Fire Board Minutes

 

2017 Minutes

 

A Regular Meeting of the Mid-Michigan Community Fire Board, held at the St. Louis City Hall, was called to order by Chair Kevin Beeson at 5:30p.m., on Tuesday, February 14, 2017. 

 

Members Present:      Chair Kevin Beeson, Vice-Chair Kurt Giles, Bobbie Marr, Carmen Bajena, Don Long

Members Absent:       None  

Others in Attendance:  Fire Chief Rich Apps, Bill Coty, Brian Wood

 

Election of Chair and Vice-Chair.

Moved by Member Marr, supported by Member Giles, to approve the appointment of Kevin Beeson as Chairman of the Mid-Michigan Community Fire Board.  All ayes carried the Motion.

 

Moved by Member Marr, supported by Member Long, to approve the appointment of Kurt Giles as Vice-Chair of the Mid-Michigan Community Fire Board.  All ayes carried the motion. 

 

Minutes.

Moved by Member Giles, supported by Member Bajena, to approve the minutes of the November 8, 2016 meeting.  All ayes carried the motion.

 

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

 

Moved by Member Giles, supported by Member Sagle, to approve the Claims & Accounts for November 1, 2016 to January 31, 2017 in the amount of $61,618.07.  All ayes carried the motion.

 

Financial Statements.

The Fire Board reviewed and discussed the Financial Statements of January 31, 2017 and placed on file.

 

Audited Financial Statements.

Audited Financial Statements for year ended June 30, 2016 were reviewed and placed on file.

  

Set Meeting Dates & Times.

Moved by Member Marr, supported by Member Bajena, to approve meeting dates and times for the mid-Michigan Community Fire Board for 2017-2018 as the 2nd Tuesday of August, November, February and May at 5:30 pm, meetings to be held at City Hall.  All ayes carried the motion.

Meeting Schedule will be as follows:

August 8, 2017

November 14, 2017

February 13, 2018

May 8, 2018

 

Fire Chief’s Report.

The Fire Chief’s Report was reviewed, discussed, and placed on file.

 

Adoption of the 2017-2018 Budget – Resolution 2017-01

 

The following preamble and resolution were offered by Member Marr, and supported by Member Giles:               

 

WHEREAS, it is necessary for the Mid-Michigan Community Fire Control Board to authorize the expenditure level and contributions from the respective entities for the 2017-2018 fiscal year. 

 

WHEREAS, the Mid-Michigan Community Fire Control Board has reviewed the summaries of prior year results and the requests made by the Fire Chief for the upcoming year.

 

NOW THEREFORE IT BE RESOLVED, the Mid-Michigan Community Fire Control Board has adopted its budget for the 2017-2018 Fiscal Year summarized as follows:

 

BE IT FURTHER RESOLVED that member contributions are expected as follows for the 2017-2018 Fiscal Year.  One half will be payable July 2017 and the other half payable January 2018.

 

BE IT FURTHER RESOLVED that authorized salary and per diem rates shall be as follows:

            Fire Chief                                    $2,400  annual

            Assistant Chief                              1,450  annual

            Captain                                            965  annual

            Lieutenant                                        605  annual

2nd Lieutenant                                   275  annual

            Equipment Officer                           550  annual

            Training Officer                                550  annual          

            Fire Fighter II runs/drills              27.50  per run

            Rookie  run/drills                           9.50  per run

            Rescue runs                                 24.75  per run

 

BE IT FURTHER RESOLVED that the adoption of this budget is at the total operating level.  Officials responsible for the expenditures authorized in the budget may expend funds up to, but not to exceed, the total appropriation authorized.

 

BE IT FURTHER RESOLVED that payment of claims (bills) shall be approved by the Fire Chief and/or the City of St. Louis Manager prior to being paid.  The City Treasurer may authorize the payment of payroll related items as well as certain bills prior to approval to avoid late penalties, service charges and interest (primarily utilities).  The Mid-Michigan Community Fire Control Board shall receive a list of claims (bills) paid for their concurrence of approval at the next Board meeting.

 

BE IT FURTHER RESOLVED that the Board Treasurer shall provide the Board at each meeting a report of fiscal year to date revenues and expenditures compared to the budgeted amounts of the Fire Department.

 

BE IT FURTHER RESOLVED that the Fire Chief and Board Treasurer will monitor the budget –Whenever it appears that the actual and probable revenues will be less than the estimated revenues upon which appropriations were based, and when it appears that expenditures will exceed an appropriation, the Treasurer shall present to the Board recommendations to prevent expenditures from exceeding available revenues or appropriations for the fiscal year.  Such recommendations shall include proposals for reducing appropriations, increasing revenues or both.

Ayes:     Marr, Giles, Long, Bajena, Beeson

Nays:     NA

Absent:  NA

Resolution declared adopted this 14th day of February, 2017.

Intergovernmental Agreement

Discussion was held regarding needed updating to the intergovernmental agreement due to various changes over the years.   Member Marr will look into some of the questions that have been brought up and review with attorney for recommendations.  

 

Other Business.

None.

 

Moved by Giles, supported by Bajena, to adjourn the meeting at 6:35 p.m.

 

Bobbie Jo Marr, Secretary

 

A Regular Meeting of the Mid-Michigan Community Fire Board, held at the St. Louis City Hall, was called to order by Chair Kevin Beeson at 5:30p.m., on Tuesday, May 9, 2017. 

 

Members Present:      Chair Kevin Beeson, Vice-Chair Kurt Giles, Bobbie Marr, Carmen Bajena, Don Long

Members Absent:       None  

Others in Attendance:  Fire Chief Rich Apps, Bill Coty, Brian Wood, Dick Prestage

 

Minutes.

Moved by Member Giles, supported by Member Long, to approve the minutes of the February 14, 2017 meeting.  All ayes carried the motion.

 

Public Comment.  None

 

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

 

Moved by Member Giles, supported by Member Long, to approve the Claims & Accounts for February 1, 2017 to April 30, 2017 in the amount of $53,153.93.  All ayes carried the motion.

 

Financial Statements.

The Fire Board reviewed and discussed the Financial Statements of April 30, 2017 and placed on file.

 

Fire Chief’s Report.

The Fire Chief’s Report was reviewed, discussed, and placed on file.

 

A noted concern regarding Mutual Aid as Alma and Ithaca continue to cut costs and staff.   Had an issue at the most recent Alma fire that they did not have enough manpower to operate their own equipment and wanted our firefighters to run equipment that they are not trained on nor work with on a regular basis. 

 

Budget Amendment 2016-2017 – Resolution 2017-02

 

The following preamble and resolution were offered by Member Marr, and supported by Member Long:                 

WHEREAS, it is necessary for the Mid-Michigan Community Fire Control Board to amend the budget for 2016-2017 fiscal year. 

NOW THEREFORE IT BE RESOLVED, the Mid-Michigan Community Fire Control Board has completed construction of the new fire hall, of which the timing of payments were budgeted in the previous fiscal year.  Beginning Fund Balances require adjustment to the previous years ending results.  Grants have been received for which added expenditures can now be made.  Additionally, the fire fighters  training program for which there are revenue and expenses associated.  It is the intent that member contributions will remain as originally budgeted and said purchase and related expenses will become a use or source of available unassigned fund balance, if necessary. 

BE IT FURTHER RESOLVED, the Mid-Michigan Community Fire Control Board has amended its budget for the 2016-2017 Fiscal Year. 

Ayes:   Marr, Long, Giles, Bajena, Beeson             

Nays:     NA

Absent:  NA
 
Resolution declared adopted this 9th day of May, 2017.

 

Other Business.

Discussed mutual aid issues and the board would like to see data on mutual aid at the next meeting.

 

Public Comment.  None

 

Moved by Beeson, supported by Marr, to adjourn the meeting at 6:10 p.m.

 

Bobbie Jo Marr, Secretary
 
 
No meeting was held in August.
 

 

   
 © 2005 - 2017   City of St. Louis Design by New Moon Visions ~ Site by AccuNet Web Service.