Library Minutes

 

2014 Minutes

 

Minutes January 21, 2014

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present: Michelle Kelly, Dave McMacken, Linda Roberson, Bill Shrum

Members absent: Holly Brannan-Harris

Also present: Jessica Little, Library Director

Meeting was called to order at 5:00 p.m.

Minutes: The minutes from the November 19, 2013, meeting were reviewed. Bill Shrum made a motion to accept the minutes as presented. The motion was supported by Linda Roberson. The motion passed.

Public Comment: None

Reports:

Librarian's Report: The library and its Friends group participated in the lighted Christmas parade. Attendance at the Christmas Open House was down slightly, but weather may have been an issue. The inaugural winter reading program “Hot Reads for Cold Nights” is off to a slow start. The sidewalk leading to the library's entrance has heaved again due to the weather; Mark Abbott will get a quote for replacing that section of the walk with a floating sidewalk in the spring.

Financial Report: The board looked over the financial statements. The transfer out to for the 2013-2014 building payment has already occurred.

Statistical Report: Review of the statistics showed that computer use continues to decrease slowly. Extremely cold and snowy weather appears to be negatively affecting general library usage figures, especially program figures. The subscription database, Rocket Languages, had no active log-on's from October through December.

Old Business: The county-wide library meeting on November 20th was discussed, particularly the advantages and disadvantages of a countywide millage attempt or the formation of a district library. Bill Shrum made a motion to support a countywide millage attempt; Linda Roberson seconded the motion. The motion was passed.

A proposed revision to the existing library fine policy was discussed. The revision simplifies the language of the policy and brings it into closer alignment with other libraries in the area. Specifically, it increases the rates for books from the juvenile collection to $0.10 from $0.05 per day; it increases the fine cap on magazines to $3.00 and on all other materials except overnight videos to $5.00; and it institutes a one day grace period. Bill Shrum made a motion to accept the revised fine policy; Michelle Kelly seconded the motion; the motion passed.

New Business: Jessica presented a quote from Library Design Associates for the shelving needed to complete the repurposing of the juvenile room where the window was removed. After discussion, Linda Roberson made a motion to authorize Jessica to order the materials as quoted from Library Design Associates. Bill Shrum seconded the motion. The motion passed.

Announcements: Dave McMacken's new history book for Alma College is being released this week. It will be available from the Alma College bookstore and is published by History Press.

Adjournment: Bill Shrum made a motion to adjourn; meeting was adjourned at 5:46 pm

Dave McMacken, President
Jessica Little, Library Director
 

Minutes March 18, 2014

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present: Holly Brannan-Harris, Michelle Kelly, Dave McMacken, Linda Roberson, Bill Shrum

Members absent: none

Also present: Jessica Little, Library Director

Meeting was called to order at 4:59 p.m.

Minutes: The minutes from the January 21 meeting were reviewed, Bill Shrum made a motion to accept the minutes as presented. Motion was supported by Linda Roberson, motion passed.

Public Comment: None

Reports:

Librarian's Report: The shelving is now ready to install in the wall space provided by the removal of the window. The Friends of the Library donated $500 for the purchase of non-fiction children's DVDs.

Financial Report: The grant from the State of Michigan for the amount of $3,113.52 was received on February 3.

Statistical Report: Statistics showed that circulation, computer use, reference questions, programs and interlibrary loans were average, which was a good result for the extreme cold weather during those months.

Old Business: The committee formed to organize the county-wide library millage is working on finalizing the ballot proposal before the ballot deadline. A motion was made by Dave McMacken to support the committee effort to draft a contract for the funding of libraries through a county-wide millage. Motion passed.

New Business: A motion was made by Holly Brannan-Harris to make a recommendation to the City of St Louis that if the county-wide millage should be approved by the voters, the city can reduce or eliminate the 1 mil levied on St Louis citizens for the support of the T. A. Cutler Memorial Library. Motion was supported by Dave McMacken; motion passed.

Jessica proposed sending Colin to the Beginning Librarian workshop for certification. Bill Shrum made a motion to approve this, motion was supported by Michelle Kelly; motion passed.

For the 2014-2015 budget year the library has a fund equity of $22,000 which can be used to balance the budget if the county-wide library millage proposal fails. A revised budget will be ready by May of 2014. A motion was made by Linda Roberson to approve the proposed budget. The motion was supported by Bill Shrum; motion passed. There was discussion of the replacement of a section of sidewalk that has been heaved by frost.

Announcements: Dave McMacken announced that he would be hosting a book-signing event at the College Corner Bookstore in Alma between 10am-2pm on March 22. The Alma Public Library will be hosting a Made In Alma day of June 7.

Adjournment: Bill Shrum made the motion to adjourn the meeting; meeting was adjourned at 6:11 p.m.

Dave McMacken, President
Holly Brannan-Harris, Secretary
 

Minutes May 20, 2014

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present: Holly Brannan-Harris, Michelle Kelly, Linda Roberson,

Members absent: Dave McMacken, Bill Shrum

Also present: Jessica Little, Library Director

Meeting was called to order at 5:04 p.m.

Minutes: The minutes from the March meeting were reviewed; Michelle Kelly made a motion to accept the minutes as presented. Motion was supported by Holly Brannan-Harris, motion passed.

Public Comment: None

Reports:

Librarian's Report: Jessica reported that Colin completed the Library Workshop. The Friends of the Library raised $500 from their April used book sale. The Friends of the Library are also planning an old-fashioned tea as a fundraiser; the event is tentatively set for September and tickets are expected to go on sale in July.

Financial Report: Reviewed by the board; Jessica noted that the library had received their payment of $1,000 from Bethany Township.

Statistical Report: Rocket Languages has received little to no usage from patrons and will be discontinued. Jessica also noted that use of e-books has been lower than anticipated.

Old Business: The Gratiot Libraries county-wide millage proposal language has been finalized for the ballot in the November election. An informational brochure to be distributed to the public is being worked on. Volunteers have agreed to be spokespersons to discuss the issue with members of the public who seek information about the initiative.

The board did a year-end review of the 2013-2014 budget and Jessica went over updates to the budget for the 2014-2015 fiscal year.

New Business: The board read and discussed the language of the Library Services contract. A motion was made by Holly Brannan-Harris to approve the wording of the Library Services contract; the motion was supported by Linda Roberson, motion carried.

Announcements: None

Adjournment: Michelle Kelly made the motion to adjourn the meeting; meeting was adjourned at 5:35 p.m.

Dave McMacken, President
Holly Brannan-Harris, Secretary
 

Minutes July 15, 2014

Board of Trustees
T. A. Cutler Memorial Library
312 Michigan Ave.
St. Louis, MI 48880

Members present: Michelle Kelly, Dave McMacken Linda Roberson,

Members absent: Holly Brannan-Harris, Bill Shrum

Also present: Jessica Little, Library Director

Meeting was called to order at 5:05 p.m.

Minutes: The minutes from the May meeting were reviewed; Linda Roberson made a motion to accept the minutes as presented. Motion was supported by Michelle Kelly; motion passed.

Public Comment: None

Reports:

Librarian's Report: Jessica reported the summer reading program is going well and well attended. The library's ILS has been updated by the vendor. Using a book consignment company for used books is working well for the Friends of the Library group. Tickets to the Friends's fall fundraiser—an old-fashioned tea—are now available for sale. The condition and status of the flower bed formerly maintained by Doris Brondstetter was discussed. Jessica updated the Board on the methods being used to inform the public about the countywide library millage proposal, as well as the issues involved in adjusting the levies in St. Louis and Alma.

Financial Report: Reviewed by the board; Jessica noted the June reports are preliminary and will be adjusted as late invoices of 2013-2014 are paid and the City closes out its fiscal year.

Statistical Report: Statistics for May and June 2014 as well as the annual statistics for 2013-2014 were reviewed.

New Business: The Board of Trustees meeting schedule for 2014-2015 was reviewed and is as follows:

July 15, 2014

September 16, 2014

November 18, 2014

January 20, 2015

March 17, 2015

May 19, 2015

Michelle Kelly moved to accept the Board of Trustees Meeting Schedule 2014-2015. The motion was seconded by Linda Roberson. The motion passed.

The officer positions were discussed. Linda Roberson made a motion to return the same officers for 2014-2015. These are Dave McMacken as President, Holly Brannan-Harris as Vice-President/Secretary, and Linda Roberson as Treasurer. Michelle Kelly seconded the motion. The motion passed.

The current library policy on visiting patron privileges was reviewed. Jessica presented information about the contract submitted to the Gratiot County Commissioners for review, and how the current policy's stated “contracted service area” could be amended if the countywide library millage proposal passes. The board discussed the policy and tabled it.

Announcements: Dave McMacken announced he had a new grandson.

Adjournment: Michelle Kelly made the motion to adjourn the meeting; meeting was adjourned at 5:54 p.m.

Minutes respectfully submitted

Dave McMacken, President
Jessica Little, Library Director
 

Minutes September 16, 2014

Board of Trustees
T. A. Cutler Memorial Library
312 Michigan Ave.
St. Louis, MI 48880

Members present: Holly Brannan-Harris, Michelle Kelly, Linda Roberson,

Members absent: Dave McMacken,

Also present: Jessica Little, Library Director

Meeting was called to order at 5:02 p.m.

Minutes: The minutes from the July meeting were reviewed; Holly Brannan-Harris made a motion to accept the minutes as presented. Motion was supported by Michelle Kelly, motion passed.

Public Comment: None

Reports:

Librarian's Report: Jessica reported that the Summer Reading Program was a success, both participation and completion were higher than in 2013. Library records and catalog are being updated for the new integrated library system. E-book usage has decreased and Rocket Language has been cancelled. The Friends of the Library had a fundraiser on 9/16 that was well attended. Sacred Heart Mercy Health Care Center donated 3 shelving units. 3 windows with faulty seals will need replacement and outside drop boxes are being repaired. Class visits to the library are starting.

Financial Report: Report was reviewed, final financial figure for the 2013/2014 fiscal year are not yet available. Penal fines were slightly higher than expected, coming in at $94,000.

Statistical Report: Participation in programs as well as library usage were as anticipated, with a surge in new patron registrations in July.

Old Business: Library budget is being updated to reflect changes in millage revenue.

New Business: White Pine Library Co-op Plan of Service was read. Michelle Kelly moved to approve the plan, the motion was supported by Linda Roberson; motion passed.

The library will be closed on October 1, 2014 to enable library employees to attend the White Pine Library Co-op meeting. Due to the minimum wage increase, pay raises may be needed for the 2014/2015 fiscal year; the decision to review staff pay increases was tabled.

Announcements: None

Adjournment: Michelle Kelly made the motion to adjourn the meeting; meeting was adjourned at 5:41 p.m.

Dave McMacken, President
Holly Brannan-Harris, Secretary
 

Minutes November 18, 2014

Board of Trustees
T. A. Cutler Memorial Library
312 Michigan Ave.
St. Louis, MI 48880

Members present: Holly Brannan-Harris, Michelle Kelly, Dave McMacken, Mary Reed, Linda Roberson,

Members absent: None

Also present: Colin Lipka

Meeting was called to order at 5:04 p.m.: Members of the board were introduced to new board member, Mary Reed.

Minutes: The minutes from the September meeting were reviewed; Linda Roberson made a motion to accept the minutes as presented. Motion was supported by Michelle Kelly, motion passed.

Public Comment: None

Reports:

Librarian's Report: Colin informed the board of the leftover books from the book sale being picked up by the Alma Used Book Sale group; the remainder of the volumes were sent to Library Consignments.

Financial Report: Colin noted that the large expenditure on the Miscellaneous line item was due to the legal fees for the county library millage; the T. A. Cutler library will be reimbursed by the other county libraries for their share of the legal expenses.

Statistical Report: Report was reviewed by the board, Colin pointed out that memorials and donations are down from last year, and video rentals have increased from 2013 statistics.

Old Business: The revised Library Services Contract with Gratiot County was reviewed; a motion was made by Mary Reed to approve the service contract. The motion was supported by Michelle Kelly; motion passed.

New Business: The board members read the County Library By-Laws.

Announcements: The Friends of the Library are planning a Garden Tour fundraiser tentatively set for mid-June of 2015. The library may participate in the Quilt Block Project. Possibilities of purchasing an electric fireplace for the reading area in the library was discussed.

Adjournment: Linda Roberson made the motion to adjourn the meeting; meeting was adjourned at 5:40 p.m.

Minutes respectfully submitted

Dave McMacken, President
Holly Brannan-Harris, Secretary
 
 
 
   
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