of Saint Louis and City of Alma to be reimbursed by the Water Authority for the cost sharing expenses.

Council Member Church agreed with Council Member Allen on the matter.

City Manager McConkie stated that he thought if the City of St. Louis paid Alma for their share of the studies then there would be one less item to negotiate regarding the establishment of the Water Authority.

The City Council discussed the matter.

Moved by Church, supported by Allen, to approve to table the Amendment of the Interlocal Water Authority Agreement between the City of Saint Louis and the City of Alma until the negotiations proceed with the Water Authority. All ayes carried the motion.

Approve the Fund Balance Policy.

City Manager McConkie requested that the City Council approve the City of Saint Louis Fund Balance Policy and the Estimated Fund Balances as of June 30, 2011.

Moved by Church, supported by Allen, to approve the City of Saint Louis Fund Balance Policy. All ayes carried the motion.

Moved by Allen, supported by Kelly, to approve the Estimated Fund Balances as of June 30, 2011. All ayes carried the motion.

Approve Payment for Leaf Truck Repairs.

City Manager McConkie requested that the City Council approve payment to Midland Engine for Leaf Truck Repairs in the amount of $8,100.00.

Moved by Church, supported by Kelly, to approve payment to Midland Engine for Leaf Truck Repairs in the amount of $8,100.00. All ayes carried the motion.

Approve Concrete/Asphalt Work & 2011 Salt Purchase.

City Manager McConkie requested that the City Council approve the following: Concrete Repairs by Wade Roberts Concrete in an amount not to exceed $18,000.00; approve Asphalt Repairs by Rite-Way Asphalt Paving, Inc. in the amount of $10,944.00 and approve 2011 Salt Purchase from North American Salt Company in the amount of $8,613.12.

Moved by Allen, supported by Kelly, to approve the Concrete Repairs by Wade Roberts Concrete in an amount not to exceed $18,000.00, the Asphalt Repairs by Rite-Way Asphalt Paving, Inc. in the amount of $10,944.00 and the 2011 Salt Purchase from North American Salt Company in the amount of $8,613.12. All ayes carried the motion.

Approve Appointment to Housing Commission to fill Vacancy.

City Manager McConkie stated that Building Inspector Erskine submitted a letter of interest to fill the vacancy on the Saint Louis Housing Commission. Another letter of interest to fill the vacancy on the Housing Commission was submitted by Jerry VanHorn who is a resident that lives in a Housing Commission apartment.

City Manager McConkie stated that since the ordinance states that a resident is to be appointed to the Commission if a resident is interested in serving on the board that the City Council should appoint Jerry VanHorn. Paul Erskine can be appointed to the Housing Commission the next time there is a vacancy.

Moved by Church, supported by Kelly, to approve the appointment of Jerry Vanhorn to fill the vacancy on the St. Louis Housing Commission and to keep Paul Erskine's name on file for consideration of future appointment to the Housing Commission. All ayes carried the motion.

Energy Services, Risk Management Hedge Policy Update.

Utility Director Giles updated the City Council on the MPPA Energy Services Project and Energy Risk Management Policy.

Discussion on Cheesman Road.

City Manager McConkie stated that he met with Mark Craft from the Gratiot County Road Commission to discuss the Cheesman Road Resurface Project and the Road Commission does have a policy on construction shared costs. On roadway resurfacing the Road Commission pay $16,000 per mile and local financing is to pay the balance of the cost. The Road Commission committed to paying $24,000 for the Cheesman Road Resurfacing Project which is $8,000.00 more than required to pay because they want to see that the road gets resurfaced. Pine River Township share of the project is $48,000.00 and the Township is requesting that the City contribute to the local share cost. If the City does share the cost of the project 57.5% of the local share would be township in the amount of $27,600.00 and the rest share cost of $22,400.00 would be the City's. If the City of Saint Louis did contribute to the project, General Fund would have to make the contribution because this project would not be eligible under Act 51 Funds.

Council Member Kelly stated that a lot of city residents use Cheesman Road and it seems reasonable for the City to help pay the cost of the project.

Moved by Church, supported by Kelly, to approve the concept of the City of Saint Louis being interested in a collaborative effort in the Cheesman Road Project if Pine River Township would reconsider being collaborative in funding the library. Discussion on the motion.

Ayes: Church, Kelly, Scholtz Nays: Allen Motion carried.

Approve Asphalt Heater Purchase.

City Manager McConkie requested that the City Council approve the purchase of Asphalt Heater from Asphalt Reheat Systems, LLC in the amount not to exceed $7,300.00.

Moved by Church, supported by Kelly, to approve the purchase of Asphalt Heater from Asphalt Reheat Systems, LLC in the amount not to exceed $7,300.00. All ayes carried the motion.

Introduce Zoning Ordinance & Set Public Hearing.

City Manager McConkie requested that the City Council introduce the Zoning Ordinance and set the Public Hearing Date of Tuesday, June 21, 2011 at 7:30 a.m.

Moved by Allen, supported by Kelly, to approve to intro introduce the Zoning Ordinance and set the Public Hearing Date of Tuesday, June 21, 2011 at 7:30 a.m. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the City of Saint Louis will not have a Primary Election because only the incumbents filed nominating petitions for Mayor and Council Members.

Police Chief's Report.

Police Chief Herblet reminded the City Council of the Police Memorial Service tomorrow night at the First Baptist Church starting at 6:00 p.m.

City Council Comments.

Council Member Church stated that he noticed that in the minutes of the Gratiot Solid Waste Authority there was a discussion on using carts instead of unlimited bag pick up for solid waste pickup and he expressed concern about having enough room in the carts for the residents to put their weekly amount of trash in them.

City Manager McConkie stated that the Authority is just obtaining quotes for the cost of the carts however, the carts do give a better appearance to the community.

Council Member Kelly stated that at the corner of W. Prospect and Corinth Streets there is a storm drain that is plugged.

Mayor Scholtz stated that he is working on setting up a collaborative meeting with surrounding mayors and township supervisors.

Public Comments.

Representatives from the EPA approached the City Council as to go on record according to the Superfund Law to give the officials of the City a chance to discuss concerns and issues they may have for the City. Also, would like to meet with any official on a one to one basis to find out what is the best way to communicate with the community. The representatives from EPA will be in the area all week and would be happy to meet with any members of City Council.

Recess.

The City Council recessed at 9:45 a.m.

The City Council reconvened at 10:00 a.m.

Budget Work Session – 2011/2012 Budget Review.

City Manager McConkie stated that another budget work session will be needed before the budget is adopted because a goal list for the 2011/2012 fiscal year has not been prepared.

City Manager McConkie stated that it was difficult to project the General Fund Budget because of the not knowing how much revenue sharing will be reduced under the new legislature. The City will have to submit a plan to the State of Michigan as part of the new requirements that have to be met to qualify to have revenue sharing funded at last year's level and the report has to be submitted by October. A lot of information will have to be compiled in the report. The City should have some sort of an increase for the year of 2011 due to the fact that our population went from 5,309 to 7,482. Property tax revenue is not expected to decline this year by much and there has been some new houses built. Revenues are not substantially lower than last year but will have to wait and see what happens with the State of Michigan.

City Manager McConkie stated that the proposed budget has five years of accounting history information for the City Council review. In the various departments budgets of the City there were not a lot of changes and at this time there have been no proposed budget cuts. Major and Local Street Funds have seen a reduction in revenue mainly due to the Gas & Weight Tax on gasoline.

City Manager McConkie stated that Utility Director Giles prepared an itemized list of capital projects but he wants to review the projections with Director Giles before discussing the information with the City Council.

City Manager McConkie stated that MAGNET has chosen to have Shiawassee County to be the Fiduciary for MAGNET and there is no budget for MAGNET next fiscal year because Shiawassee County will be doing all of the accounting.

The consensus of the City Council was to hold another Budget Work Session on Tuesday, May 24, 2011, at 8:30 a.m.

City Manager McConkie stated that Page Olson is doing a water and sewer rate study. The sewer user charge system is to be reviewed annually and has not been increased since 1994 when City Clerk/Treasurer Roehrs did the study. Pine River and Bethany Townships have been paying the same user charge amount since the last increase. To increase the amount proper documentation has to be given to the townships to justify an increase.

Closed Session.

City Manager McConkie requested a closed session at 10:55 a.m. to discuss Strategy for Collective Bargaining Agreement and Acquisition of Property.

Moved by Kelly, supported by Allen, to approve to go into closed session at 11:00 a.m. to discuss Strategy for Collective Bargaining Agreement and Acquisition of Property.

Roll Call Vote.

Ayes: Kelly, Allen, Church, Scholtz

Nays: None

Motion carried.

Moved by Kelly, supported by Church, to return to open session at 11:25 a.m.

Roll Call Vote.

Ayes: Kelly, Church, Scholtz

Nays: None

Motion carried.

Moved by Kelly, supported by Church, to approve a bonus of one additional week of vacation to Utility Director Kurt Giles to compensate him for time devoted to the Velsicol Water Lawsuit and due to time constraints if time cannot be taken before June 30, 2011, the City of Saint Louis will pay compensation up two weeks of vacation to Utility Director Kurt Giles as a one time occurrence. All ayes carried the motion.

Moved by Church, supported by Kelly, to approve City Manager's Robert McConkie Employment Agreement effective July 1, 2012 for a term of three years and authorize the Mayor and City Clerk to sign the Employment Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Moved by Kelly, supported by Church, to approve to adjourn the meeting at 11:29 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 19, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 19, 2011, at 11:05 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Jerry C. Church, James C. Kelly , William E. Shrum

Council Members Absent: Melissa A. Allen (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

City Manager McConkie stated that the special meeting was called to adopt Resolution 2011-09 to authorize the City Manager to submit an application to the Michigan Department of Transportation for Local Bridge Program to fund Mill Street Bridge Rehabilitation.

The following preamble and resolution were offered by Member Shrum and supported by Member Church.

WHEREAS, Report was received from the City Manager regarding a Michigan Department of Transportation (MDOT) Local Bridge Program Application.

WHEREAS, The Michigan Department of Transportation is accepting applications for the Local Bridge Program for fiscal year 2014; and,

WHEREAS, The Department of Public Works has identified the Mill Street bridge over the Pine River as a viable candidate for Local Bridge Program funding; and,

WHEREAS, Up to 95% of the costs associated with structure rehabilitation, replacement, and approach construction would be eligible for federal and/or state funding under said program; and,

WHEREAS, The City Council is supportive of submitting applications for said Local Bridge Program funding; and,

NOW, THEREFORE, BE IT RESOLVED, That the City Council is supportive of undertaking the applications for Local Bridge Program funding through MDOT; and,

BE IT FURTHER RESOLVED, That the City Manager is authorized to make application for said Local Bridge Program funding for and on behalf of the City.

RESOLUTION DECLARED ADOPTED this 19th day of May, 2011.

Ayes: Shrum, Church, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 11:09 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 24, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 24, 2011, at 8:45 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

City Manager McConkie stated that the Special Meeting was called to discuss the proposed 2011/2012 Budget for the City of Saint Louis.

City Manager McConkie stated that he inspected the old Dollar General Store Building yesterday and the inside of the building has no interior barriers and is all open space that could be renovated for city hall offices.

The City Council stated that the basement in city hall still needs to have the water problem solved.

City Manager McConkie stated that he did have some eaves trough installed in the back of city hall and it appears to have helped to redirect the some of the water away from city hall.

City Manager McConkie gave an update to the City Council on last year's City Goal List.

City Manager McConkie reviewed the Infrastructure Project Plan for Fiscal Year 2011/2012 with the City Council. City Manager McConkie proposed the following projects in the next year's budget: install substation metering and telemetry upgrades at the St. Louis and Gibson Substations; Woodside Drive Resurfacing from Michigan Avenue to Main Street; Industrial Park Cul-de-sac in Woodside West of rail road tracks; continue to install automated Meter Read System; Main Street Corridor Improvements Phase I east side of river above and below the dam and SRF Wastewater Project Phase I for SSES and SRF application period.

City Manager McConkie stated that the City has not received the MERS Actuarial Study yet to consider staffing levels in the office for potential retirements.

City Manager McConkie stated that the proposed Budget is fairly consistent with other years. Due to unknown funding from the State of Michigan allocated $100,000 out of the General Fund Balance to cover expenses and use the Industrial Park Restricted Cash of $38,000 to help pay the cost of the Woodside Drive Cul-de-sac project.

Council Member Kelly left the meeting at 10:00 a.m.

City Manager McConkie stated that he is currently having water and sewer rates studied and will have a recommendation to raise the rates at a later date.

City Manager McConkie reviewed the December 31, 2009 MERS Defined Benefit Actuarial Study with the City Council. In the Actuarial Study the Defined Benefit Plan is under funded by $1,800,000. The Actuarial Study for 2010 should be available soon and the funding level should increase because the market investments were good last year and the City has been contributing at a higher level than required by MERS to increase the unfunded liability. City Manager McConkie stated that once the Actuarial is available and reviewed by management will discuss with the City Council about making a large contribution to reduce the unfunded level of the retirement plan.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 10:50 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 26, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Thursday, May 26, 2011, at 5:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Mick Bowerman Century 21

City Manager McConkie stated that the Special Meeting was called to hold an executive session to consider the purchase of real property; take action if necessary resulting from discussions on the real property and approve Tentative Electrical Workers Settlement Agreement.

Moved by Kelly, supported by Shrum, to approve to go into closed session to discuss the purchase of real property at 5:06 p.m.

Ayes: Kelly, Shrum, Allen, Church, Scholtz

Nays: None

Motion carried.

Moved by Shrum, supported by Allen, to approve to return to open session at 5:27 p.m.

Ayes: Shrum, Allen, Church, Kelly, Scholtz

Nays: None

Motion carried.

City Manager McConkie stated that a tentative agreement has been reached between the City of Saint Louis and the Electrical Workers. The agreement is for one year and it is the same as the current contract except the wages are increased by one percent and there is a one percent sign on bonus. City Manager McConkie requested that the City Council approve the Collective Bargaining Agreement for the IBEW Electrical Workers and authorize the Mayor and City Clerk to execute the agreement.

Moved by Church, supported by Shrum, to approve the Collective Bargaining Agreement between the City of Saint Louis and the IBEW Electrical Workers and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Moved by Church, supported by Kelly, to approve to adjourn the meeting at 5:42 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

June 7, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, June 7, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, James C. Kelly, William E. Shrum

Council Members Absent: Jerry C. Church (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Kevin Palmer

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Kelly, to approve the minutes of the regular meeting held on May 17, 2011. All ayes carried the motion.

Moved by Shrum, supported by Allen, to approve the minutes of the special meeting held on May 19, 2011. All ayes carried the motion.

Moved by Allen, supported by Kelly, to approve the minutes of the special meeting held on May 24, 2011, subject to the correction on page 305 paragraph 4 should read “stated that eaves trough were installed in the back of city hall and it appears to have helped redirect some of the water away from city hall”. All ayes carried the motion.

Moved by Shrum, supported by Kelly, to approve the minutes of the special meeting held on May 26, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $427,908.27. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the April 2011 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the May 2011 Monthly Board Minutes. All ayes carried the motion.

Public Hearing – 2011/2012 Proposed Budget.

Mayor Scholtz opened the public hearing on the 2011/2012 Proposed Budget at 7:10 p.m.

City Manager McConkie stated that the City Council discussed and reviewed the proposed budget for 2011/2012 at two previous meetings.

City Manager McConkie stated that there will be some minor differences between the expenses on the adopting budget resolution than what is on the line item of the Expense Report. The interfund transfers to Major and Local Street Funds do not show on the revenue budget for the funds and the amounts will be corrected.

Mayor Scholtz closed public hearing at 7:16 p.m.

Public Comments.

Francine Carpenter at 305 N. Pine Street wanted to know if there were any ordinances prohibiting loud noises, harassment by neighbors and name calling. If she goes outside her neighbor calls her names, harasses her and uses profanity.

Council member Allen wanted to know if she has contacted the police department about her neighbor.

Police Chief Herblet answered yes, but they wait two to three days after there is a problem and nothing can be done then. The police need to be contacted when there is a problem.

Council member Allen stated that she can understand how Ms. Carpenter would be frustrated but her best resource is the police department.

Mayor Scholtz concurred that the police have to be called right away when Carpenter is having problems with her neighbor.

Kevin Palmer requested that the City Council approve authorization to hold the annual 5k walk and run and then follow with a 10k walk and run on Saturday, July 2, 2011 starting at 8:00 a.m. as part of the July 4th Activities.

Moved by Shrum, supported by Allen, to approve authorization to hold the annual 5k walk and run and then follow with a 10k walk and run on Saturday, July 2, 2011 starting at 8:00 a.m. as part of the July 4th Activities. All ayes carried the motion.

Communications.

City Manager McConkie requested that the City Council receive and place on file communications regarding a request for a traffic light at the corner of W. Saginaw and N. Main Streets, Gratiot County Central Dispatch Authority Minutes, 2010 Energy Optimization Report and Flag Day Ceremony.

Moved by Allen, supported by Kelly, to approve to receive and place on file communications regarding a request for a traffic light at the corner of W. Saginaw and N. Main Streets, Gratiot County Central Dispatch Authority Minutes, 2010 Energy Optimization Report and Flag Day Ceremony. All ayes carried the motion.

New Business.

Resolution 2011-10 – Budget Adoption.

City Manager McConkie requested that the City Council approve Resolution 2011-10 to adopt the 2011/2012 City of Saint Louis Budget and authorize the Mayor and City Clerk to execute the 2011 Tax Rate Request.

The foregoing resolution was offered by Council member Shrum and supported by Council member Kelly.

CITY OF SAINT LOUIS

2011-2012 Budget

ADOPTING RESOLUTION 2011-10

WHEREAS, the City Manager has submitted and filed with the City Council a proposed budget estimating revenues and expenditures for 2011-2012 fiscal year on May 3, 2011, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 7, 2011 for a public hearing at 7:00 o'clock PM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said budget as represented herein and fixes the tax of fifteen (15) mills for general operating purposes and one (1) mill for maintaining a public library, to be raised by a general ad valorem tax upon owners of real and personal property in the City, by the authority granted, and in accordance with the Michigan Constitution, the General Property Tax Act 206, Michigan Public Acts of 1893, as amended, and City Charter, Chapter VII, subject to limitations therein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 685,385 General Government $ 452,120

License & Permits 14,500 Public Safety 807,625

Federal Grants Public Works 126,550

State Grants 431,900 Community & Economic Dev 204,950

Charge For Services 62,085 Recreation & Culture 130,250

Fines 5,000 Debt Service 4,200

Interest and Rents 11,030 Other Financing Uses 0

Other Revenues 18,500 To Fund Balance 0

Other Financing Sources 331,146

From Fund Balance 166,149

Total Revenues $1,725,695 Total Expenditures $1,725,695

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 5,000 Other Financing Uses 0

Other Revenues 4,000

From Fund Balance 0 To Fund Balance 9,000

Total Revenues $ 9,000 Total Expenditures $ 9,000

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 219,750 Highways Streets & Bridges $ 406,765

Interest 1,500 Other Financing Uses 0

Other Revenues 0 To Fund Balance 0

Other Sources 0

From Fund Balance 185,515

Total Revenues $406,765 Total Expenditures $ 406,765

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 85,850 Highways, Streets & Bridges $ 140,210

Interest 1,000

Other Revenues 0

Other financing Sources 40,000 

From Fund Balance 13,360

Total Revenues $ 140,210 Total Expenditures $ 140,210 

PUBLIC IMPROVEMENT FUND

REVENUES EXPENDITURES

 

Interest $ 1,000 Other Uses $ 67,955

Other Sources 160,385 To Fund Balance 93,430

From Fund Balance 0

Total Revenues $ 161,385 Total Expenditures $ 161,385

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 37,800 Community & Economic Dev. $ 19,800

Interest & Rents 5,550 Other Uses 18,275

From Fund Balance 0 To Fund Balance 5,275

 

Total Revenues $ 43,350 Total Expenditures $ 43,350

DRUG ENFORCEMENT FUND

REVENUES EXPENDITURES

Intergovernmental $ 0 Public Safety $ 0

Fines & Forfeits 0

Donations 0

Interest 0

Other Revenues 0 To Fund Balance 0

 

Total Revenues $ 0 Total Expenditures $ 0

T.A. CUTLER MEMORIAL LIBRARY

REVENUES EXPENDITURES

Taxes $ 48,065 Recreation & Culture $ 158,775

State Grants 1,860 To Fund Balance 0

Contributions – Local Units 1,000

Charges for Services 1,000

Fines & Forfeits 98,900

Interest & Rents 1,200

Other Revenues 6,750

Other Sources 0

From Fund Balance 0

Total Revenues $ 158,775 Total Expenditures $ 158,775

The vote on the foregoing resolution was as follows:

Ayes: Shrum, Kelly, Allen, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Moved by Allen, supported by Shrum, to approve the 2011 Tax Millage Rate Request as 13.4089 mills for City of Saint Louis Operating and .9983 mills for Library Operating and authorize the Mayor and City Clerk to execute the Millage Rate Request. All ayes carried the motion.

Approve Confirmation of Verbal Approval for Building Purchase.

City Manager McConkie requested that the City Council confirm verbal approval to purchase the building at 202 N. Mill Street in the amount of $75,000.00.

Moved by Shrum, supported by Kelly, to confirm verbal approval to purchase the building at 202 N. Mill Street in the amount of $75,000.00. All ayes carried the motion.

Approve Confirmation of Verbal Approval to Purchase 2011 Ford Crown Police Vehicle.

City Manager McConkie requested that the City Council confirm verbal approval for the purchase of 2011 Ford Crown Victoria Patrol Vehicle from Jim Navarre Ford Lincoln Mercury and payment in the amount of $21,923.10.

Moved by Kelly, supported by Shrum, to approve confirmation for verbal approval for the purchase of 2011 Ford Crown Victoria Patrol Vehicle from Jim Navarre Ford Lincoln Mercury and payment in the amount of $21,923.10. All ayes carried the motion.

Approve Sale of Police Vehicle.

Police Chief Herblet requested that the City Council approve authorization to sell the 2004 Police Vehicle to Welcome Motors in the amount of $ 2,200.00.

Moved by Kelly, supported by Shrum, to approve authorization to sell the 2004 Police Vehicle to Welcome Motors in the amount of $2,200.00. All ayes carried the motion.

Approve Additional Asphalt Work & Payment to Rite-Way Asphalt Paving.

City Manager McConkie requested that the City Council approve payment to Rite-Way Asphalt for Asphalt Repairs in the amount of $10,944.00. Approve Cemetery Repairs and payment to Rite-Way Asphalt in the amount of $5,293.00 and additional repairs to City Hall parking in the amount of $150.00 for a total payment of $16,387.00.

Moved by Allen, supported by Shrum, to approve payment to Rite-Way Asphalt for Asphalt Repairs in the amount of $10,944.00. Approve Cemetery Repairs and payment to Rite-Way Asphalt in the amount of $5,293.00 and additional repairs to City Hall parking in the amount of $150.00 for a total payment of $16,387.00. All ayes carried the motion.

Approve Payment for Salt Purchase.

City Manager McConkie requested that the City Council approve payment to North American Salt Company for purchase of Road Salt in the amount of $8,613.12.

Moved by Shrum, supported by Allen, to approve the payment to North American Salt Company for purchase of Road Salt in the amount of $8,613.12. All ayes carried the motion.

Approve Purchase of Box Scraper.

City Manager McConkie requested approval to purchase a 16' Box Scraper from Misenhelder Welding, Inc. in the amount of $6,308.30.

Moved by Kelly, supported by Shrum, to approve the purchase a 16' Box Scraper from Misenhelder Welding, Inc. in the amount of $6,308.30. All ayes carried the motion.

Approve Payment to Rowe Professional Services – Sanitary Sewer Evaluation Study.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services Company for Sanitary Sewer Evaluation Study from April 17, to May 14, 2011 in the amount of $24,247.28.

Moved by Shrum, supported by Kelly, to approve payment to Rowe Professional Services Company for Sanitary Sewer Evaluation Study from April 17, to May 14, 2011 in the amount of $24,247.28. All ayes carried the motion.

Approve Payment for Water Meters from Etna Supply.

City Manager McConkie requested that the City Council approve payment to Etna Supply Company for Water Meter Supplies in the amount of $15,525.00.

Moved by Kelly, supported by Shrum, to approve payment to Etna Supply Company for Water Meter Supplies in the amount of $15,525.00. All ayes carried the motion.

Approve Purchase of Transformers.

City Manager McConkie requested that the City Council approve the purchase of Transformers for Stock Replacement from Solomon Corporation in the amount of $10,615.00.

Moved by Shrum, supported by Kelly, to approve the purchase of Transformers for Stock Replacement from Solomon Corporation in the amount of $10,615.00. All ayes carried the motion.

MERS Health Care Savings Program Participation Agreement.

City Manager McConkie requested that the MERS Health Care Savings Program Participation Agreement be tabled until the next meeting.

Moved by Shrum, supported by Allen, to approve to table action on the MERS Health Care Savings Program Participation Agreement be tabled until the next meeting. All ayes carried the motion.

Bid Award for Woodside Drive Project.

City Manager McConkie requested that the City Council table action on awarding the Woodside Drive Resurfacing Bid until the next meeting.

Moved by Shrum, supported by Kelly, to approve to table action on awarding the Woodside Drive Resurfacing Bid until the next meeting. All ayes carried the motion.

Approve Hospitality Tent for July 4th Activities.

City Manager McConkie stated that the Middle of Mitten Association requested authorization to have a Hospitality Tent for the July 4th Celebration on Friday, July 1 and Saturday, July 2 from 1:00 p.m. to 1:00 a.m. The Middle of Mitten Association also requested road closings for the 200 block of North Mill Street from 11:00 a.m. Thursday, June 30 until Sunday, July 3 at 5:00 p.m. and at North Mill Street from North Street to Prospect Street.

Moved by Allen, supported by Shrum, to approve the Middle of Mitten Association request to have a Hospitality Tent for the July 4th Celebration on Friday, July 1 and Saturday, July 2 from 1:00 p.m. to 1:00 a.m. and also requested road closings for the 200 block of North Mill Street from 11:00 a.m. Thursday, June 30 until Sunday, July 3 at 5:00 p.m. and at North Mill Street from North Street to Prospect Street.

Ayes: Allen, Shrum, Scholtz Nays: Kelly Motion carried.

Approve Fireworks Display Permit.

City Manager McConkie stated that the Gratiot County Chamber of Commerce requested authorization to display fireworks on the Mill Street Bridge over the Pine River on Saturday, July 2, 2011 at dusk.

Moved by Shrum, supported by Kelly, to approve authorization for the Gratiot County Chamber of Commerce requested authorization to display fireworks on the Mill Street Bridge over the Pine River on Saturday, July 2, 2011 at dusk. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that as part of the Flag Day Ceremony, there will be an official ceremony flag burning in the parking lot across from city hall.

Moved by Allen, supported by Shrum, to approve the activities of the Flag Day Ceremony. All ayes carried the motion.

City Manager McConkie reminded the City Council that Mayor's Exchange Day has been set with Portland and the Portland officials will be in St. Louis on Wednesday, July 15th and St. Louis officials in Portland on Wednesday, July 22nd.

City Manager McConkie stated that he has been approached by the St. Louis Housing Commission about their interest in the City's property next to the Oakridge Apartments on S. Euclid Street.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she will begin processing the Summer 2011 Property Tax Statements.

Police Chief's Report.

Police Chief Herblet stated that he was publically commended by the judge and prosecutor on how professional Officer Morningstar was while on the stand for a jury trial regarding a drunk driver case.

City Council Comments.

Council Member Kelly recommended that a letter of recognition and appreciation be given to Officer Morningstar for his excellent work performance.

Mayor Scholtz stated that he would prepare a letter to recognize Officer Morningstar's work performance.

Mayor Scholtz stated that the cemetery looked very good for Memorial Day.

Mayor Scholtz stated that he received a couple telephone calls regarding lawns not being mowed on Washington and Tyrell Streets.

City Manage McConkie stated that the lawn on Washington Street was to be mowed today.

Council Member Shrum stated that the yard where the double wide house was on S. Main Street needs to be mowed.

Mayor Scholtz requested that the City Council authorize him to proclaim June 14, 2011 as Flag Day in the City of Saint Louis.

Moved by Kelly, supported by Shrum, to approve authorization for the Mayor to sign the Proclamation for Flag Day. All ayes carried the motion.

Public Comments.

Francine Carpenter thanked the City Council for giving her the opportunity to speak at the meeting.

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 8:45 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

June 21, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, June 21, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Phil Hansen DDA Director

Katherine Roslund City Assessor

Mark Abbott DPW Supt.

Casey Scott Fire Fighter

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Kelly, to approve the minutes of the regular meeting held on June 7, 2011, subject to the following correction on page 317 paragraph 3 line 1 should read “that a letter of recognition”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $514,873.73. All ayes carried the motion.

Monthly Reports.

City Council discussed the April 2011 Monthly Reports.

Moved by Allen, supported by Kelly, to receive and place on file the May 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Public Hearing – 2010/2011 Budget Amendments.

Mayor Scholtz opened the public hearing on the 2010/2011 Budget Amendments at 7:42 a.m.

City Manager McConkie stated that General Fund and Local Street are the only funds that required budget amendments. The major item that increased the Police Department's Budget was the purchase of the new police vehicle. The cost of the vehicle was originally in the new 2011/2012 Budget but the vehicle arrived earlier than anticipated so this year's budget had to be adjusted. In Local Street the routine maintenance costs are expected to be higher than anticipated. Fund Balance will be used to cover the increase in expenses in the funds. The amended budget amount total for General Fund is $1,728,335 and the original budgeted amount total was $1,550,494.

City Manager McConkie stated that he does not expect that the total expenditure amount in General Fund will be spent.

Mayor Scholtz closed public hearing at 7:49 a.m.

Communications.

City Manager McConkie requested that the City Council receive and place on file communications regarding a request from a city resident, Rural Urban Day, Revenue Sharing, Liaison Committee Minutes, Velsicol Site and 2011 Hazardous Waste Collection Summary.

Moved by Allen, supported by Kelly, to approve to receive and place on file communications regarding a request from a city resident, Rural Urban Day, Revenue Sharing, Liaison Committee Minutes, Velsicol Site and 2011 Hazardous Waste Collection Summary. All ayes carried the motion.

New Business.

Resolution 2011-11 – 2010/2011 Budget Amendments.

City Manager McConkie requested that the City Council approve Resolution 2011-11 to adopt the 2010/2011 City of Saint Louis Budget Amendments.

The foregoing resolution was offered by Council Member Allen and supported by Council Member Church.

CITY OF SAINT LOUIS

2010-2011 Budget Amendment

WHEREAS, the City Council adopted a proposed budget estimating revenues and expenditures for 2010-2011 fiscal year on June 1, 2010, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, during the fiscal year, certain unforeseen circumstances have arisen which has caused need to amend the budget, namely the additional expenditures for installation of security system at City hall, unexpected replacement of a patrol vehicle and underestimation of expenditures in certain budget classifications, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 21, 2011 for a public hearing at 7:30 o'clock AM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed amended budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said amended budget as represented herein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

 

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 701,800 General Government $ 503,250

License & Permits 36,500 Public Safety 821,885

Federal Grants 32,000 Public Works 137,450

State Grants 451,950 Community & Economic Development 119,800

Charge For Services 52,145 Recreation & Culture 141,850

Fines 5,750 Debt Service 4,100

Interest and Rents 12,935 Other Financing Uses 0

Other Revenues 2,300 To Fund Balance 0

Other Financing Sources 263,264

From Fund Balance 169,691

Total Revenues $1,728,335 Total Expenditures $1,728,335

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 5,000 Other Financing Uses 0

Other Revenues 3,000

From Fund Balance 0 To Fund Balance 8,000

Total Revenues $ 8,000 Total Expenditures $ 8,000

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 209,750 Highways Streets & Bridges $ 406,765

Interest 1,500 Other Financing Uses 0

Other Revenues 10,000 To Fund Balance 0

Other Sources 0

From Fund Balance 185,515

Total Revenues $ 406,765 Total Expenditures $ 406,765

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 85,850 Highways, Streets & Bridges $ 159,300

Interest 1,000

Other Revenues 0

Other financing Sources 40,000 

From Fund Balance 32,450

Total Revenues $ 159,300 Total Expenditures $ 159,300 

 

PUBLIC IMPROVEMENT FUND

 

REVENUES EXPENDITURES

 

Interest $ 1,000 Other Uses $ 67,955

Other Sources 160,385 To Fund Balance 93,430

From Fund Balance 0

Total Revenues $ 161,385 Total Expenditures $ 161,385

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 39,000 Community & Economic Dev. $ 19,350

Interest & Rents 5,450 Other Uses 16,560

From Fund Balance 0 To Fund Balance 8,540

 

Total Revenues $ 44,450 Total Expenditures $ 44,450

 

DRUG ENFORCEMENT FUND

REVENUES EXPENDITURES

Intergovernmental $ 171,000 Public Safety $ 287,500

Fines & Forfeits 68,000

Donations 62,800

Interest 1,000

Other Revenues 3,000 To Fund Balance 18,300

 

Total Revenues $ 305,800 Total Expenditures $ 305,800

T.A. CUTLER MEMORIAL LIBRARY

REVENUES EXPENDITURES

Taxes $ 49,500 Recreation & Culture $ 154,300

State Grants 3,300 To Fund Balance 700

Contributions – Local Units 2,000

Charges for Services 1,300

Fines & Forfeits 89,400

Interest & Rents 1,000

Other Revenues 8,500

Other Sources 0

From Fund Balance 0

Total Revenues $ 155,000 Total Expenditures $ 155,000

The vote on the foregoing resolution was as follows:

Ayes: Allen, Church, Kelly, Shrum, Scholtz

Nays: None

Resolution declared adopted.

Approve MERS Health Savings Program.

City Manager McConkie requested that the City Council approve the Municipal Employee Retirement System of Michigan Health Care Savings Program Participation Agreement and authorize the City Clerk to execute the Agreement.

Moved by Church, supported by Shrum, to approve the Municipal Employee Retirement System of Michigan Health Care Savings Program Participation Agreement and authorize the City Clerk to execute the Agreement. All ayes carried the motion.

Approve Memorandum of Understanding – DPW and Water/Wastewater Departments.

City Manager McConkie requested that the City Council approve the Memorandum of Understanding between the City of Saint Louis and the International Brotherhood of Electrical Workers Local 876, DPW, Water/Wastewater Departments and Paul Eldredge for the purpose of certain agreements regarding Eldredge's retirement and authorize the Mayor and City Clerk to execute the Memorandum of Understanding.

Moved by Church, supported by Shrum, to approve the Memorandum of Understanding between the City of Saint Louis and the International Brotherhood of Electrical Workers Local 876, DPW, Water/Wastewater Departments and Paul Eldredge for the purpose of certain agreements regarding Eldredge's retirement and authorize the Mayor and City Clerk to execute the Memorandum of Understanding.

Ayes: Church, Shrum, Kelly, Scholtz Nays: Allen Motion carried.

City Manager's Report.

City Manager McConkie requested that the City Council approve to authorize the City Clerk/Treasurer to transfer $63,000 from the Wastewater Fund to the Electric Fund for the funds that the Wastewater Fund borrowed to pay engineering services for Wastewater Treatment Improvements.

Moved by Shrum, supported by Church, to approve authorization for the City Clerk/Treasurer to transfer $63,000.00 from the Wastewater Fund to repay the loan to the Electric Fund. All ayes carried the motion.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet stated that Police Officer Kuzdek's younger brother was killed Sunday night in a traffic accident and expressed sympathy for her and her family.

City Council Comments.

Council Member Church wanted to know if the problems with the Blues Festival were resolved.

DDA Director Hansen stated that the details of the event have been resolved and it is scheduled for July 1st and July 2nd.

Council Member Church wanted to know what business is going in the old Davidson Building.

DDA Director Hansen stated that Primary Health Care is going in the west end of the building.

Council Member Church wanted to know what was happening with the Marathon Gas Station.

DDA Director Hansen stated that a new sign has gone up and it looks like it is going to be a Clark Gas Station and the Clark Gas Station is going to be a Marathon Gas Station.

Council Member Church wanted to know if anything was going on with the China Garden building.

DDA Director Hansen stated he was not aware of anything happening with the building.

Council Member Shrum wanted to know if anything was being done about the building on Dick Green's property.

City Manager McConkie stated that a letter was sent to Dick Green and he has ninety days to comply with the building code violations.

Mayor Scholtz wanted to know what happened to the Ag business that was supposed to go in the vacant building on S. Main Street.

DDA Director Hansen stated that he did not have an update on the Ag business.

Mayor Scholtz stated that he received a couple of telephone calls regarding brush not being picked up and his Mayor's article in the newsletter will provide information to the residents on the brush pickup schedule.

Public Comments. None

Closed Session.

Moved by Kelly, supported by Shrum, to approve to go into closed at 8:21 a.m. to discuss Energy Purchase Opportunities.

Ayes: Kelly, Shrum, Allen, Church, Scholtz

Nays: None

Motion carried.

Council Member Allen left the meeting at 9:00 a.m.

Moved by Kelly, supported by Shrum, to approve to return to open session at 9:04 a.m.

Ayes: Kelly, Shrum, Church, Scholtz

Nays: None

Motion carried.

Moved by Church, supported by Kelly, to approve to adjourn the meeting at 9:04 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 5, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, July 5, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Matthew Grass Gratiot County Herald

Council Member Kelly led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on June 21, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $373,972.98. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the June 2011 Monthly Board Minutes.

Moved by Kelly, supported by Shrum, to receive and place on file the June 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file communication regarding Renewal Energy Plan Annual Report for 2010.

Moved by Allen, supported by Kelly, to approve to receive and place on file communication regarding Renewal Energy Plan Annual Report for 2010. All ayes carried the motion.

New Business.

MML Worker's Compensation Fund Trustees.

City Manager McConkie requested that the City Council elect the slate of candidates for the Michigan Municipal League Worker's Compensation Fund.

Moved by Shrum, supported by Kelly, to approve the slate of candidates for the Michigan Municipal League Worker's Compensation Fund. All ayes carried the motion.

Woodside Drive Resurface Bid Award.

City Manager McConkie requested that the City Council approve the Woodside Drive Resurface Bid Award to CRS/Shaw Contracting in the amount of $314,558.75.

Moved by Shrum, supported by Church, to approve the Woodside Drive Resurface Bid Award to CRS/Shaw Contracting in the amount of $314,558.75. All ayes carried the motion.

Confirm Verbal Approval for Trucking of Millings to Hidden Oak Drive.

City Manager McConkie requested that the City Council confirm verbal approval for Trucking of Millings to Hidden Oak Drive and approve payment of $6,996.00.

Moved by Allen, supported by Shrum, to confirm verbal approval for Trucking of Millings to Hidden Oak Drive and approve payment of $6,996.00. All ayes carried the motion.

Approve Payment for Diesel Fuel.

City Manager McConkie requested that the City Council approve payment to Scotland Oil Company, Inc. for Diesel Fuel purchase in the amount of $7,660.07.

Moved by Church, supported by Shrum, to approve payment to Scotland Oil Company, Inc. for Diesel Fuel purchase in the amount of $7,660.07. All ayes carried the motion.

Approve Payment for Transformers.

City Manager McConkie requested that the City Council approve payment to Solomon Corporation for purchase of transformers in the amount of $10,615.00.

Moved by Shrum, supported by Church, to approve payment to Solomon Corporation for purchase of transformers in the amount of $10,615.00. All ayes carried the motion.

Approve Payment to Rowe – Sewer Evaluation.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services for Sanitary Sewer Evaluation Study in the amount of $7,184.30.

Moved by Shrum, supported by Church, to approve payment to Rowe Professional Services for Sanitary Sewer Evaluation Study in the amount of $7,184.30. All ayes carried the motion.

Approve Payment to Spicer Group – Dam Emergency Action Plan.

City Manager McConkie requested that the City Council approve payment to Spicer Group for Professional Services related to reviewing existing dam break study and survey downstream property owners in the amount of $8,843.50.

Moved by Church, supported by Shrum, to approve payment to Spicer Group for Professional Services related to reviewing existing dam break study and survey downstream property owners in the amount of $8,843.50. All ayes carried the motion.

Approve Authorization for Utility Projects from Reserve.

City Manager McConkie requested authorization to transfer from the Electric Improvement Reserve Fund to Operation Fund for the costs of the hydroelectric rehabilitation and the automation of the dam spill gates.

Moved by Allen, supported by Shrum, to approve authorization for the City Treasurer to transfer from the Electric Improvement Reserve Fund to the Operation Fund for the utility projects that have been completed. All ayes carried the motion.

Approve Swimming Pool Building Roof Repair.

City Manager McConkie requested that the City Council approve to repair the Swimming Pool Roof by Otterskin Roof Gear & Construction, Inc. in the amount of $5,286.00.

Moved by Church, supported by Shrum, to approve to repair the Swimming Pool Roof by Otterskin Roof Gear & Construction, Inc. in the amount of $5,286.00. All ayes carried the motion.

Approve Energy Services Project – NextEra Power Purchase.

City Manager McConkie requested that the City Council approve the Energy Services Project Transaction Confirmation to purchase power from NextEra between the Michigan Public Power Agency and the City of Saint Louis and authorize Utilities Director Giles to execute the Agreement.

Moved by Shrum, supported by Allen, to approve the Energy Services Project Transaction Confirmation to purchase power from NextEra between the Michigan Public Power Agency and the City of Saint Louis and authorize Utilities Director Giles to execute the Agreement. All ayes carried the motion.

AMP Fremont Combined Cycle Project.

Utilities Director Giles stated that American Municipal Power has a Natural Gas Combined Cycle Plant Project in Fremont, Ohio and it is being offered to members of the Michigan Public Power Agency with joint ownership in the project. The plant will be operational by 2012 and the City would have along term agreement with MPPA for about 35 years.

City Manager McConkie stated that as representative of the City of Saint Louis for the MPPA, he committed the City to the project this morning on a conference call and if the City decides not to proceed with the project there is a potential liability to the City of $24,000. The project is 99% complete and a very slight chance that the plant would not become operational.

Set Public Hearing – Updated Renewable Energy Plan.

City Manager McConkie requested that the City Council set the Public Hearing Date of Tuesday, July 19, 2011 at 7:30 a.m. to discuss the Updated Renewable Energy Plan.

Moved by Allen, supported by Kelly, to approve to set the Public Hearing Date of Tuesday, July 19, 2011 at 7:30 a.m. to discuss the Updated Renewable Energy Plan. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the Blues Festival held in St. Louis on July 1st and 2nd was very successful. The City paid the cost for the stage in the amount of $2,000.00 for the event.

City Manager McConkie stated that he will be on vacation from July 6th to July 19th.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet stated that the three new police vehicle cameras were delivered to his office recently and will be installed soon. The City is paying for one camera and a grant is paying for the other two cameras.

Police Chief Herblet stated that the June and July monthly reports will be given to the City Council in August.

City Council Comments.

Council Member Shrum wanted to know what Belgian Police Officers were doing in St. Louis last weekend.

Police Chief Herblet stated that the officers were visiting relatives in the area.

Council Member Allen stated that it looks like the swimming pool is staying busy.

Council Member Allen stated that she hoped that the July 4th activities are organized better next year and the committee discussed the possibility of changing the date of the children activities because it is difficult to get volunteers during the 4th of July holiday.

Council Member Allen stated that the Parks and Recreation Commission have requested that the City Council reconsider establishing fees for having the City staff move picnic tables for family events at the parks and using the pavilions.

Council Member Allen stated that at the handicap port-a-john at Barnum Park the sand is washing away from the concrete approach.

Council Member Allen requested that handout information for the City Council meetings be put on a thumb drive instead of receiving paper documents so the information can be reviewed on their computers.

Council Member Kelly stated that at the corner of North and Delaware Streets there is a manhole that has caved in and a steel plate has been over it for weeks.

Utility Director Giles stated that a permanent plate is to be put on the manhole soon.

Council Member Church stated that at the Blues Festival before the fireworks there were kids riding bicycles on the sidewalks by the stage area and one lady was hit by a rider.

Council Member Church wanted to know if there were any problems during the 4th of July activities.

Chief Police Herblet stated that someone entered the swimming pool Saturday night and there was a breaking and entering at the Frosty cone the same night.

Mayor Scholtz stated that he attended the Blues Festival Saturday night.

Mayor Scholtz stated that he received a half of dozen telephone calls on the appearance of the cemetery. The City has been mowing the front part of the cemetery but the back part has not been mowed since Memorial Day.

Mayor Scholtz stated that there was a Bass Tournament taking place tonight on the river. Also, the fishermen have been complaining that their boats are getting scraped from the floating dock.

Council Member Church stated that Mayor Scholtz should talk to Fire Chief Apps about getting some of the old fire hose and hooking it up to the dock to prevent the boats from getting scraped.

Public Comments. None

Moved by Kelly, supported by Shrum, to approve to adjourn the meeting at 8:47 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 19, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Pro Tem James C. Kelly, on Tuesday, July 19, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem James C. Kelly, Melissa Allen, Jerry C. Church, William E. Shrum

Council Members Absent: Mayor Joe Scholtz (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Phil Hansen DDA Director

Katherine Roslund City Assessor

Council Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on July 5, 2011 subject to the correction on page 4 paragraph 1 line 1 should read “the City would have a long term” and on page 5 paragraph 3 line 2 should read “requested that handout information be put on a thumb drive when it is convenient so the City Council has the information available on their lap top computers”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $543,758.84. All ayes carried the motion.

Monthly Reports.

City Council discussed the June 2011 Monthly Reports.

Moved by Shrum, supported by Allen, to receive and place on file the June 2011 Monthly Reports. All ayes carried the motion.

Public Hearing – Updated Renewable Energy Plan.

Mayor Pro Tem Kelly opened the public hearing at 7:45 a.m. to discuss the Updated Renewable Energy Plan.

Utility Director Giles stated that as part of PA 295 the Renewable Energy Plan has to be updated. The public hearing was advertised in the newspaper and the purpose of the hearing is to record any public comments regarding the Plan.

No public comments were received on the Renewable Energy Plan.

Mayor Pro Tem Kelly closed the public hearing at 7:47 a.m.

Public Comments. None

Communications. None

New Business.

Approve Resolution 2011-12 AFEC Project.

City Manager McConkie requested that the City Council adopt Resolution 2011-12 Electing to Participate in AFEC Project. Tom Trauger the attorney for the Michigan Public Power Rate Payers Association reviewed the Agreement with MPPA and had no objections with the agreement.

Council Member Allen stated that she understands there is a $25,000 introduction fee to the project and if other municipalities decide not to proceed with the project then the members that are committed to the project would have to pick up the remainder of the cost.

The following preamble and resolution were offered by Member Church and supported by Member Shrum:

WHEREAS, the City of St. Louis is a member of the Michigan Public Power Agency ("MPPA"); and

WHEREAS, MPPA has determined that it is in the best interest of its Members to investigate the potential for new power generation resources to serve its Members' present and future energy needs; and

WHEREAS, an opportunity exists for the Members, through MPPA, to purchase an approximate 5% ownership interest in a combined cycle natural gas fired electric generating plant to be owned by American Municipal Power, Inc. or an affiliate and located in Sandusky County, Ohio with the potential net power generation capacity of 685MW, which is currently projected to be ready for service by the end of 2011 (the "AFEC Project"); and

WHEREAS, the current estimates of cost for the acquisition, construction and installation of the AFEC Project is $574,685,000 exclusive of financing costs, of which MPPA, through its participating Members, would be responsible for approximately 5% of the final costs; and

WHEREAS, to determine whether participation in the acquisition, construction and ownership of a portion of the AFEC Project makes economic and strategic sense for MPPA and its Members future energy needs and to negotiate ownership and operating agreements with American Municipal Power, Inc. and contracts with participants, and to begin work on a potential bond financing, it is necessary for MPPA to establish an AFEC Project Committee, and to engage the services of various consultants including, but not limited to, engineers, architects, environmental consultants, accountants, attorneys and financial advisors (the "Development Costs"); and

WHEREAS, a portion of the Development Costs could include a termination fee under the terms of a proposed term sheet ("Term Sheet") governing the AFEC Project; and

WHEREAS, prior to the expenditure of any funds on the Development Costs, it is necessary for the City of St. Louis along with the other participating Members to elect to participate in the AFEC Project Committee to authorize the percentage allocation of such expenditures among the participating Members; and

WHEREAS, the Members who elect to participate in the AFEC Project Committee and the Development Costs shall be responsible for their allocable share of the Development Costs and the termination fee on a pro rata basis for the duration of their participation in the Development Costs Agreement (as defined below); and

WHEREAS, it is anticipated that any expenditure on Development Costs may be reimbursed from the proceeds of the financing should MPPA, and the Members who elect to participate in the Development Costs Agreement, issue bonds and acquire an ownership interest in the AFEC Project; and

WHEREAS, the AFEC Project Committee has been created by action of the MPPA Board of Commissioners on July 13, 2011 with the goal of analyzing factors such as siting, permitting, transmission, turbine capacity, and economics and proceeding with negotiating ownership and operating agreements with American Municipal Power, Inc. and contracts with participants and to begin work on a potential bond financing, in order to acquire an undivided ownership interest in the AFEC Project; and

WHEREAS, the City of St. Louis believes it is appropriate and prudent for the City to participate in power supply opportunities, such as the AFEC Project in order to provide opportunities for the City and its customers to purchase energy so that the City can supply energy to its customers in an economical manner.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The City of St. Louis is authorized to participate in MPPA's AFEC Project Committee for the purposes of determining the economics and feasibility of the City obtaining a share of the capacity in the AFEC Project, and to determine the amount of capacity the City should obtain in connection with the AFEC Project. If the City participates in the AFEC Project, the City will approve power contracts with MPPA under a separate resolution.

2. The City hereby approves of the allocation of the Development Costs in the amount set forth on Exhibit A attached hereto and made a part hereof.

3. The City hereby approves of the form of Development Costs Agreement appended as Exhibit B, including the requirement to pay a pro-rata portion of a termination fee in the event a Member withdraws from the AFEC Project Committee, and authorizes and directs the City Manager Robert McConkie or Utilities Director, Kurt Giles, to execute the Development Costs Agreement when in final form.

4. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution shall be and the same hereby are rescinded.

AYES: Church, Shrum, Allen, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Officer & Employee Delegates for MERS Conference.

City Manager McConkie requested that the City Council approve City Clerk/Treasurer Nancy Roehrs as the Officer Delegate and Robert McConkie as Officer Alternate Delegate and Dave Giles as the Employee Delegate and Sally Stimson as the Employee Alternate for the Municipal Employee Retirement Systems Annual Conference at the Grand Traverse Hotel in Traverse City, Michigan.

Moved by Allen, supported by Shrum, to approve City Clerk/Treasurer Nancy Roehrs as the Officer Delegate and Robert McConkie as Officer Alternate Delegate and Dave Giles as the Employee Delegate and Sally Stimson as the Employee Alternate for the Municipal Employee Retirement Systems Annual Conference. All ayes carried the motion.

Approve Payment for Patrol Car Equipment.

City Manager McConkie requested that the City Council approve payment for new patrol car equipment from Chrouch Communications, Inc. in the amount of $6,264.25.

Moved by Church, supported by Shrum, to approve payment for new patrol car equipment from Chrouch Communications, Inc. in the amount of $6,264.25. All ayes carried the motion.

Approve Purchase of Leppien Park Rubber Mulch.

City Manager McConkie requested that the City Council approve the purchase of Rubber Mulch from Play Safer Rubber Mulch Company for Leppien Park in the amount of $17,060.00.

Moved by Church, supported by Allen, to approve the purchase of Rubber Mulch from Play Safer Rubber Mulch Company for Leppien Park in the amount of $17,060.00. All ayes carried the motion.

Award Sanitary Sewer Televising Contract.

City Manager McConkie requested that the City Council approve to award the Sanitary Sewer Televising to Dependable Sewer Cleaners in the amount of $14,016.96.

Moved by Allen, supported by Shrum, to approve to award the Sanitary Sewer Televising to Dependable Sewer Cleaners in the amount of $14,016.96. All ayes carried the motion.

Set Public Hearing on Zoning Ordinance.

City Manager McConkie requested that the City Council defer action on the City Zoning Ordinance until the Gratiot County Planning Commissioners have had time to review the Ordinance. The matter will be placed on the next meeting's agenda.

City Manager's Report.

City Manager McConkie thanked the City Council for allowing him time to take a vacation with his family.

City Manager McConkie stated that the fifth annual Old US-27 Motor Tour is scheduled for Thursday, August 25, 2011 between the hours of 3:00 p.m. to 5:30 p.m. The Middle of Mitten Association and St. Louis DDA have requested that North Mill Street be closed in the 100, 200 and 300 block from 12:00 p.m. until 6:00 p.m.

Moved by Church, supported by Shrum, to approve to close the 100, 200 and 300 blocks of North Mill Street on Thursday, August 25, 2011from 12:00 p.m. until 6:00 p.m. All ayes carried the motion.

City Clerk/Treasurer's Report.

City Clerk/Treasurer stated that Michigan Municipal League Conference is in Grand Rapids October 4th through the 7th. If the City Council is going to attend the conference will have to know soon to make reservations.

City Clerk/Treasurer Roehrs requested that the City Council consider allowing on line payments for utilities and taxes and the installation of a debit/credit card machine.

City Clerk/Treasurer would also like the City Council to consider having tax and assessing information available on the internet.

Police Chief's Report. None

City Council Comments.

Mayor Pro Tem Kelly stated that he talked with Mayor Scholtz yesterday and Mayor Scholtz stated that the cemetery is looking good. Also, Mayor Scholtz wanted the City Council to consider adopting an ordinance to prohibit people walking around with low hanging pants.

The consensus of the City Council is that it would be difficult to enforce such an ordinance.

Council Member Shrum stated that he noticed that there are some railroad crossings that have bushes growing too high which obstruct clear vision at the crossings.

Council Member Allen stated that she had previously mentioned to the City Council that the Parks Commission wanted the City Council to reconsider renting the pavilions at the parks. The Commission does not want to research the matter if the City Council is not interested in establishing park fees.

City Manager McConkie stated that a fee structure could be drafted and brought back to the City Council after the Parks Commission review the information.

The consensus of the City Council was to proceed with having a park fee structure drafted and to be reviewed by the Parks Commission.

Council Member Allen stated that the paint is peeling already on the overlook dock at Barnum Park that was recently painted.

Council Member Church wanted to know why one of the police cars had to be towed twice in one day.

Police Chief Herblet stated that the police vehicle broke down just before the 4th of July and it was towed to a dealership but they could not repair it right away so, he had the vehicle towed to Discount Tire. The vehicle needed to be repaired so it could be used during the busy 4th of July festival.

Council Member Shrum wanted to know if renovation had started on the city's new building.

City Manager McConkie answered no, he was busy with the 4th of July and then he went on vacation.

Council Member Allen stated that the City Council should first discuss the future of the current city hall and the proposed usage of the new building before renovations begin.

City Manager McConkie stated that the City Hall Building would be placed on the next meeting's agenda.

Mayor Pro Tem Kelly stated that last week there was a retirement party for Paul Eldredge and he seemed happy with the event.

Mayor Pro Tem Kelly stated that Mayor Scholtz told him that Walmart requested that the Mayor of Alma, the Mayor of St. Louis and the Pine River Township Supervisor attend the ribbon cutting ceremony tomorrow morning for the new store. Mayor Pro Tem Kelly will represent the City in the absence of Mayor Scholtz at the event.

Mayor Pro Tem Kelly stated that he understands that the local businesses prepared a letter for the City Council opposing representation by the City at the event. He stated that Walmart does a lot for the county and employs a lot of people from the area. Walmart requested the presence of the Mayor and he intends to fulfill the promise by the Mayor to attend the event.

City Manager McConkie stated that by the City being represented at the event does not encourage residents to shop out of the city and by Super Walmart opening here hopefully it will attract more shoppers to our area. If people do not travel to shop at Mt. Pleasant or other cities and stay in the county it gives our merchants more of an opportunity to increase local shopping.

DDA Director Hansen stated that by the City being represented at the store opening it does not give a good perception to the local businesses and the citizens.

Public Comments. None

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 9:04 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 19, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Pro Tem James C. Kelly, on Tuesday, July 19, 2011, at 6:02 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem James C. Kelly, Melissa Allen, Jerry C. Church, William E. Shrum

Council Members Absent: Mayor Joe Scholtz (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Scott Cornelius MDEQ

Tom Alcamo EPA

Jennifer Seaman Weston Solutions

Chris Douglas Weston Solutions

City Manager McConkie stated that the Special Meeting was called to receive the Velsicol Superfund Site Feasibility Study Results.

Scott Cornelius stated that Jennifer Seaman from Weston Solutions will present the Velsicol Superfund Site Feasibility Study Results.

Jennifer Seaman stated that she will review the Feasibility Study results with the City Council and explain the alternatives of the Remediation Plan selected.

Cornelius stated that this Superfund site is one of the largest in Region V and has the highest cost. The Federal Government will pay 90% of the cost and State will pay 10%.

Seaman gave the background history of the site and said she would be reviewing the following: remedial investigation key findings, CERCLA Process Development of Alternatives, alternatives evaluated and summary of costs.

The investigation involved 163 monitoring wells, 467 soil borings, seven different rounds of groundwater sampling, residential well sampling, soil sampling in adjacent residential neighborhoods and it was determined that the site was not functioning as designed.

Some of the current site issues are; upper and lower outwash zones, two city well intake zones, gaps in the slurry wall, and the NAPL can go through the slurry wall. The ground water wants to move downward and the till is not acting as a barrier and allows the ground water plume with pCBSA to leave the site.

On the site there are thirty-nine acres that exceeds criteria groundwater contamination limit. Also, on the site there are NAPL/DBCP areas and other potential source areas.

The CERCLA Process is that the feasibility study is made public then there is a 60 day waiting period for public comments on the study, then a Responsive Summary is prepared, once completed a pre-design study is drafted, a Record of Decision for remedial action is finalized and then an Operation and Maintenance Program is established.

The objectives in determining the alternatives were to prevent contaminated soil from coming within direct contact of humans and to prevent contamination migration off of the Superfund Site.

There are nine Assessment Criteria: overall protection of human health and the environment, compliance with ARARs, applicable or relevant appropriate requirements, long term effectiveness and permanence, reduction of toxicity, mobility and volume through treatment, short term effectiveness, cost, state and community acceptance.

There were five Alternatives evaluated for the study. Plan 1 is to take no action. Plan 2 is the physical containment/hydraulic control plus removal of NAPL which also includes replacement of the city's water supply. Plan 3 consist of replacing the City water supply, residential neighborhood soil excavation, the physical containment/hydraulic control plus treatment removal of NAPL/DBCP and potential source areas, plus treatment to shallow soil and ground water.

Plan 5 includes excavation of residential neighborhood soil, replacing of City water supply at a cost of $27 million included in the remedial. Groundwater extraction of the lower outwash unit. Hydraulic control, installation of extraction wells, extraction rates determined by groundwater modeling. Groundwater treatment with a new wastewater treatment plant on site. NAPL separation from groundwater, metals removal, NAPL Recovery, Site restoration plan with grading site, seed and mulch, storm water base on Site and monitoring groundwater. Also, the plan consists of an In situ thermal treatment in the high contaminant concentration areas. The heat is used to destroy the contamination. Conductive heating, steam injection or electrical resistive heating would be used. ISCO technology injects oxidants into the subsurface then destroys the contaminants in the ground. In addition to the treatment/removal Plan Alternative 5 concentrates on the volatile organic compound.

Plan Alternative 7 includes excavation of the residential neighborhood soil, replacement of the City's water supply, and excavation of the entire shallow outwash unit. Contamination disposed to an off site location the plan also includes a cap because the groundwater would still have contamination in it.

The costs are: Plan 1 no action; Plan 2 capital project of $94 million with O & M for a total of $325 million, Plan 3 capital project of $143 million with O & M for a total of $374 million, Plan 5 capital project of $186 million with O & M $416 million and Plan 7 capital project of $186 million with O & M $481 million. Depending on funding levels the EPA allocates about $10 million to $15 million a year per capital project. It will take a long time for the clean up because of funding allocations and it could take up to 25 to 30 years before the Site is completed.

Scott Cornelius stated that the residential soil excavation and water well replacement are the priorities of the clean up. The Record of Decision should be made by December 2011 or January 2012 hope to start residential clean up next spring.

The City Council commended Jennifer Seaman on her presentation to the City Council.

The City Council thanked everyone for coming to the meeting and reviewing the Feasibility Study with them.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:06 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

August 3, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz on Tuesday, August 16, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, James C. Kelly, Melissa Allen, Jerry C. Church, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director Richard Ramereiz Police Sergeant

Matthew Grass Gratiot County Herald

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Kelly, to approve the minutes of the regular meeting held on July 19, 2011. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve the minutes of the special meeting held on July 19, 2011, subject to the correction for the spelling of Tom Alcamo's name on page 13. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Shrum, to approve the Claims & Accounts, in the amount of $262,723.59. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the July 2011 Monthly Board Minutes.

Moved by Kelly, supported by Church, to receive and place on file the July 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications regarding Dart Service, Central Dispatch and Airport Authority Minutes & Report.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communications regarding Dart Service, Central Dispatch and Airport Authority Minutes & Report. All ayes carried the motion.

New Business.

Approve Budget Adopting Resolution 2011-13 Rectifying Clerical Error.

City Manager McConkie requested that the City Council adopt Budget Adopting Resolution 2011-13 Rectifying Clerical Error.

The following preamble and resolution were offered by Member Shrum and supported by Member Church:

CITY OF SAINT LOUIS

2011-2012 Budget

ADOPTING RESOLUTION 2011-13

WHEREAS, the City Manager has submitted and filed with the City Council a proposed budget estimating revenues and expenditures for 2011-2012 fiscal year on May 3, 2011, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 7, 2011 for a public hearing at 7:00 o'clock PM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

WHEREAS, a clerical error in the local street fund budget was determined to have been made in the original 2011-2012 Budget Adopting Resolution 2011-10; therefore, this Resolution 2011-13 rectifies this clerical error.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said budget as represented herein and fixes the tax of fifteen (15) mills for general operating purposes and one (1) mill for maintaining a public library, to be raised by a general ad valorem tax upon owners of real and personal property in the City, by the authority granted, and in accordance with the Michigan Constitution, the General Property Tax Act 206, Michigan Public Acts of 1893, as amended, and City Charter, Chapter VII, subject to limitations therein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 685,385 General Government $ 452,120

License & Permits 14,500 Public Safety 807,625

Federal Grants 37,700 Public Works 126,550

State Grants 394,200 Community & Economic Development 204,950

Charge For Services 62,085 Recreation & Culture 130,250

Fines 5,000 Debt Service 4,200

Interest and Rents 11,030 Other Financing Uses 0

Other Revenues 18,500 To Fund Balance 0

Other Financing Sources 331,146

From Fund Balance 166,149

Total Revenues $1,725,695 Total Expenditures $1,725,695

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 5,000 Other Financing Uses 0

Other Revenues 4,000

From Fund Balance 0 To Fund Balance 9,000

Total Revenues $ 9,000 Total Expenditures $ 9,000

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 219,750 Highways Streets & Bridges $ 406,765

Interest 1,500 Other Financing Uses 0

Other Revenues 0 To Fund Balance 0

Other Sources 150,000

From Fund Balance 35,515

Total Revenues $ 406,765 Total Expenditures $ 406,765

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 84,500 Highways, Streets & Bridges $ 144,990

Interest 1,000

Other Revenues 0

Other financing Sources 20,000 

From Fund Balance 44,490

Total Revenues $ 149,990 Total Expenditures $ 144,990 

 

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 37,800 Community & Economic Dev. $ 19,800

Interest & Rents 5,550 Other Uses 18,275

From Fund Balance 0 To Fund Balance 5,275

 

Total Revenues $ 43,350 Total Expenditures $ 43,350

T.A. CUTLER MEMORIAL LIBRARY

REVENUES EXPENDITURES

Taxes $ 48,065 Recreation & Culture $ 158,775

State Grants 1,860 To Fund Balance 0

Contributions – Local Units 1,000

Charges for Services 1,000

Fines & Forfeits 98,900

Interest & Rents 1,200

Other Revenues 6,750

Other Sources 0

From Fund Balance 0

Total Revenues $ 158,775 Total Expenditures $ 158,775

The vote on the foregoing resolution was as follows:

Ayes: Shrum, Church, Scholtz, Allen, Kelly

Nays: None

Resolution declared adopted.

Confirmation of Verbal Approval of Paving Project.

City Manager McConkie requested that the City Council confirm verbal approval for the 2011 Paving Repair Project by Rite-Way Asphalt, Inc. in the amount of $13,179.00.

Moved by Church, supported by Kelly, to confirm the verbal approval for the 2011 Paving Repair Project by Rite-Way Asphalt, Inc. in the amount of $13,179.00. All ayes carried the motion.

Approve Payment for Sanitary Sewer Evaluation Study.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services Company for Sanitary Sewer Evaluation Study in the amount of $9,971.30.

Moved by Allen, supported by Shrum, to approve payment to Rowe Professional Services Company for Sanitary Sewer Evaluation Study in the amount of $9,971.30. All ayes carried the motion.

Approve Proposal from FTC&h – Water System Design Work Plan.

City Manager McConkie requested that the City Council approve the proposal for Professional Services of the Water System Design Plan for the City of Saint Louis from FTC&h in the amount of $15,000.00.

Moved by Church, supported by Shrum, to approve the proposal for Professional Services of the Water System Design Plan for the City of Saint Louis from FTC&h in the amount of $15,000.00. All ayes carried the motion.

Approve Resolution 2011-14 Floodplain Management.

City Manager McConkie requested that the City Council approve Resolution 2011-14 to Manager Floodplain Development for the National Flood Insurance Program.

The following preamble and resolution were offered by Member Shrum and supported by Member Church:

WHEREAS, the City of St. Louis currently participates in the Federal Emergency Management Agency's (FEMAs) National Flood Insurance Program (NFIP) by complying with the program's applicable statutory and regulatory requirements for the purpose of significantly reducing flood hazards to persons, reducing property damage, and reducing public expenditures, and providing for the availability of flood insurance and federal funds or loans within its community, and

WHEREAS, the NFIP requires that floodplain management regulations must be present and enforced in participating communities, and utilize the following definitions which also apply for the purposes of this resolution:

1. Flood or Flooding means:

a. A general and temporary condition of partial or complete inundation of normally dry land areas from: 1) the overflow of inland or tidal waters, 2) the unusual and rapid accumulation or runoff of surface waters from any source, 3) mudflows, and

b. The collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm, or by an unanticipated force of nature, such as flash flood or an abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in flooding, as defined in paragraph (a)(1) of this definition.

2. Flood Hazard Boundary Map (FHBM) means an official map of a community, issued by the FEMA, where the boundaries of the flood, mudslide (i.e., mudflow) related erosion areas having special hazards have been designated as Zone A, M, and/or E. (This is to be included only if the FEMA has issued a FHBM for the community).

3. Floodplain means any land area susceptible to being inundated by water from any source

(see definition of flooding). 

4. Floodplain management means the operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to emergency preparedness plans, flood control works, and floodplain management regulations. 

5. Floodplainmanagement regulations means zoning ordinances, subdivision regulations, building codes, health regulations, special purpose ordinances (such as a floodplain ordinance, grading ordinance and erosion control ordinance), and other applications of police power that provide standards for the purpose of flood damage prevention and reduction.

6. Structure means a walled and roofed building that is principally above ground, gas or liquid storage facility, as well as a mobile home or manufactured unit.

WHEREAS, the “Stille-Derossett-Hale Single State Construction Code Act”, Act No.230 of the Public Acts of 1972, as amended (construction code act), along with its authorization of the state construction code composed of the Michigan Residential Code and the Michigan Building code (and its Appendices) contains floodplain development and management regulations that comply with the FEMA NFIP minimum floodplain management criteria for flood prone areas, as detailed in Title 44 of the Code of Federal Regulations (44CFR), Section 60.3, and

WHEREAS, by an ordinance adoption action, the City of St. Louis accepted the responsibility to administer, apply, and enforce the provisions of the construction code act and the state construction code, specifically the Michigan Residential Code and the Michigan Building code, to all construction within its corporate limits,

NOW THEREFORE, to maintain eligibility and continued participation in the NFIP,

1. The City of St. Louis directs it designated enforcing agent for the construction code act, the City of St. Louis building inspector, to administer, apply, and enforce the floodplain management regulations as contained in the state construction code and to be consistent with those regulations by:

a. Obtaining, reviewing, and reasonably utilizing flood elevation data available from federal, state, or other sources pending receipt of data from the FEMA to identify the flood hazard area and areas with potential flooding.

b. Ensuring that all permits necessary for development in floodplain areas have been issued, including a floodplain permit, approval, or letter of no authority from the Michigan Department of Environmental Quality under the floodplain regulatory provisions of Part 31, “Water Resources Protection,” of Natural Resources and Environmental Protection Act, 1994 PA 451, as amended.

c. Reviewing all permit applications to determine whether the proposed building site will reasonable safe from flooding. Where it is determined that a proposed building will be located in a flood hazard area or special flood hazard area, the construction code act enforcing agent shall implement the following applicable codes according to their terms:

1. Floodplain management regulation portions and referenced codes and standards of the current Michigan Residential Code.

2. Floodplain management regulation portions and referenced codes and standards of the current Michigan Building Code.

3. Appendix G of the current Michigan Building Code, if adopted.

d. Reviewing all proposed subdivisions to determine whether such proposals are reasonably safe from flooding and to ensure compliance with all applicable floodplain management regulations.

e. Assisting in the delineation of flood hazard areas; providing information concerning uses and occupancy of the floodplain or flood-related erosion areas, maintaining floodproofing and lowest floor construction records, cooperating with other officials, agencies, and persons for floodplain management.

f. Advising FEMA of any changes in community boundaries, including appropriate maps.

g. Maintaining records of new structures and substantially improved structures concerning any certificates of floodproofing, lowest floor elevation, basement, floodproofing, and elevations to which structures have been floodproofed.

2. The City of St. Louis assures the Federal Insurance Administrator (Administrator) that it intends to review, on an ongoing basis, all amended and revised FHBMs and Flood Insurance Rate Maps (FIRMs) and related supporting data and revisions thereof and revisions of 44 CFR, Part 60, Criteria or Land Management and Use, and to make such revisions in its floodplain management regulations as may be necessary to continue to participate in the program.

3. The City of St. Louis further assures the Administrator that it will adopt the current effective FEMA Flood Insurance Study (FIS), FHBMs, and/or the FIRMs by reference within its Floodplain Management Map Adoption Ordinance or similarly binding ordinance documentation.

BE IT FURTHER RESOLVED, that this resolution be placed in the official record of the city council of the City of St. Louis.

Ayes: Shrum, Church, Allen, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Set Public Hearing on Ordinance B-215 Amendment Enforcement of Floodplain Areas.

City Manager McConkie requested that the City Council introduce Ordinance B-215 to Amend Section 26-3 of Chapter 26 of the Ordinances of the City of Saint Louis to Designate an Enforcing Agency and to Designate Regulated Flood Hazard Areas Under the Provisions of the State Construction Code, Act, Act no. 230 of the Public Acts of 1972, as Amended and to set the public hearing date of Tuesday, September 6, 2011 at 7:00 p.m.

Moved by Shrum, supported by Church, to approve to introduce Ordinance B-215 to Amend Section 26-3 of Chapter 26 of the Ordinances of the City of Saint Louis to Designate an Enforcing Agency and to Designate Regulated Flood Hazard Areas Under the Provisions of the State Construction Code, Act, Act no. 230 of the Public Acts of 1972, as Amended and to set the public hearing date of Tuesday, September 6, 2011 at 7:00 p.m. All ayes carried the motion.

Approve Amended Energy Services Agreement.

Utility Director Giles requested that the City Council approve the Amended Energy Services Agreement between the City of Saint Louis and the Michigan Public Power Agency and authorize City Manager McConkie or Utility Director Giles to execute the Agreement on behalf of the City of Saint Louis.

Moved by Church, supported by Shrum, to approve the Amended Energy Services Agreement between the City of Saint Louis and the Michigan Public Power Agency and authorize City Manager McConkie or Utility Director Giles to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Approve Resolution 2011-15 – Water Tower Site Lease.

City Manager McConkie requested that the City Council approve Resolution 2011-15 for the First Amendment to Site Lease Agreement between the City of Saint Louis and New Cingular Wireless PCS, LLC.

The following preamble and resolution were offered by Member Shrum and supported by Member Allen.

WHEREAS, the City of Saint Louis, hereinafter City, has received request from New Cingular Wireless PCS, LLC, hereinafter New Cingular Wireless, successor in interest to Dobson Cellular Systems, LLC and having a mailing address of: 12555 Cingular Way, Suite 1300, Alpharetta, GA 30004 to amend its agreement with the City as provided in the FIRST AMENDMENT TO SITE LEASE attached, and

WHEREAS, the City understands that in accordance with terms of the agreement additional equipment is to be installed on and within the water tower, however, the City has advised New Cingular Wireless that the installation of additional cables from the antennae on top of the water tower to the base of the tower through the current access way may not be possible and that modifications to the tower may be necessary, and

WHEREAS, any modification to the water tower necessary to accommodate New Cingular Wireless additional equipment must be approved by the City and the cost of any such approved modification to the water tower shall be at the expense of New Cingular Wireless, and

WHEREAS, the terms of the agreement state that the rent shall increase FOUR HUNDRED THIRTY dollars ($430) per month the first month that New Cingular Wireless commences construction of modifications set forth in the FIRST AMENDMENT TO SITE LEASE and current monthly lease is SEVEN HUNDRED EIGHTY FOUR AND 17/100 dollars ($784.17) until the next date of rent increase in accordance with terms of the LEASE.

NOW THEREFORE BE IT RESOLVED, the City Council hereby approves the lease agreement with the understanding provided herein and authorizes Robert McConkie, City Manager, to execute the FIRST AMENDMENT TO SITE LEASE between the City and New Cingular Wireless on behalf of the City.

Vote on the foregoing resolution:

Ayes: Shrum, Allen, Scholtz, Kelly, Church

Nays: None

RESOLUTION DECLARED ADOPTED.

Discussion on City Hall Use.

The City Council discussed various options to build a new city hall and the use of the new building the City recently purchased for City Hall Offices.

The consensus of the City Council was to hold a Special Meeting to discuss plans for a new city hall complex on Tuesday, August 30, 2011 at 6:00 p.m. with the Fire Board, Police Chief, Fire Chief ad DDA Director Hansen.

City Manager's Report.

City Manager McConkie stated that he was informed today that the City's Sewer Vactor Truck needs to be repaired and it is estimated to cost $6,000.00 to $8,000.00.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the Michigan Municipal League Conference is in Grand Rapids October 4th through the 7th and wanted to know if the City Council is going to attend the conference so reservations can be made.

The consensus of the City Council is to not attend the conference this year.

Police Chief's Report. None

City Council Comments.

Council Member Church wanted to know why the intersection at Hazel and Maple Streets has been closed for almost a week.

Utility Director Giles stated that the street was probably closed as part of the project for pavement repairs but he would check on the matter.

Council Member Kelly wanted to know if the City was involved with the disposal of the wood chips at the grain elevator site.

City Manager McConkie stated that the City is not involved with the disposal plans for the wood chips at the grain elevator site.

Council Member Kelly inquired if the Mayor is required to vote on all council action items or if the Mayor only votes when there is a tie.

City Clerk Roehrs stated that the Mayor is to vote on all council action items.

Council Member Kelly wanted to know if the City made arrangements to hold another joint meeting between the City Council and School Board.

City Manager McConkie stated that there is no date yet but would make contact with the School about setting a meeting.

Council Member Allen wanted to know the status of the City Council adopting the new City Zoning Ordinance.

City Manager McConkie stated that the City Council can proceed to introduce the Zoning Ordinance B-216 and set the public hearing for Tuesday, September 6, 2011 at 7:00 p.m.

Moved by Allen, supported by Shrum, to approve to introduce the Zoning Ordinance B-216 and set the public hearing for Tuesday, September 6, 2011 at 7:00 p.m. All ayes carried the motion.

Council Member Allen wanted to know if anyone checked the paint chipping off of the dock at Barnum Park.

Utility Director Giles stated that DPW Supt. Abbott checked the dock but do not know if the matter was resolved.

Council Member Shrum stated that the growth of trees and bushes at railroad crossings are blocking the traffic vision and the railroad company should be contacted to remove the debris.

Mayor Scholtz stated that he received a complaint regarding the smell of stagnant water left in a swimming pool on Devon Drive. Discussed the matter with Zoning Officer Roslund and found out that the matter was taken care of.

Mayor Scholtz thanked the City Council and City Staff for their get well wishes during his illness and their condolences on the loss of his mother.

Public Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:44 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

August 16, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz on Tuesday, August 16, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, James C. Kelly, Melissa Allen, Jerry C. Church, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Matthew Grass Gratiot County Herald

Katherine Roslund City Assessor

Phil Hansen DDA Director

Bobbie Marr Page Olson Company

Don Long Bethany Township Supervisor

Rich Apps Fire Chief

Mark Abbott DPW Supt.

Council Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on August 3, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $453,859.93. All ayes carried the motion.

Monthly Reports.

City Council discussed the July 2011 Monthly Reports.

Moved by Kelly, supported by Church, to receive and place on file the July 2011 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications from Charter Communications, MML Liability & Property Pool, Garan, Lucow, Miller P.C. and Summary of Power Costs for 2011.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communications from Charter Communications, MML Liability & Property Pool, Garan, Lucow, Miller P.C. and Summary of Power Costs for 2011. All ayes carried the motion.

New Business.

Approve Resolution 2011-16.

City Manager McConkie requested that the City Council adopt Resolution 2011-16 to Support Gratiot County Levying up to .5 Mills for the purpose of Economic Development and Agricultural Promotion.

The following preamble and resolution were offered by Member Shrum and supported by Member Allen.

Whereas, the future of the City of St. Louis depends on Economic and Agricultural Development; and,

Whereas, Greater Gratiot Development has been responsible for creating an atmosphere of trust where local units of government have successfully collaborated on projects such as the countywide Master Plan, the Gratiot Community Airport Authority, the countywide GIS system, the passage of the county park millage, the creation of the Gratiot Area Chamber of Commerce, the creation of Gratiot Community Foundation, and the Gratiot Brownfield Authority; and,

Whereas, Greater Gratiot Development has played a major role in attracting business and industry, as well as facilitating growth in Gratiot County with businesses such as Terry Materials, Merrill Fabricators, Cartridges Are Us, AGRO Culture Liquid Fertilizers, Plasti Paint, Michigan Sugar, MAC, Alpha Plastics, and JerDen Plastics; and,

Whereas, Greater Gratiot Development has assisted many municipalities and businesses in securing financing such as Gratiot Medical Center, Alma Iron and Metal, Village of Breckenridge, and Powder Coat of Central Michigan; and,

Whereas, the agricultural economy is a major employer and backbone of our local economy; and,

Whereas, the success of many of the retail establishments in St. Louis depends upon the success of the agricultural sector; and,

Whereas, the City of St. Louis believes that the citizens of Gratiot County need to control our own future, including the short and long term job development opportunities for ourselves, our children, and our grandchildren, and;

Whereas, the economic health and the rural way of life in Gratiot County have been identified as top priorities by the countywide Master Plan; and,

Whereas, Michigan Public Act 88 of 1913 allows a county Board of Commissioners to levy up to .5 mills for the purpose of economic development and agricultural promotion;

Whereas, the millage has proven to be successful over the past fiscal year for all the reasons stated above; and,

Now, Therefore Be It Resolved that the City of St. Louis City Council does hereby go on record as continuing its support of levying of up to .5 mills for the purpose of economic development and agricultural promotion through the public funding of Greater Gratiot Development and Michigan State University Extension's 4-H program.

Be It Further Resolved that this Resolution of Support be entered into the official minutes of the St. Louis City Council.

Ayes: Shrum, Allen, Church, Kelly, Scholtz Nays: None RESOLUTION DECLARED ADOPTED.

Approve Payment for Police Car Video Cameras.

City Manager McConkie requested that the City Council approve payment to Crouch Communications, Inc. in the amount of $12,268.00 to be reimbursed by Grant Funds and $6,134.00 matching share for a total amount of $18,402.00 for Police Vide Cameras.

Moved by Church, supported by Shrum, to approve payment to Crouch Communications, Inc. in the amount of $12,268.00 to be reimbursed by Grant Funds and $6,134.00 matching share for a total amount of $18,402.00 for Police Vide Cameras. All ayes carried the motion.

Approve Payment for Sand Filter Repair at WWTP.

City Manager McConkie requested that the City Council approve the payment to Parkson for Parts for the Sand Filter Repair at the Wastewater Treatment Plant in the amount of $5,920.00.

Moved by Church, supported by Shrum, to approve the payment to Parkson for Parts for the Sand Filter Repair at the Wastewater Treatment Plant in the amount of $5,920.00. All ayes carried the motion.

Approve Purchase of Underground Wire-Electric Department.

City Manager McConkie requested that the City Council approve the purchase of 5,500 feet of 15 KVA Underground Wire from Resco Electric Company in the amount of $12,375.00.

Moved by Church, supported by Kelly, to approve the purchase of 5,500 feet of 15 KVA Underground Wire from Resco Electric Company in the amount of $12,375.00. All ayes carried the motion.

Approve Hedge Policy Plan & Designation of Authorized Representative.

Utility Director Giles requested that the City Council approve the Hedge Policy Plan and Designation of MPPA Member Authorized Representative Robert McConkie or Alternate Representative Kurt Giles.

Moved by Church, supported by Shrum, to approve the Hedge Policy Plan and Designation of MPPA Member Authorized Representative Robert McConkie or Alternate Representative Kurt Giles. All ayes carried the motion.

Sewer Vactor Truck Repair Discussion.

City Manager McConkie stated that the Sewer Vactor Truck Repair is estimated to cost $36,526.48 and requested that the City Council approve the cost to repair the truck.

Moved by Church, supported by Kelly, to approve the cost of $36,526.48 to Jack Doheny Supplies, Inc. for the Sewer Vactor Truck Repair. All ayes carried the motion.

Utility Rate Presentation – Page Olson.

City Manager McConkie stated that Bobbie Marr from Page Olson Company was at the meeting to give a presentation to the City Council regarding the Water/Sewer Study.

Bobbie Marr reviewed the Utility Rate Study with the City Council and Supervisor Don Long.

Items Discussed:

  • Pine River Township is getting close to going over their peak capacity on individual days.
  • The City does not have the reserve funds available to replace the sewer system.
  • The City Council needs to decide on how to charge the townships back for the improvements done on the sewer system that they did not pay their proportional share for the improvements.
  • The proportional share of the system should be done every year by using the audit financial report.
  • The User Charge Fee Funds should operate the Sewer System.
  • The City Council needs to decide how to fund future improvements to the sewer system.
  • Once the audit is complete every year the expenses and revenues of the sewer fund should be reviewed in the financial report. If User Charge Fees are not covering the expenses then an increase to the rates should be implemented every January.

Bobbie Marr recommended that the City Council implement a 12.7% sewer rate increase and a 2.2% water rate increase for the city customers.

City Manager McConkie stated that after the audit is complete he would review the revenues and expenses of the water and sewer funds and would make a recommendation to the City Council on rate increases. The Water/Sewer Rate Study that was reviewed with the City Council did not include the last three months of the 2010/2011 fiscal year.

City Manager McConkie requested that Bobbie Marr complete the study with April, May and June of 2011 revenues and expenses so the study includes all twelve months.

City Manager McConkie will have the City Attorney review the Sewer Agreements with the townships so the City knows what can and cannot be done regarding recouping the loss of revenue since 1995 with the townships.

The City Council thanked Bobbie Marr for coming to the meeting.

City Manager's Report.

City Manager McConkie stated that he was scheduled to go to an EVIP Workshop this morning but had to cancel because of the City Council Meeting. The workshop will be available on the MML website later today.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the St. Louis Garden Club is requesting that the donations raised to build the Clapp Park Historical Site Monument be deposited into the City's General Fund designated as restricted cash for the Clapp Park Historical Site Monument.

Moved by Shrum, supported by Church, to approve authorization for the City Clerk/Treasurer to deposit donations received from the St. Louis Garden Club into the City of Saint Louis General Fund for restricted use for the Clapp Park Historical Site. All ayes carried the motion.

Police Chief's Report. None

City Council Comments.

Council Member Shrum wanted to know if the silos at the elevator site were going to be taken down.

Utility Director Giles stated that he believed that the silos would be taken down.

Council Member Allen wanted to know if Utility Director Giles checked on the amount paid to Security Septic Tank approved at the last meeting.

Utility Director Giles stated that the invoice for Security Septic Tank was for servicing a pump at the electric department.

Council Member Allen received a complaint call from a resident about people walking their dogs and their dogs leaving feces in their yard. The resident wanted to know if the city had a law regarding the matter. Informed the resident that the City does have an ordinance regarding the matter and they should contact City Hall to report the incident when it happens.

Council Member Allen wanted to know what could be done about renter delinquent utility bills being left unpaid and the owner having to pay the bills.

City Clerk/Treasurer Roehrs stated that City Manager McConkie is changing the reading dates of the utilities so the bills will be more current and amounts won't be so large when the renters move out.

Council Member Church requested that the fountain in the river by Leppien Park be taken out of the water because it is plugged and not working properly.

Council Member Kelly stated that a few weeks ago in the city newsletter there was an article about garage sale permits being free and he thought the residents had to pay for the permits.

Council Member Allen stated that the City Council discussed having a fee for the permits but decided against it.

City Clerk/Treasurer Roehrs stated that there should be some fee for acquiring the garage sale permits because they are time consuming for her staff.

Mayor Scholtz wanted to know if the boat dock on N. Mill Street was going to be put in the river this year.

City Manager McConkie stated that the dock has to be redesigned before it can be put in river because the poles for the dock are not long enough for the elevation of the river floor of basin.

Public Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 9:53 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

August 30, 2011

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe J. Scholtz, on Tuesday, August 30, 2011, at 6:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe J. Scholtz, Melissa Allen, Jerry C. Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Pat Herblet Pat Herblet

Phil Hansen DDA Director

Richard Apps Fire Chief

Jim Hawley Fire Fighter

City Manager McConkie stated that the Special Meeting was called to discuss City Hall Building Facilities.

Council Member Allen joined the meeting at 6:01 p.m.

The City Council discussed the following items regarding the existing City Hall Complex and the vacant building purchased for City Hall Offices:

  • The current fire hall garage is not tall enough to meet the needs of present height of fire vehicles.
  • There is not adequate space to meet the needs to house the police and fire vehicles in the current garage.
  • The police and fire departments do not have enough storage space.
  • The present location of the fire department gives the best response time to calls since most of the calls are either in town or close to town.
  • There is not a secure evidence room for the police department and the locker rooms do not accommodate both male and female officers.
  • The vacant building next to city hall could be used for a temporary location of city hall offices if the existing city hall building is demolished and a new city hall complex is built.
  • Police and Fire Services could be combined with the City of Alma and the need to construct a new building would not be needed at the present time.
  • How the renovation of the new building and the cost for the existing city hall would be funded.

Council Member Allen left the meeting at 7:11 p.m.

City Council recessed the meeting at 7:24 p.m. to review the vacant building next to city hall.

City Council reconvened the meeting at 7:41 p.m.

The Consensus of the City Council was to have an architect review the buildings and submit the cost to design a city hall complex and bring the proposal to the City Council for review.

The City Council also directed the City Manager to proceed to discuss consolidation of the police and fire services with the City of Alma.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:05 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 
 
September 6, 2011
No meeting was held
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

September 20, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Pro Tem James C. Kelly Tuesday, September 20, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem James C. Kelly, Melissa Allen, Jerry C. Church, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Matthew Grass Gratiot County Herald

Katherine Roslund City Assessor

Phil Hansen DDA Director

Chuck Fortino City Attorney

George T. Kubin

Kirby and Trina Smith 1004 Michigan Avenue

Mayor Pro Tem Kelly requested a moment of silence to honor Mayor Scholtz and his family.

Council Member Allen led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on August 16, 2011, subject to the correction on page 28 paragraphs 7 and 8 should read “Police Video Cameras”. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve the minutes of the special meeting held on August 30, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to confirm the verbal approval to pay the Claims & Accounts for the September 6, 2011 meeting, in the amount of $347,636.52. All ayes carried the motion.

Moved by Allen, supported by Church, to approve the Claims & Accounts, in the amount of $746,124.51. All ayes carried the motion.

Mayoral Vacancy.

City Manager McConkie stated that City Attorney Fortino was present at the meeting to discuss the procedure for filling the vacancy of the Office of Mayor.

Council member Allen stated that it makes sense for Mayor Pro Tem Kelly fill the position of Mayor until January 1, 2012.

City Attorney Chuck Fortino stated that if the Mayor's position would have been filled prior to 60 days before the City Election the office of Mayor the City would had to have a special election. Since the mayor's position was not filled prior to 60 days before the election Mayor Pro Tem Kelly assumes the position of Mayor according to the City Charter. The City Council then appoints someone to fill the council vacancy created by Mayor Pro Tem Kelly becoming the mayor.

Moved by Church, supported by Shrum, to nominate George T. Kubin as Council Person to fill the vacancy on the City Council created by Mayor Pro Tem Kelly accepting the Mayor's position. All ayes carried the motion.

The following resolution was offered by Council member Church and supported by Council member Shrum.  

WHEREAS, Mayor Joseph Scholtz passed away unexpectedly on September 1, 2011, and

WHEREAS, at the regular council meeting held Tuesday, September 20, Councilperson and Mayor Pro tem James Kelly assumed the office of Mayor pursuant to section 4.5 of the City Charter so providing, and

WHEREAS, such assumption of the office of Mayor has created a vacancy on the City Council with regard to the position held by James Kelly, and

WHEREAS, City Charter Section 4.4 provides that a vacancy in the office of councilperson whose term is not then expiring, which vacancy occurs within 60 days of the next scheduled election, be filled by appointment, and that such appointment shall be effective until a new council is seated after the next regular election, and

WHEREAS, the vacancy occurring on September 20, 2011 has occurred within 60 days of the election scheduled for November 8, 2011,

NOW THEREFORE, BE IT RESOLVED,

1. That the City Council recognizes the assumption of the office of Mayor by James Kelly, Mayor Pro tem, effective September 20, 2011.

2. That George T. Kubin is hereby appointed to fill the vacancy occurring by reason of James Kelly's assumption of the office of Mayor, to serve until the new Council is seated after the November 8, 2011 regular election.

3. That after it is seated, it is the responsibility of the new Council to appoint a person to fill the vacancy created by James Kelly's assumption of the office of Mayor, to serve until the expiration of his term on December 31, 2013.

AYES: Church, Shrum, Allen, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

City Clerk Roehrs administered the Oath of Office to James C. Kelly for the position of Mayor.

City Clerk Roehrs administered the Oath of Council Person to George T. Kubin.

Moved by Shrum, supported by Church, to approve to appoint Melissa Allen as Mayor Pro Tem. All ayes carried motion.

Monthly Board Minutes.

City Council discussed the August 2011 Monthly Board Minutes.

Moved by Shrum, supported by Allen, to receive and place on file the August 2011 Monthly Board Minutes. All ayes carried the motion.

Monthly Reports.

City Council reviewed the August 2011 Monthly Board Minutes.

Moved by Kubin, supported by Allen, to receive and place on file the August 2011 Monthly Reports. All ayes carried the motion.

Public Hearing – Ordinance No. B-215 – Flood Hazard Areas.

Mayor Kelly opened the public hearing at 8:00 a.m. to discuss Ordinance No. B-215 to amend the Zoning Ordinance of the City of Saint Louis to designate an enforcing agency and to designate regulated flood hazard areas.

City Manager McConkie stated that FEMA prepared new flood area maps and in order for the residents to purchase flood insurance at a reasonable rate FEMA requires that the City Council adopt Ordinance No. B-215 that designates regulated flood hazard areas.

Director Giles stated that the new flood area maps are effective October 18, 2011.

City Attorney Fortino stated that FEMA requires every city and township to adopt the ordinance recognizing the flood maps that identify flood areas enabling residents that need flood insurance to purchase it at a lower cost.

There was no opposition heard on the proposed ordinance.

Mayor Kelly closed the public hearing 8:04 a.m.

Moved by Church, supported by Shrum, to approve to adopt Ordinance No. B-215 to Amend Section 26-3 of Chapter 26 of the Ordinances of the City of Saint Louis to Designate an Enforcing Agency and to Designate Regulated Flood Hazard Areas Under the Provisions of the State Construction Code Act, Act No. 230 of the Public Acts of 1972, as Amended. All ayes carried the motion.

Public Hearing – Ordinance No. B-216-Zoning Ordinance.

Mayor Kelly opened the public hearing at 8:05 a.m. to discuss Ordinance No. B-216 Zoning Ordinance.

City Manager McConkie stated that the City Council received a revised copy of the Zoning Ordinance and wanted to know if they had questions regarding the zoning amendments or if there was any section of the ordinance that they would like to discuss Zoning Administrator Roslund was present at the meeting to answer their questions.

City Manager McConkie stated that the Planning Commission recommended that Ordinance B-216 include language to allow accessory buildings in the city limits no larger than 2400 square feet.

Council Member Shrum asked Kirby and Trina Smith if they are still planning on building an accessory building on their property if the Zoning Ordinance is approved.

Kirby and Trina Smith answered yes.

There was no opposition heard on the proposed ordinance.

Mayor Kelly closed the public hearing at 8:09 a.m.

Moved by Kubin, supported by Shrum, to approve to adopt Ordinance No. B-216 to amend the Zoning Ordinance of the City of Saint Louis. All ayes carried the motion.

Attorney Fortino excused at 8:10 a.m.

Public Hearing – 2011 Biennial Energy Optimization Plan.

Mayor Kelly opened the public hearing at 8:10 a.m. to receive comments on the 2011 Biennial Energy Optimization Plan.

Director Giles stated that the Energy Optimization Plan has to be updated every other year which is required by Public Act 295. The hearing is held to give Saint Louis residents an opportunity to comment on the Plan.

Council Member Kubin wanted to know if there were any significant changes from the previous plan.

Director Giles answered no.

There was no opposition heard on the Optimization Plan.

Mayor Kelly closed the public hearing at 8:12 a.m.

Moved by Shrum, supported by Kubin, to approve to adopt the 2011 Biennial Energy Optimization Plan. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications from Charter Communications, Liaison Committee Minutes, City Resident, S & K Food Pride, Garan, Lucow, Miller P.C., MML and Summarized Power Costs.

Council Member Allen stated that the letter from Steve Marr claimed that someone from the City went on his property to do an inspection without his permission. If any personnel enters a resident's property proper procedures should be followed.

Code Enforcement Officer Roslund stated that Steve Marr left her a message wanting to know when his property was going to be inspected to see if his property was in compliance. Roslund went to Marr's residence for an inspection, his wife was home and she gave permission to inspect the property. The last time she inspected the property she took pictures of the front yard from the street right-of-way and took pictures of the back yard from Berea Street.

Council Member Allen wanted to know if most of the inspections could be done by the road.

Roslund stated that for assessing purposes she needs to go on the property for proper measurements but otherwise she can take pictures from the street right-of-way when it is possible.

Council Member Kubin stated that it appears that there is still an issue with the Steve Marr's wood burning device.

Roslund stated that the Building Inspector stated that the wood burning device was not in compliance because it is a homemade unit. The State Mechanical Inspector feels that it is up to the City to pursue taking action to enforce compliance of the wood burning device or to have it properly removed.

Roslund stated that the City has to adopt the State of Michigan Mechanical Code by reference for enforcement on the wood burning device and the City Attorney is preparing an ordinance for the City Council to review.

Roslund stated that as far as clearing his property of debris he is trying to comply with the list of items that he has to address.

City Manager McConkie stated that when the Steve Marr's wood burning device was previously discussed by the City Council the meeting minutes should have reflected that Marr was to have his wood burning device inspected, approved and mechanical permit issued by the State Mechanical Inspector.

Council Member Church stated that the City Council should look at what could be done about residents having recreational fires on their property. The ordinances states that as long as the smoke stays on the resident's property recreational fires are permitted. The smoke does cause a health problem for some residents.

City Manager McConkie stated that regulating recreational fires is a difficult issue and every municipality where he worked has struggled with the matter.

The consensus of the City Council was to discuss open fires on a future meeting agenda.

Moved by Kubin, supported by Allen, to approve to receive and place on file the communications from Charter Communications, Liaison Committee Minutes, City Resident, S & K Food Pride, Garan, Lucow, Miller P.C., MML and Summarized Power Costs. All ayes carried the motion.

New Business.

Appoint Representative to Greater Gratiot Board of Directors.

City Manager McConkie requested that the City Council appoint the City Manager as the City of Saint Louis Representative for the Greater Gratiot Board of Directors.

Moved by Shrum, supported by Allen, to appoint the City Manager as the City of Saint Louis Representative for the Greater Gratiot Board of Directors.

Approve ICMA Roth IRA Payroll Deduction Program.

City Manager McConkie requested that the City Council approve the Letter of Agreement between the City of Saint Louis and ICMA-RC to provide for payroll deduction Individual Retirement Accounts for City employees and authorize the City Clerk/Treasurer to execute the Letter of Agreement.

Moved by Shrum, supported by Church, to approve the Letter of Agreement between the City of Saint Louis and ICMA-RC to provide for payroll deduction Individual Retirement Accounts for City employees and authorize the City Clerk/Treasurer to execute the Letter of Agreement. All ayes carried the motion.

Request from City Resident.

City Manager McConkie stated that John Ronk at 407 Welland Avenue submitted a request to keep chickens on his property.

Moved by Church, supported by Allen, to deny the request from John Ronk at 407 Welland Avenue to keep chickens on his property. All ayes carried the motion.

Consensus of the City Council was to amend Section 10-1 of the City of Saint Louis Code of Ordinances to prohibit non domestic animals in the City.

Approve Transfer of Funds from Water Fund back to the Water Supply Replacement Fund.

City Manager McConkie requested that the City Council approve to transfer $38,344.05 from the Water Fund to the Water Supply Replacement Fund.

Moved by Shrum, supported by Church, to approve to transfer $38,344.05 from the Water Fund to the Water Supply Replacement Fund. All ayes carried the motion.

Approve Additional Asphalt Repairs & Payment to Rite-Way Asphalt.

City Manager McConkie requested that the City Council approve payment for Asphalt repairs by Rite-Way Asphalt in the amount of $13,551.00. Additional repairs to N. Clinton Street resulted in an increased amount of $372.00 to the original amount approved of $13,179.00.

Moved by Church, supported by Allen, to approve payment for Asphalt repairs by Rite-Way Asphalt in the amount of $13,551.00. Additional repairs to N. Clinton Street resulted in an increased amount of $372.00 to the original amount approved of $13,179.00. All ayes carried the motion.

Approve Additional Underground Cable Purchase & Payment to Resco.

City Manager McConkie requested that the City Council approve payment for Underground Cable to Resco for the Electric Department in the amount of $13,477.50 which includes an additional amount of 490 feet of underground cable. The amount increased $1,202.50 from the original amount approved of $12,375.00.

Moved by Allen, supported by Shrum, to approve payment for Underground Cable to Resco for the Electric Department in the amount of $13,477.50 which includes an additional amount of 490 feet of underground cable. The amount increased $1,202.50 from the original amount approved of $12,375.00. All ayes carried the motion.

Approve Payment to Rubbercycle for Rubber Mulch in Leppien Park.

City Manager McConkie requested that the City Council approve payment to Rubbercycle in the amount of $17,060.00 for Rubber Mulch placed in Leppien Park Playground to be paid with Garr Tool Contributions.

Moved by Kubin, supported by Shrum, to approve payment to Rubbercycle in the amount of $17,060.00 for Rubber Mulch placed in Leppien Park Playground to be paid with Garr Tool Contributions. All ayes carried the motion.

Approve Payment to DVT Electric.

City Manager McConkie requested that the City Council approve payment to DVT Electric in the amount of $12,411.00 for FERC 405/406 Dam Repair.

Moved by Allen, supported by Shrum, to approve payment to DVT Electric in the amount of $12,411.00 for FERC 405/406 Dam Repair. All ayes carried the motion.

Approve Revised Construction Engineering Services Proposal-Woodside Dr.

City Manager McConkie requested that the City Council approve the Revised Construction Engineering Services Proposal for Woodside Drive Rehabilitation by Rowe Professional Services in the amount of $6,700.00.

Moved by Shrum, supported by Allen, to approve the Revised Construction Engineering Services Proposal for Woodside Drive Rehabilitation by Rowe Professional Services in the amount of $6,700.00. All ayes carried the motion.

Approve Appointment to Water Authority.

City Manager McConkie recommended the appointment of Mayor Kelly to the Water Authority Committee.

Moved by Kubin, supported by Shrum, to approve the appointment of Mayor Kelly to the Water Authority Committee. All ayes carried the motion.

Resignation from Planning Commission & Zoning Board of Appeals.

City Manager McConkie stated that Joe Ward submitted his resignation from the Planning Commission and the Zoning Board of Appeals and requested that the City Council accept his resignation with regret.

Moved by Shrum, supported by Church, to approve to accept Joe Ward's resignation from the Planning Commission and the Zoning Board of Appeals with regret and to send correspondence thanking him for serving on the boards. All ayes carried the motion.

Approve Request for 5K run/walk.

City Manager McConkie stated that Teresa Ebright submitted a request to hold a 5K run/walk on Saturday, October 22, 2011 at 10:00 a.m. as a fund raising event for disabled children.

Moved by Church, supported by Kubin, to approve authorization for Teresa Ebright to hold a 5K run/walk on Saturday, October 22, 2011 at 10:00 a.m. as a fund raising event for disabled children. All ayes carried the motion.

Set Trick-or-Treat Date and Time.

City Manager McConkie requested that the City Council set the Trick-or-Treat date and time on Monday, October 31, 2011 at 5:30 p.m. to 7:30 p.m.

Moved by Allen, supported by Church, to approve to set the Trick-or-Treat date and time on Monday, October 31, 2011 at 5:30 p.m. to 7:30 p.m. All ayes carried the motion.

Payment to Rowe, Inc. for Sewer Evaluation Study.

City Manager McConkie requested approval to make payment to Rowe Professional Services, Inc. in the amount of $27,701.02 for the Sewer Evaluation Study.

Moved by Church, supported by Shrum, to approve payment to Rowe Professional Services, Inc. in the amount of $27,701.02 for the Sewer Evaluation Study. All ayes carried the motion.

MECA Proposal for Safety & Training Services.

Utility Director Giles requested that the City Council table action on the MECA Proposal for Safety & Training Services until the next meeting because the cost for the training is not finalized.

Moved by Shrum, supported by Kelly, to approve to table action on the MECA Proposal for Safety & Training Services until the next meeting. All ayes carried the motion.

Approve Payment for Vactor Truck Repairs.

City Manager McConkie requested that the City Council approve payment to Jack Doheny Supplies for Vactor Truck Repairs in the amount of $31,129.40.

Moved by Kubin, supported by Church, to approve payment to Jack Doheny Supplies for Vactor Truck Repairs in the amount of $31,129.40. All ayes carried the motion.

Approve Engineering Proposal for State Revolving Fund Project Plan.

City Manager McConkie requested that the City Council approve the Proposal from Rowe Professional Services Company for Preparation of a State Revolving Fund Strategic Water Quality Initiative Fund Project Plan for the Wastewater Facility Upgrades in the amount of $24,500.00 and S2 Grant Application in the amount of $102,906.00 for a total Grant Application amount of $127,406.00.

John Tanner reviewed with the City Council the process of submitting the State Revolving Fund Strategic Water Quality Initiative Fund Project Plan. If the city does not obtain funding through the State Revolving Fund then the cost of $24,000.00 for the Wastewater Upgrades would not incurred.

Moved by Shrum, supported by Church, to approve the Proposal from Rowe Professional Services Company for Preparation of a State Revolving Fund Strategic Water Quality Initiative Fund Project Plan for the Wastewater Facility Upgrades in the amount of $24,500.00 and S2 Grant Application in the amount of $102,906.00 for a total Grant Application amount of $127,406.00 authorizing City Manger McConkie to execute the grant documents and to approve the Resolution authorizing the S2 Grant Agreement. All ayes carried the motion.

Approve Resolution 2011-18 Use of City Owned Parcel.

City Manager McConkie requested that the City Council approve Resolution 2011-18 to Permit Saint Louis Housing Commission Use of City Owned Parcel. The Housing Commission has the need to offer recreational services for the children at the Housing Commission and the City owns the parcel of property south of the Oakridge Apartments. The Housing Commission would maintain the property and allow area residents to use the recreational area.

The following preamble and resolution was offered by Member Allen and supported by Member Shrum with the addition to item four stating that the Housing Commission would maintain the property.

Whereas, the Saint Louis Housing Commission, hereinafter Commission, has identified a need to provide additional services to residents at Oak Ridge Apartments; and,

Whereas, the Commission has approached the City Manager's office with a proposed project to create a playground to provide resident's children with an area for recreational games and activities; and,

Whereas, the Commission has determined that it does not own sufficient property to meet their identified need; and,

Whereas, the City of Saint Louis is the owner of a 2.48 acre vacant parcel of property (survey for said parcel is attached hereto) adjacent to the Oak Ridge Apartment complex; and,

Whereas, the Commission's request is to use this City owned parcel to develop a playground; and,

Whereas, the City has no plans for this parcel either now or in the future except for the South sixty (60') feet of the parcel for a potential road to the East; and,

Whereas, it is Administration's recommendation to allow the Commission to use the said City owned parcel to meet the Commission's stated need; and,

Now, Therefore Be It Resolved that the City of St. Louis City Council does hereby grant the Saint Louis Housing Commission authority to use said parcel of property to develop a playground provided the following:

1. The Commission designs and constructs a barrier free playground including playground amenities and equipment, at its own expense, within three (3) years from the date of this resolution.

2. The Commission shall allow public access to and use of said playground by the public and shall place a sign adjacent to Euclid Street to identify the playground and that it is open to public use.

3. The Commission does not place any permanent structures on the South 60 feet of the said parcel.

4. The Commission shall maintain the property at its own expense.

Be It Further Resolved, the Saint Louis City Council expressly reserves the south 60 feet of said parcel for future development of street and public utilities.

AYES: Allen, Shrum, Church, Kubin, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that last week over a four day period her office collected over $766,000.00 in utility bills and taxes and balanced each day. City Clerk/Treasurer Roehrs commended her employees on their excellent work performance.

Police Chief's Report.

Police Chief Herblet stated that a crossing guard was added at the intersection of Seaman and Prospect Streets at the request of the School and they will be reimbursing the City for the cost of the crossing guard.

The Police Department and the Baptist Church will be hosting a candy give away at the Baptist Church again this year.

The police officers in the county will take part in Tactical Training at the Baptist Church tomorrow and Wednesday.

The Police Department will be submitting a grant application to the Gratiot Community Foundation for three interface radar systems for the cameras recently received.

City Council Comments.

Council Member Kubin thanked the City Council for appointing him to fill the vacancy of James Kelly position as Council Person.

Council Member Allen wanted to know if City Clerk/Treasurer Roehrs had investigated implementing credit card usage for utility and property tax payments.

City Clerk/Treasurer Roehrs stated that she has been too busy preparing for the audit and the upcoming election but would reinvestigate the cost for credit card payments after the November Election.

Council Member Allen stated that in the Monthly Board Minutes have not seen any minutes from the Water Authority and wondered if minutes were being taken.

City Manager McConkie stated at this time there is no secretary to take meeting minutes but would discuss the matter with City Manager Moore.

Council Member Allen suggested that when special guests come to a meeting to discuss an agenda item with the City Council that their item of importance should be moved up on the agenda to accommodate them.

Mayor Kelly thanked the police department for the great investigative measures taken that lead to the arrest and solving the county wide breaking and entering cases that were occurring over the last several months.

Public Comments. None

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 9:39 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

October 4, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly Tuesday, October 4, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa Allen, Jerry C. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Assistant City Manager

Matthew Grass Gratiot County Herald

13 High School Students

Jennifer Hornus 220 N. Main Street

Council Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on September 20, 2011, subject to the correction on “Resolution 2011-19 to modify the S2 Grant Application amount to $141,422.96; on page 36 under Monthly Reports the first paragraph should read “August 2011 Monthly Reports” and on page 44 paragraph 4 line 1 should read “The Police Department and the Baptist Church will be hosting a candy check and give away”. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts in the amount of $257,670.32. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the September 2011 Monthly Board Minutes.

Moved by Shrum, supported by Church, to receive and place on file the September 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

Assistant City Manager Giles requested that the City Council receive and place on file the communications from MDOT regarding Act 51 Reporting, 2011 Dam Inspection and Energy Smart Program.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications from MDOT regarding Act 51 Reporting, 2011 Dam Inspection and Energy Smart Program. All ayes carried the motion.

New Business.

Approve Election of MML Liability Trustees Board.

Assistant City Manager Giles requested that the City Council approve to elect the slate of candidates to the Michigan Municipal League Property & Liability Pool Board of Trustees.

Moved by Kubin, supported by Shrum, to approve to elect the slate of candidates to the Michigan Municipal League Property & Liability Pool Board of Trustees. All ayes carried the motion.

Approve Homecoming Parade Request.

Assistant City Manager Giles requested that the City Council approve the request from the St. Louis High School Student Council for the Homecoming Parade on Friday, October 14, 2011 at 5:30 p.m.

Moved by Church, supported by Shrum, to approve the request from the St. Louis High School Student Council for the Homecoming Parade on Friday, October 14, 2011 at 5:30 p.m. All ayes carried the motion.

Approve Appointment to Cemetery Committee.

Assistant City Manager Giles requested that the City Council approve to appoint Mary Reed to the Oak Grove Cemetery Committee.

Moved by Church, supported by Kubin, to approve to appoint Mary Reed to the Oak Grove Cemetery Committee. All ayes carried the motion.

Approve Appointment to Planning Comm. & ZBOA.

Assistant City Manager Giles requested that the City Council appoint Tom Reed to the Planning Commission and to the Zoning Board of Appeals.

Moved by Shrum, supported by Allen, to approve to appoint Tom Reed to the Planning Commission and to the Zoning Board of Appeals. All ayes carried the motion.

Approve to Introduce & Set Public Hearing – Ordinance No. B-219.

Assistant City Manager Giles requested that the City Council approve to introduce Ordinance No. B-219 and to set the public hearing date of Tuesday, October 18, 2011 at 7:30 a.m.

Moved by Kubin, supported by Shrum, to approve to introduce Ordinance No. B-219 and to set the public hearing date of Tuesday, October 18, 2011 at 7:30 a.m. All ayes carried the motion.

Approve Resolution 2011-20 to Establish Water & Sewer Rates.

Assistant City Manager Giles recommended that the City Council increase the water rates 2.50% and the sewer rates 7.50% effective with the January 1, 2012 billing by adopting Resolution 2011-20 to Establish Water and Sewer Rates.

Assistant City Manager Giles stated that the increases are needed for the shortfall of revenue in the Water and Sewer Fund. The resolution also includes sewer rate increases for Bethany and Pine River Townships.

Moved by Shrum, supported by Church, to raise rates for water usage to the following:

These rates shall be effective for all bills due and payable January 1, 2012, and thereafter:

(a) Gallons per month Min. Charge per 1,000 Gallons

Base $9.90

First 20,000 $1.98

Next 180,000 $1.87

Over 200,000 $1.79

A separate meter may be installed, at the customers expense, to measure water used FOR cooling purposes. If water is used for cooling purposes, and the water is not discharged to a sanitary sewer wastewater charges are not applicable.

(b) To the above commodity charge established in subsection (a), there shall be added a monthly service charge to cover billing costs, installation and maintenance of meters, based on meter size as follows:

Meter Size Monthly Charge

5/8 inch $3.03

3/4 inch $3.46

1 inch $3.96

1 ¼ inch $4.26

1 ½ inch $4.64

2 inch $7.55

3 inch $10.15

4 inch $17.63

6 inch $27.36

8 inch $38.18

(c) For non-metered flat rate customers, within the City, the charge shall be a

minimum of $23.51, which shall include the monthly service charge.

(d) For flat rate customers, outside the City, the charge shall be a minimum of

$47.04 per month, which shall include the monthly service charge or base rates.

(e) For customers outside the corporate limits, the charges shall be double the city commodity rate and service charge based on meter size when no rate agreement exists between the City and the Township.

(f) All other charges in effect shall remain the same.

Sewer Rate Schedule

(a) The monthly sewer bill shall be based on the water usage at the following

rates:

Base $6.49 minimum

$3.96 per 1,000 gallons

Non-metered customers $35.51

Non-metered, non-City residents,

When no rate agreement exists between

the City and Township $63.80

(b) Township Commodity rate:

Bethany $3.26 per 1,000 gallons

Pine River $2.56 per 1,000 gallons

All other charges in effect shall remain the same.

AYES: Shrum, Church, Allen, Kubin

NAYS: None

ABSTAIN: Kelly

RESOLUTION DECLARED ADOPTED.

Approve Resolution 2011-21 Approving AFEC Power Sales Contracts.

Assistant City Manager Giles requested that the City Council approve Resolution 2011-21 Approving AFEC Power Sales Contracts.

City Manager McConkie joined the meeting at 7:29 p.m.

The following preamble and Resolution was offered by Member Kubin and supported by Member Shrum.

WHEREAS, the City of St. Louis is a member municipality of the Michigan Public Power Agency ("MPPA"), a joint agency organized and existent pursuant to Act No. 448 of the Michigan Public Acts of 1976; and

WHEREAS, MPPA anticipates that it will acquire an approximately 5% undivided ownership interest in a combined cycle natural gas fired electric generating plant in Sandusky County, Ohio to be owned by American Municipal Power, Inc. or an affiliate and located in Sandusky County, Ohio with the potential net power generation capacity of 685 MW, which is currently projected to be ready for service by the end of 2011 ("AFEC Project"); and

WHEREAS, the City of St. Louis and other member municipalities of MPPA desire to enter into contracts with MPPA to provide for the purchase and sale and transmission of power and energy derived from the AFEC Project; and

WHEREAS, MPPA intends to finance its purchase of the AFEC Project by the issuance of revenue bonds; and

WHEREAS, in order to issue such revenue bonds, it is necessary that MPPA have substantially similar binding contracts with this municipality and each other municipality electing to participate in the purchase of power and energy, and transmission with respect to the AFEC Project; and

WHEREAS, MPPA will pledge the payments required to be made in accordance with such contracts as security for the payment of such revenue bonds; and

WHEREAS, the City Clerk has on file a copy of the proposed AFEC Project Power Sales Contract (bearing a draft date of 9/23/11), to be entered into by MPPA and each municipality participating in the AFEC Project which Power Sales Contract provides for the purchase and sale of power and energy derived from the AFEC Project; and

WHEREAS, the City Clerk also has on file a copy of the proposed AFEC Project Support Contract (bearing a draft date of 9/23/11), to be entered into by MPPA and each municipality participating in the AFEC Project which Project Support Contract provides for the payment by each municipality to MPPA for certain fixed costs relating to the acquisition, construction and equipping of the AFEC Project during those periods in which power and energy is not made available to such municipalities under the AFEC Project Power Sales Contract; and

NOW THEREFORE, IT IS HEREBY RESOLVED by the Council of the City of St. Louis as follows:

The forms of the AFEC Project Power Sales Contract and the AFEC Project Support Contract (the "AFEC Contracts") presented to the City of St. Louis on this date as hereby approved and the City Manager and Utilities Director of the City of St. Louis are hereby authorized and directed to execute such contracts on behalf of the City in substantially the form as presented on this date with such insertions, deletions and minor modifications as the City Manager and Utilities Director deem necessary; provided such changes are not materially adverse to the City of St. Louis.

The City Manager and Utilities Director of the City of St. Louis are further authorized and directed to execute such other documents and deliver or cause to be delivered such other articles, opinions and documents necessary to enable the City to enter into the AFEC Contracts hereby authorized.

The City of St. Louis hereby agrees to make such payments as are required under the AFEC Contracts.

All ordinances and resolutions or parts thereof in conflict with this resolution are, to the extent of such conflict, hereby repealed.

This Resolution shall take effect immediately from and after the date of its adoption.

AYES: Kubin, Shrum, Allen, Church, Kelly

NAYS: None

RESOLUTION DECLARED ADOPTED.

Approve Payment to Rowe, Inc. – Sewer Evaluation Study.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services, Inc. in the amount of $15,632.46 for Wastewater Sewer System Study.

Moved by Church, supported by Allen, to approve payment to Rowe Professional Services, Inc. in the amount of $15,632.46 for Wastewater Sewer System Study. All ayes carried the motion.

Approve MECA Safety and Training Proposal.

Utility Director Giles requested that the City Council approve the MECA Safety and Training Proposal in the amount of $7,667.00.

Moved by Church, supported by Shrum, to approve the MECA Safety and Training Proposal in the amount of $7,667.00. All ayes carried the motion.

Approve Purchase of Pump for Wastewater Plant.

City Manager McConkie requested that the City Council approve the purchase of Boerger PL 200 Bare Shaft Pump w/liners from Detroit Pump & Manufacturing Company in the amount of $10,413.00.

Moved by Kubin, supported by Shrum, to approve the purchase of Boerger PL 200 Bare Shaft Pump w/liners from Detroit Pump & Manufacturing Company in the amount of $10,413.00. All ayes carried the motion.

Update-Alma/St. Louis Police Dept. Consolidation Discussions.

City Manager McConkie stated that the City Council requested that contact be made with the City of Alma to discuss the police departments consolidating. A meeting was held to discuss consolidating the police departments with the City Managers from St. Louis and Alma, representation from both police unions, and police chiefs. The possibility of consolidating the police departments was discussed with including Pine River Township for police service. There was also discussion on having a study done regarding the feasibility of a consolidation.

City Manager McConkie stated that there are companies that can be hired to do a study to find out if a consolidation would work between the departments. City Manager McConkie sated that he would keep the City Council informed on the progress. Also, if the departments do consolidate there are grants available to help with the cost to purchase uniforms, repaint patrol cars and etc.

City Manager McConkie stated that there is a meeting scheduled tomorrow for the city managers in the county to discuss what other consolidations efforts would be beneficial for the entities.

Discussion on Recreational Fires.

City Manager McConkie stated that he received an email from Fire Chief Apps regarding recreational fires and gave the City Council a copy of the correspondence. The City Council expressed at the last meeting that they would like to do something more to regulate recreational fires.

The City Council further discussed regulation of recreational fires.

Council Member Allen requested that Police Chief Herblet and Fire Chief Apps attend a meeting to discuss recreational fire regulations.

City Manager McConkie stated that he would obtain other city ordinances on recreational fires to see how the other cities deal with the fires.

City Manager's Report.

City Manager McConkie stated that he attended an Assessor's certification class today in Traverse City and that was why he was late for the meeting.

City Manager McConkie stated that there is a Water Authority Study Committee next Thursday to finalize the Water Authority Agreement.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that with the implementation from the State of Michigan on reducing the number of persons eligible for living assistance it is going to increase the number of utility customers that will have difficulty paying their utility bills.

Police Chief's Report. None

City Council Comments.

Council Member Kubin wanted to know what the city is doing at the corner of Surrey and York Streets.

Assistant City Manager Giles stated that the city is in the process of replacing a sewer cover and have been waiting for the parts to be delivered to finish the project.

Council Member Kubin stated that he would not be at the first meeting in November.

Council Member Shrum stated that he hoped all of the council members read the letter to the editor in the Morning Sun that Director Hansen wrote regarding the grocery store not closing.

Mayor Kelly wanted to know when the last time the Cemetery Committee met and when do they meet.

City Manager McConkie stated that the Cemetery Committee has not met in quite a while but the committee needs to meet to set polices and regulations for the cemetery.

Mayor Kelly stated that since he became mayor he has read the Constitution of the United States, the Constitution of the State of Michigan and the City Charter. He encouraged the high school students that were at the meeting to read the Constitution of the United States so they are informed on how the structure of the United States was formed.

Public Comments.

County Commissioner Bunting came to the meeting to let the City Council know that she was in Florida when the late Mayor Joe Scholtz passed and offered her assistance to the City Council if they have any problems.

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 8:21 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

October 18, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly Tuesday, October 18, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa Allen, Jerry C. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Assistant City Manager

Jennifer Hornus 220 N. Main Street

Phil Hansen DDA Director

Katherine Roslund City Assessor

Rich Apps Fire Chief

Patrick Herblet Police Chief

Mark Abbott DPW Supt.

Council Member Shrum led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on October 4, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts in the amount of $365,979.71. All ayes carried the motion.

Monthly Reports.

City Council discussed the September 2011 Monthly Reports.

Moved by Kubin, supported by Shrum, to receive and place on file the September 2011 Monthly Reports. All ayes carried the motion.

Public Hearing – Ordinance No. B-219.

Mayor Kelly opened the public hearing for Ordinance No. B-219 to amend Section 14.2 of the St. Louis City Code Adopting the International Property Maintenance Code of 2006, the 2006 Edition of the Michigan Rehabilitation Code for Existing Buildings, the International Building Code of 2006, the Michigan Residential Code of 2006, the Michigan Building Code of 2006 and the International Mechanical Code of 2006, all as amended at 7:36 a.m.

City Manager McConkie stated that the City of Saint Louis adopted the International Property Maintenance Code and the Plumbing Code but never adopted the Mechanical Code and the City Attorney recommended that the City adopt the Ordinance No. B-219 so the City can enforce the Mechanical Code.

City Manager McConkie stated that when the City Council adopted Ordinance No. B-212 to prohibit the construction of outdoor wood burning devices there were two already installed before the ordinance was adopted. The City Council stated that they would allow the devices if the owners acquired a permit and the devices were approved by the State Mechanical Inspector. The owner of the device that is in the Industrial Park obtained a permit and was approved by the State Inspector the other device owned by Mr. Marr was inspected by the State Inspector but was not approved. The State of Michigan does not enforce violations of the Mechanical Code and it is up to the local government to enforce violations. The City Council needs to adopt Ordinance No. B-219 so the Mechanical Code can be enforced.

Code Enforcement Officer Roslund stated that when Mr. Marr's homemade outdoor wood burning device was inspected by the State Inspector she was informed that the device was not approved because it did not have a certification number on it and it would never pass inspection.

Council Member Allen wanted to know if all of the Gratiot communities adopt the International Mechanical Code.

Code Enforcement Officer Roslund stated that she was not sure if the other communities adopted the Mechanical Code but the matter was overlooked by the City when the other Building Codes were adopted. If the City Council adopts Ordinance No. B-219 to amend the International Property Maintenance Code of 2006, then the City codes would automatically get updated when the State of Michigan updates their building codes.

Mayor Kelly asked if he was correct to understand that Mr. Marr's outdoor wood burning device would never pass inspection because it is a homemade device.

Code Enforcement Officer Roslund answered yes, because there is no certification number on the device and she did not know all of the details why the device didn't pass the inspection. She was not present during the inspection or had seen the inspection report.

Council Member Church stated that he understood what Officer Roslund was saying because every mechanical product made has a UL # on it that certifies it was made by a certified welder.

Council Member Kubin stated that he was in favor adopting Ordinance No. B-219 because it provides safety for the community.

Mayor Kelly closed the public hearing at 7:50 a.m.

Moved by Kubin, supported by Allen, to approve to adopt Ordinance No. B-219 to amend Section 14.2 of the St. Louis City Code Adopting the International Property Maintenance Code of 2006, the 2006 Edition of the Michigan Rehabilitation Code for Existing Buildings, the International Building Code of 2006, the Michigan Residential Code of 2006, the Michigan Building Code of 2006 and the International Mechanical Code of 2006, all as amended. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications regarding the Summarized Power Costs, Energy Efficiency Seminar, Energy Efficiency Evaluation and DART Service July-September.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding the Summarized Power Costs, Energy Efficiency Seminar, Energy Efficiency Evaluation and DART Service July-September. All ayes carried the motion.

New Business.

Approve Biosolids Land Application Contract Extension.

City Manager McConkie requested that the City Council approve to extend the contract between the City of Saint Louis and Synagro Central, LLC for the Biosolids Land Application until December 31, 2012 at the same cost.

Moved by Church, supported by Shrum, to approve to extend the contract between the City of Saint Louis and Synagro Central, LLC for the Biosolids Land Application until December 31, 2012 at the same cost. All ayes carried the motion.

Discussion on Mutual Aid with Consumers Energy.

City Manager McConkie stated that he was contacted by the IBEW Electrical Union Workers requesting a mutual aid agreement with Consumers Energy for mutual aid assistance if Consumers had to send some of their workers somewhere to assist with a disaster. They are requesting that St. Louis send a two man crew and equipment to assist Consumers in counties neighboring Gratiot County and our crew would only respond if Consumers is needed to assist other cities during an electrical outage. The City's electric linemen are

willing to assist Consumers Energy if the situation occurs and want to know if the City Council is interested in allowing our crew with equipment to go outside the City. If the City of Saint Louis needs the City's crew for an emergency while assisting Consumers Energy then the crew would have to come back to St. Louis.

The consensus of the City Council was that assisting Consumers Energy would be a good collaborative effort and the City Manager should discuss the matter with Consumers Energy further.

Discussion on Recreational Fires.

City Manager McConkie stated that the City Council was given copies of the City's current ordinances regulating recreational fires in the City and several copies of other communities' ordinances on the matter. The City's ordinance is very close to the International Fire Code.

Police Chief Herblet stated that the police department does not get very many complaints on the recreational fires. Last year there were only seven complaints and he was surprised because almost every Friday and Saturday night in the summer there is a large amount of recreational fires all over the city. If people burn clean dry wood there is no problem. All of the owners have to register their fire pits with the police department and then they are inspected by his department. No citations have been issued for those who do violate the ordinance because once a police officer explains the regulations the resident's people comply with the rules.

Fire Chief Apps stated that he agreed with Police Chief Herblet that there really isn't a big problem with the recreational fires but before the current ordinance was adopted in 2002 there were quite a few issues with the fires. The current ordinance spells out the regulations clearly.

Mrs. Eyer stated that there is not a lot for the youth to do in St. Louis and having a bonfire in the backyard keeps the kids busy at home. She stated that they had an asthmatic child and felt it was their responsibility to enforce conditions to keep the child healthy and not to impose the problem upon others that would restrict them from doing things. When the weather was humid and hot would take the child indoors shut the windows and turn on the air conditioner. If people are burning appropriately there should not be a problem with smoke from the fires.

Council Member Allen stated that she felt that the ordinance is enforceable as it is written.

Council Member Church stated that he was willing to agree to leave the recreational fire ordinance as it is written.

City Manager McConkie stated that beside Mrs. Eyer being in favor of the City's current ordinance for recreational fires there were two other letters received in favor of the existing ordinance.

Council Member Kubin suggested that maybe there should be a place on the City's website where new residents can obtain information such as the solid waste pickup information, leaf pickup, the recreational fire ordinance and etc.

City Manager's Report.

City Manager McConkie stated that on the General Fund Balance Sheet there is a reserve amount of $39,877.40 designated for Industrial Park Improvements.

City Manager McConkie requested that the City Council transfer $39,877.40 to the Major Street to help with the cost of the Woodside Drive Reconstruction Project.

Moved by Shrum, supported by Church, to approve to transfer $39,877.40 from the General Fund Industrial Park Reserve to Major Street for the Woodside Drive Improvements. All ayes carried the motion.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she is preparing for the November 8th General Election.

City Clerk/Treasurer Roehrs stated that the City of Ithaca is hosting a Parliamentary Procedure and Open Meetings Workshop and wanted to know if any of the City Council members were interested in attending. The workshop will be held on Tuesday, October 25, 2011 at 9:00 a.m. at the Ithaca Community Center.

Mayor Kelly, Mayor Pro Tem Allen and Council Member Church were interested in attending the workshop.

Police Chief's Report.

Police Chief Herblet stated that the Homecoming festivities went well and he was proactive to schedule extra police patrol to ensure safety for the public during the homecoming weekend activities. The cost for the extra police officers was expensive for his budget but by being proactive there were no incidents during the weekend.

Police Chief Herblet stated that Craig Francis has taken a full-time position with Hazel Park and recently hired another part-time certified police officer.

City Council Comments.

Council Member Church stated that he put out broken glass and Styrofoam for recycling and they refused to take it. Council Member Church stated that he also set the items out to be picked up for regular trash and they were not picked then either.

City Manager McConkie stated that the items should have been picked up and he would check on the matter.

Council Member Kubin stated that he was pleased to see the police department proactive for the by scheduling additional police officers for the Homecoming festivities.

Council Member Kubin stated that the first streetlight on the north side of W. Essex Street is flickering and goes out sometimes.

Council Member Allen thanked Chief Fire Apps for coming to the meeting to discuss recreational fires with the City Council.

Mayor Kelly stated that he noticed in the Morning Sun yesterday that the City of Ithaca is not going to

replace the Police Chief right away and wanted to know if the Police Chief's position should be looked at as part of the Police Department Collaboration effort in the County.

City Manager McConkie stated that he has talked to the City Manager in Ithaca already about the issue.

Council Member Church stated that he attended the last Water Authority Meeting and wanted to let the City Council know that the City is being well represented at the meetings.

Council Member Church stated that the DPW is doing a good job of picking up the leaves and keeping them out of the catch basins.

Public Comments. None

Moved by Kubin, supported by Allen, to approve to adjourn the meeting at 8:52 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

November 1, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly Tuesday, November 1, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa Allen, Jerry C. Church, William E. Shrum

Council Members Absent: George T. Kubin (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Jennifer Hornus 220 N. Main Street

Patrick Herblet Police Chief

4 High School Students

David Skirvin 8546 Alger Road

Council Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on October 18, 2011, subject to the following corrections on page 54 Mathew Grass was not present at the meeting; on page 55 paragraph 5 line 3 should read “The City Council stated that they would allow” ; on the bottom of page 55 the following sentence should be added “Officer Roslund stated that she was not present during the inspection of Mr. Marr's outdoor burning device and had not seen the inspection report so, she did not know the details as to why the device did not pass the inspection”. On page 56 in the last paragraph line 4 should read “to assist Consumers in counties neighboring Gratiot County and our crew would only respond if Consumers is needed to assist other cities during an electrical outage. All ayes carried the motion.

Financial Statements.

The City Council reviewed the Financial Statements for the months of June 2011 and September 2011.

Moved by Shrum, supported by Allen, to approve to receive and place on file the Financial Statements for the months of June 2011 and September 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts in the amount of $237,439.62. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the October 2011 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the October 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications from Charter Communications and Michigan Municipal League.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications from Charter Communications and the Michigan Municipal League. All ayes carried the motion.

New Business.

Proclamation for National Caregivers Month.

City Manager McConkie requested that the City Council approve to authorize Mayor Kelly to proclaim November 2011 as the National Caregivers Month.

Moved by Church, supported by Shrum, to approve authorization for Mayor Kelly to proclaim November 2011 as the National Caregivers Month. All ayes carried the motion.

Approve Request from Middle of the Mitten for Christmas Parade.

City Manager McConkie stated that the Middle of the Mitten Association submitted a request for authorization for the Small Town Family Christmas Parade on Friday, December 2, 2011, at 6:00 p.m. The parade will start at the corner of Mill Street and North Street and then south on North Mill, then east on Saginaw to the Clapp Park/High School area.

Moved by Church, supported by Allen, to approve authorization for the Small Town Family Christmas Parade on Friday, December 2, 2011, at 6:00 p.m. The parade will start at the corner of Mill Street and North Street and then south on North Mill, then east on Saginaw to the Clapp Park/High School area upon approval of the Police Chief. All ayes carried the motion.

Energy Optimization Program Discussion.

City Manager McConkie stated that the S & K Food Pride submitted a request for assistance from the City on the cost to upgrade their electrical refrigeration units. The cost to upgrade their Anti-Sweat Door Heater Controls is $8,800.00, to upgrade the Walk-in Cooler EC Motors is $3,276.00 and upgrading the Reach-in Cooler EC Motors is $4,560.00 with a total cost improvement of $16,636.00. If the City Council wants to proceed to assist the Food Pride they would need to increase the Energy Optimization limit to $7,000.00 on a project which was set in the past to $3,000.00. Food Pride would receive $6,840.00 from the Energy Optimization Program and the remainder cost of $9,796.00 would be paid by the City and the City would collect the $9,796.00 plus 1.9% interest as a special assessment from S & K Food Pride on their property taxes for a period of two years starting with the July 2012 summer property taxes.

Council Member Church wanted to know how the City would collect the money if the Food Pride goes out of business.

City Manager McConkie stated that the City would place a lien on the property.

Moved by Church, supported by Shrum, to approve authorization to increase the Energy Optimization Incentive limit to $7,000.00 and for the City Manager to implement the project with S & K Food Pride for the City with $6,840.00 allocated from the Energy Optimization and authorize the City to pay $9,796.00 with a special assessment to be placed on the S & K Food Pride property taxes for two years with 1.9% interest rate to pay back the City of Saint Louis. All ayes carried the motion.

Discuss Selling Price of City Owned Property.

City Manager McConkie stated that the City has been approached by Mr. Skirvin who is interested in purchasing a City owned piece of property on W. Monroe Road. Mr. Skirvin and his son want to open an archery shop and sporting goods business in the City. Mr. Skirvin would like to acquire the building owned by Mr. Green that is on his property located on W. Monroe Road. One parcel of property that the City has that would benefit Mr. Skirvin is a parcel of property west of the natural gas line easement which abuts Mr. Davidson's property. If the City Council is interested in selling that parcel of land to Mr. Skirvin there would have to be some sort of provision made allowing the discharge of fire arms for his business because customers would want to try out bow and arrows before purchasing the products. Sanitary sewer is available to the property but water service is not and if Mr. Skirvin is able to acquire the building from Mr. Green he would have to drill a well for the business.

City Manager McConkie stated that the parcel of land is about three acres and recommended that the City Council sell the property to Mr. Skirvin for $3,000 to $5,000.

Moved by Shrum, supported by Church, to approve authorization for the City of Saint Louis to sell the parcel of land on W. Monroe Road to Mr. Skirvin west of the natural gas force main that abuts Mr. Davidson's property in the amount of $4,000.00 based on Mr. Skirvin acquiring the building from Mr. Green and with a revert clause for the City to repurchase the property if the project does not get completed. All ayes carried the motion.

Capital Asset Policy.

City Manager McConkie stated that he would put on the agenda for the next meeting the Capital Asset Policy because it is not ready to be presented to the City Council for action.

DDA Board Appointment.

City Manager McConkie requested that the City Council approve to appoint Pam Munderloh to fill the vacancy from the resignation of Nancy McClinitic who resigned from the board.

Moved by Church, supported by Shrum, to approve the appointment of Pam Munderloh to fill the vacancy from the resignation of Nancy McClinitic who resigned from the board. All ayes carried the motion.

City Manager's Report.

City Manager McConkie discussed with the City Council Public Act of 63 regarding the Economic Vitality Incentive Program.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs reminded those present to vote at the November 8, 2011 General Election.

Police Chief's Report.

Police Chief Herblet stated that last Saturday the Police Department was one of the locations in the County for residents to drop off unused prescription drugs for disposal. A lot of prescribed medicine in pill and liquid form was turned in for disposal.

Police Chief Herblet stated that the new patrol car was damaged after a suspect that was taken into custody and kicked out the windows in the patrol car.

City Council Comments.

Council Member Church stated that he was wondering if the Building Inspector has inspected the overhang at the entrance of Food Pride. Council Member Church stated that he was concerned someone might get hurt if it falls down.

Council Member Church wanted to know if remodeling the building owned by the DDA next to the Hairworx caused damage to their floor.

City Manager McConkie stated that the City does not know what caused damage to the floor at the Hairworx. The owner of the Hairworx has noticed some settling in the floor and she needs to have someone look at it to determine what is wrong with it.

Council Member Church wanted to know if the China Garden condemnation has progressed.

City Manager McConkie stated that the City is working to resolve the matter and he would check with the City Attorney on the status of issue.

Council Member Church stated that he, Mayor Kelly, Council Member Allen and City Clerk/Treasurer Roehrs attended an Open Meeting Workshop in Ithaca and it was very informative.

Council Member Shrum wanted to know if any more contact has been made with the school regarding the buses being parked at the Westgate School.

City Manager McConkie stated that the Zoning Ordinance has been updated requiring a Special Use Permit for the schools to park the buses at that location. City Manager McConkie will discuss the matter with the City Attorney.

Mayor Kelly recommended that the City Manager contact the Superintendent of the St. Louis Schools to discuss the matter and arrange a joint meeting between the City Council and the School Board members.

Public Comments. None

Moved by Allen, supported by Church, to approve to adjourn the meeting at 8:38 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

November 16, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly Tuesday, November 16, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa Allen, Jerry C. Church, George T. Kubin

Council Members Absent: William E. Shrum (excused)

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Richard Ramereiz Police Sergeant

Katherine Roslund City Assessor

Mark Abbott DPW Supt.

Council Member Kubin led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Allen, supported by Kubin, to approve the minutes of the regular meeting held on November 1, 2011 subject to the correction on page 64 paragraph 5 line 2 should read “to discuss the matter and arrange a joint meeting between the City Council and the School Board members”. On page 63 paragraph 9 line 2 should read “Hairworx”. The October 18, 2011 meeting minutes on page 55 paragraph 5 line 2 should read “The State of Michigan will not enforce the violations of the Mechanical Code” and paragraph 10 line 2 should read “on the device and she had the inspection report in her office which is available for review'. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Church, supported by Allen, to approve the Claims & Accounts in the amount of $423,048.09. All ayes carried the motion.

Monthly Reports.

City Council discussed the October 2011 Monthly Reports.

Moved by Kubin, supported by Church, to receive and place on file the October 2011 Monthly Reports. All ayes carried the motion.

Audit Presentation.

Kenneth Berthiaume of Berthiaume & Company presented the Fiscal Year Ending June 30, 2011 Financial Audit Report to the City Council.

Mr. Berthiaume stated that the audit work went very smooth and they had excellent cooperation from City Manager McConkie, City Clerk/Treasurer Roehrs and her Office Staff. There were no significant audit risks encountered during the audit. The City of Saint Louis is in conformity with the U.S. Generally Accepted Auditing Standards and is in compliance with implementing GASB Statement No. 54. General Fund has a good Fund Balance reflecting fifty percent of the operational budget.

The Proprietary Funds are in good shape and have more reserve than what is required in the City Charter. The Downtown Development still has a deficit due to the debt owed to the City which is being paid back to the City from tax revenue collected.

City Manager McConkie stated that there was a note in the audit that the City exceeded the Recreation and Culture budget expenses by $4,141.

Mr. Berthiaume stated that the City did over exceed the budgeted expenses for Recreation and Culture and the City will have to submit an explanation to the State Treasury on the matter.

Council Member Church stated that he noticed in the communication letter a note stating that the City is currently using an excel software program to record capital assets and depreciation and it is recommended that the City acquire a Capital Asset/Depreciation Program.

Mr. Berthiaume stated that the Excel Program has limitations and make it difficult to work with plus there is more chance for errors. When an entity uses a Capital Asset/Depreciation Program it will increase the efficiency and provide additional data management capabilities and it is less time consuming for auditors.

City Council thanked Mr. Berthiaume for coming to the meeting.

Moved by Kubin, supported by Church, to approve to accept the Fiscal Year Ending June 30, 2011, Financial Audit Report. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications from Greater Gratiot Meeting Minutes, Assessor's Report, Summarized Power Costs and Michigan Public Service Commission.

Moved by Kubin, supported by Allen, to approve to receive and place on file the communications from Greater Gratiot Meeting Minutes, Assessor's Report, Summarized Power Costs and Michigan Public Service Commission. All ayes carried the motion.

New Business.

Approve Appointment of Housing Commission Member.

City Clerk/Treasurer Roehrs stated that two residents from the Saint Louis Housing submitted a letter of interest to fill the vacancy on the Housing Commission. The last time there was a vacancy on the Housing Commission the City Council stated that they wanted to appoint Paul Erskin the next time there was a vacancy.

Council Member Kubin wanted to know if the Housing Commission recommended anyone to fill the vacancy.

City Clerk Roehrs answered no, but the Housing Commission meets tomorrow night and she could ask the Commission to make a recommendation.

Moved by Church, supported by Allen, to approve to table action to appoint the vacancy on the Housing Commission. All ayes carried the motion.

Approve Payment to Rowe – Woodside Dr. Engineering Services.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services Company for Construction Engineering Services for the Woodside Drive Rehabilitation in the amount of $5,767.00.

Moved by Allen, supported by Church, to approve payment to Rowe Professional Services Company for Construction Engineering Services for the Woodside Drive Rehabilitation in the amount of $5,767.00. All ayes carried the motion.

Approve Payment to Rowe-Sanitary Sewer Evaluation.

City Manager McConkie requested that the City Council approve payment to Rowe Professional Services for Sanitary Sewer Evaluation Study in the amount of $9,691.04.

Moved by Kubin, supported by Church, to approve payment to Rowe Professional Services for Sanitary Sewer Evaluation Study in the amount of $9,691.04. All ayes carried the motion.

Approve Payment to Detroit Pump & MFG Co. – Purchase of Pump.

City Manager McConkie requested that the City Council approve payment to Detroit Pump & MFG Co. for pump replacement at the Wastewater Treatment Plant in the amount of $8,961.00.

Moved by Church, supported by Allen, to approve payment to Detroit Pump & MFG Co. for pump replacement at the Wastewater Treatment Plant in the amount of $8,961.00. All ayes carried the motion.

Approve Payment to DVT Electric.

City Manager McConkie requested that the City Council approve payment to DVT Electric for FERC Article 405/406 Project in the amount of $3,650.00.

Moved by Church, supported by Allen, to approve payment to DVT Electric for FERC Article 405/406 Project in the amount of $3,650.00. All ayes carried the motion.

Approve Manhole Rehabilitation Project.

City Manager McConkie requested that the City Council approve the Manhole Rehabilitation Project by Advanced Rehabilitation Technology Company in the amount of $10,500.00.

Moved by Church, supported by Kubin, to approve the Manhole Rehabilitation Project by Advanced Rehabilitation Technology Company in the amount of $10,500.00. All ayes carried the motion.

Employee Appreciation Celebration.

City Manager McConkie stated that the City Employees have requested that the City Council approve in lieu of the Annual Employee Appreciation Celebration dinner that the City Council approve a potluck luncheon for City employees on Friday, December 16, 2011 from 12:00 p.m. to 2:00 p.m. and at that time present service awards and bonuses.

Council Member Kubin left the meeting at 8:55 a.m.

Moved by Church, supported by Allen, to authorize the pot luck luncheon for the City employees on Friday, December 16, 2011 from 12:00 p.m. to 2:00 p.m. with service awards and bonuses to be presented and to authorize Appreciation Dinner for the members of the Boards and Commissions. All ayes carried the motion.

City Manger McConkie stated that he would have arrangements made for the Appreciation Dinner and have invitations sent to the City Council and Committee members.

Approve Overhead Door Electric Building.

City Manager McConkie requested that the City Council approve installation of an Overhead Door at the Electric Building for 701 Woodside Drive by Johnson Door in the amount of $8,900.00.

Moved by Church, supported by Allen, to approve installation of an Overhead Door at the Electric Building for 701 Woodside Drive by Johnson Door in the amount of $8,900.00. All ayes carried the motion.

Approve Purchase of Sensus Meters.

City Manager McConkie requested that the City Council approve purchase of 96 Sensus Meters from Electric Utility Technology Service in the amount of $11,040.00.

Moved by Allen, supported by Church, to approve to purchase 96 Sensus Meters from Electric Utility Technology Service in the amount of $11,040.00. All ayes carried the motion.

Approve Purchase of Leveling Cables for Bucket Truck.

City Manager McConkie requested that the City Council approve the purchase of Leveling Cables for Bucket Truck #1 from Aerial Hydraulic in the amount of $4,215.52.

Moved by Church, supported by Allen, to approve the purchase of Leveling Cables for Bucket Truck #1 from Aerial Hydraulic in the amount of $4,215.52. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that yesterday he met with City Manger Phil Moore from Alma and discussed the water system improvements, possible police department merger and several other issues.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the November 8th General Election went very well.

City Clerk/Treasurer Roehrs stated that the 2011 Winter Property Tax Statements are being prepared.

Police Chief's Report.

Sergeant Ramereiz stated that the new patrol car is repaired and back in service.

Mayor Kelly wanted to know what the police officers think about having the police department merge with Alma.

Sgt. Ramereiz stated that there are items that would have to be worked out because the union contracts are different and roles of leadership are a concern.

City Council Comments.

Council Member Church congratulated Katherine Roslund on the accomplishments to advance her Assessing Level.

Council Member Church commended the DPW Department on the excellent work done on keeping the leaves picked up.

Mayor Kelly stated that he would be out of town from November 21st to thru the 29th.

Council Member Church stated that he would be out of town November 19th thru the 29th.

Public Comments. None

Moved by Church, supported by Allen, to approve to adjourn the meeting at 9:29 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 6, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly Tuesday, December 6, 2011, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa Allen, Jerry C. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

26 High School Students

Mark Abbott DPW Supt.

Mike Parsons Electric Foreman

Stephen Larsen 218 Locust Street

Council Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Kubin, supported by Shrum, to approve the minutes of the regular meeting held on November 16, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts in the amount of $385,041.73. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the November 2011 Monthly Board Minutes.

Moved by Shrum, supported by Kubin, to receive and place on file the November 2011 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

Stephen Larsen stated that he tried to review the City Council Meeting minutes on the City's website but could only find the January 2011 meeting minutes and wanted to know why the other minutes for 2011 were not on the website.

Council Member Allen stated that the other meeting minutes are there you have to scroll down past the January meeting minutes to view them.

Larsen stated that he lives on Locust Court and road is in really bad shape. Last week the DPW scraped the street but that did not take care of the problem. There are big holes seven to eight inches deep in locations. The holes need to be filled in and the road graded down more than an inch to make a better road surface.

DPW Supt. Abbott stated that his department has been busy and as not had the time to do maintenance on the road.

Police Chief Herblet joined the meeting at 7:25 p.m.

Larsen made a request to the City Council to adopt an ordinance to allow Off the Road Vehicles on city local streets. The County has adopted an ordinance and he talked with Police Chief Herblet and he is not against or for allowing the vehicles on the streets. He and his wife ride the ORV vehicles and would like to use the city streets to get to the county roads for recreational use. Larsen stated that he would appreciate it if the City Council would consider adopting and ordinance on the matter.

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications regarding the 2011 Cable Consortium Annual Report and correspondence regarding reimbursement.

Council Member Allen stated that she appreciated the honesty of City Clerk/Treasurer Roehrs regarding the mistake of using the City's credit card instead of her own credit card for a purchase she made.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding the 2011 Cable Consortium Annual Report and correspondence regarding reimbursement. All ayes carried the motion.

New Business.

Approve 2012 City Council Meeting Dates.

City Manager McConkie requested that the City Council approve the 2012 City Council Meeting Dates.

Moved by Kubin, supported by Shrum, to approve the 2012 City Council Meeting Dates to be held on the first Tuesday of the Month at 7:00 p.m. and the third Tuesday of the month at 7:30 a.m. except for the following dates Monday, January 9, 2012 at 7:00 p.m., Tuesday, January 24, 2012 at 7:30 a.m., Wednesday, August 8, 2012 at 7:00 p.m. and Wednesday, November 7, 2012 at 7:00 p.m. All ayes carried the motion.

Approve Payment to Creative Microsystems, Inc – Annual Software Support.

City Manager McConkie requested that the City Council approve payment to Creative Microsystems, Inc. in the amount of $9,552.00 for annual software support.

Moved by Shrum, supported by Church, to approve payment to Creative Microsystems, Inc. in the amount of $9,552.00 for annual software support. All ayes carried the motion.

Approve Transfer of Funds from Sewer Fund to Motor Pool Fund.

City Manager McConkie requested that the City Council approve to transfer $31,100.00 from the Sewer Fund to the Motor Pool Fund to reimburse for the cost of the Sewer Vactor Truck Repair.

Moved by Allen, supported by Kubin, to approve to transfer $31,100.00 from the Sewer Fund to the Motor Pool Fund to reimburse for the cost of the Sewer Vactor Truck Repair. All ayes carried the motion.

Approve Purchase of Tractor.

City Manager McConkie requested that the City Council approve the purchase from Bader & Sons, Inc. a John Deere 3720 Tractor and trade in the old equipment in the amount of $24,000.00.

Moved by Shrum, supported by Kubin, to approve the purchase from Bader & Sons, Inc. a John Deere 3720 Tractor and trade in the old equipment in the amount of $24,000.00. All ayes carried the motion.

Approve Sewer Televising Project Change Order.

City Manager McConkie requested that the City Council approve the Change Order Request to Terra Contracting for Sewer Televising Project in the amount not to exceed $4,500.00.

Moved by Church, supported by Shrum, to approve the Change Order Request to Terra Contracting for Sewer Televising Project in the amount not to exceed $4,500.00. All ayes carried the motion.

Approve Resolution 2011-22 Redistricting Precincts.

City Clerk/Treasurer requested that the City Council approve Resolution 2011-22 to Authorize Precinct Redistricting. It would be more cost effective to have one ward and one precinct in the City instead of having two precincts.

The following resolution was offered by Council member Shrum and supported by Council Member Church.

WHEREAS, the City Council of the City of Saint Louis recognizes that redistricting legislation has been put into law which establishes new State House of Representatives, State Senate, U.S. Congressional Districts and Gratiot County created new County Commissioner Districts; and

WHEREAS, with the Reapportionment process the Bureau of Elections will update the Qualified Voter Files Street Index to reflect new district alignments; and

WHEREAS, the Saint Louis City Council wishes to change precinct boundaries from two precincts to one precinct; and

NOW THEREFORE BE IT RESOLVED THAT, the City Council of Saint Louis, Michigan, County of Gratiot hereby combines Precinct One and Two to one Precinct One Ward within the City Boundaries.

Ayes: Shrum, Church, Allen, Kubin, Kelly

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve NPDES Permit Fee.

City Manager McConkie requested that the City Council approve payment to Michigan Department of Environmental Quality for Annual NPDES Permit Fee in the amount of $5,500.00.

Moved by Shrum, supported by Allen, to approve payment to Michigan Department of Environmental Quality for Annual NPDES Permit Fee in the amount of $5,500.00. All ayes carried the motion.

Approve Recommendation from Cemetery Committee.

City Manager McConkie stated that the Cemetery Committee recommended that a City Council Member be appointed to the Cemetery Committee to act as a liaison for the City Council.

Moved by Kubin, supported by Allen, to approve the recommendation of the Cemetery Committee and approve to appoint Council Member Church to be on the Committee.

Ayes: Kubin, Allen, Shrum, Kelly

Nays: None

Abstain: Church

Motion carried.

Set Special Meeting Date for Joint Meeting with City of Alma.

City Manager McConkie requested that the City Council approve to set the date of Wednesday, January 11, 2012 at 7:00 p.m. for a Joint Meeting between the City of Saint Louis City Council and the Alma City Commissioners.

Moved by Kubin, supported by Church, to approve to set the date of Wednesday, January 11, 2012 at 7:00 p.m. for a Joint Meeting between the City of Saint Louis City Council and the Alma City Commissioners. All ayes carried the motion.

Discussion on Energy Services Project.

City Manager McConkie stated that the City's Energy Contracts with the MMPA require the city to install new metering at the substations so the City's energy consumption can be monitored on a real time basis. According to our contracts if the city exceeds our contract amount we may have to purchase power on the open market. MPPA needs to monitor our substations for energy consumption and production of energy from the hydro units. In order for the city to supply the information to MPPA the city needs to install, purchase equipment and supplies to have the capability to transmit information to the agency.

City Manager McConkie requested authorization to purchase three meters at $11,000 each two for the substations and one for the dam. Each meter will be connected to the city hall server and then the information will be forwarded to MPPA. Also, as part of the project is for the installation to connect the substations to the city hall and other city departments.

City Manager McConkie stated that today bids were opened to install fiber optic and Mid-Michigan Telecom had the lowest bid in the amount of $33,948.00. The Trivalent Proposal is for the cost to install a wireless bridge at the Gibson Substation in the amount of $5,758.00. A cost was received from Power Line Supply for cabinets and additional equipment for the metering installation is $3,373.80. The total project for the installation and purchase of meters is estimated to be $75,000.00.

Moved by Allen, supported by Church, to approve authorization for Mid-Michigan Telecom to proceed to install fiber optic from City Hall to the Electric Plant, Department of Public Works and to the Water Tower in the amount of $33,948.00. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve authorization for Trivalent Group to install and purchase a wireless bridge and other computer equipment in the amount of 5,758.00 for the Gibson Substation. All ayes carried the motion.

Moved by Church, supported by Shrum, to approve to purchase from Power Line Supply cabinets and equipment for the new meters in the amount of $3,373.80. All ayes carried the motion.

Moved by Shrum, supported by Allen, to approve authorization to purchase three meters for the substations and the dam hydro units from Consumers Energy in the amount not to exceed $35,000.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the Planning Commission held on a public hearing for a rezoning request at 834 Michigan Avenue to rezone the property from C-2 General Business to R-2 One and Two Family Residential.

City Manager McConkie requested that the City Council approve to introduce Ordinance No. B-218 an Ordinance to amend the Zoning Map of the City of Saint Louis.

Moved by Kubin, supported by Church, to approve to introduce Ordinance No. B-218 an Ordinance to amend the Zoning Map of the City of Saint Louis. All ayes carried the motion.

City Manager McConkie stated that it was recommended from the St. Louis School Board that the City Council hold a joint meeting with them sometime in January on a Monday or Wednesday. The City already has meetings scheduled most of those days in January.

The consensus of the City Council was to hold the joint meeting sometime in February.

City Manager McConkie stated that there is a meeting scheduled between him, our city attorney, Dick Green and his attorney.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the fire department put the new pumper fire truck into service that was purchased with FEMA Grant Funds and fire department funds.

Police Chief's Report. None

City Council Comments.

Council Member Church stated that the Christmas Parade and the home tour were very nice.

Council Member Church suggested that the City have a tree lighting ceremony the same night of the parade.

Council Member Kubin wanted to know if the City Council held a goal session for the city this year.

City Manager McConkie stated that the City did hold a goal session in February that was concurrent with a regular council meeting and the minutes should be on the website for viewing.

Council Member Allen requested a clarification on the auditors notes regarding the recreation and culture budget being combined for budget purposes.

City Manager McConkie stated that to meet the Governmental Accounting Standards the recreation and library budgets are combined in the financial audit report.

Council Member Allen stated that the Christians Caring for Community did a nice job with the home tour and she appreciated having the city's building to go into for warmth the night of the parade.

Council Member Allen wanted to know if the Food Pride was pursuing the energy efficiency updates to the store that was offered by the City.

City Manager McConkie stated that the owner of the business is undecided on what approach he wants to take to upgrade electrical equipment in the store.

Council Member Allen wanted to know if there was anything that can be done to increase the fund amount in the Motor pool Fund.

DPW Supt. Abbott stated that the City is charging the funds the standard equipment rate but the problem is that the equipment is getting older and it cost more to keep them running.

Mayor Kelly thanked Stephen Larsen for coming to the meeting and addressing his issues with the City Council. Mayor Kelly requested that the Off the Road Vehicle Ordinance be placed on the next meeting agenda.

Public Comments. None

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 9:02 p.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 20, 2011

The Regular Meeting of the Saint Louis City Council was called to order by Mayor James C. Kelly Tuesday, December 20, 2011, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor James C. Kelly, Melissa Allen, Jerry C. Church, George T. Kubin, William E. Shrum

Council Members Absent: None

City Manager: Robert McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Katherine Roslund City Assessor

Phil Hansen DDA Director

Larry Blair Perrinton

Lance Blair Perrinton

Steve Larsen St. Louis

Pat Davis Sumner

Bob Myers Gratiot County

Missy Matson Gratiot County

Matt Matson Gratiot County

David May St. Louis

Spencer Drake

Council Member Church led in the Pledge of Allegiance to the flag.

Minutes.

Moved by Shrum, supported by Allen, to approve the minutes of the regular meeting held on December 6, 2011. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kubin, supported by Shrum, to approve the Claims & Accounts in the amount of $470,212.87. All ayes carried the motion.

Monthly Reports.

City Council discussed the November 2011 Monthly Reports.

Moved by Shrum, supported by Allen, to receive and place on file the November 2011 Monthly Reports. All ayes carried the motion.

Public Comments.

Steve Larsen stated that he collected signatures from store owners and some city residents that are in support of the City Council passing an ORV/ATV Ordinance to legalize the use of the vehicles within the city limits. Larsen also provided a copy of an ordinance that regulates the vehicles according to the Michigan Law.

City Manager McConkie stated that he did not place the matter on the meeting's agenda because he has not had time to discuss the matter with the City Attorney.

The City Council discussed the matter.

City Manager McConkie recommended that the City Council appoint a committee consisting of two council members, representative of the ORV/ATV group, city staff and one resident that does not have an ORV/ATV to discuss the ORV/ATV issue.

Police Chief Herblet stated that he has copies of several sample ORV/ATV Ordinances from other cities. He discussed the matter with MDOT Traffic Services and they recommended that the City not have an ordinance to allow the ORV/ATV vehicles within the city.

Council members Allen and Church volunteered to be on the committee along with Police Chief Herblet.

Moved by Kelly, supported by Shrum, to approve to appoint a committee with Council Members Melissa Allen and Jerry Church, Steve Larsen, Police Chief Herblet, one city resident owner of an Off Road Vehicle and one city resident not an owner of Off Road Vehicle. All ayes carried the motion.

Mayor Kelly gave the original signature petition in support of ORV/ATV to City Clerk Roehrs to keep in the City's records.

Communications.

City Manager McConkie requested that the City Council receive and place on file the communications from MDOT regarding grant award for Mill Street Bridge Rehabilitation and correspondence from the DEQ that the City received a grant for the City Sanitary Sewer Study.

Moved by Allen, supported by Church, to approve to receive and place on file the communications from MDOT regarding grant award for Mill Street Bridge Rehabilitation and correspondence from the DEQ that the City received a grant for the City Sanitary Sewer Study. All ayes carried the motion.

New Business.

Approve Confirmation of Verbal Approval of Computer Equipment Purchase.

City Manager McConkie requested that the City Council confirm verbal approval of additional Computer Equipment Purchase necessary for installation of Fiber Optic from Trivalent Group in the amount of $10,000.00.

Moved by Allen, supported by Shrum, to confirm verbal approval of additional Computer Equipment Purchase necessary for installation of Fiber Optic from Trivalent Group in the amount of $10,000.00. All ayes carried the motion.

Approve Ordinance No B-218 – Amendments to Zoning Map.

City Manager McConkie requested that the City Council approve Ordinance No B-218 to amend the Zoning Map of the City of Saint Louis provided for in Section 5.2 of the Zoning Ordinance as follows: The premises described are hereby re-zoned from C-2 General Business District to R-2 One and Two Family Residential.

WD L 496 P 1151 ASSESSOR'S PLAT NO 5 CITY OF ST. LOUIS LOT 5 & ALL OF LOT 6, ASSESSOR'S PLAT NO 5, LYING NE OF A LINE COM 926.84 FT S 49 DEG 23' W MEASURING ALG CL OF MICH AVE FROM INTERSECTION OF CL OF MICH AVE WITH E & W ¼ LINE OF SEC 25-12-3, N 40 DEG 37' W TO BANK OF PINE RIVER, SEC 25-12-3.

Moved by Shrum, supported by Church, to approve to adopt Ordinance No B-218 to amend the Zoning Map of the City of Saint Louis provided for in Section 5.2 of the Zoning Ordinance as follows: The premises described are hereby re-zoned from C-2 General Business District to R-2 One and Two Family Residential.

WD L 496 P 1151 ASSESSOR'S PLAT NO 5 CITY OF ST. LOUIS LOT 5 & ALL OF LOT 6, ASSESSOR'S PLAT NO 5, LYING NE OF A LINE COM 926.84 FT S 49 DEG 23' W MEASURING ALG CL OF MICH AVE FROM INTERSECTION OF CL OF MICH AVE WITH E & W ¼ LINE OF SEC 25-12-3, N 40 DEG 37' W TO BANK OF PINE RIVER, SEC 25-12-3.

All ayes carried the motion.

Approve Lease Agreement – Sensus for Automated Meter Reading System.

Utility Director Giles requested that the City Council approve the Spectrum Lease Agreement for the FlexNet Utility Operating System from Sensus for the FCC License. The City Attorney reviewed the agreement and made a few minor recommendations to the language. The cost is $900.00 annually for maintenance service.

Moved by Shrum, supported by Church, to approve the Spectrum Lease Agreement between the City of Saint Louis and Sensus USA, Inc. for the FCC License to operate the FlexNet Equipment for the use of the automated utility meter radio read system at a cost of $900.00 annually. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the Water Authority Committee met last week and made a recommendation that the St. Louis City Council and Alma City Commission approve the Articles of Incorporation at the joint meeting on January 11, 2012. Also, at the meeting the City Council will need to appoint two Council Members to be on the Water Authority.

City Manager McConkie stated that Senate Bill 7 is a law to regulate the health care coverage that public employers can offer to their employees. The law states that the health care premium cost to the employer is either capped at $5,500.00 for an individual, $11,000.00 for an individual and spouse coverage and $15,000.00 for family coverage or the employee pays 20% of the premium cost and the employer pays 80% of the premium cost. The law is complicated because it is to become effective for the medical benefit plan coverage on or after January 1, 2012. The City's plan coverage year does not start until July 1, 2012 and since there the law is so unclear the consensus is for every municipal to opt out from complying with the law for at least the first year.

There is a provision that by majority vote of its governing body, a public employer may elect each year to exempt itself from the requirements of the act for the next succeeding year. City Manager McConkie recommended that the City Council approve to exempt itself from the requirements of Senate Bill 7 for the year of 2012.

Moved by Shrum, supported by Church, to approve the recommendation of City Manager McConkie that the City of Saint Louis exempt itself from the requirements of Senate Bill 7 for the year of 2012.

Ayes: Shrum, Church, Kubin, Allen, Kelly

Nays: None

Motion carried.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs thanked the City Council for the Employee Appreciation Luncheon and wished the City Council a wonderful holiday.

Police Chief's Report.

Police Chief Herblet stated that he was grateful that the City Council formed a committee to investigate an ordinance to regulate Off Road Vehicles.

City Council Comments.

Council Member Allen wanted to know if any envelope sleeves had been obtained for the two City Credit Cards yet.

City Clerk/Treasurer Roehrs stated that she had not obtained the envelope sleeves yet but will get them.

Council Member Allen wanted to know if any progress had been made to initiate a Debit/Credit Card Machine to accept utility and tax payments.

City Clerk/Treasurer Roehrs stated that she has the information from a couple of years ago when she first approached the City Council about accepting payments by Debit/Credit Cards. The City Council did not want to pursue the matter at that time because of the fees that would be charged to the customer. City Clerk/Treasurer Roehrs stated that she would acquire updated costs for the Debit/Credit Card Payment Plan.

The consensus of the City Council was to proceed with allowing the tax and utility payments with a Debit/Credit Card and have the customers pay the additional fee to process their payment.

Council Member Allen stated that she would like some assistance to review the financial statements to figure an overall cost per hour for salary and benefits for the City's current employees.

Council Member Allen stated that at the Committee Appreciation Dinner it was mentioned about having years of service awards for committee members.

Council Member Church wanted to know if there was any regulation regarding city residents installing portable garages on their properties.

Enforcement Officer Roslund stated that there is an ordinance to regulate the portable garages and she would drive to the locations to review the garages.

Council Member Church stated that the employees were happy with their potluck luncheon and the committee members enjoyed their dinner.

Council Member Kubin wanted to know if the City Council still participates at MML Conferences.

Council Member Allen stated that the council has been attending the Lansing Conference but do not include a goal session while at the conference.

Council Member Kelly stated that he thought the recognition ceremonies for the employees went very well but noticed that there was not any spouses present at the employee luncheon.

Public Comments. None

Moved by Allen, supported by Shrum, to approve to adjourn the meeting at 9:55 a.m. All ayes carried the motion.

Nancy L. Roehrs, City Clerk

 
 
 
 
 
 
 
   
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