Library Minutes

 

2013 Minutes

 

Minutes January 15, 2013

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present:  Holly Brannan-Harris, Dave McMacken, Linda Roberson, Bill Shrum

Members absent:  Michelle Kelly

Also present:  Jessica Little, Library Director

Meeting was called to order at 5:03 p.m.

Minutes:  The minutes from the November meeting were reviewed, Bill Shrum made a motion to accept the minutes as presented.  Motion was supported by Linda Roberson, motion passed.

Public Comment:  None

Reports:

Librarianís Report:  The computer system used in the library has some compatibility problems with MelCat which are being worked out.  A complete inventory of the library collection has been started.  The aluminum cap has been installed on the trim.

Financial Report:  The report was reviewed; all current financials are as expected.

Statistical Report:  Jessica told the board members that the reporting to the state of Michigan regarding programs has changed to include all participants; including parents who attend an event with their children and similar situations.

New Business:  Jessica reported the events at Judge McDonaldís recent meeting with local library directors and board members regarding the decreasing penal fine funding.  Formation of a district library was discussed. 

The availability and cost of providing e-books to library patrons was discussed, and eliminated as a possible expansion of services at this time.

The funds currently held in the Gifts and Memorials line item of the budget for non-earmarked purchases is disproportionate to the amount needed in the budget; a motion was made by Holly Brannan-Harris to authorize Jessica to adjust this item to the amount of $2,264.60 and move the overage into the general fund.  The motion was supported by Linda Roberson, motion passed.

Announcements:  The Friends of the Library has tentatively scheduled a library fundraiser for March; more details pending.

Adjournment:  Linda Roberson made the motion to adjourn the meeting; meeting was adjourned at 6:07 p.m.

 

Minutes respectfully submitted

 

 

 

Dave McMacken, President 
Holly Brannan-Harris, Secretary
 

Minutes March 19, 2013

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present:  Holly Brannan-Harris, Dave McMacken, Linda Roberson, Bill Shrum

Members absent:  Michelle Kelly

Also present:  Jessica Little, Library Director

Meeting was called to order at 5:02 p.m.

Minutes:  The minutes from the January meeting were reviewed, Bill Shrum made a motion to accept the minutes as presented.  Motion was supported by Linda Roberson, motion passed.

Public Comment:  None

Reports:

Librarianís Report:  The library is now using the City of St Louis fiber-optic system, presenting a savings of $180 per month.  The inventory of the library collection is continuing; the fiction books have all been sorted and worn copies have been pulled for the book sale.

Financial Report:  The report from December 2012 is the most current available and was reviewed by the board members.  The library has received the $500 AFG grant to match funds donated by the Thompsons.

Statistical Report:  Statistics were reviewed, Jessica noted that the MelCat statistics for February were unavailable.

Old Business:  Jessica provided the minutes from the Library Co-Op meeting; at the current time the individual libraries are considering seeking a millage to fund the revenue losses from penal fines.

After researching e-book services, Jessica had found a service called Freading.  This service is more affordably priced than other options available, the library can provide e-books to patrons at a cost of $50 per month.  Freading also has a larger collection of e-books to chose from.

 New Business:  The library is considering subscribing to Rocket Languages, which will enable library patrons the opportunity to learn a new language.  Options include 12 different languages available through the library website.  A motion was made by Linda Roberson for Jessica to investigate this possibility.

Jessica noted a budget revision, the current penal fine payment of $1,100 will be added to the library fund balance.

The numbers of the 2013-2014 budget were looked and Jessica explained her projected revenues and expenses.

Announcements:  None

Adjournment:  Dave McMacken made the motion to adjourn the meeting; meeting was adjourned at 6:05 p.m.

Minutes respectfully submitted

Dave McMacken, President
Holly Brannan-Harris, Secretary
Minutes May 21, 2013

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present:  Holly Brannan-Harris, Michelle Kelly, Dave McMacken, Linda Roberson, Bill Shrum

Members absent:  none

Also present:  Jessica Little, Library Director

 Meeting was called to order at 5:12 p.m.

Minutes:  The minutes from the March meeting were reviewed, Bill Shrum made a motion to accept the minutes as presented.  Motion was supported by Linda Roberson, motion passed.

Public Comment:  None

Reports:

Librarianís Report:  The 2013 Summer Reading Program is almost finalized, sign up begins June 5; the program will run through July 19, with wrap-up parties the week of July 22.  A window in the library was broken; the board discussed with Jessica the merits of repairing the window as opposed to eliminating the window entirely as it provides no view, and replacing it with shelf space.  The library alarm is effective as it sounded when the window was broken.  Bethany Township has renewed their service contract with the library.  MelCat is changing their delivery schedule.

Financial Report:  Reviewed by the board, details discussed during budget revision.

Statistical Report:  Most statistics have remained consistent, with a noted increase in reference questions.

Old Business:  Jessica explained her revisions for the 2013-2014 budget; the adjustments were made to the revenue line items for penal fines and donations.  A motion was made by Bill Shrum to approve the 2013-2014 library budget, the motion was supported by Holly Brannan-Harris, motion passed.

New Business:  A volunteer policy was proposed to cover the library volunteers, using a standard volunteer agreement.  Bill Shrum moved to adopt the policy, the motion was supported by Michelle Kelly, motion passed.

Announcements:  None

Adjournment:  Bill Shrum made the motion to adjourn the meeting; meeting was adjourned at 5:58 p.m.

Minutes respectfully submitted

Dave McMacken, President 
Holly Brannan-Harris, Secretary
 

Minutes July 16, 2013

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present:  Holly Brannan-Harris, Michelle Kelly, Dave McMacken, Bill Shrum

Members absent:  Linda Roberson

Also present:  Jessica Little, Library Director

Meeting was called to order at 5:04 p.m.

Minutes:  The minutes from the May meeting were reviewed; Bill Shrum made a motion to accept the minutes as presented.  Motion was supported by Michelle Kelly, motion passed.

Public Comment:  None

Reports:

Librarianís Report:  The 2013 Summer Reading Program is almost finished; attendance was down slightly from 2012.  The library windows have been fixed and Jessica is still in the process of getting quotes to convert one window into a wall for shelving space.  The gazebo has been repaired, cleaned and stained.  e-books is expected to go live as soon as software compatibility issues are resolved.

Financial Report:  Reviewed by the board, Jessica noted that the check from Gratiot County has not arrived yet, and that the fund balance may increase slightly.

Statistical Report:  Most statistics have remained consistent, a spike in new registrations in June coincided with the start of the summer reading program.

Old Business:  Jessica informed the board of a library directors meeting coming up in August; the directors will be trying to determine how much revenue would be generated by a millage.  A county library system may be proposed as a method of saving money and sharing resources.

New Business:  The schedule of meetings for the Board of Trustees during the 2013/2014 fiscal year was presented and approved by the board.  Bill Shrum proposed that the officers of the Board of Trustees remain as is for the 2013/2014 fiscal year, the motion was supported by Michelle Kelly; motion passed.  The Michigan Libraries Coalition is working with the Michigan Secretary of State to make the Secretary of State website accessible from all library computers.

Announcements:  None

Adjournment:  Bill Shrum made the motion to adjourn the meeting; meeting was adjourned at 5:38 p.m.

Minutes respectfully submitted

Dave McMacken, President 
Holly Brannan-Harris, Secretary
 

Minutes September 17, 2013

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present:  Holly Brannan-Harris, Michelle Kelly, Dave McMacken, Linda Roberson, Bill Shrum

Members absent:  None

Also present:  Jessica Little, Library Director

Meeting was called to order at 4:56 p.m.

Minutes:  The minutes from the July 17  meeting were reviewed; Bill Shrum made a motion to accept the minutes as presented.  Motion was supported by Linda Roberson, motion passed.

Public Comment:  None

Reports:

Librarianís Report:  e-books will soon be available to library patrons.  Rocket Languages has been in use for six weeks with good response from the public.   Audio books on cassette are being discontinued due to lack of demand.  The Friends of the Library held their annual meeting and elected officers; a book sale is planned for late October.  The White Pine Library Co-Op  has scheduled the annual meeting and workshop for Wednesday, October 9th.  Patron requests for scanner and color printer services could result in addition of both services.

Financial Report:  Changes in financial report awaiting updated information from the City of St Louis

Statistical Report:  Program attendance is expected to increase during September and October.

Old Business:  The board reviewed quotes for replacing the back window with a wall that would provide interior shelving.  The project expenses are within the repairs and maintenance budget.  Bill Shrum proposed the acceptance of a bid from Lott Construction for $836.  The motion was supported by Linda Roberson; motion passed. 

Jessica recommended contracting the services of Unique Management Services, a collection agency that specializes in recovering past due materials for libraries.  It is estimated that libraries lose an average of ten thousand dollars annually in lost materials and unpaid fines.  She is researching comps for overdue fee caps and updated daily fines.

New Business:  Open enrollment for the Affordable Care Act begins on October 1.  The library ban on cell phone use may be waived in the case of patrons using library computers to enroll while receiving assistance via phone.

Announcements:  None

Adjournment:  Bill Shrum made a motion to adjourn; meeting was adjourned at 5:52 pm

Minutes respectfully submitted

Dave McMacken, President 
Holly Brannan-Harris, Secretary
 

Minutes November 19, 2013

Board of Trustees

T. A. Cutler Memorial Library

312 Michigan Ave.

St. Louis, MI 48880

Members present:  Holly Brannan-Harris, Michelle Kelly, Dave McMacken, Linda Roberson, Bill Shrum

Members absent:  None

Also present:  Jessica Little, Library Director

Meeting was called to order at 4:59 p.m.

Minutes:  The minutes from the September 17  meeting were reviewed; Bill Shrum made a motion to accept the minutes as presented.  Motion was supported by Linda Roberson, motion passed.

Public Comment:  None

Reports:

Librarianís Report:  Removal of the window has been completed and a wall has replaced that section.  A quote for shelving in this area is pending.  The Friends of the Library have raised over $500 from the fall book sale.  The annual library Christmas open house has been scheduled for Saturday, December 7, from 10:30am to 1:30pm.  A winter reading program is being offered, which will run from January to March.

Financial Report:  The board looked over the financial statements; revenues were down slightly due to drop in penal fines.

Statistical Report:  Review of the statistics showed that computer use was slightly down and reference questions had increased.

Old Business:  The county-wide library meeting agenda was discussed; the purpose of the meeting will be to look into ways to raise revenues for libraries and whether this would be best achieved by acting cooperatively or individually

New Business:  The board reviewed the library rental fees for movies; Jessica explained the fee schedule; the board decided not to take action to change the fees at this time.

Announcements:  None

Adjournment:  Bill Shrum made a motion to adjourn; meeting was adjourned at 5:35 pm

Minutes respectfully submitted

Dave McMacken, President
Holly Brannan-Harris, Secretary
   
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