City Council Minutes

 

2010 Minutes

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 4, 2010

The Regular Meeting of the Saint Louis City Council was called to order by City Clerk Nancy L. Roehrs, on Monday, January 4, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Tracy Ross School Board Member

Phyllis McCrossin Gratiot County Herald

Mark Abbott DPW Supt.

Steve Mepham Water/Sewer Supt.

City Clerk Roehrs administered the Oath of Offices to Mayor Joe Scholtz, Council Member James Kelly and Council Member William Shrum.

Appointment of Mayor Pro-Tem.

Mayor Scholtz requested nominations for the appointment of Mayor Pro-Tem.

Moved by Church, supported by Shrum, to nominate and appoint James C. Kelly as Mayor Pro-Tem. All ayes carried the motion.

Council Member Church led in the Pledge of Allegiance to the flag.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on December 15, 2009. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Church, to approve the Claims & Accounts, in the amount of $321,077.84. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the December 2009 Monthly Board Minutes.

Moved by Church, supported by Shrum, to receive and place on file the December 2009 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the

p-CBSA Summary and the November Energy Smart Report.

Council Member Allen joined the meeting at 7:13 p.m.

Moved by Kelly, supported by Shrum, to approve to receive and place on file the communications regarding the p-CBSA Summary and the November Energy Smart Report. All ayes carried the motion.

Recess City Council Meeting.

The City Council Meeting recessed at 7:16 p.m.

Cemetery Board of Trustees Meeting – Call to Order.

Moved by Church, supported by Kelly, to call the Oak Grove Cemetery Board of Trustees to order at

7:17 p.m. All ayes carried the motion.

Minutes.

Moved by Trustee Shrum, supported by Trustee Kelly, to approve the minutes of the regular meeting held on Wednesday, January 14, 2009. All ayes carried the motion.

Financials.

Moved by Trustee Church, supported by Trustee Allen, to approve the Financial Reports for the month of November 2009. All ayes carried the motion.

Annual Report.

Sexton Mepham gave the Annual 2009 Oak Grove Cemetery Report. There were 39 graves sold 13 residents and 26 non-residents. There were 41 burials; 13 residents, 28 non-residents and 14 ashes. During the year 26 foundations were poured. Ashes burials have increased over the past few years and the revenues for the cemetery could increase by selling the lots in the cemetery that are too small for regular size

burials. There are lots in the old section and new section that could be used for ashes burials because the circular roads made the lots close to the road too small for full size burials.

City Manager McConkie requested authorization to sell the smaller lots in the cemetery for ashes burials and approve the price structure of $210.00 for resident and $300.00 for non-resident.

Moved by Trustee Church, supported by Trustee Shrum, to approve authorization to sell smaller lots in the St. Louis Oak Grove Cemetery for ashes burials and approve the grave purchase price of $210.00 for resident and $300.00 for non-resident with a limit of two graves per lot. All ayes carried the motion.

Council Member Allen stated that the Cemetery Rules & Regulation Handbook should be revised for the new language regarding the ashes burials.

Public Comments. None

Moved by Trustee Allen, supported by Trustee Shrum, to approve to adjourn the meeting at 7:40 p.m. All ayes carried the motion.

Convene City Council Meeting.

Mayor Scholtz convened the City Council Meeting at 7:40 p.m.

New Business.

Approve Appointment of City Boards and Commissions.

The City Council discussed the appointment of City Boards and Commissions.

Moved by Church, supported by Shrum, to approve the appointment of the City of Saint Louis Boards and Commissions. All ayes carried the motion.

Approve Designation of City Official Newspapers.

City Manager McConkie requested that the City Council designate the Gratiot County Herald and the Morning Sun as the City's Official Newspapers for the Year 2010.

Moved by Allen, supported by Kelly, to approve to designate the Gratiot County Herald and the Morning Sun as the City's Official Newspapers for the Year 2010. All ayes carried the motion.

Approve Designation of Official Depositories for the City Funds.

City Manager McConkie requested that the City Council designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis First Bank, US Bank of Detroit, First of America Bank of Detroit and Isabella Bank & Trust of Breckenridge as Official Depositories of City Funds for the Year 2010.

Moved by Shrum, supported by Church, to approve to designate St. Louis Chemical Bank & Trust, St. Louis Commercial Bank, St. Louis First Bank, US Bank of Detroit, First of America Bank of Detroit and Isabella Bank & Trust of Breckenridge as Official Depositories of City Funds for the Year 2010. All ayes carried the motion.

Approve Designation of Official City Attorneys.

City Manager McConkie requested that the City Council approve to designate Fortino, Plaxton, Moskal & Constanzo, Smith & Boville, Plunket & Cooney, Varnum, Riddering, Schmidt & Howlett and Kitch, Drutchas, Wagner, Valituti and Sherbrook, Sher-Leff, and Kennedy and Maddona as City Attorneys for the Term of Two Years for the City of Saint Louis.

Moved by Allen, supported by Kelly, to approve to designate Fortino, Plaxton, Moskal & Constanzo, Smith & Boville, Plunket & Cooney, Varnum, Riddering, Schmidt & Howlett and Kitch, Drutchas, Wagner, Valituti and Sherbrook, Sher-Leff, and Kennedy and Maddona as City Attorneys for the Term of Two Years for the City of Saint Louis. All ayes carried the motion.

Approve Resolution 2010-01.

City Manager McConkie requested that the City Council approve to adopt Resolution 2010-01 for the Michigan Department of Transportation State Trunkline Right of Way Permit Application.

The following preamble and resolution were offered by Member Shrum, and supported by Member Kelly.

This Performance Resolution is required by the Michigan Department of Transportation for purposes of issuing to a municipal utility an ''Individual Permit for Use of State Trunkline Right of Way'' (form 2205), or an ''Annual Application and Permit for Miscellaneous Operations Within State Trunkline Right of Way'' (form 2205B).

RESOLVED WHEREAS, the City of St. Louis hereinafter referred to as the “'GOVERNMENTAL BODY,'' periodically applies to the Michigan Department of Transportation, hereinafter referred to as the "DEPARTMENT," for permits, referred to as ''PERMIT,'' to construct, operate, use and/or maintain utility or other facilities, or to conduct other activities, on, over, and under state trunkline right of way at various locations within and adjacent to its corporate limits;

NOW THEREFORE, in consideration of the DEPARTMENT granting such PERMIT, the

GOVERNMENTAL BODY agrees that:

Each party to this Agreement shall remain responsible for any claims arising out of their own acts and/or omissions during the performance of this Agreement, as provided by law.

This Agreement is not intended to increase either party's liability for, or immunity from, tort claims.

This Agreement is not intended nor shall it be interpreted, as giving either party hereto a right of indemnification, either by Agreement or at law, for claims arising out of the performance of this Agreement.

1. Any work performed for the GOVERNMENTAL BODY by a contractor or subcontractor will be solely as a contractor for the GOVERNMENTAL BODY and not as a contractor or agent of the DEPARTMENT. Any claims by any contractor or subcontractor will be the sole responsibility of the GOVERNMENTAL BODY. The DEPARTMENT shall not be subject to any obligations or liabilities by vendors and contractors of the GOVERNMENTAL BODY, or their subcontractors or any other person not a party to the PERMIT without its specific prior written consent and notwithstanding the issuance of the PERMIT.

2. The GOVERNMENTAL BODY shall take no unlawful action or conduct, which arises either directly or indirectly out of its obligations, responsibilities, and duties under the PERMIT which results in claims being asserted against or judgment being imposed against the State of Michigan, the Michigan Transportation Commission, the DEPARTMENT, and all officers, agents and employees thereof and those contracting governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract. In the event that the same occurs, for the purposes of the PERMIT, it will be considered as a breach of the PERMIT thereby giving the State of Michigan, the DEPARTMENT, and/or the Michigan Transportation Commission a right to seek and obtain any necessary relief or remedy, including, but not by way of limitation, a judgment for money damages.

3. It will, by its own volition and/or request by the DEPARTMENT, promptly restore and/or correct physical or operating damages to any State trunkline right of way resulting from the installation construction, operation and/or maintenance of the GOVERNMENTAL BODY'S facilities according to a PERMIT issued by the DEPARTMENT.

4. With respect to any activities authorized by PERMIT, when the GOVERNMENTAL BODY requires insurance on its own or its contractor's behalf it shall also require that such policy include as named insured the State of Michigan, the Transportation Commission, the DEPARTMENT, and all officers, agents, and employees thereof and those governmental bodies performing permit activities for the DEPARTMENT and all officers, agents, and employees thereof, pursuant to a maintenance contract.

5. The incorporation by the DEPARTMENT of this resolution as part of a PERMIT does not prevent the DEPARTMENT from requiring additional performance security or insurance before issuance of a PERMIT.

6. This resolution shall continue in force from this date until cancelled by the GOVERNMENTAL BODY or the DEPARTMENT with no less than thirty (30) days prior written notice to the other party. It will not be cancelled or otherwise terminated by the GOVERNMENTAL BODY with regard to any PERMIT which has already been issued or activity which has already been undertaken.

BE IT FURTHER RESOLVED, that the following position(s) are authorized to apply to the Michigan Department of Transportation for the necessary permit to work within state trunkline right of way on behalf of the GOVERNMENTAL BODY.

Name: Title:

­­­­­­­­­­­Robert McConkie City Manager

Kurt Giles Utilities Director

Roll Call Vote:

Yeas: Shrum, Kelly, Allen, Church, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Discussion on Telephone System Proposal.

City Manager McConkie stated that he obtained three cost proposals from Millennia Telecom, Techmode, and DA Rainsberger Co. to purchase a new phone system for city hall. City Manager McConkie requested that the City Council purchase the ShoreTel Telephone System from Millennia Telecom in the amount of $15,055.00.

Moved by Shrum, supported by Church, to approve the purchase of the ShoreTel Telephone System from Millennia Telecom in the amount of $15,055.00. All ayes carried the motion.

City Hall Main Server Proposal.

City Manager McConkie requested that the City Council approve the purchase of a City Hall Main Computer Server from Trivalent Group in the amount of $4,886.00 and Microsoft Server 2008 in the amount of $2,916.00 for a total amount of $7,802.00.

Moved by Allen, supported by Shrum, to approve the purchase of a City Hall Main Computer Server from Trivalent Group in the amount of $$4,886.00 and Microsoft Server 2008 in the amount of $2,916.00 for a total amount of $7,802.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie requested that the City Council set a date and time to hold a strategy meeting to discuss city issues.

The City Council set the date of Friday, January 29, 2010, at 8:30 a.m., for a strategy meeting to discuss city issues.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that her office was extremely busy today processing 2009 Winter Property Tax Statements that were sent in the mail by mortgage companies.

City Clerk/Treasurer Roehrs informed the City Council that the MML Capital Conference will be held in Lansing on April 13 and 14.

City Manager McConkie recommended that due to budget constraints that the City Council should attend the conference in Lansing for one day on April 14, 2010.

Police Chief's Report.

Police Chief Herblet stated that the St. Louis Police Department will be working with the St. Louis Public Schools to secure their buildings after school events. The police officers will start training tomorrow to learn how to secure the school buildings and the officers will start this weekend to secure buildings. The maintenance staff will start doing the crossing guard duties at Carrie Knause School next week after they are trained by the police department. Both programs will be reviewed and evaluated throughout the school year.

Police Chief Herblet stated that the St. Louis Police Department will join the Alma Police department for annual defensive tactics training. The defensive tactics training is mandated by the State of Michigan every year.

City Council Comments.

Council Member Church stated that he received a complaint from a resident about the smoke coming from an outside wood burning device into the person's garage and going into his house. Council Member Church wanted to know if a mechanical permit was issued for the device.

City Manager McConkie stated that he was aware that the home owner did apply for a mechanical permit but does not know if a permit was issued.

Council Member Allen welcomed Mayor Scholtz to the City Council.

Mayor Scholtz stated that he was getting acquainted with the position of Mayor.

Public Comments.

Tracy Ross welcomed Mayor Scholtz and stated that he wanted to keep the communications open between the School Board and City Council.

DPW Superintendent Abbott thanked the City Council for the reorganization of the Oak Grove Cemetery Board. The change has improved the operations of the cemetery.

Moved by Allen, supported by Church, to approve to adjourn the meeting at 8:35 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 19, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, January 19, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Jerry Church, James C. Kelly

Council Members Absent: Melissa A. Allen and William E. Shrum (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Tracy Ross School Board Member

Phyllis McCrossin Gratiot County Herald

Mark Abbott DPW Supt.

Phil Hansen DDA Director

Kurt Giles Utilities Director

Mayor Scholtz led in the Pledge of Allegiance to the flag.

Moved by Kelly, supported by Church, to approve the minutes of the regular meeting held on January 4, 2010. All ayes carried the motion.

Financial Statements.

The City Council discussed the Financial Statements for the month of December 2009.

Moved by Church, supported by Kelly, to approve the Financial Statements for the month of December 2009. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Church, to approve the Claims & Accounts, in the amount of $396,537.07. All ayes carried the motion.

Monthly Reports.

City Council discussed the December 2009 Monthly Reports.

Moved by Church, supported by Kelly, to receive and place on file the December 2009 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the DART Service Report for October, November and December 2009 and the Summary of Power Costs.

Moved by Kelly, supported by Church, to approve to receive and place on file the communications regarding the DART Service Report for October, November and December 2009 and the Summary of Power Costs. All ayes carried the motion.

New Business.

Approve Resolution 2010-02.

City Manager McConkie requested that the City Council approve Resolution 2010-02 for the Downtown Development Authority Elimination Plan.

The following preamble and resolution were offered by Member Church and supported by Member Kelly.

WHEREAS, the City Council of the City of Saint Louis has responsibility and authority for spending through adoption of a budget for the Saint Louis Downtown Development Authority, and

WHEREAS, The City Council authorized an interfund loan to the Downtown Development Authority for a project for the purchase and renovation of a building in the Development District in accordance with terms of the Development Plan, and

WHEREAS, the Statement of Net Assets report activities of the Downtown Development for the fiscal year end June 30, 2009 with positive net assets of $62,092, and

WHEREAS, from the nature of fund accounting which does not allow recording fixed assets as part of the fund accounting statement, at fiscal year end, June 30, 2009, the Downtown Development Authority had a Fund Balance Deficit of $62,196 resulting from this project, and

WHEREAS, Michigan statutes require that a Deficit Elimination Plan be filed with the Michigan Department of Treasury when a local government audit of financial statements reports a fund with a deficit fund balance.

NOW THEREFORE BE IT RESOLVED, the City Council of the City of Saint Louis hereby presents EXHIBIT I (attached hereto) as the plan for elimination of the Saint Louis Downtown Development Authority fund balance deficit within five years.

BE IT FURTHER RESOLVED, the City Council adopts this plan as its official Deficit Elimination Plan for the Downtown Development Authority and directs Robert McConkie, City Manager, to file said Deficit Elimination Plan with proper State authorities.

Ayes: Church, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Payment for Union Street Lift Station Pump.

City Manager McConkie requested that the City Council approve payment to Hydro Dynamics for Union Street Pump Station Rebuild in the amount of $10,225.42.

Moved by Kelly, supported by Church, to approve payment to Hydro Dynamics for Union Street Pump Station Rebuild in the amount of $10,225.42. All ayes carried the motion.

Discussion on Development Agreement – Green Property.

City Manager McConkie stated that R.L. Green contacted him today to request that the City Council delay taking action on the Development Agreement for his property with the City of Saint Louis. He would like to request an extension of time to remove his structure from the City's property. Mr. Green was not able to attend the meeting to discuss his request with the City Council. According to the Development Agreement Mr. Green was to remove the structure by the end of the year.

City Manager McConkie recommended that the City Council not take any action on the matter and the Development Agreement will be placed on the next meeting's agenda.

Discussion on Water System Plan.

City Manager McConkie stated that the City Council received a draft copy of the City's Water System Master Plan. A copy of the document was sent to the MDEQ for their review and comments. The Water System Master Plan will be finalized after the comments from the MDEQ are received and placed in the document.

City Manager's Report.

City Manager McConkie stated that DPW Supt Abbott has a problem with pigeons inside the public works building and has tried several methods to get the birds out of the building. Asking the City Council for authority to have the DPW Superintendent discharge an air pellet gun inside the building to get rid the pigeons.

Moved by Church, supported by Kelly, to approve authorization for the DPW Superintendent to discharge an air pellet gun inside the Department of Public Works to get rid of the pigeons. All ayes carried the motion.

City Manager McConkie stated that at the last meeting he advised the City Council that the City's Microsoft 2003 Application is getting old and Microsoft Office 2010 is to be released soon. Microsoft has a program where the City would have a three year subscription and automatically receive upgrades to the software. Do not have actual costs for the software but do have an estimate of $2,000.00 a year and would bring the cost back to City Council.

Moved by Church, supported by Kelly, to approve authorization for the City Manager to spend up to $2,200.00 a year for three years for Microsoft Software Upgrades. All ayes carried the motion.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet stated that in the process of hiring one or two part-time police officers.

City Council Comments.

Council Member Church stated that the City Council previously discussed purchasing laptop computers for the City Council instead of having paper agenda information and wanted to know if any research has been done about the matter.

City Manager McConkie agreed that it would be easier if the City Council Members had computers. Need to investigate the cost to purchase five computers and how other cities send their agenda packet information on a file to their council members.

Mayor Scholtz stated that the City of Saint Louis will receive $3,700.00 this year from the Hoffmeyer Trust.

Mayor Scholtz stated that he talked with former Mayor Kubin about how the incident at the prison was communicated and was told that Kubin received a phone call stating that there was going to be a routine drill.

Mayor Scholtz stated that there is going to be a joint meeting with the city managers and mayors of Gratiot County to discuss city issues.

Mayor Scholtz stated that he was invited to join Senator Kahn on the House Floor during session.

Mayor Scholtz stated that he attended the FEMA open house on the Gratiot County flood plain issue.

Mayor Scholtz stated that he contacted different dignitaries about possibly holding informational meetings at local restaurants.

Public Comments.

Tracy Ross stated that the St. Louis Public School Board attended a meeting at the RESD to recognize St. Louis High School Teacher Steve Kelly for acquiring his National Teacher Certification. Steve Kelly is one of the fourteen teachers in the State of Michigan to acquire the Certification.

Moved by Kelly, supported by Church, to approve to adjourn the meeting at 8:12 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

January 29, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Friday, January 29, 2010, at 8:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Mark Abbott DPW Supt.

Phil Hansen DDA Director

Kurt Giles Utilities Director

Mike Parsons Electric Supt.

Steve Mepham Water/WWTP Supt.

Mayor Scholtz led in the Pledge of Allegiance to the flag.

City Manager McConkie updated the City Council on the following projects of the City of Saint Louis.

· Census 2010 Boundary Maps have been mailed to the Census Bureau.

· Airport Authority to make a decision to seek a county wide millage during the 2010 election year for operation.

· Greater Gratiot Development funding has been resolved for current fiscal year but funding for future years remains a problem.

· Central Dispatch Authority looking to increase fess on telephones to $1.29 pending a ballot proposal in 2010.

· Electric Shut-off policies were updated according to new legislation. With the assistance of the Michigan Public Power Association energy optimization and renewable energy portfolio standards are implemented and being monitored. Currently working with MPPA to look at purchasing power to meet the future demand.

· The Water System Master Plan has been completed in draft form and waiting to receive comments from the MDEQ on the plan. The City has two options to replace the water system; the city can have their own new water system or join to Alma's water system. A proposal has been made to Alma on how a joint Water Authority could be implemented. The City did submit a pre-application with Rural Development for a grant/loan to replace the water supply but have not heard anything on the application.

· The Sewer System/Wastewater Improvement Project is estimated to cost 12 to 14 million dollars. The project has been partially designed and at some point will have to make a decision regarding to burden the residents with the debt. The City could submit a pre-application to Rural Development to fund the project. The City Council will discuss submitting a pre-application to Rural Development for the Sewer System/Wastewater Improvements at the next meeting.

· An analysis of the swimming pool usage for last summer was prepared by the City Clerk/Treasurer office so the hours of operation could be studied for the 2010 pool season.

· As soon as the Oak Grove Cemetery Rules and Regulations are finalized the committee will meet.

· Jackson Road from Michigan Avenue to the Railroad Tracks has a mill surface that is in bad shape and looking to turn that street back into a gravel surface.

· City staff has reviewed the possibility of installing an 8' to 10' paved trail on Michigan Avenue from Cheesman Road to the US 127 Bridge to connect Saint Louis with the City of Alma.

· Spicer Group is beginning to gather information for a Riverfront Plan for the City.

Council Member Shrum left the meeting at 11:00 a.m.

Other Items Discussed.

· The 2010 Census questionnaire response is important to the community and an article should be put in the City's newsletter explaining to the residents why they should fill out their questionnaires accurately and how it benefits the City.

· Proposed reductions to General Fund if Revenue Sharing is decreased. The 2010/2011 Budget will be prepared with anticipated revenue sharing reduced.

· Install safety glass and door for city hall office.

· Acquire renewable energy for the City.

· Draw water level down due to needed repair work at the bridge on Bridge Street in Alma. Good time to consider rehabilitating spill gate #2 and the other spill gates along with stabilizing the Leppien Park Shoreline.

· Upgrade street lights to LED Lamps to reduce electric costs.

· Complete auto read water metering installation.

Council Member Allen left the meeting at 12:23 p.m.

Moved by Church, supported by Shrum, to approve to adjourn the meeting at 12:40 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 2, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, February 2, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

10 High School Students

Sue Welling Coldwell Banker

Troy Wesner 624 E. Washington Ave.

Mark Abbott DPW Supt.

Curtis Wildfong Gratiot County Herald

Council Member Allen led in the pledge of allegiance to the flag.

Minutes.

Moved by Kelly, supported by Member Shrum, to approve the minutes of the regular meeting held on January 19, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Shrum, to approve the Claims & Accounts, in the amount of $224,178.88. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the January 2010 Monthly Board Minutes.

Moved by Allen, supported by Kelly, to receive and place on file the January 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

Marty Wesner partner of Wesner Enterprises stated that there is a prospective buyer for the property he is part owner at 624 E. Washington Ave. and the property adjacent to his that is in the township. Mr. Wesner requested that the City Council approve a 425 Agreement with Bethany Township for property outside the city limits and as part of the agreement give 1.5 mills to the township for 50 years. Bethany Township is to meet next week to approve to enter into a 425 Agreement with the City. At the next City Council meeting would like the City to take action on approving to proceed with a 425 Agreement.

City Manager McConkie stated that once Bethany Township has made contact with the City in regards to proceeding with the 425 Agreement either the City or Bethany Township would prepare an Agreement. The agreement would need to be reviewed by the City Attorney and will keep the City Council updated on the progress of the agreement.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the Energy Smart Report

Moved by Church, supported by Shrum, to approve to receive and place on file the communications regarding the Energy Smart Report. All ayes carried the motion.

New Business.

Discussion on Second Addendum to Green Development Agreement.

City Manager McConkie stated that he had a telephone conversation with Mr. Richard Green on this date where Mr. Green indicated that he would be unable to attend tonight's meeting. Mr. Green further stated his desire to meet with the City Manager and a committee of the City Council to discuss his options to extend the time with which to comply with terms of Paragraph 4 of the Development Agreement dated April 17, 2007 and subsequent Second Addendum to Development Agreement dated December 31, 2008.

City Council began discussions related to the Agreement. Pursuant to the Agreement and Addendum the City would reimburse Mr. Green for the actual documented cost to remove the structure; but not to exceed $10,000.00 provided the structure was moved by December 31, 2009. Further, should Mr. Green fail to remove the structure by such date, the City shall have no obligation to pay Mr. Green any amount and may demolish or remove the structure. The City Manager advised the Council that the City Attorney advises that the City has no obligation to Mr. Green under the agreement other than perhaps to serve a notice that the City will commence action to remove or demolish the structure by a specific date.

Moved by Shrum, supported by Church, to provide notice to Mr. Green that the City will commence action

to remove or demolish the structure on March 1, 2010, if the building is not removed by Mr. Green by that date; the City is not obligated to nor will it reimburse any sum for removing the building; if the building should be removed by Mr. Green prior to March 1, 2010, the property shall be graded, restored and seeded to similar current condition such that it can be easily mowed.

Roll Call Vote:

Ayes: Shrum, Church, Allen, Kelly, Scholtz

Nays: None

Motion carried.

Approve 2010 Poverty Exemption Guidelines.

City Manager McConkie requested that the City Council approve the 2010 Poverty Exemption Guidelines for the Saint Louis Board of Review Policy.

Moved by Church, supported by Allen, to approve the 2010 Poverty Exemption Guidelines for the Saint Louis Board of Review Policy. All ayes carried the motion.

Approve City Hall Computer Server Installation Costs.

City Manager McConkie requested that the City Council approve the estimated installation cost of $10,140.00 for Trivalent Group to install the New City Hall Computer Server.

Moved by Church, supported by Kelly, to approve the estimated installation agreement cost of $10,140.00 for Trivalent Group to install the New City Hall Computer Server. All ayes carried the motion.

Discussion on MML Conference.

City Manager McConkie stated that the Michigan Municipal League Conference in Lansing is Wednesday, April 14, 2010, and wanted to know if the City Council Members would be attending the conference.

The consensus of the City Council was that they would be attending the conference with the City Manager and City Clerk/Treasurer.

Approve Authorization for Pre-Application to Rural Development for WWTP.

City Manager McConkie requested authorization to submit a Pre-Application Funding to Rural Development for Wastewater Treatment Plant Improvements.

Moved by Church, supported by Shrum, to approve authorization for the City Manager to submit a Pre-Application Funding to Rural Development for Wastewater Treatment Plant Improvements. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the informational notes from the City Council work session on January 29th are completed and once the City Manager has reviewed them the City Council will be receiving a copy.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that Tuesday, February 16, 2010, is the last day to pay 2009 Winter Property Tax Statements without penalty.

City Clerk/Treasurer Roehrs thanked the DPW for repairing a portable cart used in her office for financial statements.

Police Chief's Report.

Police Chief Herblet stated that the police officers are retrained for operating taser guns every three years. There is no law requiring the training but it is recommended by Michigan Taser and the City's insurance company.

City Council Comments.

Council Member Allen stated that she read the Planning Commission meeting minutes and noticed that there is someone interested in putting a manufacturing business in one of the vacant buildings in the industrial park and that is positive news for St. Louis.

Council Member Kelly stated that the new laptop computers the City Council will be receiving would operate better if organizer software was installed on them.

Council Member Church stated that he read an article regarding the problems some cities are having with medical marijuana businesses and thought the City should look at an ordinance to regulate them.

City Manager McConkie stated that the City has already reviewed the law with the City Attorney and was advised not to do anything at the present time due to the way the law was written.

Mayor Scholtz stated that the Mayors and City Managers in Gratiot County met to discuss city issues and will be meeting again soon.

Mayor Scholtz stated that he attended the chamber dinner last Saturday night.

Mayor Scholtz wanted to know if something could be done with the semi trailers being stored behind the furniture store that recently closed.

City Manager McConkie stated that the matter is being checked on.

Mayor Scholtz thanked the St. Louis High School Students for attending the meeting.

Mayor Scholtz stated that he will be joining Senator Kahn on the house floor tomorrow night for the State of the State Address.

City Manager McConkie asked Mayor Scholtz to express an invitation to Senator Kahn to attend a City Council Meeting in the near future.

Public Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:04 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk

 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

February 16, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, February 16, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Sue Welling Coldwell Banker

Marty Wesner 624 E. Washington Ave.

Phil Hansen DDA Director

Kurt Giles Utilities Director

Darryl Fowler Bethany Twp Treasurer

R.L. Green 256 Wilson Dr.

Tracy Ross School Board Member

Don & Denise Long Bethany Twp Supervisor


Council Member Allen led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the special meeting held on January 29, 2010, subject to the correction on page 148 the first line should read “special meeting” and the first sentence of the last paragraph on the same page should read “Electric Shut-off policies were approved with the recommended language and will be updated according to the new legislation”. All ayes carried the motion.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on February 2, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Church, supported by Shrum, to approve the Claims & Accounts, in the amount of $225,485.58. All ayes carried the motion.

Monthly Reports.

City Council discussed the January 2010 Monthly Reports.

Moved by Shrum, supported by Church, to receive and place on file the January 2010 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the Greater Gratiot Board of Directors Minutes, Consumers Energy Notice of Hearing, Hawaii Senate Article, correspondence from EPA regarding Remedy Review Board update and Gratiot Community Airport Authority.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding Greater Gratiot Board of Directors Minutes, Consumers Energy Notice of Hearing, Hawaii Senate Article, correspondence from EPA regarding Remedy Review Board update and Gratiot Community Airport Authority. All ayes carried the motion.

New Business.

Approve Resolution 2010-04 – Urban Revitalization Grant Program.

City Manager McConkie requested that the City Council approve Resolution 2010-04 to submit for grant funds to the Urban Revitalization Grant Program to replace the existing fiberglass Victorian Light Poles in the downtown.

The following preamble and resolution was offered by Member Church, and supported by Member Shrum.

WHEREAS, the State of Michigan Economic Development Corporation has made grant funds available through the Urban Revitalization Grant Program;

WHEREAS, the City of Saint Louis recognizes the need to replace the existing fiberglass Victorian Light Poles in the downtown;

WHEREAS, the City of Saint Louis recognizes that the Urban Revitalization Grant Program requires a 50% match of local funds for the costs associated with the replacement of the light poles;

WHEREAS, the City Council is supportive of submitting an application for said Urban Revitalization Grant Program;

NOW, THEREFORE, BE IT RESOLVED, that the City Council wishes to submit an application to the State of Michigan Economic Development Corporation for Urban Revitalization Grant Program;

BE IT FURTHER RESOLVED, that the City Manager is authorized to make application for said Urban Revitalization Grant Program funding for and on behalf of the City.

AYES: Church, Shrum, Allen, Kelly, Scholtz

NAYS: None

RESOLUTION DECLARED ADOPTED.

Approve Resolution 2010-03 – Authorize Traffic Signal Maintenance Agreement.

City Manager McConkie requested that the City Council approve Resolution 2010-03 to authorize the City Manager to enter into and execute the Michigan Department of Transportation Traffic Signal Maintenance Agreement.

The following preamble and resolution was offered by Member Shrum and supported by Member Church:

WHEREAS, the City of Saint Louis has in the past participated in a cost sharing agreement with the Michigan Department of Transportation (MDOT) for the operational costs relating to traffic signals located at State Highway M-46 and Mill Street/Michigan Avenue and State Highway M-46 and Main Street, and

WHEREAS, the City of Saint Louis until the May 2009 billing for electricity, the City received the billing and paid for electricity charges for operation of the above noted traffic signals, and

WHEREAS, the City of Saint Louis agreed to transfer said billings for electricity into the name of MDOT provided that MDOT would not charge the City overhead charges in addition to the cost of electricity, and

WHEREAS, the Michigan Department of Transportation proposes to undertake a traffic signal modernization at both signal locations in Saint Louis and proposes to revise and replace the previous agreement executed by the City November 20, 1991, and

WHEREAS, the proposed City share of cost for maintenance of each signal is as follows:

State Highway M-46 – Mill Street/Michigan Avenue 50% $364

State Highway M-46 – Main Street 25% $192

NOW THEREFORE BE IT RESOLVED that the City of Saint Louis hereby authorizes City Manager, Robert McConkie, to enter into and execute the agreement on behalf of the City of Saint Louis.

BE IT FURTHER RESOLVED that the City of Saint Louis reserves the right to receive and pay for billings for electricity and re-bill the Michigan Department of Transportation their share of cost should MDOT begin charging and administrative service or similar fee for billing Saint Louis share of electricity charges.

Yeas: Shrum, Church, Allen, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Discuss Bethany Township Proposal.

City Manager McConkie stated that Bethany Township submitted a letter of intent to enter into a 425 Agreement with the City of Saint Louis for the purpose of the construction of a Dollar General Store. The township is proposing a 25 year agreement with a 25 year renewal and the property would return to Bethany Township at the end of the agreement. According to the proposal the township would receive 2 mills on the property levied.

Council Member Church expressed concern that the City of Saint Louis would have the expense of relocating the electric infrastructure on the property and it would take the city a long time to recapture that capital outlay expense.

Council Member Allen wanted to know how the city residents were going to benefit by the store moving out of the downtown and the city paying the infrastructure costs. The current store downtown is busy and doing well and is in walking distance for the residents. Council Member Allen stated that the City Council needs to review the costs to relocate the electric infrastructure along with the City's reinvestment.

Council Member Church agreed with Council Member Allen that the City Council needs more information on the City's costs and what the reinvestment dollars are for the City before the City Council can make a decision on the Bethany Township proposal.

Marty Wesner owner of the property next to Dr. Lowe stated that the store is moving out of the downtown no matter what. The Dollar General Store wants to be on a major highway.

Council Member Shrum stated that he has a problem with the property reverting back to the township at the end of the agreement.

Moved by Shrum, supported by Church, to approve authorization that the City Manager prepare a 425 Agreement between the City of Saint Louis and Bethany Township with a cost analysis for the infrastructure to construct a new retail store on three parcels of property on E. Washington Avenue. All ayes carried the motion.

R. L. Green Request for Reconsideration.

City Manager McConkie stated that R. L. Green was present at the meeting to request that the City Council grant him an extension of time to remove his structure off of the City's property.

Mr. Green stated that City was to improve Hidden Oaks Drive and cut down some trees on his property so he could move his structure off of the City's property. Since the road hasn't been upgraded or the trees taken down, he cannot move the structure to his property.

Council Member Church stated that the city cannot afford to build a road.

Mr. Green stated that the City is going have to do something to the road and he was promised that the city would upgrade the road.

Council Member Church wanted to know if the City was under any contract obligation to build a road to the Hidden Oaks Golf Course.

City Manager McConkie stated that the City is under no obligation to upgrade Hidden Oaks Drive.

Mr. Green stated that he was promised that the city would build a road and remove some trees from his property and would like an extension of time to remove the structure.

Council Member Kelly requested that Mr. Green show documentation that the City agreed to improve the road.

Mr. Green stated that nothing was written down stating that the City would improve the road.

City Manager McConkie stated that he told Mr. Green that the road would have to be improved at some point but did not promise to improve the road before Mr. Green moved his structure. The cost to improve the road is $338,000 and that is just for an upgraded gravel road. The cost of the improvement would have to be assessed to the property owners by the amount of front footage they own. City Manager McConkie stated that he was unaware that the road needed to be improved or trees taken down allowing Mr. Green to move his structure to his property.

Council Member Shrum stated that the agreement amendment is no longer valid and the structure now belongs to the city.

Council Member Allen asked Mr. Green how much time he needed to move the structure.

Mr. Green did not give a time frame he needed to move the structure.

Council Member Shrum stated that he would only agree to give Mr. Green until April 1, 2010, to move his structure if the City Council decided to grant an extension.

City Manager's Report.

City Manager McConkie stated that he has reserved tickets for the City Council for the Legislative Luncheon with Dave Camp at the Masonic Home on Thursday.

City Clerk/Treasurer's Report. None

Police Chief's Report. None

City Council Comments.

Council Member Allen wanted to know what the City Council wanted to do about Richard Green's request for an extension of time to remove his structure from the City's property on Hidden Oaks Drive.

The consensus of the City Council was not to take any action on the request from R. L. Green.

Council Member Allen stated that if the City is considering adding any more Victorian Street Lights beyond the planned project for Clapp Park that any new light fixtures added should be with LED lamps.

Council Member Church stated that the City Council needs more information before making a decision on the request from Bethany Township regarding a 425 Agreement for the property located at 624 E. Washington Avenue. Also, the City Council needs to review the infrastructure costs and a site plan for the retail store they want to build on the property that is partially in the township and partially in the city.

Mayor Scholtz stated that he attended a Liaison meeting at the prison and was informed that there would be a protest at the stockyards on Wednesday regarding unsafe working conditions for correction officers at the prisons.

Mayor Scholtz stated that he attended a Board of Review workshop recently.

Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 9:52 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan

March 2, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, March 2, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

R.L. Green 256 Wilson Dr.

Tracy Ross School Board Member

12 High School Students

Council Member Shrum led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Church, to approve the minutes of the regular meeting held on February 16, 2010, subject to the correction on page 157 paragraph 8 line 1 the word “Whereas” was spelled wrong and the last paragraph on that page should read “on behalf of the City of St. Louis”, on page 158 paragraph 3 should read “ Bethany Township is proposing a 25 year agreement with a 25 year renewal” and on page 160 paragraph 4 line 4 should read “the retail store they want “. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Council Member Allen requested better detailed descriptions for supplies purchased on the Claims & Accounts Report.

Moved by Shrum supported by Church, to approve the Claims & Accounts, in the amount of $425,684.76. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the February 2010 Monthly Board Minutes.

Moved by Church, supported by Kelly, to receive and place on file the February 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

R. L. Green stated that he moved his building structure off of the City's property on time and he is in the process of moving the basement. Once the entire structure has been moved there might be enough dirt to fill in the rest of the pond on the City's property.

City Council thanked Mr. Green for coming to the meeting.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the FERC 2009 Emergency Action Plan, Meeting Minutes of the Community Liaison Committee, the Michigan Department of Treasury, Rural Development, Hoffmeyer Charitable Trust and p-CBSA Summary.

Moved by Allen, supported by Shrum, to approve to designate the Hoffmeyer Charitable Trust Funds in the amount of $3,700.00 to the Swimming Pool Bath House Reserve Fund. All ayes carried the motion.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding the FERC 2009 Emergency Action Plan, Meeting Minutes of the Community Liaison Committee, the Michigan Department of Treasury, Rural Development, Hoffmeyer Charitable Trust and p-CBSA Summary. All ayes carried the motion.

New Business.

Discussion on Proposed 425 Agreement – Bethany Township.

City Manager McConkie stated that he drafted a 425 Agreement between the City of Saint Louis and Bethany Township for the two parcels of property in Bethany Township that are adjacent to property located within the City.

Council Member Shrum asked if the agreement states that after 25 years the property would remain in the city limits.

City Manager McConkie stated that there is language in the agreement for the property to stay in the city after the 25 years.

Council Member Kelly wanted to know if Bethany Township has reviewed the proposed agreement.

City Manager McConkie answered no, because the City Council wanted to review the agreement first before the township received a copy of the agreement.

Council Member Allen stated that she felt the language in the agreement was very good. The City needs to discuss the costs with the developer regarding relocating the electric service, abandonment of the City's right-of-way and installation of water and sewer services.

City Manager McConkie asked if the City Council wanted him to discuss the agreement with Bethany Township.

Moved by Church, supported by Shrum, to approve authorization for the City Manager to present the proposed 425 Agreement to Bethany Township subject to the developer paying the costs to relocate electric service, right of away, and water and sewer. All ayes carried the motion.

Approve Purchase of Electric Meters.

City Manager McConkie requested that the City Council approve the purchase of 80 standard single phase Electric Meters in the amount of $9,200.00 and 20 Electric Meters with remote shut-off capability in the amount of $3,900.00 from Etna for a total amount of $13,000.00.

Moved by Church, supported by Shrum, to approve the purchase of 80 standard single phase Electric Meters in the amount of $9,200.00 and 20 Electric Meters with remote shut-off capability in the amount of $3,900.00 from Etna for a total amount of $13,000.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that last week he and Council Member Church attended the court hearing for the law suit on the City's water supply in Bay City and the judge heard from all of the parties involved. The judge will render a decision within three weeks on the matter.

City Manager McConkie stated that the new server was installed last week and there was no computer service for two days in city hall. The new telephone system was installed and the employees received training to operate the telephones.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that yesterday was the day for the City to collect property taxes for 2009 and have started the Property Tax Settlement process.

Police Chief's Report. None

City Council Comments.

Council Member Kelly thanked the police and fire departments for their professionalism responding to the emergency at his house.

Mayor Scholtz stated that there is a tree leaning against a house at 105 S. Delaware Street.

Mayor Scholtz stated that he received some letters from 3rd and 5th graders.

Mayor Scholtz stated that he performed his first wedding at the prison last week and apparently according to the State Statute he cannot keep the fees he collects for weddings and the fees have to be deposited into the General Fund.

City Manager McConkie stated that he is reviewing the Statute with the City Attorney and will have a recommendation for the City Council on the matter at the next meeting.

Comments. None

Moved by Allen, supported by Kelly, to approve to adjourn the meeting at 8:07 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan

March 16, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, March 16, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Tracy Ross School Board Member

Phil Hansen DDA Director

Kurt Giles Utilities Director

Rich Ramereiz Police Sergeant

Sue Wellington

R.L. Green

Council Member Allen led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on March 2, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $295,017.90. All ayes carried the motion.

Monthly Reports.

City Council discussed the February 2010 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the February 2010 Monthly Reports. All ayes carried the motion.

Public Comments.

Mr. Green stated that he had a meeting with City Manager McConkie last week and discussed some city issues.

Communications.

City Manager McConkie requested that the City Council place on file communications from the City of Alma, the Michigan Public Service Commission and Energy Smart Program Report.

Moved by Kelly, supported by Allen, to approve to receive and place on file the communications from the City of Alma, the Michigan Public Service Commission and Energy Smart Program Report. All ayes carried the motion.

New Business.

Confirm Verbal Approval of Transferred Property & Payment of Delinquent Property Tax.

City Manager McConkie requested that the City Council confirm verbal approval to accept property donated by Burton and Shirley Alspaugh for the properties located at 504 W. Prospect Street and 511 Sharon Street. and to authorize payment in the amount of $15,008.58 for the delinquent property tax for the donated properties to the Gratiot County Treasurer.

Moved by Church, supported by Kelly, to confirm verbal approval to accept property donated by Burton and Shirley Alspaugh for the properties located at 504 W. Prospect Street and 511 Sharon Street and to authorize payment in the amount of $15,008.58 for the delinquent property tax for the donated properties to the Gratiot County Treasurer. All ayes carried the motion.

Approve Request from American Legion Post 256.

City Manager McConkie stated that American Legion Post 256 submitted a request for permission to distribute for donations to the public the American Legion Veteran Poppies on May 20, 21, and 22, 2010.

Moved by Shrum, supported by Kelly, to approve authorization for American Legion Post 256 to distribute for donations to the public the American Legion Veteran Poppies on May 20, 21, and 22, 2010. All ayes carried the motion.

Approve Bar Screen Pump Repair Costs.

City Manager McConkie requested that the City Council approve the repair costs for the Bar Screen Pump by Jett Pump & Valve, L.L.C. in the amount of $10,422.00 to be reimbursed by the State of Michigan.

Moved by Shrum, supported by Allen, to approve the repair costs for the Bar Screen Pump by Jett Pump & Valve, L.L.C. in the amount of $10,422.00 to be reimbursed by the State of Michigan. All ayes carried the motion.

Approve Annual Lawn Mower Trade-In.

City Manager McConkie requested that the City Council approve the Purchase of 3 Zero Turn Mowers and the Trade-In of 3 Zero Turn Mowers from Bader & Sons Company through the Annual Mower Replacement Program in the amount of $6,000.00.

Moved by Allen, supported by Shrum, to approve the Purchase of 3 Zero Turn Mowers and the Trade-In of 3 Zero Turn Mowers from Bader & Sons Company through the Annual Mower Replacement Program in the amount of $6,000.00. All ayes carried the motion.

Approve Election Laptop Grant & Authorization to Execute.

City Manager McConkie requested that the City Council approve the Grant Agreement between the City of Saint Louis and the State of Michigan for the City of Saint Louis to receive two laptop computers with accessories purchased through the Help America Vote Act for the use of electronic poll books at all elections held in the city.

Moved by Church, supported by Kelly, to approve the Grant Agreement between the City of Saint Louis and the State of Michigan for the City of Saint Louis to receive two laptop computers with accessories purchased through the Help America Vote Act for the use of electronic poll books at all elections held in the city and to authorize the City Clerk to sign the Grant Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Approve Payment to United Kiser L.L.C. – Hydro Rebuild.

City Manager McConkie requested approval for Payment Certificate No. 4 to United Kiser, L.L.C. for Hydro Electric Rebuild of Generator No. 6 in the amount of $68,581.71.

Moved by Kelly, supported by Shrum, to approve Payment Certificate No. 4 to United Kiser, L.L.C. for Hydro Electric Rebuild of Generator No. 6 in the amount of $68,581.71. All ayes carried the motion.

Discussion on the Bethany Township 425 Agreement.

City Manager McConkie stated that he received a letter of proposal from Bethany Township regarding a 425 Agreement with the City of Saint Louis on a portion of the Wesner property located at the east edge of the city limits on the south side of M-46 in Bethany Township.

City Manager McConkie stated that he is in the process of working with the City Attorney to prepare another language draft for a 425 Agreement. The proposal from Bethany Township was received on Friday and the

attorney was away until Monday afternoon which did not allow enough time to prepare revised language for this meeting.

Moved by Church, supported by Shrum, to receive and place on file the communication from Bethany Township regarding a 425 Agreement. All ayes carried the motion.

Approve Resolution 2010-05 E. Tyrell Street Abandonment Clarification.

City Manager McConkie stated that in 1947 the City Council at that time adopted a resolution to abandon a portion of East Tyrell Street from Euclid Street east to the corporate limits. The action of the City Council is being misinterpreted by the title company and they believe the whole street was abandoned. The intent of the City Council and the petition filed by the residents was to have one rod on each side of Tyrell Street which was 82.5 feet wide abandoned leaving 24.7 feet from the center of the road on each side of the side for a total width of the street at 49.5 feet.

City Manager McConkie requested that the City Council adopt Resolution 2010-05 to clarify what the intent of the City Council was in 1947.

Council Member Allen stated that there was an error in the third paragraph of the resolution. The third line states 29.75 feet and sixth paragraph states 24.75 feet. The correct amount would be 24.75 if the total width of the street is 49.5 feet.

Council Member Allen stated that she would like to review the resolution that was adopted by the City Council in 1947 along with the supporting documents for better clarification on the City Council's intent.

The consensus of the City Council was to have Resolution 2010-05 corrected and to review the City documents on the intent of the City Council in 1947. The matter will placed on the next meeting's agenda.

City Manager's Report. None

City Clerk/Treasurer's Report. None

Police Chief's Report. None

City Council Comments.

Council Member Church stated that at the School Board Meeting last night it was discussed that the school would be going out to bids for a new copier and wanted to know if the city and school went together could get a better price on a copier.

City Clerk/Treasure Roehrs stated that the City has two more years before the current copier lease expires.

Council Member Shrum wanted to know if anything could be done about the bus that is parked by church on S. Main Street.

Sgt. Ramereiz stated that the police have checked on the bus and it is a licensed recreational vehicle and it is operable.

Council Member Shrum wanted to know if something is going to be done about the trailers parked behind the furniture store on N. Mill Street.

City Manger McConkie stated that he would discuss the matter with Sgt. Ramereiz.

Council Member Church stated he was contacted by members of the cemetery committee and they wanted to know when they were going to meet because they have not met.

City Manager McConkie stated that when the cemetery rules and procedures are done they will meet.

Council Member Church wanted to know when the Compensation Committee was going to be meeting to review the City Council's compensation.

City Manager McConkie stated that the Compensation Committee can only meet in odd years and they will be meeting in 2011.

Council Member Church wanted to know if the alley behind the Sunshine and furniture stores was owned by the city.

City Manager McConkie stated that the alley is privately owned.

Mayor Scholtz wanted to know if the City installed the signs behind the Laundromat reserving parking for their customers.

Sgt. Ramereiz stated that the owner put the signs up for his customers so they have a place to load and unload their laundry.

Mayor Scholtz stated that he was a Board of Review member for the first time as mayor.

Mayor Scholtz thanked the City Manager and DPW for taking the tree down on Delaware Street and for repairing the pot hole.

Council Member Shrum stated that there is an inoperable vehicle that is covered with a canvas at the corner of East and Tyrell Streets.

Sgt. Ramereiz stated that he would check on the vehicle but the vehicle being covered does not mean it is inoperable because some people store their vehicles for the winter by covering them up with canvas.

Mayor Scholtz stated that he is going to the Nikkari Elementary School today to discuss the duties and responsibilities of the City Council.

Mayor Scholtz stated that he will not be at the next meeting because he will be having surgery.

Comments. None

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 8:56 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 6, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Pro Tem Kelly, on Tuesday, April 6, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem James C. Kelly, Melissa A. Allen, Jerry Church, William E. Shrum

Council Members Absent: Mayor Joe Scholtz (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Tracy Ross School Board Member

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Sue Welling CBSRE

Jim Vandergalien ACI Development

R.L. Green

6 High School Students

Don & Denise Long

Kevin Palmer Race Inc.

Council Member Allen led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on March 16, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $479,560.00. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the March 2010 Monthly Board Minutes.

Moved by Shrum, supported by Allen, to receive and place on file the March 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

R. L. Green thanked Council Member Church, Utility Director Giles and Council Member Allen for reviewing and discussing the trees removed on Hidden Oak Drive. Mr. Green requested copies of City Council meeting minutes for the months of January, February and March.

City Manager McConkie instructed City Clerk/Treasurer Roehrs to make a copy of the minutes and mail them to Mr. Green.

Kevin Palmer requested approval from the City Council to hold the annual 5k run race on Saturday, July 3, 2010 at 8:00 a.m. in conjunction with the July 4th celebration events. The run course will be the same as the last four years and will coordinate traffic control with Sergeant Ramereiz. Last year there were 125 participants in the race and looking to have up to 150 participants this year.

Council Member Shrum commended Kevin for his efforts to organize the race event.

Moved by Shrum, supported by Church, to approve and support the 5k run race on Saturday, July 3, 2010 at 8:00 a.m. in conjunction with the July 4th celebration events subject to coordinating the event with the Police Department. All ayes carried the motion.

Communications.

City Manager McConkie requested that the City Council place on file communications from the James Kelly Family, the p-CBSA Summary, Michigan Energy Options, the Michigan Municipal League and Verizon Communications Business being sold to Frontier Communications.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications from the James Kelly Family, the p-CBSA Summary, Michigan Energy Options, the Michigan Municipal League and Verizon Communications Business being sold to Frontier Communications. All ayes carried the motion.

New Business.

Approve Request for City-Wide Garage Sales.

City Manager McConkie stated that the Middle of the Mitten Association have requested that the City Council approve to have City-Wide Garage Sales on Friday and Saturday July 2, 2010 and July 3, 2010 as part of the 4th of July Celebration.

Moved by Allen, supported by Shrum, to approve the request from the Middle of the Mitten Association to have City-Wide Garage Sales on Friday and Saturday July 2, 2010 and July 3, 2010 as part of the 4th of July Celebration up to three days. All ayes carried the motion.

Approve Request for Hospitality Tent and Street Closures.

City Manager McConkie stated that the Middle of the Mitten Association, through the Gratiot Area Chamber of Commerce would like permission to have a Hospitality Tent for the 4th of July Celebration on Friday, July 2, 2010 and Saturday July 3, 2010. The Association is also requesting authorization to close the 200 block of N. Mill Street from 11:00 a.m. Thursday, July 1, 2010 to Sunday, July 4, 2010 at 5:00 p.m.

Moved by Shrum, supported by Church, to approve authorization for the Middle of the Mitten Association, through the Gratiot Area Chamber of Commerce to have a Hospitality Tent for the 4th of July Celebration on Friday, July 2, 2010 and Saturday July 3, 2010 and to close the 200 block of N. Mill Street from 11:00 a.m. Thursday, July 1, 2010, to Sunday, July 4, 2010, at 5:00 p.m.

Ayes: Shrum, Church, Allen

Nays: Kelly

Motion carried.

Approve Purchase of Dam Operators Gear Drive Units.

City Manager McConkie requested that the City Council approve the purchase of two Dam Operators Gear Drive Units from MAG Powertrain in the amount of $6,332.00.

Moved by Church, supported by Shrum, to approve the purchase of two Dam Operators Gear Drive Units from MAG Powertrain in the amount of $6,332.00. All ayes carried the motion.

Approve Resolution 2010-05 to Ratify City Council Action of November 3, 1947.

City Manager McConkie requested that the City Council approve Resolution 2010-05 for Ratifying the City Council Action of November 3, 1947. The resolution clarifies the City Council intent to vacate a portion of E. Tyrell Street from Euclid Street east to the city limits. The street was originally platted 82.5 feet wide and the City Council attempted to vacate one rod each side of the street and there is confusion regarding the interpretation of the council's action. After reviewing the documents from the petition of the residents, the City Council minutes and the public notice the intent was to decrease the street width 16.5 feet both sides of the street leaving the street right-of-way at 49.5 feet. The resolution clarifies the City Council's action taken in 1947.

The following preamble and resolution was offered by Member Church, and supported by Member Shrum.

Whereas, on October 6, 1947 the City Council received a petition to narrow Tyrell Street, in Hastings addition to the city of St. Louis, from its intersection with Euclid Street easterly to the corporate limits of the city, and

Whereas, pursuant to statute so providing, the city council published notice of a public meeting to consider the abandonment of a portion of Tyrell Street in response to such petition, and

Whereas, the City Council conducted its public hearing on November 3, 1947, and thereafter adopted its resolution which narrowed the public right-of-way of Tyrell Street to 49.5 feet (24.75 feet on either side of the centerline) from its intersection with Euclid Street easterly to the corporate limits, and

Whereas, a question has arisen regarding the intention of counsel regarding such partial abandonment of Tyrell Street,

Now therefore, be it resolved that the action of the Council taken on November 3, 1947, and subsequently recorded with Register of Deeds for the county of Gratiot at Liber 299 page 268, be and hereby is ratified and affirmed, and

Be it further resolved, that effective November 3, 1947, the width of the public right-of-way for Tyrell Street from its intersection with Euclid Street thence easterly to the corporate limits was and is 49.5 feet, being 24.75 feet (measured at a right angles) either side of the centerline of Tyrell Street, and

Be it further resolved, that a certified copy of this Resolution be recorded with the office of the Register of Deeds in the County of Gratiot.

Council Members In Favor: Church, Shrum, Allen, Kelly

Council Members Opposed: None

RESOLUTION DECLARED ADOPTED.

Discussion on Bethany Township 425 Agreement.

City Manager McConkie stated that the Dollar General Store wants to construct a new building on the east side of town. There are three parcels of land involved; two of the properties are in the city and one parcel is in Bethany Township. In order for the project to proceed a Conditional Transfer of Property Agreement needs to be approved by the City Council and Bethany Township.

City Manager McConkie recommended the Conditional Transfer of Property Agreement with Bethany Township with the following conditions:

  1. The Township must agree to parcel split on Parcel No. 29-02-030-023-00 and the City must agree to a parcel split on Parcel No. 29-53-350-059-00 and combine to form a new parcel before an agreement can be entered into.
  2. The Street ROW identified in the Agreement must be vacated prior to any agreement being entered into to allow the vacated ROW to be incorporated into the new parcel.
  3. Zoning of the newly created parcel must be approved to allow commercial development on this new parcel.
  4. The developer must agree to pay cost for moving electric primary lines at an estimated cost of $15,000 and costs associated with providing alternative easement acceptable to the City for the utility including cost of survey for such easement.
  5. The developer must agree to pay for legal, publication and recording costs associated with (1) vacating existing platted 33 foot roadway easement; (2) Act 25 Agreement; and (3) necessary zoning actions at an estimated cost of $2,500.
  6. The Township must agree to take any actions necessary to affect allowing the project to be undertaken.

City Manager McConkie stated that the agreement is for a term of 25 years with Bethany Township receiving 2 mills and may be renewed for additional 25 years upon mutual consent of the city and township with the township to receive 1 mill.

Council Member Allen stated that the language in Section 6 of the agreement needs to be clarified because the wording is confusing regarding the renewal option of the agreement.

Bethany Township Supervisor Don Long stated that the agreement states that the township would only get 2 mills for 25 years and the next 25 years would receive 1 mill. The township board will not accept the agreement because they want 2 mills. The township does not want to give up property to the city but for the good of the community would approve the agreement if the township receives 2 mills for 50 years.

Mayor Pro Tem Kelly asked Supervisor Long if the township would be satisfied with the agreement if they received 2 mills for 35 years.

Long stated that if the agreement stated that the township would receive 2 mills for 35 years it would be more realistic.

Mayor Pro Tem Kelly asked Jim Vandergalien the developer for the Dollar General Store what he could tell the City Council about the project.

Vandergalien of ACI Development stated that there was a sight meeting that took place early last November and it was decided that the sight east of town was where they wanted to construct the new building. Six months have gone by waiting for the city and township to approve a 425 Agreement and the tenant wanted to be in the building already. Now, the project it is being delayed again and zoning still has to be done for the property along with vacating a street and site plans need to be approved. Want to know how much longer before construction can begin on the project.

City Manager McConkie stated that this project has been very difficult from the beginning because of the various different parties involved and there has not been good communication between the parties. The necessary paper work could take up to 60 days.

City Manager McConkie stated that the language in Section 6 of the Agreement could read “The term of the Agreement would commence upon the date of the execution of the Agreement for 25 years and automatically renew for additional 25 years unless terminated mutually agreed upon with the township receiving 2 mills”.

Moved by Church, supported by Shrum, to approve the intent of the Contract for Conditional Transfer of Property Pursuant to Public Act 425, 1984 as Amended between the City of Saint Louis and Bethany Township subject to the recommended conditions by the City Manager and amend Section 6 as follows: “The term of the Agreement would commence upon the date of the execution of the Agreement for 25 years and automatically renew for additional 25 years unless terminated mutually agreed upon with the township receiving 2 mills”. Discussion on the motion. Council Member Allen stated that she does not agree that Bethany Township should receive 2 mills for 50 years and would like the agreement to be for 35 years with Bethany Township receiving 2 mills.

Ayes: Church, Shrum, Kelly

Nays. Allen

Motion carried.

Discussion on Pine River Drawdown Plan.

City Manager McConkie stated that a wetland remediation project is being planned by MRP Properties, Inc. at the Former Midwest Refinery Facility in Alma and the Pine River will be dewatered during the wetland restoration activities. In addition, the draw down will allow the City of St. Louis to perform inspection and maintenance activities on the St. Louis Municipal Dam. FERC and the MDNRE have been notified as required by our FERC License. The water level will be down the whole month of August.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that property tax settlement went very well with the County Treasurer and commended Deputy City Clerk/Treasurer Kathy Smith on her excellent work of balancing the property taxes.

Police Chief's Report.

Police Chief Herblet stated that he was gone for three weeks on vacation and Sergeant Ramereiz did an excellent job of handling the police chief's work. Sergeant Ramereiz is very capable of taking care of the police department.

Police Chief Herblet stated that the “No smoking ban” becomes effective in May and that is a new regulation the police department will have to enforce.

City Council Comments.

Council Member Shrum stated that on State Street the first house west of elementary school has developed a junk yard behind it.

City Manager McConkie stated that he would have the code enforcement department check on the matter.

Mayor Pro Tem Kelly stated that across the street from the dam there are one or two Ford Mustangs that have been parked up on stands for months.

Police Chief Herblet stated that he will have an officer check on the vehicles.

Council Member Allen stated that the yard around the house on the north side of the city is looking better.

Council Member Church stated that there was an informal meeting at Tony's Restaurant last Saturday and a resident on Maple Street reported that he is having problems with people looking in his windows.

Police Chief Herblet stated that the police department has been at the resident's house several times about the complaint.

Council Member Church stated that he received quite a few complaints about the extreme amount of dust created from the street sweeper and wanted to know if water is being applied when they are using the street cleaner.

Council Member Church stated that he has also received a lot of complaints of dog's waste not being picked up when people are walking their dogs.

Police Chief Herblet stated that if anyone sees someone not picking up the dog waste to contact the police department so an officer can talk to the pet owners.

Comments. None

Denise Long wanted to know how the “No smoking ban” was going to work in bars and restaurants. If someone is smoking in an establishment how is the regulation enforced.

Police Chief Herblet stated that the owner of the business is going to be responsible unless they can prove the customer is ignoring their request not to smoke then the customer would be ticketed.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:32 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

April 20, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, April 20, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

Dept City Clerk/Treasurer: Kathy L. Smith

Others in Attendance:

Phyllis McCrossin Gratiot County Herald

Kurt Giles Utilities Director

Patrick Herblet Police Chief

Phil Hansen DDA Director

Jan Bunting County Commissioner

Dick Green

Katherine Roslund City Assessor

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Kelly, to approve the minutes of the regular meeting held on April 6, 2010 subject to the change on page 173 “To approve Request for Hospitality Tent and Street Closures the motion should read Ayes: Allen, Church, Shrum Nays: Kelly Motion Carried”. All ayes carried the motion.

Approve Financial Statements.

The City Council reviewed the Financial Statements for the month of March 2010. Council Member Allen requested a chart of accounts that describes the account numbers in more detail. Deputy Clerk/Treasurer Kathy Smith stated she would provide her with one.

Moved by Church, supported by Shrum, to approve the Financial Statements for the month of March 2010.

All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Council Member Allen stated there was an item with no description on the report.

Moved by Kelly, supported by Shrum, to approve the Claims & Accounts, in the amount of $371,050.59. All ayes carried the motion.

Monthly Reports.

City Council discussed the March 2010 Monthly Reports.

Moved by Allen, supported by Kelly, to receive and place on file the March 2010 Monthly Reports. All ayes carried the motion.

Public Comments.

R. L. Green wished to thank Clerk/Treasurer Nancy L. Roehrs for providing him with a copy of the minutes and to thank City Manager Robert McConkie for a phone discussion they had earlier in the week.

Communications.

City Manager McConkie requested that the City Council place on file communication from the City of Alma Dart Service and the Pine River Drawdown Plan.

Moved by Allen, supported by Shrum, to receive and place on file the communications from the City of Alma Dart Service and the Pine River Drawdown Plan. All ayes carried the motion.

New Business.

Approve Resignation from Parks & Recreation Commission.

City Manager McConkie requested that the City Council accept the resignation of Megan Brown from the Parks & Recreation Commission with regret.

Moved by Kelly, supported by Church, to approve to accept the resignation of Megan Brown from the Parks & Recreation Commission with regret. All ayes carried the motion.

Council Member Allen stated at the last Parks & Recreation meeting Jen Shaw and Jeff DeRosia were recommended to be on the commission. City Council agreed to proceed to appoint Jen Shaw and Jeff DeRosia.

Moved by Allen, supported by Shrum, to appoint Jen Shaw and Jeff DeRosia to the Parks and Recreation Commission. All ayes carried the motion.

Approve Resolution 2010-06 Power Purchase.

The following preamble and resolution was offered by Member Church, and supported by Member Shrum.

WHEREAS, the City of St. Louis is a member of the Michigan Public Power Agency (MPPA) and also a member of the Energy Services Project Committee, and

WHEREAS, MPPA is preparing for the purchase of base load and peaking power and capacity in the near future and the City of St. Louis is desirous of participating in some or all of those purchases, all of which will be for a period of greater than one year, and

WHEREAS, Section 3 of the Energy Services Risk Management Policy which was previously approved as part of the Energy Services Agreement requires the City Council to designate a representative and approve purchases greater than one year.

NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council establish the price levels (strike prices) as provided in Attachment 1 at or below which purchase agreements for base load power, peaking power and/or capacity may be approved by the designated Representative, and

BE IT FURTHER RESOLVED, that the City Manager is hereby designated as the

Representative for the City of St. Louis and is authorized to execute power purchase agreements at or below the strike prices provided in Attachment 1, as may from time to time be required, and

BE IT FURTHER RESOLVED, that in the event the City Manager is not available to perform as the designated Representative, the Director of Public Services is hereby designated as the Alternate Representative to serve as back up to the City Manager, and

BE IT FURTHER RESOLVED, that the City Manager shall keep the City Council informed of the results of any power purchase agreements greater than one year that are entered into when specific information becomes available, and

BE IT FURTHER RESOLVED, that the strike prices in Attachment 1 and the Representative authorizations shall remain in place until superseded by future action of this City Council.

Ayes: Allen, Church, Kelly, Scholtz, Shrum

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Resolution 2010-07.

City Manager McConkie requested that the City Council approve Resolution 2010-07 to Seek Federal Support for the Great Lakes Energy and Research Park in Alma, Michigan.

The following preamble and resolution was offered by Member Shrum, and supported by Member Church.

Whereas, the City of St. Louis is seeking Federal support for the Great Lakes Energy and Research Park in Alma, Michigan; and,

Whereas, Alma, Saint Louis, and Pine River Township have jointly entered into a Conditional Annexation (Public Act 425) Agreement and Municipal Services Agreement to encourage development such as the Great Lakes Energy and Research Park; and,

Whereas, the nation, the State of Michigan and Gratiot County are experiencing high levels of unemployment; and,

Whereas, the City of Alma, the City of Saint Louis, Pine River Township and all of Gratiot County have repeatedly demonstrated their support for the Great Lakes Energy and Research Park; and,

Whereas, Governor Jennifer Granholm, former President George W. Bush and President Barack Obama have all called for the development of alternative energy and new energy technologies; and,

Whereas, the United States needs to develop its hydrogen industry for its national security; and,

Whereas, this project will make the production of hydrogen more economical which will benefit numerous other industries such as the petroleum industry and the kerosene industry, and may have applications in the power generation and steam generation industries.

Now therefore be it resolved, that the City of St. Louis, Michigan respectfully urges our congressional delegation to take every possible step to insure that the Great Lakes Energy and Research Park, to be located in Alma, Michigan, is supported by United States House of Representatives and the United States Senate through inclusion in the Fiscal Year 2011 Energy and Water appropriation bill with an appropriation of $4,950,000 to Greater Gratiot Development, Inc. and to be matched by private contributions of $20,000,000 to be used to construct a commercial size gasifier to generate hydrogen and to prove the commercial viability of hydrogen production.

Ayes: Allen, Church, Kelly, Scholtz, Shrum

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Payment to DVT Electric.

City Manager McConkie requested that the City Council approve payment to DVT Electric in the amount of $95,679.00 for rehabilitation repair work on the hydroelectric #5 and #6.

Moved by Shrum, supported by Church, to approve payment to DVT Electric in the amount of $95,679.00 for rehabilitation repair work on the hydroelectric #5 and #6. All ayes carried the motion.

City Manager's Report.

City Manager McConkie informed the City Council about the need to determine more accurately the cost of replacing the City water supply. Fishbeck, Thompson, Carr & Huber, Inc. has presented a proposal to the City of Alma, a copy of which was presented to City Council.

City Manager McConkie requested authorization from the City Council to approach the City of Alma on entering into an Interlocal Agreement to share costs for a water system study. The proposed Saint Louis share of costs in such agreement would be as follows: Water Supply Evaluation 50%, Water Treatment Plant Evaluation 50%, and Water Distribution and Transmission Evaluation 75% provided the work under the proposal can be undertaken by May 1, 2010.

City Manager McConkie would like Mayor Scholtz and City Clerk Roehrs authorized to execute the Interlocal Agreement on behalf of the City of Saint Louis similar in nature to the Interlocal Agreement entered into to share cost to value Alma assets nearly two years ago.

Moved by Allen, supported by Shrum, to enter into the proposed Interlocal Agreement to share the cost with the City of Alma as follows: Water Supply Evaluation 50%, Water Treatment Plant Evaluation 50%, and Water Distribution and Transmission Evaluation 75% provided the work under the proposal can be undertaken by May 1, 2010 and authorize Mayor Scholtz and City Clerk Roehrs to execute the Interlocal Agreement on behalf of the City of Saint Louis.

Roll Call Vote:

Ayes: Allen, Church, Kelly, Scholtz, Shrum

Nays: None

City Clerk/Treasurer's Report.

Deputy Clerk/Treasurer Kathy Smith and the staff wish to express their sympathy to Clerk/Treasurer Roehrs and her family in their loss.

Police Chief's Report.

Police Chief Herblet stated that he would like Council to review the Nixle.com website and consider becoming part of it. City Manager McConkie added he would like to support the Central Dispatch Authority in increasing the statutory funding of up to $2.89 to all phone devices instead of only lan lines. Would like this item added to the next meeting agenda.

City Council Comments.

Council Member Church stated that he received a phone call that someone was buried on the wrong grave site and was told they would have to pay to move it. City Manager McConkie was not aware of this and will check into the matter.

Council Member Kelly stated that Chief Herblet expressed what a good job Sergeant Ramereiz did in his absence and wondered if the City Council should reward him with an at a boy or something. Council Member Allen sated that all the employees do a good job in filling in and was concerned it would start problems if it was offered to one and not another. City Council agreed it should be left as is.

Council Member Allen stated City of Alma is looking into a City Income Tax. City Manager McConkie stated he would like to participate in a study with Alma and Ithaca. Council Member Allen also stated she learned how expensive it would be to change all of the lights over to LED's.

Council Member Shrum has concern over the excessive dust from the street sweeper. Council Member Church stated the matter is being addressed. They are speaking with the City of Ithaca and will get back with City Manager McConkie.

Mayor Scholtz expressed his thanks for the cards and calls during his illness. Mayor Scholtz stated he has been getting calls on fire pits. Chief Herblet stated they inspect all of them that call in. If the residents feel they are being misused, all they need to do is call and they'll respond.

Comments. None

Moved by Allen, supported by Shrum, to approve to adjourn the meeting at 8:58 a.m. All ayes carried the motion.

Kathy L. Smith

Deputy City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 4, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 4, 2010, at 7:00 p. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly, William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie (excused)

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Curtis Wildfong Gratiot Co Herald

Kurt Giles Utilities Director

14 High School Students

Mark Abbott DPW Supt.

Rich Ramereiz Sergeant

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on April 20, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $349,805.03. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the April 2010 Monthly Board Minutes.

Moved by Allen, supported by Kelly, to receive and place on file the April 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

Assistant City Manager Giles requested that the City Council place on file communication from Bethany Township and correspondence to the City of Alma.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communications from Bethany Township and correspondence to the City of Alma. All ayes carried the motion.

New Business.

Approve Memorial Day Parade Request.

Assistant City Manager Giles requested that the City Council approve the request from the American Legion and the VFW for a Memorial Day Parade on Monday, May 31, 2010, at 10:00 a.m. to start at the High School on W. Saginaw Street west to N. Mill Street, then north on N. Mill Street to E. Prospect Street west to Cornith Street then north to the Oak Grove Cemetery and to discharge fire arms on N. Mill Street Bridge.

Moved by Church, supported by Shrum, to approve the request from the American Legion and the VFW for a Memorial Day Parade on Monday, May 31, 2010, at 10:00 a.m. to start at the High School on W. Saginaw Street west to N. Mill Street, then north on N. Mill Street to E. Prospect Street west to Cornith Street then north to the Oak Grove Cemetery and to discharge fire arms on N. Mill Street Bridge. All ayes carried the motion.

Information on the Emergency 911 Operating Surcharge.

Assistant City Manager Giles stated that information was provided to the City Council on the Ballot Proposal for the Emergency 911 Operating Surcharge.

2010/2011 Budget Discussion.

Assistant City Manager Giles stated that the 2010/2011 City Budget was presented to the City Council electronically for their review.

Set Budget Work Session Dates.

Assistant City Manager Giles stated that the City Council needs to set a date and time for a Budget Work Session to discuss the 2010/2011 Budget.

The City Council set the date of May 19, 2010, at 8:00 a.m. for a special meeting to discuss the 2010/2011 Fiscal Year Budget.

City Manager's Report.

Assistant City Manager Giles stated that at the last meeting the City Council approved the parameters to purchase base load, peaking power and capacity energy through the MPPA and the date has been set for tomorrow to proceed with the purchase if amounts are within the City's parameters.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Nancy Roehrs stated that Elizabeth Barnes a recent graduate from an art college submitted a request to DDA Director Hansen requesting permission to paint a mural on the back wall of the swimming pool bathhouse. The parks & recreation commission was contacted and recommended that the City Council approve the request from Elizabeth Barnes.

Moved by Shrum, supported by Church, to approve authorization for Elizabeth Barnes to proceed with the mural project on the back wall of the swimming pool bathhouse. All ayes carried the motion.

Police Chief's Report.

Sergeant Ramereiz stated that National Police Week is May 9-15 and on Tuesday, May 11, 2010 at 7:00 p.m., the St. Louis Police Department is hosting a recognition ceremony honoring all Law Enforcement Officers in Gratiot County. Pastor Phil Maxwell of the St. Louis First Baptist Church will participate in the service and the event will be held at the St. Louis First Baptist Church. Sergeant Ramereiz invited the City Council to attend the ceremony.

Sergeant Ramereiz stated that he submitted a Grant Application to the Gratiot Community Foundation to purchase two Automatic External Defibrillators for the police vehicles and the grant was awarded.

City Council Comments.

Council Member Church stated that he received a complaint about the river bank between the swimming pool and the Food Pride being filled with trash and wanted to know who is responsible for cleaning the area.

Mayor Scholtz stated that he knows a group of people that would clean up the river bank and requested authorization to check with the group.

Moved by Church, supported by Shrum, to approve authorization for Mayor Scholtz to check on having a group of people clean up the river bank between the swimming pool and the Food Pride. All ayes carried the motion.

Council Member Kelly stated that a week ago the City of Alma had someone back into an electric pole and transformers were broken spilling PCB onto the ground and wanted to know if the City of St. Louis had any transformers that had PCB in them.

Assistant City Manager Giles stated that the City removed their PCB transformers years ago.

Mayor Scholtz stated that he was present at the opening of the Food Pride Grocery Store and the store was very busy.

Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 7:39 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 18, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 18, 2010, at 7:30 a. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Phil Hansen DDA Director

Katherine Roslund City Assessor Mark Abbott DPW Supt.

Pat Herblet Police Chief

Paul Opsommer State Representative

Council Member Allen led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on May 4, 2010, subject to the correction on page 185 to read “Corinth Street”. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $216,412.55. All ayes carried the motion.

Monthly Reports.

City Council discussed the April 2010 Monthly Reports.

Moved by Kelly, supported by Church, to receive and place on file the April 2010 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communication from the DNRE regarding Water System Master Plan, Charter Communication, MEDC award of Downtown Urban Revitalization Grant and Kurt Giles on the 2013-2015 Energy Capacity Purchase.

Moved by Allen, supported by Church, to approve to receive and place on file the communications from the DNRE regarding Water System Master Plan, Charter Communication, MEDC award of Downtown Urban Revitalization Grant and Kurt Giles on the 2013-2015 Energy Capacity Purchase. All ayes carried the motion.

New Business.

Approve Manhole Rehab Project.

City Manager McConkie requested that the City Council approve the Rehabilitation Manhole Project and lining work to manholes in the M-46 corridor by Advanced Rehabilitation Technology in the amount of $24,000.00.

Moved by Allen, supported by Kelly, to approve the Rehabilitation Manhole Project and lining work to manholes in the M-46 corridor by Advanced Rehabilitation Technology in the amount of $24,000.00.

Roll call vote:

Ayes: Allen, Kelly, Church, Shrum, Scholtz

Nays: None

Motion carried.

Approve Railroad Crossing Signage Replacement Project.

City Manager McConkie requested that the City Council approve the Railroad Crossing Sign Replacement Project by Dornbos Sign and Safety in the amount of $5,920.00.

Moved by Shrum, supported by Kelly, to approve the Railroad Crossing Sign Replacement Project by Dornbos Sign and Safety in the amount of $5,920.00. All ayes carried the motion.

Approve Authorization to Dispose of Servers.

City Manager McConkie requested authorization from the City Council to have Trivalent Group dispose of the two old Computer Servers in City Hall.

Moved by Church, supported by Shrum, to approve authorization for Trivalent Group to dispose of the two old Computer Servers in City Hall subject to certification that the computers have had the City's data removed off the computers. All ayes carried the motion.

Discussion on Request from City Resident.

City Manager McConkie stated that Christine Parsons at 418 E. Hazel Street and Ian Windischhofer at 120 S. Main Street submitted requests to keep chickens at their residences. City Manager McConkie recommended that the City Council deny the requests due to the closeness of neighbors in the City.

Moved by Church, supported by Kelly, to deny the request from Christine Parsons at 418 E. Hazel Street and Ian Windischhofer at 120 S. Main Street to keep chickens at their residences.

Ayes: Church, Kelly, Shrum, Scholtz

Nays: Allen

Motion carried.

Approve Pavement Marking.

City Manager McConkie requested that the City Council approve P.K. Contracting, Inc. for the 2010 Pavement Marking in the amount of $6,165.00.

Moved by Allen, supported by Kelly, to approve P.K. Contracting, Inc. for the 2010 Pavement Marking in the amount of $6,165.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie thanked the Mayor, City Council and Staff for their support during the time of his family loss.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she is the process of collecting 2009 delinquent personal property taxes that have not been paid.

Police Chief's Report.

Police Chief Herblet stated that the police department now has a Chaplin available and the Chaplin will also be a police reserve.

Police Chief Herblet stated that he has been receiving compliments from the drug team on the performance of the City's officer that is part of the team.

City Council Comments.

Council Member Allen wanted to know what time frame of notification was given to the residents regarding the hazardous waste pick up. Council Member Allen stated that she read the notice in the newsletter but by then the pick up was already over.

City Clerk Roehrs stated that she knows a public notice was in the newspaper because a resident out of the city read it and wanted to know if they could drop items off at the receiving center.

Council Member Allen wanted to know how many of the residents used the service.

City Manager McConkie stated that he has not yet received a report from the City of Alma and as soon he receives it he will make it available to the City Council.

Council Member Shrum stated that at the railroad crossing on S. Main Street there is building on the west side of the road on railroad property that looks like it is going to fall down.

DDA Director Hansen stated that he and Enforcement Officer Roslund will look at the building.

Council Member Shrum wanted to know if anything could be done about the motor home by the church.

Police Chief Herblet stated that if no one is living in the motor home it can be stored on the property.

Council Member Kelly stated that the new city pamphlet is excellent.

Council Member Kelly stated that he has a friend that is an undersheriff in Kalkaska and they have a Chaplin. The person stated that having a Chaplin available works very well for the department.

Mayor Scholtz stated that he did attend the Police Officers Week Ceremony at the Baptist Church and it was very nice.

Mayor Scholtz received a request for the City to install a street light in the middle of the 200 block of Pine Street.

Utility Director Giles and DDA Director Hansen will discuss the matter with the resident.

Mayor Scholtz stated that it was an exciting Planning Commission Meeting with Billy's Dumpster wanting to purchase the Michigan Avenue Transfer Station and make it operable again.

Mayor Scholtz stated that he attended the liaison meeting at the prison last week and it was reported that they are going to combine the fencing areas between two of the prisons to save on employee costs.

Mayor Scholtz stated that the house on Green's property is still sitting at the same location as three months ago.

City Manager McConkie stated that he would make contact with Mr. Green to discuss the matter.

Council Member Church wanted to know if there is a dumping facility available at the wastewater treatment plant to dispose of waste from motor homes.

Utility Director Giles answered no; the City has no dumping station.

Mayor Scholtz stated that the DNRE is going to be doing some testing of the river on Wednesday, May 19, 2010.

Mayor Scholtz stated that he received a call Sunday that the dock at Leppien Park was floating down by the dam and the electric department was called to retrieve the dock.

Comments. None

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 9:17 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

May 19, 2010

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, May 19, 2010, at 8:05 a. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

GASB 54 Changes.

City Manager McConkie stated that he gave the City Council information regarding the new GASB 54 changes and wanted them to be aware of the new way the accounting system and financial reporting will be required in the future.

Discussion on 2010/2011 Budget.

General Fund.

City Manager McConkie stated that he had a difficult time putting together the budget for the next year due to the reduction of property taxes and state revenue sharing reduction.

General Fund has a limited amount of revenue resources with property taxes, minor fees, and state revenue sharing, revenue that is transferred in lieu of taxes from the utilities and transfers in for administrative overhead. Total revenue proposed for General Fund Budget is $1,567,230.00 and total expenditures are $1,601,585.00. To balance next year's budget proposing to use about $40,000 out of the fund balance. General Fund does have a substantial fund balance.

The budget does include a 2% increase for non union employees. The union contracts are already approved with wage increases. During the course of next year will be reviewing options on health care to lower the cost of the City's fringe benefits.

City Manager McConkie stated that he is projecting the General Fund will have about $90,000 to add to the City's fund balance. The staff did a good job of decreasing their spending in the various departments.

Cemetery Perpetual Care Fund.

City Manager McConkie stated that the intent of the Cemetery Perpetual Care Fund is to build a reserve to maintain the cemetery if it gets filled up. The money in the Perpetual Care Fund is increasing.

Major Street.

City Manager McConkie stated that in the Major and Local Streets there are no paving projects planned for the next fiscal year and looking just to do maintenance work. If funds are available at the end of the fiscal year will look at possibly doing some street projects at that time.

Fire Department.

City Manager McConkie stated that the fire department budget expenses have not changed much over the last few years but the last three years the City's cost share for the fire department has increased.

Public Improvement Fund.

City Manager McConkie stated that the Public Improvement Fund was set up to have funds available to do capital projects. The utility funds contribute 2.4% of their gross revenue to the Public Improvement Fund for street maintenance as stated in the City Charter.

Downtown Development Fund.

City Manager McConkie stated because more money was spent on rehabilitating the building downtown last year a deficit plan was required to be filed with the State of Michigan to eliminate the deficit. In this year's budget $10,780 was paid to the G.O. Limited Debt Retirement Fund towards the debt service on the parking lot project. As part of the deficit plan when the budget amendments are done in June, the $10,780 will be reversed out of the expenses.

Drug Enforcement Fund.

City Manager McConkie stated that the city does not receive any revenue from the Drug Enforcement Fund and the city does not get reimbursed for any expenses.

Library Fund.

City Manager McConkie stated that Librarian Jessica Little proposed a modification to the library budget last night because she found out that the library will be receiving more penal fines than anticipated. She budgeted $87,000 and will receive $97,000 for next year.

G.O. Limited Tax Bond Debt Retirement Fund.

City Manager McConkie stated that the G.O. Limited Tax Bond Debt Retirement Fund is a fund that pays the debt service for the parking lot project. There is a debt schedule set for the revenue and expenses.

Building Authority Debt Service.

City Manager McConkie stated that the Building Authority Debt Service is for paying the debt service for the library building. The debt service for the library will be paid over in 2016.

Electric Fund.

City Manager McConkie stated that the Electric Fund had a significant increase last year however, because the rate increased customers used less electricity. The revenues projected for the budget this year were $4,485,500 and estimate at year end $4,250,000. There may be a need to have a small increase in the rates to compensate the revenue that was not received.

Council Member Allen wanted to know why $100,000 was allocated for meter reader wages.

City Manager McConkie stated that the $100,000 was not just for meter reader wages and that a portion are the office clerical, the City Clerk/Treasurer and Utility Director wages were included in that amount.

Water & Sewer Fund.

City Manager McConkie stated that the Water/Sewer Fund professional services expenses exceeded the ordinal budget by a significant amount. The amount of $10,000 was the original budget amount but for the estimated year end is $100,000 due to the law suit on the water supply, the cost analysis to buy into Alma's plant and the upgrade needed for the City of Alma to accommodate the St. Louis water demand. The intent is that all the consultant expenses will be recovered from the law suit. There is a potential that the water and sewer rates will be increased to cover all of the water studies. The budget is proposing a 5% increase in water and sewer rates for the next fiscal year.

Utility Director Giles stated that the City needs to continue to look at doing some upgrades to the wastewater treatment plant.

Solid Waste Fund.

City Manager McConkie stated that the Solid Waste Fund has an excellent balance and does not propose to raise any rates in the Solid Waste Fund.

Council Member Kelly left the meeting at 9:45 a.m.

The solid waste contract expires next March and will be going out for bids in December for a new contract.

Motor Pool Fund.

City Manager McConkie stated that the Motor Pool Fund is designed to buy equipment and rent it to the other departments that use it. Unfortunately, over the course of the last several years the City was only collecting 75% of the rent amount allowed by the MDOT. Last year the rental rates were increased to collect 100% of the allowable amount but the fund is not gaining.

Council Member Allen stated that she would like to see a cost comparison to having the mowing contracted out with cost of having city employees do the work.

Other.

City Manager McConkie stated that he is planning to retire in 4 ½ years and in the next 3 to 5 years City Clerk/Treasurer Roehrs is planning to retire and so is Kathy Smith. That would mean three key accounting people leaving the city close to the same time. City Manager McConkie expressed a concern of the turn over in key employees at the same time and it could cause a financial difficulty for the city. City Manager McConkie proposed the idea of Bobbie Marr, a CPA from the firm of Page Olson, be hired for the Position of Controller for the City. The person would basically make around $70,000 a year little more money than City Clerk/Treasurer Roehrs and the person could operate the financial department of the City. City Clerk/Treasurer Roehrs could do the City Clerk and City Treasurer duties such as keep the records of the city, minutes, run elections and she could still oversee the investments of city along with the deposits and property taxes. City Clerk/Treasurer Roehrs would no longer be over the clerical staff or take care of the counter.

City Clerk/Treasurer Roehrs stated that her position has to have contact with the public and according to the City Charter she is the General Accountant of the City. City Clerk/Treasurer Roehrs stated that she is responsible for the collection of property taxes and has to be involved with the daily balancing of the taxes.

Council Member Church wanted to see documentation as to how the City could afford the position of Controller and how the duties would be separated between the City Clerk/Treasurer and the Controller.

The consensus of the City Council was to review the information on the position of Controller before they make a decision on the matter.

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 10:30 a.m.

Nancy L. Roehrs

City Clerk/Treasurer
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

June 1, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, June 1, 2010, at 7:00 p. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

9 High School Students

Pat Herblet Police Chief

Curtis Wildfong Gratiot County Herald

R. L. Green 256 Wilson Dr.

Council Member Kelly led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on May 18, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Shrum, to approve the Claims & Accounts, in the amount of $333,851.11. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the May 2010 Monthly Board Minutes.

Moved by Shrum, supported by Allen, to receive and place on file the May 2010 Monthly Board Minutes. All ayes carried the motion.

Public Hearing – 2010/2011 Proposed Budget.

Mayor Scholtz opened the public hearing for the 2010/2011 Budget at 7:12 p.m.

City Manager McConkie stated that the 2010/2011 City Budget has been prepared and no changes have been made to the budget since it was reviewed by the City Council at the workshop meeting held on May 29, 2010. The Budget for General Fund is balanced with allocating $50,000 of the fund balance. If the expenditures in General Fund are less than expected for the next year less amount of money will be used from the fund balance. Several projects are planned; mill and resurface Woodside Dr. and cost for engineering a street project one year from now.

Council Member Church wanted to know when the new street light project for N. Mill Street would start.

City Manager McConkie stated that the new street light grant project on N. Mill Street would start after July 1st.

Moved by Shrum, supported by Kelly, to approve to close the public hearing at 7:19 p.m.

Public Comments.

R. L. Green commended Mayor Scholtz on the excellent news article regarding the Free Fishing Derby to be held on June 12th. Mr. Green reviewed with the City Council previous discussions he has had with City Manager McConkie regarding an extension on the agreement to move his structure off the city's property located on Hidden Oaks Drive. Mr. Green stated that he was not granted the extension and would like an appointment with the City to resolve the matter. Mr. Green thanked the City Council for giving him an opportunity to discuss the matter.

Communications.

City Manager McConkie requested that the City Council place on file communications from the Community Liaison Committee Meeting, Charter Communication, Michigan Liquor Control Commission regarding Liquor License Transfer, City Resident, Kurt Giles regarding 2009 EOP Annual Report, EPA Quarterly Well Samples, Energy Smart Report, correspondence regarding Compensation for Mayor Marriages, and p-CBSA Summary.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communications from the Community Liaison Committee Meeting, Charter Communication, Michigan Liquor Control Commission regarding Liquor License Transfer, City Resident, Kurt Giles regarding 2009 EOP Annual Report, EPA Quarterly Well Samples, Energy Smart Report, correspondence regarding Compensation for Mayor Marriages, and p-CBSA Summary. All ayes carried the motion.

Mayor Scholtz requested that the matter regarding the compensation for the Mayor performing marriages be added to the agenda as Item E.

New Business.

Approve 2010/2011 Budget Adoption Resolution 2010-08.

City Manager McConkie requested that the City Council approve the 2010/2011 Budget Adopting Resolution and authorize the Mayor and City Clerk to sign the 2010 Tax Rate Request.

The following preamble and resolution were offered by Member Kelly and supported by Member Church.

CITY OF SAINT LOUIS

2010-2011 Budget

ADOPTING RESOLUTION 2010-08

WHEREAS, the City Manager has submitted and filed with the City Council a proposed budget estimating revenues and expenditures for 2010-2011 fiscal year on May 4, 2010, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 1, 2010 for a public hearing at 7:00 o'clock PM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said budget as represented herein and fixes the tax of fifteen (15) mills for general operating purposes and one (1) mill for maintaining a public library, to be raised by a general ad valorem tax upon owners of real and personal property in the City, by the authority granted, and in accordance with the Michigan Constitution, the General Property Tax Act 206, Michigan Public Acts of 1893, as amended, and City Charter, Chapter VII, subject to limitations therein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 701,800 General Government $ 472,400

License & Permits 36,500 Public Safety 746,885

Federal Grants 32,000 Public Works 123,450

State Grants 443,800 Community & Economic Development 122,900

Charge For Services 52,145 Recreation & Culture 131,850

Fines 5,750 Debt Service 4,100

Interest and Rents 12,935 Other Financing Uses 0

Other Revenues 2,300 To Fund Balance 0

Other Financing Sources 263,264

From Fund Balance 51,091

Total Revenues $1,601,585 Total Expenditures $1,601,585

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 5,000 Other Financing Uses 0

Other Revenues 3,000

From Fund Balance 0 To Fund Balance 8,000

Total Revenues $ 8,000 Total Expenditures $ 8,000

 

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 209,750 Highways Streets & Bridges $ 406,765

Interest 1,500 Other Financing Uses 0

Other Revenues 10,000 To Fund Balance 0

Other Sources 0

From Fund Balance 185,515

Total Revenues $ 406,765 Total Expenditures $ 406,765

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 85,850 Highways, Streets & Bridges $ 144,300

Interest 1,000

Other Revenues 0

Other financing Sources 40,000 

From Fund Balance 17,450

Total Revenues $ 144,300 Total Expenditures $ 144,300 

 

PUBLIC IMPROVEMENT FUND

REVENUES EXPENDITURES

 

Interest $ 1,000 Other Uses $ 67,955

Other Sources 160,385 To Fund Balance 93,430

From Fund Balance 0

Total Revenues $ 161,385 Total Expenditures $ 161,385

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 39,000 Community & Economic Dev. $ 19,350

Interest & Rents 5,450 Other Uses 16,560

From Fund Balance 0 To Fund Balance 8,540

 

Total Revenues $ 44,450 Total Expenditures $ 44,450

 

DRUG ENFORCEMENT FUND

REVENUES EXPENDITURES

Intergovernmental $ 171,000 Public Safety $ 287,500

Fines & Forfeits 68,000

Donations 62,800

Interest 1,000

Other Revenues 3,000 To Fund Balance 18,300

 

Total Revenues $ 305,800 Total Expenditures $ 305,800

 

 

T.A. CUTLER MEMORIAL LIBRARY

 

REVENUES EXPENDITURES

Taxes $ 49,500 Recreation & Culture $ 154,300

State Grants 3,300 To Fund Balance 700

Contributions – Local Units 2,000

Charges for Services 1,300

Fines & Forfeits 89,400

Interest & Rents 1,000

Other Revenues 8,500

Other Sources 0

From Fund Balance 0

Total Revenues $ 155,000 Total Expenditures $ 155,000

AYES: Kelly, Church, Allen, Shrum, Scholtz

NAYS: None

RESOLUTION DECLARED ADOPTED.

Moved by Allen, supported by Shrum, to approve authorization for the Mayor and City Clerk to execute the 2010 Tax Rate Request. All ayes carried the motion.

Approve the 4th of July Fireworks Permit.

City Manager McConkie requested that the City Council approve the 4th of July Fireworks Permit for Saturday, July 3, 2010, at dusk with a rain date of July 4, 2010, at dusk. The fireworks will be discharged from the Mill Street Bridge over the Pine River.

Moved by Church, supported by Allen, to approve the 4th of July Fireworks Permit for Saturday, July 3, 2010, at dusk with a rain date of July 4, 2010, at dusk. All ayes carried the motion.

Approve Sidewalk Replacement Project.

City Manager McConkie requested that the City Council approve the 2010 Annual Sidewalk Replacement Project to replace approximately 1500 linear feet of sidewalk and an entry apron at the Public Works by Gallihugh & Sons, Inc. in the amount not to exceed $18,000.00 for sidewalks and $3,500.00 for entry apron for a total amount not to exceed $21,500.00.

Moved by Allen, supported by Shrum, to approve the 2010 Annual Sidewalk Replacement Project to replace approximately 1500 linear feet of sidewalk and an entry apron at the Public Works by Gallihugh & Sons, Inc. in the amount not to exceed $18,000.00 for sidewalks and $3,500.00 for entry apron for a total amount not to exceed $21,500.00. All ayes carried the motion.

Approve Payment for Road Salt Purchase.

City Manager McConkie requested that the City Council approve payment for Road Salt to North American Salt Company in the amount of $11,021.40.

Moved by Shrum, supported by Church, to approve payment for Road Salt to North American Salt Company in the amount of $11,021.40. All ayes carried the motion.

Discussion on Mayor Compensation for Marriage Ceremonies.

Council Member Allen stated that the opinion from the City Attorney is that fees collected for the Mayor to perform marriages must be deposited into the general fund of the city. No portion of the fee can be paid to the mayor as compensation for officiating at a marriage ceremony.

City Manager McConkie stated that the previous mayor used to award scholarships to high school students with fees he collected from weddings he performed and just recently found out that several years ago legislation was passed by the state that did not allow a mayor to be compensated for performing marriages.

City Manager McConkie stated that any money the Mayor collected for marriage fees does belong to the city and needs to be given to the city treasurer to deposit into the general fund. The mayor's compensation could be increased by the compensation committee but they cannot meet until 2011. The City Council can designate the money collected from the fees to be used for a specific purpose as long it is a legal governmental use.

City Manager McConkie stated that he would discuss the matter with the City Attorney to see if the fees collected for marriages could be used to contract a person for a community event under contracted service.

City Manager's Report.

City Manager McConkie stated that Mrs. Richardson who lives on Virginia Street is having financial difficulty to maintain her house and pay her utilities. She is currently paying the flat fee for water and sewer and the city has told her that if a water meter was installed the monthly rate for water and sewer would decrease. Every month she pleads with the city for a discount rate because she is a senior citizen. City Manager McConkie stated that he has told her that the only way the city can help her is by putting a water meter in the house. Mrs. Richardson is reluctant for anyone to come into the house to put the meter in because she is convinced that her water pipes would not hold if the meter was installed. Mrs. Richardson stated that she cannot afford to redo the plumbing in her house. Mrs. Richardson requested that he talk with the City Council about establishing a discount rate for her.

City Manager McConkie stated that he would let her know that he spoke to the City Council about her situation and that there is no other water or sewer rate available but will seek an agency to assist her.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the 2010 Summer Property Tax Statements will be processed soon.

Police Chief's Report. None

City Council Comments.

Council Member Shrum stated that the sidewalk is raised up in front of the Barbershop downtown.

Council Member Allen stated that she went by the swimming pool and it looks like the staff is getting ready to open the swimming pool.

Council Member Church inquired if the mural is still going to be painted on the swimming pool bathhouse.

City Manager McConkie answered, yes.

Council Member Shrum wanted to know if the City Council is going to attend the MML Convention in Dearborn, Michigan, September 21-24.

City Manager McConkie stated that the matter has not been discussed yet by the City Council.

Mayor Scholtz stated that he has been receiving complaints about people not mowing their lawns.

City Manager McConkie read a commendation letter from the TSC regarding Police Officer King following proper protocol recognizing positive match to a terrorist. The TSC stated that they appreciate the terrorist training the St. Louis Police Officers received and commended the Police Department.

Comments.

A high school student wanted to know if it is a legal matter or that the City just does not want to continue to award the scholarship to students at the high school.

City Manager McConkie stated that the scholarship does not qualify as a legal municipal expense.

Moved by Shrum, supported by Allen, to approve to adjourn the meeting at 8:24 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

June 15, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, June 15, 2010, at 7:30 a. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa A. Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Pat Herblet Police Chief

Phyllis McCrossin Gratiot County Herald

R. L. Green 256 Wilson Dr.

Kurt Giles Utility Director

Phil Hansen DDA Director

Craig Zeese Commission on Aging

Jan Bunting County Commissioner

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the special meeting held on May 19, 2010, subject to the correction on page 195 paragraph 6 line 1 should read “wastewater ‘ and paragraph 7 line 1 should read “does not propose”. On page 196 paragraph 2 line 4 should read “City Manager McConkie proposed the idea of” and the word would on lines 6, 7, and 8 be changed to “could”. All ayes carried the motion.

Moved by Kelly, supported by Shrum, to approve the minutes of the regular meeting held on June 1, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Kelly, supported by Church, to approve the Claims & Accounts, in the amount of $401,075.19. All ayes carried the motion.

Monthly Reports.

City Council discussed the May 2010 Monthly Reports.

Moved by Shrum, supported by Allen, to receive and place on file the May 2010 Monthly Reports. All ayes carried the motion.

Public Hearing – 2009/2010 Budget Amendments.

Mayor Scholtz opened the public hearing for the 2009/2010 Budget Amendments at 8:02 a.m.

City Manager McConkie stated that the 2009/2010 Fiscal Year Budget is in good shape and only a few budget amendments were made. The largest concern is that the Downtown Development Authority ended up with a deficit balance last year due to the purchase of the building downtown. Even Though the DDA owns the building they cannot record the asset but have to record the purchase as an expense. A deficit elimination plan was adopted by the City Council for the fund and part of the plan was to amend the DDA Budget to eliminate the contribution to the G.O. Debt Retirement Fund for the parking lot loan in the amount of $10,780 and make a transfer from the Public Improvement Fund to the DDA Fund. The Drug Enforcement Fund received a Federal Grant and the grant amount was not included in the revenue or expenses.

Moved by Shrum, supported by Kelly, to approve to close the public hearing at 8:07 a.m.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding HR 4899, Fire Department calls, MAC 3 Channel and correspondence from Joan Mulder.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding HR 4899, Fire Department calls, MAC 3 Channel and correspondence from Joan Mulder. All ayes carried the motion.

New Business.

Craig Zeese – Commission on Aging Millage Renewal Presentation.

Craig Zeese from Commission on Aging updated the City Council on the Senior Citizen Millage Renewal Proposal to be on the August 3rd Primary Election Ballot. The renewal is for .65 mills the same amount as in the past. Zeese stated that last year in Saint Louis Commission on Aging had ongoing services for 271 seniors served in the city limits.

City Council thanked Craig Zeese for coming to the meeting.

Approve Floor Finish Cost.

City Manager McConkie requested that the City Council approve the cost of $8,242.00 for cleaning and installation of floor finish in the north half of the Public Works Garage by Mann's Painting, Inc.

Council Member Church expressed concerned about Epoxy finish creating slippery condition of the floor and he said the proposal did not state anything about a warranty on the product.

City Manager McConkie stated that he could address the items of concern with DPW Director Abbott.

Moved by Church, supported by Kelly, to approve the cost of $8,242.00 for cleaning and installation of floor finish in the north half of the Public Works Garage by Mann's Painting, Inc. All ayes carried the motion.

Asphalt Repairs.

City Manager McConkie requested that the City Council approve Asphalt Repairs at various locations throughout the City by Rite-Way Asphalt in the amount of $15,663.00.

Council Member Allen stated that she would like to see more than one quote for purchases over $5,000.

Council Member Kelly agreed with Council Member Allen about the City acquiring more than one quote when major purchases are being made.

Moved by Church, supported by Shrum, to approve Asphalt Repairs at various locations throughout the City by Rite-Way Asphalt in the amount of $15,663.00. All ayes carried the motion.

Approve Biosolid Land Application.

City Manager McConkie requested that the City Council approve payment for Biosolid Land Application per 2010 Contract with Synagro in the amount of $18,969.60.

Moved by Allen, supported by Shrum, to approve payment for Biosolid Land Application per 2010 Contract with Synagro in the amount of $18,969.60. All ayes carried the motion.

Approve Sensus Meter Purchase.

City Manager McConkie requested approval to purchase 102 Sensus Water Meters in the amount of $12,750.00 and 24 Touch Pads in the amount of $3,600.00 from Etna Supply Company for a total amount of $16,350.00.

Moved by Shrum, supported by Church, to approve the purchase of 102 Sensus Water Meters in the amount of $12,750.00 and 24 Touch Pads in the amount of $3,600.00 from Etna Supply Company for a total amount of $16,350.00. All ayes carried the motion.

Approve Renewable Energy Purchase Agreement.

City Manager McConkie requested that the City Council approve the Granger Renewable Energy Purchase Agreement between the City of Saint Louis and Michigan Public Power Agency and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis.

Moved by Allen, supported by Shrum, to approve the Granger Renewable Energy Purchase Agreement between the City of Saint Louis and Michigan Public Power Agency and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Approve Resolution 2010-09 for 2009/2010 Budget Amendments.

The following preamble and resolution were offered by Member Allen and supported by Member Shrum.

CITY OF SAINT LOUIS

Resolution 2010-09

2009-2010 Budget Amendment

WHEREAS, the City Council adopted a proposed budget estimating revenues and expenditures for 2009-2010 fiscal year on June 2, 2009, as required by Chapter VII, Section 7 of the City Charter and Act 2, Michigan Public Acts of 1968, as amended, and

WHEREAS, during the fiscal year, certain unforeseen circumstances have arisen which has caused need to amend the budget, namely the receipt of a grant for drug enforcement activities and implementation of the DDA Deficit Elimination Plan, and

WHEREAS, the City Council in accordance with Act 621 Michigan Public Acts of 1978, as amended, has set the date June 15, 2010 for a public hearing at 7:30 o'clock AM, or as soon thereafter as the agenda permits, to receive citizen comment on the proposed amended budget as presented herein. A copy of the affidavit of publication of said public hearing is on file with the City Clerk.

NOW, THEREFORE, BE IT RESOLVED, the City Council, after such hearing thereon and consideration thereof, does hereby adopt said amended budget as represented herein.

BE IT FURTHER RESOLVED, that the City Treasurer be authorized and directed to make such transfers between the various funds in accordance with the adoption of the budget as follows:

GENERAL FUND

REVENUES EXPENDITURES

Taxes $ 724,500 General Government $ 504,870

License & Permits 40,700 Public Safety 708,405

Federal Grants 0 Public Works 150,400

State Grants 512,253 Community & Economic Development 126,200

Charge For Services 34,000 Recreation & Culture 125,250

Fines 6,000 Debt Service 5,000

Interest and Rents 8,550 Other Financing Uses 2,000

Other Revenues 17,500 To Fund Balance 479

Other Financing Sources 279,101

From Fund Balance 0

Total Revenues $1,622,204 Total Expenditures $1,622,204

CEMETERY PERPETUAL CARE FUND

REVENUES EXPENDITURES

State Grants $ 0 General Government $ 0

Interest 8,000 Other Financing Uses 0

Other Revenues 2,000

From Fund Balance 0 To Fund Balance 10,000

Total Revenues $ 10,000 Total Expenditures $ 10,000

MAJOR STREET FUND

REVENUES EXPENDITURES

State Grants $ 222,500 Highways Streets & Bridges $ 183,546

Interest 1,500 Other Financing Uses 0

Other Revenues 8,000 To Fund Balance 48,454

Other Sources 0

From Fund Balance 0

Total Revenues $ 232,000 Total Expenditures $ 232,000

LOCAL STREET FUND

REVENUES EXPENDITURES

 

State Grants $ 82,500 Highways, Streets & Bridges $ 140,210

Interest 2,500

Other Revenues 0

Other financing Sources 55,000 

From Fund Balance 210

Total Revenues $ 140,210 Total Expenditures $ 140,210 

 

PUBLIC IMPROVEMENT FUND

REVENUES EXPENDITURES

 

Interest $ 1,000 Other Uses $ 100,680

Other Sources 156,200 To Fund Balance 56,520

From Fund Balance 0

Total Revenues $ 157,200 Total Expenditures $ 157,200

DOWNTOWN DEVELOPMENT AUTHORITY

REVENUES EXPENDITURES

Taxes $ 40,000 Community & Economic Dev. $ 58,285

Interest 300 Other Uses 00

From Fund Balance 0 To Fund Balance 300

 

Total Revenues $ 40,300 Total Expenditures $ 40,300

 

 

 

 

 

 

 

DRUG ENFORCEMENT FUND

REVENUES EXPENDITURES

Federal Grants $ 50,000

Intergovernmental 21,000 Public Safety $ 181,500

Fines & Forfeits 43,000

Donations 62,800

Interest 1,700

Other Revenues 3,000 To Fund Balance 0

 

Total Revenues $ 181,500 Total Expenditures $ 181,500

T.A. CUTLER MEMORIAL LIBRARY

REVENUES EXPENDITURES

Taxes $ 52,100 Recreation & Culture $ 154,865

State Grants 6,000 To Fund Balance 2,000

Contributions – Local Units 500

Charges for Services 1,300

Fines & Forfeits 85,965

Interest & Rents 1,000

Other Revenues 8,000

Other Sources 2,000

From Fund Balance 0

Total Revenues $ 156,865 Total Expenditures $ 156,865

The vote on the foregoing resolution was as follows:

Ayes: Allen, Shrum, Church, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Bond Counsel – Financial Advisor.

City Manager McConkie requested that the City Council approve the firm of American Community Infrastructure, Inc. to assist with the USDA loan/grant program financing of water infrastructure improvements. ACI Finance would review revenue structure, outline bonding options, assist with Department of Treasury filings, debt structuring, management of financing timetable, preparation of application materials to USDA, and closing arrangements for bond proceeds. The total cost for services would be $31,500.00 which is payable from loan/grant and if the project is not financed, the only charge would be $8,500.00 for rate analysis.

City Manager McConkie requested that the City Council approve Mike McGee as Bond Counsel from the Law Offices of Miller, Canfield, Paddock and Stone, P.L.C. at the cost of $45,000 to $60,000 to prepare the legal documents for the USDA loan/grant for the water infrastructure improvements.

Moved by Shrum, supported by Church, to approve the firm of American Community Infrastructure, Inc. to assist with the USDA loan/grant program financing of water infrastructure improvements in the amount not to exceed $31,500.00 and the Law Offices of Miller, Canfield, Paddock and Stone, P.L.C. at the cost of $45,000 to $60,000 to prepare the legal documents for the USDA loan/grant. All ayes carried the motion.

City Manager's Report.

Approve MEDC Downtown Grant Agreement.

City Manager McConkie requested that the City Council approve the Michigan Economic Development Corporation Downtown Urban Revitalization Grant Agreement with the City of Saint Louis to replace 50 existing streetlights with new poles and energy-efficient LED lights in the Central Business District. The grant amount is $53,150.00 with the City to match the amount along with the City of St. Louis Electric Department to provide all labor and equipment rental costs towards the project.

Moved by Allen, supported by Shrum, to approve the Michigan Economic Development Corporation Downtown Urban Revitalization Grant Agreement with the City of Saint Louis to replace 50 existing streetlights with new poles and energy-efficient LED lights in the Central Business District in the amount of $53,150.00 with the City of Saint Louis matching the grant amount and to authorize the Mayor to execute the Grant Agreement on behalf of the City of Saint Louis subject to the City Attorney approval. All ayes carried the motion.

Rehmann Engagement Letter.

City Manager McConkie requested that the City Council approve the Audit Engagement Letter with Rehmann Group.

Moved by Shrum, supported by Church, to approve the Audit Engagement Letter with Rehmann Group and City Manager McConkie to execute the letter. All ayes carried the motion.

DDA Director Hansen requested that the City Council extend the date for closing the 200 block of N. Mill until 10:00 a.m., Monday, July 5, 2010 due to the 4th of July on Sunday.

Moved by Allen, supported by Shrum, to approve to extend the date for closing the 200 block of N. Mill until 10:00 a.m., Monday, July 5, 2010 due to the 4th of July on Sunday. All ayes carried the motion.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that on Wednesday, June 16, 2010, the Michigan State Police will be auditing the City's financial records for MAGNET.

City Clerk/Treasurer Roehrs stated that arrangements need to be made if any of the City Council Members are going to attend the MML Conference in Dearborn September 21-24.

Police Chief's Report.

Police Chief Herblet stated that Part-time Police Officer Morningstar has been employed as a Full-time Police Officer for Clare County and will be leaving the department. Police Chief Herblet commended Officer Morningstar for his excellent work he has done with the St. Louis Police Department.

The City Council discussed the benefits of having another full-time police officer versus having numerous part-time officers.

Police Chief Herblet will prepare a cost analysis for the police department for another full-time officer versus the cost of the part-time officers.

City Council Comments.

Council Member Kelly stated that the swimming pool bathhouse was recently painted and hopes that once the mural is painted on the building it will improve the appearance of the color.

Council Member Kelly requested that the Monthly Reports be placed on the flash drive in an upright position.

Council Member Kelly inquired on the status of the Marathon Station not having any gasoline to sell.

City Manager McConkie stated that he was unable to comment on the matter.

Council Member Allen wanted to know if money was allocated in the budget for the City Council to attend the MML Conference.

City Manager McConkie stated that money was allocated in the budget for the conference. City Manager McConkie proposed for some of the City Council or a City Delegation of two or three people attend the conference and schedule a normal goal session at city hall instead of at the conference.

Council Member Allen stated that she would like to review what sessions were scheduled for the conference before she committed to attend it.

Council Member Allen wanted to know if the new police information call system was in place.

Police Chief Herblet stated that a marketing campaign has to be organized first before the service is available to the residents.

Council Member Allen wanted to know if the City is still pursuing a different cell phone contract.

City Manager McConkie answered yes, but the matter needs to be discussed with the Fire Chief.

Council Member Shrum stated that on Hazel Street on the second block east of Main Street there is a section on sidewalk out that has been taken out by the City but has not been replaced.

Mayor Scholtz stated that he received a telephone call from a resident about dogs running at large over by Oakridge Street.

Mayor Scholtz stated that Mrs. Walkington made contact with him about a piece of sidewalk she replaced and wanted to know if the City would reimburse her for the cost.

Mayor Scholtz commended the City Staff on how good the City looked for the fishing derby.

Comments.

Mr. Green discussed some city issues with the City Council.

Council Member Church told Mr. Green that the City Council authorized City Manager McConkie to make contact with Mr. Green to discuss the building on his property.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 9:31 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

July 6, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, July 6, 2010, at 7:00 p. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: Melissa Allen (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Curtis Wildfong Gratiot County Herald

Kurt Giles Utility Director

Phil Maxwell Police Chaplin

Rich Ramereiz Police Sergeant

Sally Church Parks & Recreation Committee

Don Schurr Greater Gratiot Development

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on June 15, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $505,519.78. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the June 2010 Monthly Board Minutes.

Moved by Kelly, supported by Shrum, to receive and place on file the June 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Introduction of Police Chaplin.

Police Sergeant Ramereiz introduced Pastor Phil Maxwell as the Police Chaplin for the St. Louis Police Department. Sergeant Ramereiz stated that Phil Maxwell is also working as a Police Reserve with the Police Department.

Phil Maxwell stated that he is the Pastor of the First Baptist Church in St. Louis and he is happy to be apart of the St. Louis Police Department. Pastor Maxwell stated that he is originally from Ithaca but loves living and being apart of the St. Louis Community.

The City Council welcomed Chaplin Maxwell to the City of Saint Louis Police Department.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding Energy Smart Program, Wolverine Power Supply, Rural Urban Day, Charter Communications, St. Louis Hazardous Waste Program, Gratiot Airport Authority Minutes and p-CBSA Summary.

Moved by Shrum, supported by Church, to approve to receive and place on file the communications regarding Energy Smart Program, Wolverine Power Supply, Rural Urban Day, Charter Communications, St. Louis Hazardous Waste Program, Gratiot Airport Authority Minutes and p-CBSA Summary. All ayes carried the motion.

New Business.

Confirm Verbal Approval – Prospect St. Pavement Repairs.

City Manager McConkie requested that the City Council confirm the verbal approval for pavement repairs on Prospect Street at the Wastewater Treatment Plant by Rite-Way Asphalt Paving, Inc. in the amount of $6,915.00.

Moved by Church, supported by Kelly, to approve confirmation of the verbal approval for pavement repairs on Prospect Street at the Wastewater Treatment Plant by Rite-Way Asphalt Paving, Inc. in the amount of $6,915.00. All ayes carried the motion.

Approve Appointment of Kevin Palmer – Planning Commission.

City Manager McConkie requested that the City Council approve the appointment of Kevin Palmer to the Planning Commission.

Moved by Kelly, supported by Shrum, to approve the appointment of Kevin Palmer to the Planning Commission. All ayes carried the motion.

Approve MERS Conference Officer and Employee Delegates.

City Manager McConkie requested that the City Council approve Robert McConkie as Officer Delegate and Nancy L. Roehrs Officer Alternate Delegate and Dave Giles as the Employee Delegate for the Annual MERS Conference in Kalamazoo, Michigan September 15, 16, and 17, 2010.

Moved by Shrum, supported by Church, to approve Robert McConkie as Officer Delegate and Nancy L. Roehrs Officer Alternate Delegate and Dave Giles as the Employee Delegate for the Annual MERS Conference in Kalamazoo, Michigan September 15, 16, and 17, 2010. All ayes carried the motion.

Approve MML Board of Trustees.

City Manager McConkie requested that the City Council approve the slate of candidates as Trustees for the Michigan Municipal League Worker's Compensation Fund.

Moved by Kelly, supported by Shrum, to approve the slate of candidates as Trustees for the Michigan Municipal League Worker's Compensation Fund. All ayes carried the motion.

Request from Village of Ashley.

City Manager McConkie stated that the City of Saint Louis will be replacing fifty street lamp posts on N. Mill Street with grant funds. The Village of Ashley is requesting that the City donate the old lamp posts for a beautification program in the village.

Council Member Church expressed concerned about donating the old street lights to the Village of Ashley because some of the lights are in bad condition.

City Manager McConkie stated that if the Village of Ashley wants the street lights it would be an understanding that they accept the lights in the condition as is.

Moved by Kelly, supported by Shrum, to approve the request from the Village of Ashley for the City of Saint Louis to donate the old lamp posts for a beautification program in the village. All ayes carried the motion.

Approve Traffic Control Order #T111.1.126.

City Manager McConkie stated that Police Chief Herblet recommended that Traffic Control Order #T111.1.126 be approved by the City Council. The traffic control order is needed to regulate southbound traffic on Hidden Oaks Drive to read as “All traffic on Hidden Oaks Drive shall come to a stop before entering onto W. Monroe Road (M-46)”.

Moved by Church, supported by Kelly, to approve Traffic Control Order #T111.1.126 as follows: “All traffic on Hidden Oaks Drive shall come to a stop before entering onto W. Monroe Road (M-46)”. All ayes carried the motion.

Approve Payment to Rite-Way Asphalt Paving, Inc.

City Manager McConkie requested that the City Council approve payment to Rite-Way Asphalt Paving, Inc, for Pavement Repairs at various locations throughout the City of Saint Louis in the amount of $22,578.00.

Moved by Shrum, supported by Church, to approve payment to Rite-Way Asphalt Paving, Inc, for Pavement Repairs at various locations throughout the City of Saint Louis in the amount of $22,578.00. All ayes carried the motion.

Approve USDA Legal Services Agreement.

City Manager McConkie requested that the City Council approve the U. S. Department of Agriculture Rural Development Legal Services Agreement with Smith Bovill, P.C. for the Water Supply Replacement Project and authorize City Manager to execute the agreement on behalf of the City of Saint Louis.

Moved by Church, supported by Kelly, to approve the U. S. Department of Agriculture Rural Development Legal Services Agreement with Smith Bovill, P.C. for the Water Supply Replacement Project and authorize City Manager to execute the agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Approve Police Chief Employment Agreement.

City Manager McConkie requested that the City Council approve the Employment Agreement between the City of Saint Louis and Police Chief Patrick Herblet effective as of June 28, 2010.

Moved by Church, supported by Shrum, to approve the Employment Agreement between the City of Saint Louis and Police Chief Patrick Herblet effective as of June 28, 2010.

Approve Resolution 2010-10 Interlocal and Conditional Transfer Agreement.

City Manager McConkie stated that James Kelly, owner of the property located at 585 W. Madison Road submitted a request that his property be provided water and electric services.

The following preamble and resolution were offered by Member Church and supported by Member Shrum.

WHEREAS, On February 8, 2007, the City of Saint Louis entered into an Interlocal

and Conditional Transfer Agreement with the City of Alma and the Township of Pine River, and

WHEREAS, such agreement provides, at Article I, Section 2 that residents of the service area within the Township may request the City to provide potable water and/or waste water service, provided that the necessary water or sewer lines have been extended to the resident's property line, and

WHEREAS, such agreement also provides, at Article II, Section 3, that upon the request from a property owner within the Growth Area for sewer or water service, such property will attach to the City, and

WHEREAS, James Kelly, the owner of property located at 585 W. Madison Road, Saint Louis, Michigan, within the Township of Pine River, which property is legally described in Exhibit A attached hereto, has requested that such property be provided water and electric service, and

WHEREAS, such property is located within the Growth Area and that water mains have been extended to its boundary line,

NOW THEREFORE, BE IT RESOLVED,

  1. The City shall notify the Township of Pine River of this request.
  2. The property described in Exhibit A is attached to the City.
  3. That upon payment of the City's connection fees and issuance by the City of the appropriate permit in accordance with the ordinances so providing, the property may be connected to the City's water and electric services.
  4. That the property owner shall pay such user fees and charges as determined by ordinance in accordance with such ordinances.
  5. That the City shall forthwith provide a copy of this resolution to the Clerk of the County of Gratiot and to the Office of the Great Seal of the Secretary of State.

EXHIBIT A

Parcel: 29-12-024-024-00

Legal Description:

Beginning in the Northwest corner of property described as follows: Commencing at a point where the Olive Street Road crosses the quarter (1/4) line road at the Southeast corner of the Northeast quarter (NE1/4) of the Northwest one-quarter (NW1/4) of Section Number Twenty-Four (24) in Township Number Twelve (12) North of Range Number Three (3) West, Michigan; thence running South Eighteen (18) rods; thence West Thirty-Two (32) rods; thence North Thirty-Two (32) rods and Twenty-Two (22) and One-Half (1/2) links to the Center of Olive Street Road; thence in a Southeasterly direction along the Center of the Olive Street Road to the place of beginning. Thence South Two-Hundred Forty-three feet and Seven Inches (243' 7”); thence East One-Hundred and Eighty-Four (184) feet; thence North One-Hundred Seventy-Nine (179) feet more or less to Olive Road; thence Northwesterly Two-Hundred Twelve feet Eight Inches (212' 8”) to place of beginning. (Being a part of the East One-Half (E ½) of the North-West One-Quarter (NW1/4) of Section twenty-Four (24), Township Twelve (12) North of Range Three (3) West, of the Michigan Meridian, Pine River Township, Gratiot County, Michigan.)

AYES: Church, Shrum, Scholtz

NAYS: None

ABSTAIN: Kelly

RESOLUTION DECLARED ADOPTED.

City Manager's Report.

City Manager McConkie updated the City Council on the Alma/St. Louis Water Supply Replacement Project.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the Michigan State Police Grant Department reviewed the accounting records for the MAGNET Grant Funds on June 16th. The person reviewing the records told her that they were in excellent condition and the best that he has reviewed.

Police Chief's Report.

Sergeant Ramereiz stated that the 4th of July weekend activities went smoothly as possible. There were 26 complaints from Friday morning to Sunday morning with no major problems.

Council Member Church said he received a complaint that some people were downtown in front of a store and were told that they could not stay there.

Sergeant Ramereiz stated that he was aware that they were not allowing people to stand by the entrance area to the tent.

City Council Comments.

Council Member Church stated that he didn't think there was much activity in the Clapp Park on Saturday.

Sergeant Ramereiz stated that there were not as many people in the past during the community day event but this was the first time the activities in the park were added to the 4th of July Celebration.

Council Member Church requested that a letter of recognition be sent to the committee that organized the activities for the 4th of July Celebration.

Council Member Shrum stated that on the corner of E. Tyrell Street and East Street there is a pickup truck that has been sitting by the garage for a long time.

Council Member Kelly stated that flyers should be handed out at Dee Hagen Memorial Motorcycle Event to make people aware that the event takes place for someone who died on a motorcycle. The motorcycles were running six in a row when they went around the curve on N. Main Street.

Council Member Church stated that he was told that when the motorcycles left town the other day, one person on a motorcycle stopped traffic so the motorcyclists could stay together. The vehicle traffic on M-46 was stopped and backed up on the hill on M-46.

Council Member Church stated that at the old Lutheran Church on S. Main Street there has been a car parked there all spring.

Sergeant Ramereiz stated that he has already taken action on the vehicle.

Mayor Scholtz stated that the sidewalks on W. Saginaw Street look nice and the contractor did a good job.

Mayor Scholtz wanted to know if there was any update on the van that has been parked on W. Center Street and Delaware Street.

Sergeant Ramereiz stated that he has contacted the owner several times about the vehicle but they have been having financial difficulties due to illness in the family. Sergeant Ramereiz stated that he would make contact again with the owner.

Comments.

Don Schurr stated that the economy seems to be getting better and employment for the county has increased.

City Manager McConkie stated that the City Council needs to be supportive of the Emergency 911 Surcharge Ballot Proposal.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:12 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
July 20, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, July 20, 2010, at 7:30 a. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utility Director

Rich Ramereiz Police Sergeant

Phil Hansen DDA Director

Rich Apps Fire Chief

Katherine Roslund City Assessor

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on July 6, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $544,369.60. All ayes carried the motion.

Monthly Reports.

City Council discussed the June 2010 Monthly Reports.

Moved by Shrum, supported by Allen, to receive and place on file the June 2010 Monthly Reports. All ayes carried the motion.

Public Comments.

Fire Chief Rich Apps stated that he came to the meeting to give the City Council a report on the fire department. The Fire Department is currently fully staffed but one fire fighter will be leaving in a month for military tour of duty. Two grant applications have been submitted, one is for a new fire truck and the other is for funding to purchase new pagers for the fire fighters. Chief Apps stated that he sent a letter to Central Dispatch to remind them of the criteria that the Mid-Michigan Community Fire Department follows on being dispatched to a rescue run. The fire and rescue runs have been running close to four hundred a year but this year the runs could be five hundred.

Fire Chief Apps stated that the Fire Department has good working relationships with the St. Louis Police Department and the other city departments.

The City Council thanked Fire Chief Apps for coming to the meeting.

Communications.

City Manager McConkie requested that the City Council place on file communication regarding the Power Cost Summary.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communication regarding the Power Cost Summary. All ayes carried the motion.

New Business.

Approve Old US-27 Motor Tour Street Closing.

City Manager McConkie requested that the City Council approve the request from the Middle of the Mitten Association and the St. Louis DDA to close North Mill Street 100 and 200 blocks from 12:00 p.m. on Thursday, August 26, 2010, to 6:00 p.m. for the Old US-27 Motor Tour.

Moved by Church, supported by Shrum, to approve the request from the Middle of the Mitten Association and the St. Louis DDA to close North Mill Street 100 and 200 blocks from 12:00 p.m. on Thursday, August 26, 2010, to 6:00 p.m. for the Old US-27 Motor Tour. All ayes carried the motion.

Discussion on MML Conference.

City Manager McConkie stated that if any of the City Council Members plan on attending the MML Conference in Dearborn they need to let City Clerk/Treasurer know as soon as possible so lodging arrangements can be made.

No member of the City Council wanted to attend the conference.

Discuss Funding Option for Economic Development & Agricultural Promotion.

City Manager McConkie stated that PA 88 of 1913 allows a county, through its Commission, to levy a maximum of 0.5 mils for the purposes of funding economic and agricultural development. This levy, which would not require voter approval, could generate up to $462,550 in Gratiot County. It is estimated that funding the services of Greater Gratiot Development, and MSU Extension 4-H would be approximately $314,000 and represents a levy of 0.339 mils. If the County Commissioners approved to levy the mils it would relieve the county of that funding. The St. Louis, Alma, Ithaca, Breckenridge and Pine River Township are the only entities that contribute to Greater Gratiot Development but if the County Commissioners levied the mils all of the governmental entities in the county would pay a portion to fund Greater Gratiot Development.

City Manager McConkie requested that the City Council adopt a resolution to encourage the Gratiot County Commissioners to levy the millage to fund the MSU Extension 4-H and the operation of Greater Gratiot Development.

The Following preamble and resolution was offered by Member Allen, supported by Member Church.

Whereas, the future of the City of Saint Louis is dependent on Economic and Agricultural Development; and,

Whereas, Greater Gratiot Development has been responsible for creating an atmosphere of trust where local units of government have successfully collaborated on projects such as the countywide Master Plan, the Gratiot Community Airport Authority, the countywide GIS system, the passage of the county park millage, the creation of the Gratiot Area Chamber of Commerce, the creation of Gratiot Community Foundation, and the Gratiot Brownfield Authority; and,

Whereas, Greater Gratiot Development has played a major role in attracting business and industry, as well as facilitating growth to Gratiot County with businesses such as Terry Materials, Merrill Fabricators, Cartridges Are Us, AGRO Culture Liquid Fertilizers, Plasti Paint, Michigan Sugar, MAC, Alpha Plastics, and JerDen Plastics; and,

Whereas, Greater Gratiot Development has assisted many municipalities and businesses in securing financing such as Gratiot Medical Center, Alma Iron and Metal, Village of Breckenridge, and Powder Coat of Central Michigan; and,

Whereas, the agricultural economy is major employer and backbone of our local economy; and,

Whereas, the success of many of the retail establishments in Saint Louis depend upon the success of the agricultural sector; and,

Whereas, the City of Saint Louis believes that the citizens of Gratiot County need to control our own future, including the short and long term job development opportunities for ourselves, our children and our grandchildren, and;

Whereas, the economic health and the rural way of life in Gratiot County have been identified as top priorities by the countywide Master Plan; and,

Whereas, Michigan Public Act 88 of 1913 allows a county Board of Commissioners to levy up to .5 mills for the purpose of economic development and agricultural promotion;

NOW THEREFORE BE IT RESOLVED that the City of Saint Louis City Council does hereby go on record as supporting the levy of up to .5 mills for the purpose of economic development and agricultural promotion through the public funding of Greater Gratiot Development and Michigan State University Extension's 4-H program.

Be it further resolved that this resolution of support be entered into the official minutes of the Saint Louis City Council this 20th day of July 2010.

Ayes: Allen, Church, Kelly, Shrum, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Resolution 2010-11 Policy for Delinquent Utility Accounts.

City Manager McConkie requested that the City Council approve Resolution 2010-11 in regards to Policy on the Reconnection of Delinquent Utility Accounts.

Council Member Allen recommended that new language be put on the past due notices to reflect the new Reconnection of Delinquent Utility Accounts Policy.

The following preamble and resolution was offered by Member Shrum, and supported by Member Church.

WHEREAS, the City Council of the City of St. Louis hereby establishes the following policy for reconnection of utility service for delinquent accounts:

When an electric, water and/or sewer customer of the City has not paid his/her delinquent utility bill and service is terminated;

  1. Service shall not be resumed until and unless the reconnect fee is paid, the delinquent bill is paid or satisfactory arrangements for payment are made with authorized City Hall staff and turn-on is ordered by authorized City Hall staff.
  2. The reconnection of service shall only occur during the following hours: Monday through Friday 8:00 a.m. to 3:00 p.m., excluding holidays.

This policy shall be in effective immediately upon adoption.

This policy shall supersede any other policy which may conflict.

Ayes: Shrum, Church, Scholtz, Allen, Kelly

Nays: None

RESOLUTION DECLARED ADOPTED.

City Manager's Report.

City Manager McConkie stated that the substation was hit by lighting on Sunday, July 11, 2010, which caused various problems throughout the system. The City's Substation has to be rebuilt and will be getting a cost estimate to repair the substation. On Thursday, July 15, 2010, there was another storm and a tree fell on the electric lines which caused a portion of Westgate Subdivision to be out of power.

City Clerk/Treasurer's Report. None

Police Chief's Report. None

City Council Comments.

Council Member Church requested that the City Council give authorization to the City Manager to repair the City's Substation.

Moved by Church, supported by Kelly, to approve authorization for the City Manager to repair the City's Substation. All ayes carried the motion.

Council Member Kelly wanted to know if the City has a time frame to remove a limb that has been down for quite sometime. There is a limb on the west side of a house at the corner of Olive and Teman Streets that needs to be taken down.

City Manager McConkie stated that he would check on the matter.

Council Member Allen wanted to know if the recent storms caused any problems with the city sewers.

Utility Director Giles stated that in the last week of June there was a peak time at the wastewater treatment plant but the other storms have been brief with no affect on the sewer system.

Council Member Allen stated that the information detailing the payments on the Claims and Accounts Report have been much better and she appreciated receiving the information.

Council Member Allen stated that it was her turn to go to the School Board Meeting last night but when she went to the school there was nobody at the meeting.

Council Member Allen stated that it was nice to see Senator Kahn and Representative Opsommer serving at Rural Urban Day.

Mayor Scholtz stated that he signed the thank you letters to the groups involved in the 4th of July Celebration as requested by the City Council.

Comments.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:52 a.m. All ayes carried the motion.

Nancy L. Roehrs
City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
August 4, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Wednesday, August 4, 2010, at 7:00 p. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly,

William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utility Director

Patrick Herblet Police Chief

Mark Abbott DPW Supt.

Sheran Scholtz 313 W. Saginaw Street

Mayor Scholtz led in the pledge of allegiance to the flag.

The City Council had a moment of silence in memory of Don and Irene Pavlik, Dr. James Hall and Earl Davidson who perished in the Medical Airplane Flight Crash.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on July 20, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $229,213.11. All ayes carried the motion.

Monthly Minutes.

City Council discussed the July 2010 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the July 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding the DART Service Report, Gratiot Community Airport Authority Minutes and Correspondence from Commission on Aging.

Moved by Allen, supported by Kelly, to approve to receive and place on file the communications regarding the DART Service Report, Gratiot Community Airport Authority Minutes and Correspondence from Commission on Aging. All ayes carried the motion.

New Business.

Approve DDA Board Appointments.

City Manager McConkie stated that the Downtown Development Authority recommended that Steve Baumann fill one vacancy on the DDA Board with his term to expire on January 1, 2012 and Nancy McClintic fill the other vacancy on the DDA Board with her term to expire on January 1, 2013.

Moved by Church, supported by Shrum, to approve to appoint Steve Baumann to fill the vacancy from the resignation of Ken Zoppa term to expire January 1, 2012 and Nancy McClintic to fill the vacancy from the resignation of Deann Readman term to expire January 1, 2013 on the Downtown Development Authority Board. All ayes carried the motion.

Approve Payment to Advanced Rehabilitation Technology, Ltd.

City Manager McConkie requested that the City Council approve payment to Advanced Rehabilitation Technology, Ltd. for Manhole Rehabilitation on M-46, Giddings Street and Saginaw Street in the amount of $22,755.00.

Moved by Church, supported by Kelly, to approve payment to Advanced Rehabilitation Technology, Ltd. for Manhole Rehabilitation on M-46, Giddings Street and Saginaw Street in the amount of $22,755.00.

Approve Street Lamp Bid Award.

City Manager McConkie stated that four bids were received for the Downtown Street Lighting Equipment Replacement Project. The low bidder was Robert C. Shaver Co., Inc. in the amount of $71,550.00. Utility Director Giles reviewed the streetlights that the City of Corunna recently installed that were purchased from Robert C. Shaver Company. Utility Director Giles took pictures of the streetlight poles and the quality of the product was unsatisfactory and the bid was discounted. Medler Electric Company submitted the high bid of $112,105.25 and since the amount is substantial higher than the City Ordinance allows to a local bidder, that bid was also discounted.

Utility Director Giles would like to further investigate the products from Streetscape LLC and Powerline Supply. The current streetlights on M-46 and Main Street were purchased from Streetscape LLC. Powerline Supply's bid is $91,771.50 and Streetscape's bid is $107,250.00 Streetscape LLC and Powerline Supply recommended that one of their street lamps be installed in St. Louis so the appearance of the lights can be evaluated.

Discussion on Alternative Gas Supply.

Kurt Giles stated that the city has an opportunity to enroll in an alternative gas supply. Consumers Energy is allowed to make a profit on the delivery charge but not on the price of natural gas. Volunteer Energy purchases natural gas on the market and the City would save money over a period of time. The City would still receive invoices from Consumers Energy and they would be paid for the delivery of the gas and gas supply paid to another company.

City Manager McConkie recommended that the City Council approve the Agreement with Volunteer Energy to supply natural gas service to the City of Saint Louis.

Moved by Church, supported by Shrum, to approve the Agreement with Volunteer Energy to supply natural gas service to the City of Saint Louis. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated he discussed marriage ceremony fees with Mayor Scholtz. As required under the State of Michigan Statute all fees collected for weddings must be turned over to the City Treasurer for deposit into the city funds. City Manger McConkie stated that he also discussed with Mayor Scholtz the City's need to have someone contracted to monitor the bird house nests that were installed to meet the FERC Dam Wildlife Management Plan. When the City had an Eagle Scout set out some wildlife bird nests to meet FERC's requirement and a portion of the project was never completed. The bird houses are supposed to be monitored once in the spring during nesting time and once in the fall to prepare the nests for the next nesting season.

City Manger McConkie recommended that the City Council approve to contract Joe Scholtz to monitor and prepare the bird houses and submit a report to the City of Saint Louis according to the FERC Dam Wildlife Management Plan with the city providing the necessary supplies in the amount of $2,000.00 a year.

Moved by Church, supported by Shrum, to approve to contract Joe Scholtz to monitor and prepare the bird houses and submit a report to the City of Saint Louis according to the FERC Dam Wildlife Management Plan with the city providing the necessary supplies in the amount of $2,000.00 a year. Discussion on the motion.

Ayes: Church, Shrum, Allen, Kelly

Nays: None

Abstain: Scholtz

City Manager McConkie stated that there is a Blueberry Bake Off this Saturday and a request was made for a City Official to be one of the judges.

Council Member Church volunteered to be a judge for the event but would have to check his schedule.

City Manager McConkie stated that he would be on vacation from August 13th to August 22nd.

City Manager McConkie stated that on August 30, 2010 at 2:00 p.m. there is a hearing in the Federal Court regarding the City's Water Supply Lawsuit.

Approve Repair Costs for Leaf Truck.

City Manager McConkie requested that the City Council approve to have Midland Engine repair the Leaf Truck in an amount not to exceed $8,100.00.

Moved by Shrum, supported by Kelly, to approve to have Midland Engine repair the Leaf Truck in an amount not to exceed $8,100.00. All ayes carried the motion.

City Manager McConkie stated that during the budget presentation he discussed with the City Council the matter of hiring a Finance Director. As the City Council requested he has created a job description for the position and a compensation scale. City Manager McConkie recommended to hire a person at a starting wage of $70,000.00 and to offset the cost of the position look to reduce the staffing level in city hall. City Manager McConkie requested that the City Council approve the position at the recommended salary.

Council Member Church stated that since the City Council just received the information on the position that he would like more time to review the matter.

Council Member Kelly stated that he was not at the meeting when the position was first discussed. He understands that within the next four years three people are possibly going to retire that are key personnel in the accounting for the City but not sure how the City can afford to pay the salary of a new position.

Council Member Allen asked City Clerk/Treasurer Roehrs if she had reviewed the job description for the new position.

City Clerk/Treasurer Roehrs stated that she had not seen the job description before the meeting and has not been able to review it.

The consensus of the City Council was to review the matter further and discuss it again at the September City Council Meeting.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the new Electronic Poll Book System worked very well at the August 3rd Primary Election. The voter turnout was about 19% which is average for a Primary Election. Precinct

One Optech Voting Machine broke down twice during the election and will make arrangements with Election Source to have the machine repaired.

City Clerk/Treasurer Roehrs invited the City Council to the picnic that the Fire Board is having for the Fire Fighters on Monday, August 9, 2010, at 6:00 p.m.

Police Chief's Report.

Police Chief Herblet thanked the City Council for approving his new employment contract.

Police Chief Herblet stated that Chaplin Maxwell is working out very nicely with the Police Department and the officers are excited about having him as part of the department.

City Council Comments.

Council Member Church thanked Utility Director Giles and Electric Foreman Parsons for arranging to have some of his retired co-workers from Dow Chemical Employees tour the light plant.

Council Member Church stated that recently talked with the man that built the council chamber table and he still has the blueprints for the table if the City Council wants to enlarge the table.

Council Member Church stated the man that built the council chamber table also built the gazebo for the library and said that it should be painted soon or the boards will be popping out of it.

Council Member Kelly stated that it was impressive how St. Louis and Alma pulled together after the tragic airplane crash.

Council Member Allen stated that she met with Nancy McClintic who was appointed to the DDA Board and she expressed how great her experience is working with DDA Director Hansen compared to other communities she has worked with.

Council Member Allen stated that she was not at the meeting when the City Council approved to give the old street light poles to the Village of Ashley and wondered if the City is keeping some of the streetlights for spare parts.

City Manager McConkie stated that the City is keeping some of the streetlights for spare parts.

Mayor Scholtz stated that he received correspondence from Greater Gratiot Development requesting the City Council designate someone to be on the Greater Gratiot Development Board.

Moved by Shrum, supported by Church, to approve to appoint City Manager McConkie as the City of Saint Louis Representative for the Greater Gratiot Development Committee. All ayes carried the motion.

Mayor Scholtz wanted to know the regulations for storing trash containers on a corner lot.

City Manger McConkie referred the matter to the Code Enforcement Department.

Mayor Scholtz wanted to know if the dock on N. Mill Street was going to be put in the water this summer.

DPW Supt. Abbott stated that he had problems finding poles long enough to hold the dock in the water. Have located twenty foot poles but have not had time to install them.

Mayor Scholtz stated that last Sunday he and Mayor Nyman drafted a letter to the residents of the City of Ludington expressing our appreciation for their efforts on helping to locate the airplane crash victims.

Comments.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:55 p.m. All ayes carried the motion.

Nancy L. Roehrs
City Clerk
 
CITY COUNCIL PROCEEDINGS
St. Louis, Michigan
August 17, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, August 17, 2010, at 7:30 a. m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, William E. Shrum

Council Members Absent: James C. Kelly

Assistant City Manager: Kurt Giles

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Phil Hansen DDA Director

Sue Whitford V.F.W. Auxiliary

Jerry Church, Jr.

Mark Abbott DPW Supt.

Jan Bunting County Commissioner

Phyllis McCrossin Gratiot County Herald

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Allen, to approve the minutes of the regular meeting held on August 4, 2010, subject to the spelling correction of “Sheran Scholtz” name. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Shrum, to approve the Claims & Accounts, in the amount of $451,179.02. All ayes carried the motion.

Monthly Reports.

City Council discussed the July 2010 Monthly Reports.

Council Member Church stated that the received a complaint regarding people parking camping trailers on the tree lawns in the 200 block of S. Franklin Street.

Police Chief Herblet stated that there is no ordinance that prohibits parking camping trailers on residential property.

DPW Supt. Abbott stated that it is difficult to regulate the parking in tree lawns since some places in the city have always been able to park there because they have very little space for a driveway.

Police Chief Herblet stated that he would look at the camping trailers that are being parked on S. Franklin Street.

Moved by Allen, supported by Shrum, to receive and place on file the July 2010 Monthly Reports. All ayes carried the motion.

Public Comments.

Sue Whitford stated that the Gratiot County National Guard is being deployed overseas on September 15, 2010, and the St. Louis V.F.W. is sponsoring a meal for the soldiers being deployed and their families. There will be approximately 600 people at the St. Louis V.F.W. Post on Sunday, September 12, 2010, for the family send off event. The event starts at 12:00 p.m. with dinner served at 2:00 p.m.; a ceremony will follow the meal along with games for the children and dancing for the families. The V.F.W. would like to request assistance with traffic control and support for the troops leaving on September 15th by lining the streets with people from the community.

City Council thanked Sue Whitford for coming to the meeting and the City Council expressed their support for the troops being deployed.

Gratiot County Commissioner Bunting stated that the County Commissioners are still working on the next year's budget and they meet again tonight.

Council Member Church requested that Commissioner Bunting discuss with the County Road Commission the need for the proposed bicycle trail from Ithaca to Clare. The project would be funded from federal funds and there is no local match required and the project needs Gratiot County Road Commission's support.

Gratiot County Commissioner Bunting stated that she would talk with the Road Commission today.

Council Member Church introduced his son Jerry Church, Jr. from Seattle, Washington.

Communications.

Assistant City Manager Giles requested that the City Council place on file communications regarding the Energy Smart Report and the Energy Optimization Report.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding the Energy Smart Report and the Energy Optimization Report. All ayes carried the motion.

New Business.

Approve Resolution 2010-13 Support for Development of Mid Michigan Community Trail.

Mayor Scholtz requested that the City Council approve Resolution 2010-13 to Support the Development of the Mid Michigan Community Trail from Clare to Ithaca.

The following preamble and resolution was offered by Member Allen, and supported by Member Church.

WHEREAS, the City of Saint Louis has encouraged and undertaken actions to improve the walkability of this community; and

WHEREAS, the State of Michigan and Federal Governments, the Michigan Municipal League, and many others have recognized that walkable, interconnected communities are important assets for making for a more sustainable future; and

WHEREAS, through the American Recovery & Reinvestment Act, the Federal Government has realized its value by offering grant funding under the TIGER 2 program; and

WHEREAS, an area identified for a new walking/bicycle trail is along the Old US-27 Corridor, which intersects Ithaca, Alma, St. Louis, Shepherd, Mt. Pleasant, and Clare; and

WHEREAS, such a trail connecting those communities along the Old US-27 Corridor will likely bring additional trade, commerce, and tourism, making for a more sustainable future for our children and grandchildren;

NOW, THEREFORE, BE IT RESOLVED, that the City of Saint Louis supports an application for funding of the Mid Michigan Community Trail through the federal Tiger 2 transportation program at an approximate cost of $28 million.

BE IT FURTHER RESOLVED, that the City of Saint Louis agrees to be an active participant in the discussions and planning with the Michigan Department of Transportation and all of the other communities along the Old US-27 Corridor to advance this project.

Ayes: Allen, Church, Shrum, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

City Manager's Report.

Assistant City Manager Giles stated that the City has an upcoming court date on August 30, 2010, at the Federal Court in Bay City and the attorneys, engineers and city staff is in the process of getting ready for the hearing. The Court Hearing starts at 2:00 p.m., at the Bay City Courthouse.

Council Member Allen stated that she would like to attend the hearing.

Assistant City Manager Giles stated that the model street lights and poles will be installed sometime next week. Once the lights have been installed he will contact the City Council so they can review them.

Assistant City Manager Giles stated that there was a transformer oil spill accident last week at one of the correctional facilities. A lawn mower hit the transformer that served one of the correctional facilities and power was lost for about six hours.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that her office has been busy preparing the financial records for Fiscal Year Ending June 30, 2010.

Police Chief's Report.

Police Chief Herblet stated that MAGNET has been working in the area quite a bit in the last month.

Police Chief Herblet sated he has hired a Full Time Police Officer for the next two years for the time remaining on the Stimulus Grant funded to MAGNET. The added cost to the police department will be for benefits and will not be using Part Time Police Officers as much to offset the cost.

Police Chief Herblet stated that Mid Michigan Community Correctional Facility and Pine River Correctional Facility are consolidating to one prison. The prisons have been renamed to Pine River East and Pine River West Correctional Facilities and they will house Level 1 and 2 inmates.

City Council Comments.

Council Member Allen stated that the flower beds on M-46 were weeded recently and the young man was pulling out the flowers when he was taking the weeds out. There are some simple tools that can be purchased to take the weeds out without harming the flowers.

Council Member Allen volunteered to give instructions to the workers on how to remove the weeds.

Council Member Shrum stated that the truck on the corner of E. Tyrell Street and East Street is still parked there and wanted to know why.

Police Chief Herblet stated that the truck was looked at and there is nothing that can be done with the vehicle because it is operable and has a current license plate.

Council Member Shrum wanted to know why the property owned by R.L. Green has not been mowed.

Council Member Allen stated that Code Enforcement Officer Roslund needs to answer the question as to why the property has not been mowed.

Assistant City Manager Giles stated that R.L. Green did indicate he was going to mow the grass a few weeks ago but he has not mowed the grass.

Mayor Scholtz stated that he attended the fire department barbecue and he was impressed with the equipment that the fire department owns.

Mayor Scholtz stated that the van is still parked at the corner of N. Delaware Street and W. Center Street and the license plates on the vehicle expired March of last year.

Police Chief Herblet stated that his answer is the same as the last time.

Comments.

DPW Supt. Abbott wanted to know if something was going to be done about Mr. Green's building before winter because where his building is setting is where the snow plow truck turns around.

Assistant City Manger Giles stated that he would discuss the matter with City Manager McConkie.

Mayor Scholtz stated that Relay for Life was hosted again in St. Louis and it is a good event for the community.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:45 a.m. All ayes carried the motion.

Nancy L. Roehrs
City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

September 7, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Pro Tem James C. Kelly, on Tuesday, September 7, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Pro Tem James C. Kelly, Melissa Allen, Jerry Church, William E. Shrum

Council Members Absent: Mayor Joe Scholtz (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Mark Abbott DPW Supt.
Dave Bouchey Gratiot County Herald

Kurt Giles Utilities Director

5 High School Students

Tony Roehrs 104 York Road

Council Member Church led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on August 17, 2010, subject to the correction on page 191, paragraph 1, line 1 should read “he received”. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Shrum, to approve the Claims & Accounts, in the amount of $364,503.88. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the August 2010 Monthly Board Minutes.

Moved by Shrum, supported by Church, to receive and place on file the August 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments.

A high school student inquired on the name of the business that is planning an expansion to their business.

Council Member Church stated that the industry that is planning to expand is Plasti-Paint.

Communications.

City Manager McConkie requested that the City Council place on file communications regarding Medical Marihuana Report, Liaison Meeting Minutes and 911 Annual Report.

City Manager McConkie stated that the cities are receiving inquiries regarding Medical Marihuana Dispensaries. The police chiefs in the county have concerns as to how the law regulating medical marihuana should be applied. City Managers from Gratiot County, Police Chiefs and other City Employees met today to discuss implementing an ordinance to restrict facilities for dispensing marihuana to appropriate zoning districts.

City Manager McConkie stated that he is proposing that the City Council adopt a resolution for a temporary moratorium on the use of property and structures in the City for dispensing and cultivating marihuana.

Moved by Allen, supported by Church, to approve to receive and place on file the communications regarding Medical Marihuana Report, Liaison Meeting Minutes and 911 Annual Report. All ayes carried the motion.

New Business.

Set Trick-or-Treat Date for October 31, 2010 6 to 8 p.m.

City Manager McConkie requested that the City Council set the Trick-or-Treat Date and Time for Sunday, October 31, 2010, from 6:00 p.m. to 8:00 p.m.

Moved by Shrum, supported by Church, to approve the Trick-or-Treat Date and Time for Sunday, October 31, 2010, from 6:00 p.m. to 8:00 p.m. All ayes carried the motion.

Set Date for City Council Goal Session.

City Manager McConkie recommended that the City Council set the date for the City Council Goal Session on Tuesday, October 19, 2010 immediately following the regular City Council Meeting.

The consensus of the City Council was to tentatively set the date for the City Council Goal Session on Tuesday, October 19, 2010 immediately following the regular City Council Meeting.

City Manager McConkie will put the matter on the next City Council Agenda to confirm the date.

Approve Resolution 2010-14.

City Manager McConkie requested that the City Council approve Resolution 2010-14 to Impose a Temporary Moratorium on the Use of Property and Structures in the City of Saint Louis for Dispensing and Cultivating Marihuana.

The following preamble and resolution was offered by Member Church, and supported by Member Shrum.

Whereas, City staff has received inquiries concerning the use of property and structures in the City for use as facilities for dispensing medical marihuana and/or cultivating medical marihuana plants; and

Whereas, the City of St. Louis' Zoning Ordinance does not specifically provide for properties or structures to be used as facilities for dispensing marihuana or cultivating marihuana plants for medical or any other purposes, and this use was not envisioned when the zoning ordinance was adopted; and

Whereas, the City of St. Louis Master Plan adopted on August 2, 2005, and the City's general prohibition of uses not expressly permitted by the City's Zoning Ordinance must be considered in addressing whether and/or where to allow facilities for dispensing marihuana and/or cultivating marihuana plants; and

Whereas, the Michigan Medical Marihuana Act (“the Act”) permits registered qualifying patients and primary caregivers to possess specific amounts of marihuana and to cultivate a specific number of plants, but the Michigan Medical Marihuana Act does not specifically provide for facilities for dispensing medical marihuana and/or cultivating medical marihuana plants; and

Whereas, the federal law contains no provisions for the dispensation or cultivation of marihuana for medical or any other purposes; and

Whereas, it is unclear whether any state and/or federal regulations that apply to entities that dispense controlled substances, for the benefit of the public health, safety, and welfare, would apply to facilities where marihuana is dispensed or where marihuana is cultivated; and

Whereas, therefore, federal, state, and local laws lack clarity as to whether such facilities might be allowed and, if allowed, where they might be located that is conducive to the public health, safety and welfare of the City; and

Whereas, the issue of allowing or disallowing facilities for the dispensing or cultivating of marihuana may be settled by the state Legislature; and

Whereas, the City desires to ascertain the best and safest path to compliance with the Michigan Medical Marihuana Act, MCL 333.26423(d) in order to protect the public health, safety, and welfare; and

Whereas, City Council has determined that it is necessary to amend City Ordinances to address this issue and is directing City staff and the Planning Commission to study, and make specific recommendations to amend City Code regarding such facilities; and

Whereas, it is therefore prudent to immediately forbid use of all property and structures in the City of St. Louis as facilities for dispensing marihuana or cultivating marihuana plants for medical or any other purposes for a limited period of time until City Ordinances can be amended to address such facilities;

NOW THEREFORE, BE IT RESOLVED, That City Council hereby imposes a temporary moratorium prohibiting the initiation or expansion of the use of any property in the City as a facility for dispensing marihuana for medical and any other purpose and for cultivating marihuana plants, and that any zoning compliance permits or building and trade permits for such uses be deferred for a period of 180 days from the date of this resolution, in conjunction with the study and revision of the City's Zoning Ordinance or other ordinances regarding this issue; and

BE IT FURTHER RESOLVED, That this moratorium does not apply to the following:

1. A dwelling unit (as defined by the Zoning Ordinance) where a qualifying patient under the Act resides and is cultivating up to the maximum number of marihuana plants permitted by the Act for personal use or possesses up to the maximum amount of marihuana permitted by the Act for personal use.

2. A building or structure (as defined by the Zoning Ordinance) other than a dwelling unit where no more than one qualifying patient under the Act is cultivating up to the maximum number of marihuana plants permitted by the Act for personal use or possesses up to the maximum amount of marihuana permitted by the Act for personal use.

3. A dwelling unit or other building or structure where no more than one primary caregiver under the Act is cultivating up to the maximum number of marihuana plants permitted by the Act for assisting a qualifying patient or possesses up to the maximum amount of marihuana permitted by the Act for assisting a qualifying patient.

BE IT FURTHER RESOLVED, That City Council directs City staff and the Planning Commission to study and make specific recommendations for ordinance amendments that restrict facilities for dispensing marihuana to appropriate zoning districts along with spacing requirements, and to also regulate such use in residential districts; and

BE IT FURTHER RESOLVED, that the moratorium imposed by this resolution shall expire on the earlier of 180 days from its effective date or upon adoption by City Council of ordinance amendments regarding the issue of facilities for dispensing marihuana and/or cultivating plants for medical or any other purposes.

Ayes: Church, Shrum, Allen, Kelly

Nays: None

RESOLTUON DECLARED ADOPTED.

Approve Uniform Video Service Local Franchise Agreement.

City Manager McConkie requested that the City Council approve the Uniform Video Service Local Franchise Agreement Attachment 2 to continue to collect and remit the PEG fee to Cable Consortium Members.

Moved by Shrum, supported by Church, to approve the Uniform Video Service Local Franchise Agreement Attachment 2 to continue to collect and remit the PEG fee to Cable Consortium Members. All ayes carried the motion.

Approve Purchase of Chlorine Injector Pump for WWTP.

City Manager McConkie requested approval to purchase a Chlorine Injector Pump for the Wastewater Treatment Plant from RS Technical Services, Inc. in the amount of $11,172.00.

Moved by Church, supported by Shrum, to approve the purchase of a Chlorine Injector Pump for the Wastewater Treatment Plant from RS Technical Services, Inc. in the amount of $11,172.00. All ayes carried the motion.

Discussion on Plasti-Paint.

City Manager McConkie stated that Plasti-Paint has requested to obtain the east 100 feet of Lot 8 of Woodside Industrial Center West with the option to the first right to purchase the remainder of the lot from the City. Plasti-Paint offered to give the City the east 2/3 of Lot 6 along with deeding an easement to the City for storm drainage on Lot 8.

City Manager McConkie requested authorization to proceed to prepare the legal documents for the transfer of property between the City of Saint Louis and Plasti-Paint, Inc. and for the City Council to agree with the concept of the property transfer.

Moved by Shrum, supported by Kelly, to approve authorization for City Manager McConkie to proceed with preparing legal documents to transfer property between the City of Saint Louis and Plasti-Paint, Inc. and to approve the concept of the property transfer. All ayes carried the motion.

Approve Street Light Bid.

City Manager McConkie requested that the City Council approve to award the contract bid to Power Line Supply in the amount of $91,771.50 for the Downtown Street Light Project. The grant amount is $106,300 with the City matching 50% of the amount and would like the City Council to authorize to spend the maximum amount of the grant to purchase additional street lights for the project.

Moved by Shrum, supported by Church, to approve to award the contract bid to Power Line Supply in the amount of $91,771.50 for the Downtown Street Light Project and approve authorization to spend the maximum amount of the grant to purchase additional street lights for the project. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that that Rehmann Robson has completed their audit for the City and she and the accounting staff received excellent comments on the accounting records.

City Clerk/Treasurer Roehrs stated that the 2010 Summer Property Tax collection has been slow but was very busy today collecting payments. The deadline to pay summer taxes without penalty is September 14, 2010.

Police Chief's Report.

Police Chief Herblet stated that the August Police Department Report will show an increase in non criminal complaints and the reason is that there has been a lot of 911 hang up calls due to the change in telephone carriers from Verizon to Frontier.

City Council Comments.

Council Member Shrum stated that the furniture store that went out of business on N. Mill Street still has semi trailers parked behind the store.

Council Member Allen stated that she spoke with the owner and she is not sure the trailers can be moved because the wheels may have ceased up.

Council Member Allen stated that she is excited about the Lansing to Clare bike trail. The bike trail that goes west of Alma is used quite a bit by bikers and walkers.

Council Member Allen stated that the anniversary of 911 is coming up and we need to remember the significance of that day.

Council Member Church stated that the odor from the farms is bad and wanted to know if there were other people complaining about the smell.

City Manager McConkie stated that city gets some complaints from time to time about the odor.

Mayor Pro Tem Kelly apologized for missing the last meeting.

City Manager McConkie stated that Code Enforcement Officer Roslund drove around town and took photos of recreational vehicles parked on properties. The City has no ordinance that regulates or prohibits parking of recreational vehicles on properties in the city.

City Manager McConkie stated that he will have the planning commission make recommendations for an ordinance to regulate recreational vehicles and once an ordinance is prepared he would have the City Council review it.

Comments.

A high school student stated that he heard that the Village of Ashley was interested in acquiring the City's old street lights after the new street lights are installed on N. Mill Street.

City Manager McConkie stated that the Village of Ashley requested that the city donate the old street lights to them. City Council approved to donate the street lights with restrictions that the city would not warranty the street lights and poles.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:26 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

September 21, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, September 21, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, James C. Kelly William E. Shrum

Council Members Absent: Jerry Church (excused)

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Rich Ramereiz Police Sergeant

Mark Abbott DPW Supt.
Dave Bouchey Gratiot County Herald

Kurt Giles Utilities Director

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on September 7, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Allen, supported by Kelly, to approve the Claims & Accounts, in the amount of $646,500.91. All ayes carried the motion.

Monthly Reports.

City Council discussed the August 2010 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the August 2010 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communications regarding Power Cost Summary, Greater Gratiot Board Minutes and Correspondence from Charter.

Moved by Allen, supported by Shrum, to approve to receive and place on file the communications regarding Power Cost Summary, Greater Gratiot Board Minutes and Correspondence from Charter. All ayes carried the motion.

New Business.

Confirm Date for Goal Session.

City Manager McConkie asked the City Council if they wanted to have the City Council Goal Session after the regular City Council Meeting on Tuesday, October 19, 2010.

The consensus of the City Council was to schedule the City Council Goal Session after the regular City Council Meeting on Tuesday, October 19, 2010.

Annual Homecoming Parade.

City Manager McConkie requested that the City Council approve the Saint Louis High School Homecoming Parade Route starting at the corner of N. Mill Street and North Street, proceeding south to W. Saginaw Street, then north on Main Street, onto River Court and ending at the TSN Middle School on Friday, October 15, 2010, at 5:30 p.m.

Moved by Shrum, supported by Allen, to approve the Saint Louis High School Homecoming Parade Route starting at the corner of N. Mill Street and North Street, proceeding south to W. Saginaw Street, then north on Main Street, onto River Court and ending at the TSN Middle School on Friday, October 15, 2010, at 5:30 p.m.

Discussion on Wellhead Protection Plan.

City Manager McConkie stated that the City Council was presented with the City of Saint Louis Wellhead Protection Plan for their review and comments.

City Manager McConkie stated that he noticed that in the Introduction of the Plan Well #4 was omitted.

Utility Director Giles stated that the Wellhead Protection Plan is ready for adoption by the City Council except for the omission of Well #4 which will be added to the document. The plan has taken two years to complete and the Wellhead Protection Team helped with identifying the contaminated sites in the city. The Wellhead Protection Team has been meeting and discussing the Plan for the last two years. The Wellhead Protection Team has recommended that the City Council adopt the Wellhead Protection Plan.

The City Council discussed the Wellhead Protection Plan.

Moved by Shrum, supported by Kelly, to approve the Wellhead Protection Plan for the City of Saint Louis. All ayes carried the motion.

Approve Purchase of Loader Tire Purchase.

City Manager McConkie requested that the City Council approve the purchase of four tires for the loader from Boland Tire in the amount of $7,907.00.

Moved by Shrum, supported by Allen, to approve authorization to purchase four tires for the loader from Boland Tire in the amount not to exceed $9,000.00. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that the Parks & Recreation Commission will be updating the City of Saint Louis Recreation Plan.

City Manager McConkie stated that there was a meeting yesterday with Rowe Engineering to proceed with the planning of the Wastewater Treatment Plant Improvements.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that property taxes and utility bills collected on September 10th, 13th and 14th totaled $998,710.87. City Clerk/Treasurer Roehrs commended her office staff on their work efforts during that time and for balancing each day.

City Clerk/Treasurer Roehrs stated that the last day to register for the November General Election is Monday, October 4, 2010.

Police Chief's Report. None

Mayor Scholtz thanked the Police Department for having the abandoned vehicle at the corner of N. Delaware Street and W. Center Street removed from the property.

City Council Comments.

Council Member Shrum stated that the business on Michigan Avenue has a lot of junk vehicles parked on the property.

Sergeant. Ramereiz stated that the business works on various vehicle projects all of the time and the police department has cited the owner for some inoperable vehicles that were parked on the property.

Council Member Shrum stated that the semi-trailers are still parked behind the furniture store on N. Mill Street.

City Manager McConkie stated that he would discuss the matter with the police department.

Mayor Scholtz thanked everybody for covering his duties as mayor while he was recovering from surgery.

Mayor Scholtz stated that he received a complaint about dirt being piled up on the City's right-of-way where the new Dollar General Store is being built east of town.

City Manager McConkie stated that the dirt is not being piled on the City's right-of-way.

Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:35 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

October 5, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, October 5, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Dave Bouchey Gratiot County Herald

13 High School Students

Jane Keon CAG

Council Member Kelly led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on September 21, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $247,867.97. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the September 2010 Monthly Board Minutes.

Moved by Shrum, supported by Kelly, to receive and place on file the September 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file the p-CBSA Summary, Energy Smart Report and correspondence regarding City employees.

Moved by Allen, supported by Kelly, to approve to receive and place on file the p-CBSA Summary, Energy Smart Report and correspondence regarding City employees. All ayes carried the motion.

New Business.

Approve Resolution 2010-15.

City Manager McConkie requested that the City Council approve Resolution 2010-15 Transferring Ownership of Street Lamp Poles and Fixtures to the Village of Ashley.

The following preamble and resolution was offered by Member Allen, and supported by Member Shrum.

Whereas, the City of St. Louis has secured grant funding to assist in the cost of replacing street lamps, and

Whereas, 50 fiberglass lamp poles and fixtures have been removed and are presently stored by the city, and

Whereas, such poles and fixtures are more than 30 years old and have out lived there useful life, and

Whereas, the cost to the city to scrap or store said poles and fixtures exceeds their value, and

Whereas, the village of Ashley has expressed an interest in using the poles and fixtures in their community,

Now therefore be it resolved:

1. In as much as the poles and fixtures have no value to the city of St. Louis in excess of the cost of either scrapping or storing said poles and fixtures, so many of said poles and fixtures as may be desired by the Village of Ashley be provided to the Village of Ashley.

2. Such poles and fixtures be provided F.O.B. city of St. Louis, with the Village of Ashley to bear all costs of transportation.

3. The City of St. Louis in the Village of Ashley shall share equally any cost incurred in documenting this transaction.

4. The city manager or his designee may execute an agreement conveying the city of St. Louis entire interest in the said poles and fixtures to the Village of Ashley, and incorporating the terms of this resolution.

Ayes: Allen, Shrum, Church, Kelly, Scholtz

Nays: None

RESOLUTION DECLARED ADOPTED.

Approve Interlocal Agreement with Village of Ashley.

City Manager McConkie requested that the City Council approve the Interlocal Agreement between the City of Saint Louis and the Village of Ashley to transfer ownership of 50 street lamp poles and fixtures.

Moved by Allen, supported by Shrum, to approve the Interlocal Agreement between the City of Saint Louis and the Village of Ashley to transfer ownership of 50 street lamp poles and fixtures. All ayes carried the motion.

Discussion on Quote from Gilboe's Lock & Safe, LLC.

City Manager McConkie stated that most of the city office doors were installed twelve years ago with electronic locks and having difficulty finding someone to maintain the system. The software to program for the electronic keys no longer works.

City Manager McConkie recommended that the City Council approve the proposal from Gilboe's Lock & Safe, LLC for the purchase and installation of a Keri NXT System for ten doors at the city hall complex in the amount of $10,236.50.

Council Member Allen stated that she noticed that the proposal does not indicate any warranty on the electronic key system and recommended that a warranty be included in the proposal.

Moved by Shrum, supported by Church, to approve the proposal from Gilboe's Lock & Safe, LLC to purchase and install a Keri NXT System for ten doors at city hall in the amount of $10,236.50. All ayes carried the motion.

Approve Memorandum of Understanding – IBEW Union No. 876.

City Manager McConkie requested that the City Council approve the Memorandum of Understanding between the City of Saint Louis and the International Brotherhood of Electrical Workers, Local Union No. 876 regarding cell phone reimbursement and approve authorization for the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis.

Moved by Shrum, supported by Kelly, to approve the Memorandum of Understanding between the City of Saint Louis and the International Brotherhood of Electrical Workers, Local Union No. 876 regarding cell phone reimbursement and approve authorization for the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

Approve MML Liability & Property Pool Board of Directors.

City Manager McConkie requested that the City Council approve the ballot for six incumbent Directors that have are seeking re-election to the Michigan Municipal League Liability & Property Pool Board of Directors.

Moved by Shrum, supported by Church, to approve the slate of candidates that are seeking re-election to the Michigan Municipal League Liability & Property Pool Board of Directors. All ayes carried the motion.

City Manager's Report.

City Manager McConkie stated that an inquiry was made regarding the rental property on Saginaw Street and he informed the City Council that the property is scheduled for inspection on October 14, 2010.

City Manager McConkie stated that he had a discussion with Mayor Scholtz and the CAG about having a new marker put on the Superfund Site sponsored by the City of Saint Louis and the CAG.

Jane Keon stated that language is being prepared to put on the new marker that is a positive statement urging the EPA to clean up the site and environment. Jane Keon stated that the cost range for the marker could be from $900.00 to $1,100.00. Also, obtained a cost to purchase a granite bench instead of a marker and that cost would be $1,600.00.

City Manager McConkie stated that a site to install the new marker is yet to be determined but it may be located on a city street right-of-way.

Moved by Shrum, supported by Kelly, to approve to share the cost with the CAG to purchase a granite bench to be installed at a location near the Superfund Site at a cost of $1,600 with the City's share of the cost not to exceed $1,000.00. All ayes carried the motion.

City Manager McConkie stated the City along with many other businesses are having difficulty as to what to do with the health insurance coverage for employees because of changes being implemented due to the National Health Care Plan. Had a meeting today with the City's insurance agent to help determine what the City can do to reduce the cost of health insurance but still provide good health care coverage for the employees.

City Manager McConkie stated that the Insurance Agent will be giving an educational workshop with the City employees on Friday to review the new proposed health care plan.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she would be on vacation from October 7th through October 12th.

Police Chief's Report.

Police Chief Herblet stated that over the weekend Officer Schooley was injured and another part-time officer took a position with another police department and currently have one part-time officer. Sergeant Ramereiz is training an officer now and looking to have the Officer working on a regular basis soon.

City Council Comments.

Council Member Church stated that one day when he was driving his car and a City Police Officer passed him in the new police vehicle and the overhead lights were so bright it blinded his view.

Chief Herblet stated that the overhead lights on the police vehicle are being worked on so the lights are not so bright.

Council Member Kelly stated that the other day during the wind storm a tree fell down pulling an electrical wire off the pole and he noticed how quickly Sgt. Ramereiz responded to block off the area. Also, the electric department responded in a timely manner to restore the electricity. Both departments did a good job.

Council Member Allen noticed that the Mt. Pleasant Rent-a-Center has some used Port-a-Potties for sale and wondered if the City should look into purchasing some of them.

Mayor Scholtz stated that he noticed some activity at the Marathon Gas Station and wanted to know if the property has been purchased.

City Manager McConkie stated that the property has been sold and the new owners are working to open the business back up.

Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:27 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

October 19, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, October 19, 2010, at 7:34 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Dave Bouchey Gratiot County Herald

Kurt Giles Utilities Director

Phil Hansen DDA Director

Katherine Roslund City Assessor

Michael Mitchell Alma

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on October 5, 2010, subject to the correction on page 209 paragraph 1 line 2 should read “and he informed the City Council”. All Ayes carried the motion.

Financial Statements.

The City Council reviewed the audited June 30, 2010 Financial Statements.

City Manager McConkie stated that the City funds finished the fiscal year with adequate balances except for the Downtown Development Authority. The Downtown Development Authority purchased a building downtown which caused a deficit in the fund. Submitted a deficit plan to the State of Michigan last year and will be submit another plan this year showing that the deficit is decreasing.

Moved by Shrum, supported by Church, to approve to receive and place on file the Financial Statements for June 30, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $424,631.35. All ayes carried the motion.

Monthly Reports.

City Council discussed the September 2010 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the September 2010 Monthly Reports. All ayes carried the motion.

Public Comments.

Michael Mitchell stated that the Resurrection Life Church is having their Halloween annual event on Friday, October 29, 2010 from 6:00 p.m. to 8:30 p.m. Mitchell stated that the New Beginnings Church is still holding services on Sunday nights and have clothing distribution on the first and fourth Saturday of the month. Mitchell stated that a homeless shelter for single men and women should be built in Gratiot County. Mitchell wanted to know if a permit is needed to distribute political party information in the City.

City Manager McConkie stated that no permit is needed for distributing political party information.

Mitchell thanked the City Council for their donation to Dial-A-Ride because he uses the service a lot to get from Alma to St. Louis.

Communications.

City Manager McConkie requested that the City Council place on file communication from VFW Post #3055, DEQ regarding St. Louis Correctional Facility, RICE Rules, DEQ regarding Billy's Contracting, DART Service and correspondence from the City of Alma.

Moved by Kelly, supported by Church, to approve to receive and place on file communication from VFW Post #3055, DEQ regarding St. Louis Correctional Facility, RICE Rules, DEQ regarding Billy's Contracting, DART Service and correspondence from the City of Alma. All ayes carried the motion.

New Business.

Confirm Approval to Purchase Transformers.

City Manager McConkie requested that the City Council confirm the verbal approval to purchase and payment of two Transformers for Dollar General Store and A & E Ag. from B & B Transformer, Inc, in the amount of $5,700.00.

Moved by Allen, supported by Shrum, to confirm the verbal approval to purchase and payment of two Transformers for Dollar General Store and A & E Ag. from B & B Transformer, Inc, in the amount of $5,700.00. All ayes carried the motion.

Approve Christmas Parade Route.

City Manager McConkie requested that the City Council approve the Small Town Family Christmas Parade Route for Friday, December 3, 2010, at 6:00 p.m. The parade will start at the corner of N. Mill Street and North Street then south on N. Mill Street, then east on W. Saginaw Street to the Clapp Park.

Moved by Church, supported by Kelly, to approve the Small Town Family Christmas Parade Route for Friday, December 3, 2010, at 6:00 p.m. The parade will start at the corner of N. Mill Street and North Street then south on N. Mill Street, then east on W. Saginaw Street to the Clapp Park. All ayes carried the motion.

Approve Payment to Power Line Supply, Inc. for Street Light Fixtures.

City Manager McConkie requested that the City Council approve payment to Power Line Supply, Inc. for the purchase of 47 Street Light Fixtures in the amount of $47,832.30.

Moved by Shrum, supported by Kelly, to approve payment to Power Line Supply, Inc. for the purchase of 47 Street Light Fixtures in the amount of $47,832.30. All ayes carried the motion.

Approve Memorandum of Understanding – IBEW Union No. 876.

City Manager McConkie requested that the City Council approve the Memorandum of Understanding between the City of Saint Louis and the International Brotherhood of Electrical Workers, Local Union No. 876 regarding health insurance coverage change and approve authorization for the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis.

Moved by Church, supported by Shrum, to approve the Memorandum of Understanding between the City of Saint Louis and the International Brotherhood of Electrical Workers, Local Union No. 876 regarding health insurance coverage change and approve authorization for the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that she has been busy preparing for the General November 2nd Election.

Police Chief's Report.

Police Chief Herblet stated that the St. Louis High School Homecoming event went well and thanked the fire department for helping the police department with traffic control. The homecoming parade got held up a few times causing traffic to back up and will discuss the problems with the St. Louis School representatives.

City Council Comments.

Council Member Allen stated that she appreciates the police department and their capability to protect the public.

Council Member Allen stated that she liked the idea of establishing a homeless shelter in the county.

Council Member Church stated that he purchased a house that he is going to demolish and would like to have the fire department use the house for training but wanted to know if he would be liable if something happened during the training exercise.

City Manager McConkie stated that the training would be covered under the fire department's worker's compensation and liability insurance but the fire department should have their attorney prepare a liability waiver for using Council Member Church's property.

Council Member Church stated that the city workers are doing a great job picking up leaves.

Council Member Church stated that he noticed that on the police reports that the traffic stops have increased from a year ago.

Police Chief Herblet stated the traffic stops may have increased but the citations have not increased because the police are focusing on educating people on traffic violations.

Comments.

Police Chief Herblet stated that as a resident he receives complaints by other residents about the need to regulate the number of cats and dogs allowed at a residence. The amount of dogs and cats is growing and it is causing a nuisance problem.

Michael Mitchell thanked the City Council for listening to him about the need for a homeless shelter. Also, Mitchell stated that the Friends of the T.A. Cutler Memorial Library are going to have a book and bake sale on the Wednesday, October the 20th.

The meeting recessed at 9:01 a.m.

The meeting reconvened at 9:15 a.m.

Planning and Goals for 2011:

City Manager McConkie gave an overview of upcoming city projects.

LAWSUIT/WATER SYSTEM/VELSICOL SITE CLEANUP

Council Member Church requested an update on the lawsuit for the replacement of the City's water system.

City Manager McConkie stated that there is a mediation meeting in Detroit on October 28, 2010 at 10:00 a.m. that he and Utilities Director Giles will be attending to negotiate a settlement with the City's attorneys and consultants. A mediator has been assigned for the negotiation and the attorneys for AIG, Department of Justice and EPA will be at the meeting to mediate what each party will pay to replace the City's water system.

FINANCIALS/BUDGET

Council Member Shrum wanted to know the City's financial status.

City Manager McConkie stated that the overall financial status of the City is good and the recent health care insurance change will help to improve the financial status of the City's budget.

VELSICOL SITE CLEANUP

Council Member Allen inquired as to when the orange fences on residence properties would be taken down.

City Manager McConkie stated that the Remediation Board has to finalize the Site Cleanup Plan first and then cleanup can start which will probably be next summer.

CITY HALL/BASEMENT

Council Member Church stated that he noticed that the foundation of the city hall complex by the fire department entrance is falling apart.

City Manager McConkie stated that he thinks that there is water freezing in the face brick causing the cement to crack and not the foundation breaking up.

City Manager McConkie informed the City Council that the water problem in the basement is getting worse. Not only is there a continuous water problem under the addition of city hall but water leaks through the cement walls of the old portion of city hall leaving personnel to wade through water to get files in the basement.

The consensus of the City Council was to have City Manager McConkie make contact with basement restoration businesses to evaluate the problems and make recommendations back to the City Council.

WIND POWER PROJECT

Council Member Shrum inquired on the Wind Power Project.

City Manager McConkie stated that 125 Wind Turbine Towers are to be installed east of town between St. Louis and Breckenridge for Detroit Edison's renewable energy investment. At this time the City has not been able to purchase any of the Renewable Energy Credits for the project but currently working to obtain some of the credits.

INSTALL SAFETY GLASS & DOOR FOR CITY HALL FRONT OFFICE

Council Member Shrum wanted to know where safety glass was going to be installed in city hall.

City Manager McConkie stated that there were some safety improvements recommended by the Building Safety Committee and installation of safety glass for the city hall office counter was part of the recommendation. General Fund is in good shape this year and will have funds available for the glass to be installed. Also, Homeland Security inspected the city hall complex a week ago and should be receiving a city hall safety report soon.

HOUSE TEARDOWNS

Council Member Allen wanted to know if there are any homes that are to be condemned.

City Manager McConkie stated that he would have to check with Code Enforcement Officer Roslund regarding condemned homes but the city is looking to inspect the China City Building downtown.

Council Member Church wanted to know if any activity was going on at the Marathon Gas Station.

DDA Director Hansen stated that the Gas Station has been sold and the new owners are in the process of cleaning up the building.

REPLACE EQUIPMENT & STREET PROJECTS

Council Member Church wanted to know what the City Council should be considering to fund next budget year such as equipment, streets etc.

City Manager McConkie stated that a lot of the City's equipment is in bad shape. The equipment fund does not have the cash flow to replace the equipment that is needed. Some of the funds may have to make a contribution in order to have funds available to purchase new equipment and will propose some strategy to replace the equipment.

Utilities Director Giles stated that the next street improvement project being planned is North Main Street from the bridge to the E. Prospect Street which will be funded by MDOT Urban Grant Program. The sheet piling will be replaced below the dam to stabilize the shoreline; a river walk will be constructed from the dam to the fishing dock and install a canoe portage close to the fishing dock during the same time that North Main Street will be reconstructed.

City Manager McConkie stated that the City's share of the street project is $94,000 plus engineering and $275,000 to replace the infrastructure on North Main Street. The canoe portage and the shore line stabilization will be funding through the electric department. Funds are not available in the Water and Sewer Fund to replace the water and sewer lines and may have to look at a bond issue to cover the cost.

City Manager McConkie stated that the costs to replace Franklin Street and Maple Street infrastructure could be incorporated into a bond issue so those streets would then be ready for reconstruction. Woodside Drive needs to be resurfaced. The infrastructure on Woodside Drive is in good shape and does not need to be replaced.

MID MICHIGAN TRAIL SYSTEM

Council Member Shrum inquired on the status of the Mid Michigan Trail System.

City Manager McConkie stated that DDA Director Hansen will be attending a meeting on the October 27, 2010 to acquire information on the trail system.

The consensus of the City Council was to set another planning meeting on Tuesday, November 16, 2010 after the regular meeting for further discussion of goals of the City.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 12:15 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

November 3, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Wednesday, November 3, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Kurt Giles Utilities Director

16 High School Students

Council Member Kelly led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Kelly, to approve the minutes of the regular meeting held on October 19, 2010. All Ayes carried the motion.

Financial Statements.

The City Council reviewed the September 2010 Financial Statements.

Moved by Kelly, supported by Church, to approve to receive and place on file the Financial Statements for September 30, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $270,526.01. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the October 2010 Monthly Board Minutes.

Moved by Allen, supported by Shrum, to receive and place on file the September 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communication regarding the Bench Project, Wellhead Protection Plan, Energy Smart Report and Cheesman Road.

Moved by Church, supported by Shrum, to approve authorization for the City Manager to proceed with the installation of the Bench at the Superfund Site. All ayes carried the motion.

The consensus of the City Council was to place the bench on M-46 by the flower beds where it could be more visible instead at the Superfund site.

Moved by Allen, supported by Kelly, to approve to receive and place on file communication regarding the Bench Project, Wellhead Protection Plan, Energy Smart Report and Cheesman Road. All ayes carried the motion.

New Business.

National Family Caregivers Proclamation.

City Manager McConkie requested that the City Council proclaim the month of November 2010 as National Family Caregivers Month in the City of Saint Louis.

Moved by Kelly, supported by Shrum, to proclaim the month of November 2010 as National Family Caregivers Month in the City of Saint Louis. All ayes carried the motion.

Approve Agreement with MPPA Regarding Reliability Standards.

City Manager McConkie recommended that the City Council table the Agreement with MPPA regarding the Reliability Standards because none of the other members of the Ratepayers Association have entered into the agreement and the document has not been reviewed by the attorney.

City Manager McConkie requested that the City Council approve authorization for the City to participate in the NERC Compliance Service Committee with MPPA at a cost of $10,000.00 a year.

Moved by Kelly, supported by Allen, to approve to table the Agreement for Assignment of Responsibility for Complying with Reliability Standards between the City of St. Louis and MPPA and proceed with the NERC Compliance Service Committee at a cost of $10,000.00 annually. All ayes carried the motion.

Sabotage Reporting Plan.

City Manager McConkie stated that the Sabotage Reporting Plan is part of the NERC Compliance Standards and recommended that the City Council table action on the Plan until the City Council approves the Reliability Standards Agreement.

Moved by Kelly, supported by Church, to approve to table the Sabotage Reporting Plan. All ayes carried the motion.

Employee Appreciation Dinner.

City Manager McConkie requested that the City Council approve to hold the Employee Appreciation Dinner on Thursday, December 9, 2010, at 6:00 p.m. at the River Rock Restaurant.

Moved by Church, supported by Shrum, to approve the Employee Appreciation Dinner on Thursday, December 9, 2010 at 6:00 p.m. at the River Rock Restaurant. All ayes carried the motion.

City Manager McConkie requested that the City Council approve Employee Holiday Bonus of $100.00 for full-time employees and $50.00 for part-time employees.

Moved by Kelly, supported by Allen, to approve the Employee Holiday Bonus of $100.00 for full-time employees and $50.00 for part-time employees. All ayes carried the motion.

Approve Street Closings for Small Town Family Christmas Activities.

City Manager McConkie requested that the City Council approve to close Saginaw Street on the west side of North Mill Street and close the alley that runs north/south parallel to North Mill Street. The Resurrection Life Church wants to sponsor a pig roast, hot soup and roasted chestnuts at the location.

Moved by Church, supported by Kelly, to approve authorization to close Saginaw Street on the west side of North Mill Street and close the alley that runs north/south parallel to North Mill Street for the Resurrection Life Church to sponsor activity in that area as part of the Small Town Christmas Activity. All ayes carried the motion.

City Manager's Report.

City Manger McConkie requested a closed session after the City Council comments to discuss acquisition of property and attorney strategy for the Water Replacement Lawsuit.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the General November Election was very busy with a 38% turn out in voters for the City of Saint Louis.

City Clerk/Treasurer Roehrs stated that the new architectural drawings of the new St. Louis Pool Bathhouse have been completed by Spicer Group and the drawings will be used for fund raising events to construct the new bathhouse.

City Clerk/Treasurer Roehrs stated that she will be preparing the 2010 Property Tax Statements.

Police Chief's Report.

Police Chief Herblet stated that having Trick and Treat on Sunday instead of Saturday when the other cities held theirs was a catastrophe. Cars were parked on both sides of the streets and children were walking down the middle street. Chief Herblet stated that the cities should get together and hold the event the same day.

City Council Comments.

Council Member Shrum stated that the trailers on N. Mill Street are still parked behind the furniture store.

City Manager McConkie stated that the removal of the trailers is in process.

Council Member Kelly stated that last Saturday the High School Cross County Team did excellent and the Girls took first place in the Regional Event.

Mayor Scholtz stated that he received a telephone call from one of the local veterinarians and he said if someone owns more than five dogs they have to acquire a kennel license. He also stated that if regulations on cats were imposed then no one would own cats.

Comments. None

Moved by Church, supported by Shrum, to approve to go into executive session at 8:14 p.m. to discuss property acquisition and attorney strategy for the lawsuit water replacement.

Moved by Shrum, supported by Kelly, to approve to return to open session at 9:15 p.m. All ayes carried the motion.

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 9:15 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

November 16, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, November 16, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Kurt Giles Utilities Director

Phil Hansen DDA Director

Katherine Roslund City Assessor

Dave Bouchey Gratiot County Herald

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Shrum, supported by Church, to approve the minutes of the regular meeting held on November 3, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Kelly, to approve the Claims & Accounts, in the amount of $365,359.71. All ayes carried the motion.

Monthly Reports.

City Council discussed the October 2010 Monthly Reports.

Moved by Allen, supported by Shrum, to receive and place on file the October 2010 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communication regarding Gratiot Community Airport Minutes and the Power Cost Summary.

Moved by Allen, supported by Shrum, to approve to receive and place on file communication regarding Gratiot Community Airport Minutes and the Power Cost Summary. All ayes carried the motion.

New Business.

Approve Additional City Hall Door Security System Costs.

City Manager McConkie requested that the City Council approve additional parts and labor costs for City Hall Door Security System from Gilboe's Lock & Safe LLC in the amount of $7,765.60.

Moved by Church, supported by Shrum, to approve additional parts and labor costs for City Hall Door Security System from Gilboe's Lock & Safe LLC in the amount of $7,765.60. All ayes carried the motion.

City Manager's Report.

Approve Resolution 2010-16 DDA Deficit Elimination Plan.

City Manager McConkie requested that the City Council approve Resolution 2010-16 regarding the Deficit Elimination Plan for the Downtown Development Authority.

The following resolution was offered by Council Member Allen and support for the resolution was made by Council Member Kelly:

WHEREAS, the City Council of the City of Saint Louis has responsibility and spending authority through adoption of a budget for the Saint Louis Downtown Development Authority, and

WHEREAS, The City Council authorized an interfund loan to the Downtown Development Authority for a project to purchase and renovation of a building in the Development District in accordance with terms of the Development Plan, and

WHEREAS, the Statement of Net Assets report activities of the Downtown Development for the fiscal year end June 30, 2010 with positive net assets of $89,633, and

WHEREAS, from the nature of fund accounting which does not allow recording fixed assets as part of the fund accounting statement, at fiscal year end, June 30, 2010, the Downtown Development Authority had a Fund Balance Deficit of $58,785 resulting from this project, and

WHEREAS, Michigan statutes require that a Deficit Elimination Plan be filed with the Michigan Department of Treasury when a local government audit of financial statements reports a fund with a deficit fund balance.

NOW THEREFORE BE IT RESOLVED, the City Council of the City of Saint Louis hereby presents EXHIBIT I (attached hereto) as the revised plan for elimination of the Saint Louis Downtown Development Authority fund balance deficit within five years.

BE IT FURTHER RESOLVED, the City Council adopts this plan as its official Deficit Elimination Plan for the Downtown Development Authority and directs Robert McConkie, City Manager, to file said Deficit Elimination Plan with proper State authorities.

AYES: Allen, Kelly, Church, Shrum, Scholtz

NAYS: None

RESOLUTION DECLARED ADOPTED.

City Manger McConkie requested that the City Council approve to transfer $25,000.00 from General Fund and $25,000.00 from Electric Fund to the HRA and FSA Checking Account to fund the Health Insurance deductible amounts for the City Employees Health Insurance Plan.

Moved by Shrum, supported by Church, to approve to transfer $25,000.00 from General Fund and $25,000.00 from Electric Fund to the HRA and FSA Checking Account to fund the deductible amounts for the City Employees Health Insurance Plan. All ayes carried the motion.

City Manager McConkie requested that the City Council consider amending his employment contract to eliminate the provision requiring his residency within the city limits throughout the remainder of his contract without reducing his annual salary $5,000.00.

Moved by Church, supported by Shrum, to approve the concept to amend the City Manager's Employment Contract to eliminate the provision requiring his residency within the city limits throughout the remainder of his contract without reducing his annual salary $5,000.00. All ayes carried the motion.

City Clerk/Treasurer's Report. None

Police Chief's Report.

Police Chief Herblet congratulated the St. Louis High School Girls Volleyball Team on qualifying to the semifinals play offs and the Ithaca High School Boys Football Team on qualifying to play in the State Semifinals for football.

Police Chief Herblet asked the City Council if they would interested in having the Commander from MAGNET attend a City Council to give an annual report of their activities.

The consensus of the City Council was that they would like to have the Commander from MAGNET make a presentation to them on MAGNET's activities.

City Council Comments.

Council Member Shrum thanked all city staff involved with removing the trailers behind the furniture store on N. Mill Street.

Council Member Allen stated that she attended the School Board Meeting last night. The person that has the day care business at the Westgate School was present at the meeting and stated that the children are not allowed to use the playground equipment at the school because it has not been inspected. Council Member Allen wanted to know who should be inspecting the equipment.

City Manager McConkie stated that the maintenance department of the school is responsible to inspect the playground equipment.

Council Member Church stated that he read in the newspaper that Kentwood Pharmacy owes money to the City and wanted to know if they owed utilities and taxes to the city.

City Clerk/Treasurer Roehrs stated that she knows a utility bill is owed but not sure about property taxes.

DDA Director Hansen stated that he is receiving telephone calls from other pharmacies that are interested in the building.

Council Member Church wanted to know if interest is charged to other funds when they borrow money from the Electric Fund.

City Manager McConkie stated that interest is not normally charged on interfund loans but the Downtown Development Authority is paying interest to the Electric Fund for the money borrowed to renovate the building that was purchased on N. Mill Street.

City Manager McConkie stated that General Fund has a sufficient amount in the Fund Balance that it could make a loan payment of $25,000.00 to the Electric Fund on balance owing from constructing the new swimming pool.

Moved by Church, supported by Shrum, to approve to transfer $25,000.00 for a loan payment from General Fund to the Electric Fund. All ayes carried the motion.

Mayor Scholtz stated that he received several telephone calls and a letter regarding the City of Saint Louis having Trick-or-Treat hours on October 31st and Alma and Ithaca having Trick-or-Treat hours on October 30th.

Comments. None

The City Council recessed the meeting at 9:12 a.m.

The City Council convened the meeting at 9:23 a.m.

Goal Session Discussion.

Items Discussed.

  • Renting city owned property on Michigan Avenue to store private trailers. The City Manager will discuss the City's liability to rent and store private trailers on the property with the attorney.
  • Planning Commission to make recommendation to City Council on Recreational Vehicles stored on properties in the city.
  • A joint meeting to be set with City Council and School Board after January 1, 2011.
  • Installation of protective window at the front counter in the city hall office.
  • Visit the City of Portland's City Hall.
  • Determine location for new city hall or decide to rebuild a new building and present location. Obtain cost estimates for a new city hall.
  • Obtain a proposal to have a rate study completed for the wastewater system.
  • Proceed to plan for Mayor's Exchange Day in 2011.
  • Resurface Woodside Drive this fiscal year if funds are available if not the project will be completed into two phases.
  • Look at resurfacing streets that do not need infrastructure replacement.
  • Safety Director Position.
  • Training staff for future employee retirements.
  • City Charter amendments.

Moved by Kelly, supported by Shrum, to approve to adjourn the meeting at 11:44 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 2, 2010

The Special Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Thursday, December 2, 2010, at 7:00 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

City Manager McConkie stated that the special meeting was called to consult with the City Attorney regarding the City of Saint Louis vs. Velsicol Law Suit in Executive Session.

Moved by Shrum, supported by Kelly, to approve to go into closed session at 7:00 p.m. to consult with the City Attorney regarding the City of Saint Louis vs. Velsicol Law Suit. All ayes carried the motion.

Moved by Church, supported by Shrum, to approve to return to open session at 7:45 p.m. All ayes carried the motion.

Moved by Shrum, supported by Church, to approve to adjourn the meeting at 8:10 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 7, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, December 7, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Kurt Giles Utilities Director

Phil Hansen DDA Director

Katherine Roslund City Assessor

Council Member led in the pledge of allegiance to the flag.

Minutes.

Moved by Allen, supported by Kelly, to approve the minutes of the regular meeting held on November 16, 2010. All Ayes carried the motion.

Moved by Kelly, supported by Shrum, to approve the minutes of the special meeting held on December 2, 2010. All ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Church, to approve the Claims & Accounts, in the amount of $479,699.24. All ayes carried the motion.

Monthly Board Minutes.

City Council discussed the November 2010 Monthly Board Minutes.

Moved by Kelly, supported by Shrum, to receive and place on file the November 2010 Monthly Board Minutes. All ayes carried the motion.

Public Comments. None

City Manager McConkie and Utilities Director Giles joined the meeting at 7:12 p.m.

Communications.

City Manager McConkie requested that the City Council place on file communication regarding thank you from the Mepham Family, the p-CBSA Summary and Liquor Control Commission regarding sale of alcohol on Sunday.

Moved by Allen, supported by Kelly, to approve to receive and place on file communication regarding thank you from the Mepham Family, the p-CBSA Summary and Liquor Control Commission regarding sale of alcohol on Sunday. All ayes carried the motion.

New Business.

Approve 2011 City Council Meeting Dates.

City Manager McConkie requested that the City Council approve the first Tuesday of every month at 7:00 p.m. and the third Tuesday every month at 7:30 a.m. as meeting dates and times for the City Council meetings.

Moved by Allen, supported by Shrum, to approve the first Tuesday of every month at 7:00 p.m. and the third Tuesday every month at 7:30 a.m. as meeting dates and times for the City Council meetings except for the following dates; Monday, January 3, 2011 at 7:00 p.m., Wednesday, August 3, 2011 at 7:00 p.m. and Wednesday, November 16, 2011 at 7:30 a.m. All ayes carried the motion.

Approve Annual Software Fee.

City Manager McConkie requested that the City Council approve payment to Creative Microsystems, Inc. for City Hall Annual Software Support in the amount of $9,094.50.

Moved by Shrum, supported by Church, to approve payment to Creative Microsystems, Inc. for City Hall Annual Software Support in the amount of $9,094.50.

Approve Amendment to City Manager's Employment Agreement.

City Manager McConkie requested that the City Council approve the amendment to his employment agreement to delete the following paragraph in Section 3: “The annual salary stated above includes the sum of $5,000 per annum to be paid on the condition Employee continues to maintain residency with the corporate limits of the City of Saint Louis throughout the period of this agreement.”

Moved by Allen, supported by Church, to approve to rescind the motion to accept the minutes of the regular meeting held on November 16, 2010. All Ayes carried the motion.

Moved by Allen, supported by Shrum, to approve the minutes of the regular meeting held on November 16, 2010, subject to paragraph 8 line 4 to read “remainder of his contract without reducing his annual salary $5,000.00”. All Ayes carried the motion.

Moved by Allen, supported by Kelly, to approve the amendment of the City Manager's Employment Agreement effective December 7, 2010 to delete the following paragraph in Section 3: “The annual salary stated above includes the sum of $5,000 per annum to be paid on the condition Employee continues to maintain residency with the corporate limits of the City of Saint Louis throughout the period of this agreement and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of Saint Louis.” All ayes carried the motion.

Approve Proposal from Rowe Profession Services – Dam Retaining Wall Replacement.

City Manager McConkie requested that the City Council approve the proposal from Rowe Professional Services for the Main Street Area Shore Protection Engineering Services in the amount of $30,400.00.

Moved by Church, supported by Shrum, to approve the proposal from Rowe Professional Services for the Main Street Area Shore Protection Engineering Services in the amount of $30,400.00. All ayes carried the motion.

Approve Wildlife Management Plan Contract Agreement.

City Manager McConkie requested that the City Council approve the Independent Contractor Agreement between the City of Saint Louis and Joe Scholtz for the Wildlife Management Plan for the annual amount of $2,000.00 and authorize the Mayor Pro Tem and City Clerk to execute the Agreement on behalf of the City of Saint Louis.

Moved by Shrum, supported by Church, to approve the Independent Contractor Agreement between the City of Saint Louis and Joe Scholtz for the Wildlife Management Plan for the annual amount of $2,000.00 and authorize the Mayor Pro Tem and City Clerk to execute the Agreement on behalf of the City of Saint Louis.

Ayes: Shrum, Church, Allen, Kelly

Nays: None

Abstain: Scholtz

Motion carried.

Discussion on Utility Penalty – DOC.

City Manager McConkie stated that the Department of Corrections requested that the City of Saint Louis waive the penalty on their utility bills which is around $18,000.00. The city has waived the penalty twice before for the correctional institutions because payments were received after the 15th of the month. Last month the State of Michigan did not pay the correctional institutions utility bills until the 17th of November two days after the due date.

The consensus of the City Council was that city residents have to pay the higher cost for their utilities if they do not make payment by the 15th of the month and the correctional institutions should be treated the same as the residents.

Moved by Church, supported by Allen, to deny the request from the Department of Corrections to waive the penalty on the November 2010 correctional institutions utility bills. All ayes carried the motion.

Approve HRA Reimbursement Health Plan.

City Clerk Roehrs requested that the City Council approve the Health Reimbursement Arrangement Resolution and to authorize the City Clerk to execute the Health Reimbursement Arrangement Plan Agreement on behalf of the City of Saint Louis.

Moved by Allen, supported by Kelly, to approve the Health Reimbursement Arrangement Resolution and to authorize the City Clerk to execute the Health Reimbursement Arrangement Plan Agreement on behalf of the City of Saint Louis. All ayes carried the motion.

City Manager's Report. None

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the City Council is invited to attend the Wilcox Non-Profit Center on Thursday, December 30, 2010 at 3:00 p.m. to 6:00 p.m.

Police Chief's Report.

Police Chief Herblet stated that the attendance for Small Town Christmas Parade and the other events were very good. There were no problems during the activities.

City Council Comments.

Council Member Allen stated that there is a meeting next Tuesday to discuss expanding the Small Town Christmas activities.

Council Member Kelly stated that he noticed in the City's newsletter that there is no parking on public streets from 2:00 a.m. to 6:00 a.m. He stated that the local taverns do not close until 2:00 a.m. and customers do not have to leave the establishments until 2:30 a.m. and wondered if the city should change the parking hours because people would be illegally parked for a half hour.

Police Chief Herblet stated that for the five years that he has been the police chief there has not been an issue regarding parking tickets at the tavern locations. The parking hours are set so the DPW can plow the streets and the DPW will wait to plow N. Mill Street after 2:30 a.m.

Council Member Church thanked Police Chief Herblet and City Manager McConkie for taking care of the trailer parked on Franklin Street.

Council Member Church stated that he attended the library open house the other night and it was very nice.

Council Member Church wanted to know if the leaf dumpster truck the City purchased from Alma is working okay for the DPW.

City Manager McConkie stated that the leaf dumpster truck was working very well for the city.

Mayor Scholtz stated he received a lot of good comments on the Christmas parade.

Mayor Scholtz stated that he received an email from the City Manager in Ithaca offering to assist the city with the recent water main break on S. Main Street and appreciated the offer from Ithaca.

Comments. None

Moved by Kelly, supported by Shrum, to approve to adjourn the meeting at 8:11 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk
 

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 21, 2010

The Regular Meeting of the Saint Louis City Council was called to order by Mayor Joe Scholtz, on Tuesday, December 21, 2010, at 7:30 a.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Manager: Robert F. McConkie

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Patrick Herblet Police Chief

Kurt Giles Utilities Director

Phil Hansen DDA Director

Katherine Roslund City Assessor

Rob Stout Trivalent

Dave Bouchey Gratiot County Herald

Mayor Scholtz led in the pledge of allegiance to the flag.

Minutes.

Moved by Kelly, supported by Shrum, to approve the minutes of the regular meeting held on December 7, 2010. All Ayes carried the motion.

Claims & Accounts.

City Council discussed the Claims & Accounts.

Moved by Shrum, supported by Allen, to approve the Claims & Accounts, in the amount of $401,956.93. All ayes carried the motion.

Monthly Reports.

City Council discussed the November 2010 Monthly Reports.

Moved by Kelly, supported by Church, to receive and place on file the November 2010 Monthly Reports. All ayes carried the motion.

Public Comments. None

Communications.

City Manager McConkie requested that the City Council place on file communication regarding Brownfields, the Power Cost Summary and FERC Dam Break Analysis.

Moved by Allen, supported by Shrum, to approve to receive and place on file communication regarding Brownfields, the Power Cost Summary and FERC Dam Break Analysis. All ayes carried the motion.

New Business.

Framework Presentation - Trivalent.

City Manager McConkie stated that Rob Stout from Trivalent was present at the meeting to discuss the option of providing computer assistance to the City of Saint Louis as a contracted service instead of the City paying an hourly rate when service is needed.

Rob Stout presented an analysis for the summary cost to contract Trivalent Group to provide monitoring of the city hall computer network system. The contract would include 24 hour 7 day a week for 365 days a year computer support. The contract would include everything the foundation service provides plus; remediation of all alerts, remote & onsite service, Help Desk, Software updates, labor for any replacement workstation or printer as long as it is purchased from Trivalent or through the HP State contract, anti-virus, anti-spyware and cell phone integration with email. The contract would be effective for January 1, 2011 at a total cost of $27,084.00 which will save the City money compared to the hourly service rate the City is currently paying.

Moved by Shrum, supported by Church, to approve to authorize to proceed to draft a contract between the City of Saint Louis and Trivalent Group in the amount of $27,084.00 to provide monitoring on the city hall computer network. All ayes carried the motion.

Approve Annual NPDES Permit Fee.

City Manager McConkie requested that the City Council approve payment for the 2011 Annual NPDES Permit Fee to the State of Michigan in the amount of $5,500.00.

Moved by Allen, supported by Kelly, to approve the payment for the 2011 Annual NPDES Permit Fee to the State of Michigan in the amount of $5,500.00. All ayes carried the motion.

Approve Purchase of Water Main Repair Parts.

City Manager McConkie requested that the City Council approve the purchase and payment to EJIW for

Franklin at Hazel & East State Streets Water Main Repair Parts and replacement of damaged fire hydrant at South Main & State Street in the amount of $5,259.11.

Moved by Shrum, supported by Church, to approve the purchase and payment to EJIW for Franklin at Hazel & East State Streets Water Main Repair Parts and replacement of damaged fire hydrant at South Main & State Street in the amount of $5,259.11. All ayes carried the motion.

FERC Hazard Classification Proposal.

Utility Director Giles stated that the FERC Hazard Classification Proposal has not been completed and the proposal will be presented to the City Council at the next meeting.

City Manager's Report.

City Manager McConkie stated that he will be on vacation between the holidays and could be reached on his cell phone.

City Clerk/Treasurer's Report.

City Clerk/Treasurer Roehrs stated that the winter tax collection will be busy due to residents wanting to pay their property taxes before the end of December.

Police Chief's Report.

Police Chief Herblet stated that he is still concerned about the safety and security at the City Council meetings. Will continue to work with the City Manager to secure the meeting room area.

City Council Comments.

Council Member Kelly stated that his computer screen goes blank about every five minutes and would like the screen fixed so it does not black out.

Council Member Shrum thanked everybody for the arrangements made for the employee appreciation dinner and he is grateful to all the employees on their job performances for the city.

Mayor Scholtz thanked everybody for helping him with the transition on his first year as Mayor.

Comments. None

Moved by Shrum, supported by Kelly, to approve to adjourn the meeting at 8:35 a.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk

CITY COUNCIL PROCEEDINGS

St. Louis, Michigan

December 21, 2010

The Special Joint Meeting of the Saint Louis City Council with the Alma City Commissioners was called to order by Mayor Joe Scholtz and Mayor Melvin Nyman, on Tuesday, December 21, 2010, at 5:30 p.m., in the City Hall Council Chambers.

Council Members Present: Mayor Joe Scholtz, Melissa Allen, Jerry Church, James C. Kelly William E. Shrum

Council Members Absent: None

City Commissioners Present: Mayor Melvin Nyman, Greg Mapes, Donald Ayers, Larry Mott, and Nick Piccolo

City Commissioners Absent: Rodys Dancer and Roxanne Harrington

City Manager: Robert F. McConkie

City Manager: Phil Moore

City Clerk/Treasurer: Nancy L. Roehrs

Others in Attendance:

Kurt Giles Utilities Director

Ron Turner Public Utilities Director

Tom Traciak ACI Finance

Linda Gittleman The Morning Sun

Curtis Willery Gratiot County Herald

Susan Whitford 403 E. Tyrell Street

Gerald Gosham Alma

Jane Keon Pine River Task Force

Aeric Ripley Assistant City Manager Alma

Pat Weatherly Alma

Bob Bemus Alma

John Earyn Alma

Don Schurr Greater Gratiot Development

Sally Church St. Louis

Ernie Teall St. Louis

Bob Sparks Alma

Mayor Scholtz and Mayor Nyman led in the pledge of allegiance to the flag.

City Manager Moore introduced Tom Traciak the financial consultant from ACI Finance that the City of Alma and City of Saint Louis hired to advise the cities on forming a Water Authority.

Traciak stated that the Utility Authority for Water and Sewer Systems Act 233 of 1995 was created to assist governmental agencies in the financing of issuance of bonds but is no longer necessary with a new law created in 2001 that allows for more options.

Traciak reviewed options to assist in selecting parameters for the function of an Authority.

  • It is most common for the Authority to maintain the plant with the entities maintaining their own distribution lines. This practice is more acceptable with the individual units because their personnel have been trained and are certified for their entity's system.

Council Member Church stated that he preferred for the entities to maintain their own water systems.

Commissioner Mapes wanted to know if there was additional cost for the Authority to maintain and operate the entire system.

Traciak stated that there would be some additional costs for the Authority to maintain the entire system but do not have those costs available.

City Manager Moore stated that he would prefer that the current personnel operate the water plant because they have the classification and personnel are integrated to do other duties.

City Manager McConkie stated that St. Louis personnel also does other duties and are not classified to operate the water plant.

Commissioner Piccolo wanted to know if the Authority was formed now if the board at a later date could change their minds about having the Authority.

Traciak answered yes, that the Authority could be changed by amending the by-laws.

Traciak reviewed options for budgeting and establishing rates.

  • It is most common to have an operating plant rate for all customers, with separate rates for each Unit distribution system and if necessary a debt charge.
  • Each entity would determine the user rates recommended by the Authority Board but would be ratified by the Units.
  • The budget should be prepared by the Authority Board and each entity would approve the budget.
  • The entities would have to decide if the Authority, each entity or one of the entities would prepare the billing and collect the revenue.

City Manager Moore stated that each entity would do their own billing for now but in the future with the technology available could possibly have one entity do all of the billing.

Traciak discussed options on issuing debt bonds and establishing policies.

  • There are three ways that bonds can be issued; contract through the county, individual units or the Authority Board.
  • Bonds can be sold in the open market, SRF or DWRF and the USDA Rural Development. Open Market involves every entity in the Authority, SRF or DWRF are administered by the DEQ and MMBA and the USDA Rural Development is a loan and grant program.
  • There are three types of bonds; Revenue Bonds which the Authority can issue the debt without action by the entities, LTGO Bonds which require each Unit to adopt by resolution, a contract pledging its general fund as back-up to pay off the bonds and UTGO Bonds that require each Unit to vote on a contract with the Authority.
  • The entities will have to decide capacity ownership in order to determine how the percentage of debt will be allocated.
  • Capacity is allocated by contract based on each entity's need. The entities need to decide on what capacity they will need for the present and the future.
  • As long as each Unit stayed within their capacity, the entities would determine how they would expand their distribution system.
  • The decision on how the Authority Board would be made up is very important because this matter causes the most friction within an Authority. Several ways to make-up the Authority Board could be one representative from each Unit, a ratio determined by number of customers or by capacity ownership.

Commissioner Mapes stated that the key is to define the capacity for each Unit. Each council will need to decide on how much capacity each City needs.

Tom Traciak recommended the following:

· The City of Alma should operate the Water Plant with the present employees.

· Each Unit should determine their water rates.

· The Authority should determine the Budget from data provided by the City of Alma.

· Issuing bonds can be done jointly or by each Unit separate.

· Capacity ownership rights should be determined by each Unit.

· Debt to be paid by volume by both Units.

· Decision making on policies done by both Units.

· An Advisory Board created not an Authority by an Interlocal Agreement between the cities.

Commissioner Ayres suggested that the City of Alma just sell water to Saint Louis instead of splitting capacity rights.

Traciak stated that Alma could just sell water to Saint Louis as a customer.

City Council Member Allen stated that it has been the intention of the Saint Louis City Council to have shared ownership not to be a customer of Alma.

Public Comments.

A resident from Alma stated that the plant capacity should be regulated by a certain percent for each entity and permits should be obtained to increase capacity share. Also, want the City of Alma to continue to improve the water system but do not want Alma to loose certified employees to operate the plant.

Moved by Commissioner Mapes, supported by Commissioner Ayres, to approve to adjourn the meeting at 7:45 p.m. All ayes carried the motion.

Moved by Council Member Shrum, supported by Council Member Church, to approve to adjourn the meeting at 7:45 p.m. All ayes carried the motion.

Nancy L. Roehrs

City Clerk



 
 
 
   
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