Fire Board Minutes

 

2012 Minutes

 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

 

St. Louis, Michigan

February 6, 2012

 

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Robert

McConkie at 5:30p.m., on Tuesday, February 6, 2012.

 

Members Present:         Chair Robert McConkie,Vice-Chair Kevin Beeson, Jim Mulder, Don Long, Nancy

Roehrs

 

Members Absent:          None

 

Others in Attendance: Fire Chief Richard Apps, Assistant Fire Chief Dick Prestage

 

Election of Chair and Vice-Chair.

 

Moved by Member Beeson, supported by Member Long, to approve the appointment of Robert McConkie as

Chairman of the Mid-Michigan Community Fire District.  Motion carried.

 

Moved by Member Roehrs, supported by Member Long, to approve the appointment of Kevin Beeson as

Vice-Chair of the Mid-Michigan Community Fire District.  Motion carried.

 

Minutes.

 

Moved by Member Beeson, supported by Member Long, to approve the minutes of the regular meeting held on Tuesday, November 22, 2011.  Motion carried.

 

Moved by Member Beeson, supported by Member Long, to receive and place on file communication from

Ithaca Fire Department.  Motion carried.

 

Claims & Accounts.

 

The Fire Board reviewed the Claims & Accounts.

 

Moved by Member Beeson, supported by Member Long, to approve the Claims & Accounts in the amount of

$349,566.96.  Motion carried.

 

Financial Statements.

 

The Fire Board reviewed the Financial Statements for November and December of 2011. Member Mulder joined the meeting at 5:45p.m.

 

 

          Moved by Member Long, supported by Member Beeson, to approve the Financial Statements for November and December of 2011.  Motion carried.

 

Set Meeting Dates & Times.

 

Moved by Member Beeson, supported by Member Long, to approve to set the meeting dates and times for

the Mid-Michigan Community Fire District  May 8, 2012, November 13, 2012 and February 12,2013 at 5:30 p.m.  Motion carried.

 

Fire Chief's Report.

 

    There have been 38 fires, 27 mutual aid runs, 7 Jaws-of-Life, and 332 rescue runs for 2011.

    Applications for the Captain position are being reviewed.

    All fire apparatus are working well except for the Chiefs' vehicle and it is getting costly to maintain.

    There was training on January 23rd for emergency driving and traffic control techniques and procedures and another trained scheduled for February 13th with other area fire departments.  Bill Coty is working on a school bus extrication class for all the frre departments in the county.

    The DSPA fue extinguisher device was used for the first time and worked very well.

    The deck gun from the old E-622 was delivered to Ithaca Fire Department and a letter of appreciation to our fire department for the donation was received.

    The mobile radios purchased with FEMA grant funds were donated to the City of St. Louis DPW and to St. Louis Public Schools.

    Chief Apps recommended that the fire department sell the old pumper truck to the City of St. Louis
      DPW in the amount of the salvage price of$2,942.50 plus $1,000.00 for the tires on the vehicle.

    Service Contract with Pro Comm for the radios has been terminated because the new radios have a three year warranty.  Pro Comm will submit a proposal for a new service contract and the end of the warranty period.

    The fire department received a donation of$1,000.00 from Kelli and Kevin Bebow.

    Mr. Lowell Anderson was chosen as the Americas Farmers Grow Communities winner for Gratiot County and he designated the fire department to receive a donation of$2,500.00 from Monsanto Corporation.

 

Moved by Member Beeson, supported by Member Long, to approve to accept sealed bids on the old E-One Pumper  Fire Truck to the City of St. Louis and contact the fire board members for approval of bid award. Motion carried.

 

Discussion of 2012-2013 Budget.

 

The Fire Board discussed the Proposed the Budget for Fiscal Year Ending June 30, 2013.

 

Moved by Member Long, supported by Member Mulder, to approve the Mid-Michigan Community Fire

District Budget for Fiscal Year 2012-2013.  Motion carried.

 

Other Business.

 


Member Long inquired about Bethany Township being reimbursed for the restitution amount that the Fire

Department received for the Baxter illegal fire.

 

Chairman McConkie stated that as far as he was concerned the matter was settled because the fire board received the Attorney's opinion stating that the fire district agreement does not allow a refund to a member municipality.  The court ordered Baxter to pay the restitution amount to the fue department for the cost of the fire run.

 

Moved by Member Beeson, supported by Member McConkie, to approve to adjourn the meeting at 6:40p.m. Motion carried.

 

 

 

 

Nancy L. Roehrs

Secretary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan May 8, 2012

A Regular meeting of the Mid-Michigan Community Fire Board was called to order by Chair Robert McConkie at 5:34 p.m., on Tuesday, May 8, 2012.

Chair McConkie requested a motion to appoint Mari Anne Ryder as Recording Secretary for the meeting.

Moved by Member Mulder, supported by Member Long to appoint Mari Anne Ryder as Recording Secretary for the meeting. All ayes carried the motion.

Members Present: Chair Robert McConkie, Vice-Chair Kevin Beeson, Jim Mulder, Don Long

Members Absent: Nancy Roehrs

Others in Attendance: Fire Chief Rich Apps, Assistant Fire Chief Dick Prestage

Minutes.

Moved by Long, supported by Mulder to approve the minutes of the February 6, 2012 meeting. All ayes carried the motion.

Vice-Chair Beesen joined the meeting at 5:35 p.m.

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by member Beeson, supported by Mulder to approve the Claims & Accounts for January, February and March, 2012 in the amount of $36,719.29. All ayes carried the motion.

Financial Statements.

The Fire Board reviewed the Financial Statements.

Moved by member Beeson, supported by member Mulder to receive the Financial Statements for January, February, March and place on file. All ayes carried the motion.

Fire Chief's Report.

There have been 14 fires, 6 mutual aid runs, 2 Jaws-of-life and 105 rescue runs from January 1, 2012 to March 30, 2012.

With the retirement of Jimmy Smith, Carl Eyer has been appointed acting Captain and Bill Coty has been appointed acting Lieutenant.

Billing for the 2011 physicals has been a disaster. Will explore having physicals done at Occupational Health Services this year instead of St. Louis Family Clinic.

The following vehicles have been serviced: Tanker, Luverne Pumper, Spencer Pumper and the Chief's car.

In the process of scheduling six leadership and command classes to be held in St. Louis over the next 18 months.

Looking at purchasing new automatic Defibrillator. The current one is 11 years old and cost about $11,000.00. Replacement cost now is approximately $5,000.00. Looking into purchasing 2 automatic Defibrillators.

Fire Fighters have submitted the name of former Fire Chief Larry Parsons for placement on the Memorial Wall of the Michigan State Firemen's Memorial at Roscommon.

Moved by Mulder, supported by Long to receive the Chief's report and place on file. All ayes carried the motion.

Other Business.

Member Beeson questioned the need for Fire fighters to report alarms that are cancelled before apparatus leave the fire hall as “complaints” rather than “alarms” to give some cost savings to the Fire Board. Also out of fairness to firemen, Member Beeson would like to see a policy put together on Mileage and encourage Firemen claim their mileage. Firefighters have a lot of commitment and time and should be commended.

Chief Apps stated it would benefit the Firemen to use Grass Rig was used when travel is required for training classes, it would also be good for the Truck to be ran.

Board members discussed looking for a better 4 x 4 that is newer with less miles. The Fire Chief's car has about 160,000 miles on it and isn't very dependable. All members agreed.

Disposal of E-1 Pumper.

Advertisement for sealed bids was published and no bids were received. The City had offered to purchase the pumper for $3,942.50. Member McConkie stated the offer still stands. Moved by Beeson, supported by Mulder to approve the sale of the E-1 Pumper to the City of St. Louis, once the Fire Department removes the lights from the vehicle. All ayes carried the motion.

Chair McConkie requested the Fire Board approve Resolution 2012-01 Mid-Michigan Community Fire Control Board Banking Policy.

The following preamble and resolution were offered by Member Beeson, and supported by Member Mulder:

WHEREAS, the Mid-Michigan Community Fire Control Board finds it necessary to establish new persons authorized to transact business on accounts held by local financial institutions resulting from the retirement of its Secretary/Treasurer, and

NOW THEREFORE IT BE RESOLVED, the Mid-Michigan Community Fire Control Board by filing with the financial institutions a copy of this resolution the Mid-Michigan Community Fire Control Board hereby authorizes signatures of any of the following persons as authorized to transact business on behalf of the Board related to any existing or accounts established for the benefit of the Board:

Robert McConkie, Chairman Kathy L. Smith, Deputy Clerk

BE IT FURTHER RESOLVED that the Fire Chief be authorized to access to any and all information regarding any account held under Employer #38-3582367

Roll call vote:

Ayres: McConkie, Beeson, Mulder, Long

Nays: None

Absent: Roehrs

All ayes carried the motion.

Resolution declared adopted this 8th day of May, 2012.

City Hall/Food Pride Building Exchange.

Members discussed the possibility of the Fire Department purchasing the East end of the current City Hall building.

Moved by Member Beeson, supported by Member Long to establish a working committee of the whole to conduct a facilities study, analyzing all possibilities and to set the first and third Monday of every month at 7:00 p.m. as the meeting dates and time. All ayes carried the motion.

Chair McConkie adjourned the meeting at 6:42 p.m.

Mari Anne Ryder, Recording Secretary
 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

August 20, 2012

Special Meeting

A Special Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Robert McConkie at 7:00p.m., on Monday, August 20, 2012.

Members Present: Chair Robert McConkie, Vice-Chair Kevin Beeson, Don Long, Bobbie Marr

Members Absent: Jim Mulder

Others in Attendance: Fire Chief Rich Apps, Assistant Fire Chief Dick Prestage, Carl Eyer, Bill Coty, Scott Mizer, Brian Wood

Business.

Purpose of the Special Meeting is to discuss Fire Building needs.

Member Long suggested we wait to see what happens with Jasper Township (new supervisor position) to see what kind of money issues we might have. Consensus was that we need to keep pushing forward with some sort of plan so that we can develop a capital plan to sell to the respective units. Need to look at our Capital Improvement Plan in the way of Equipment needs and lives and update the report from a few years ago. It will be vital to be able to demonstrate that we have a plan for keeping up to date on equipment needs to be presented along with the plan to fund a new building. This will also be important when seeking outside funding.

Need to work towards possible property acquisition. Various leg work at this stage can be done by the Fire Department and via email to update equipment listings and to start needs plan.

Next meeting we will make an agenda item for disposition of assets.

Next meeting will be at the call of the Chair.

Chair McConkie adjourned the meeting at 8:23 p.m.

Bobbie Jo Marr, Secretary
 

MINUTES OF THE MID-MICHIGAN COMMUNITY FIRE BOARD

St. Louis, Michigan

November 13, 2012

A Regular Meeting of the Mid-Michigan Community Fire Board was called to order by Chair Robert McConkie at 5:30p.m., on Tuesday, November 13, 2012.

Members Present: Chair Robert McConkie, Vice-Chair Kevin Beeson, Don Long, Bobbie Marr

Members Absent: Jim Mulder

Others in Attendance: Fire Chief Rich Apps, Assistant Fire Chief Dick Prestage, Bill Coty, Brian Wood, Jim Hawley

Minutes

Moved by member Beeson, supported by member Long to approve the minutes of the May 8, 2012 meeting. All ayes carried the motion.

Moved by member Long, supported by member Beeson to collectively approve the minutes of June 18, July 2, July 16 and August 20, 2012 special meetings. All ayes carried the motion.

Claims and Accounts.

The Fire Board reviewed the Claims & Accounts.

Moved by member Beeson, supported by member Long to approve the Claims & Accounts for April 1, 2012 to June 30, 2012 in the amount of $31,742.36 and the Claims & Accounts for July 1, 2012 to October 31, 2012 in the amount of $43,363.44. All ayes carried the motion.

Financial Statements.

The Fire Board reviewed the Financial Statements.

Moved by member Long, supported by member Beeson to receive the Financial Statements for April, May, and June plus July through October 2012 and place on file. All ayes carried the motion.

Discussion of how often the board wished to receive financial statements. Consensus was at the regular meetings is sufficient and year-to-date presentation trial balances and comparison to budget for formats. For Claims and accounts approval the amounts with descriptions are preferred for review.

Audited Financial Statements

The Fire Board reviewed the June 30, 2012 Audited Financial Statements.

Moved by member Beeson, supported by member Long to receive the June 30, 2012 Audited Financial Statements and place on file. All ayes carried the motion.

Fire Chief's Report.

· 2012 Runs and Complaints as of 10/28/12: Fires=51; Mutual Aid=22; Jaws=5, Dive Rescue=0; Rescue Runs=269. Total Alarms=347 (compared to 327 previous year this time)

· Staffing and Personnel changes

o J. Keuhnliem and S. Mizer have Fire Fighter II certifications.

o John Henry has been appointed acting Second Lieutenant.

o Corey Hall and Benjamin Flores have been appointed Probationary Fire Fighters.

· Apparatus Status:

o E-621-Luverne Pumper: Nothing to Report

o E-622-Spencer Pumper: Factory recalls on a) electronic stabilization system, b) passive regeneration system. All perimeter lights were replaced under warrenty by Whelen.

o E-631-Chiefs' Car: Out of service

o E-641-Spencer Rescue: replaced controller for rear warning lights

o E-651-GMC Grass Truck: nothing to report

o E-671- US Tanker: replaced siren speaker and electronic display on pump panel

· Training:

o C. Eyer and S. Mizer are enrolled in Medical First Responder course at Midland

o T. Davidson attended a “Basic Disaster Life Support” class in Muskegon.

· Other

o Fire Fighters paid for placing the name of Fire Chief Larry Parsons on the memorial Wall at the Michigan Fire Fighters Memorial in Roscommon. Several Fire Fighters accompanied Mrs. Parsons at the Memorial Service in September.

o Annual physicals are underway at OHS in Alma. These physicals are directed toward fitness to do ones job rather than a general wellness physical. OHS has repeatedly assured us they can handle billing without the problems incurred by the hospital.

o Received a grant of $1000 from the Luneack Family Foundation toward purchase of a new automatic external defibrillator. Total cost is approximately $3600. Hope is to purchase a total of three defibrillators to have on rescue and each large apparatus.

· Actions Requested:

o Confirmation of Carl Eyer as Captain.

o Confirmation of Bill Coty as Lieutenant.

o Confirmation of John Henry as Second Lieutenant.

o Permission to dispose of the Tahoe (E-631)

Moved by member Beeson, supported by member Long to receive the Fire Chief's report and place on file. All ayes carried the motion.

Moved by member Long, supported by member Beeson to approve confirmation of Carl Eyer as Captain. All ayes carried the motion.

Moved by member Beeson, supported by member Long to approve confirmation of Bill Coty as Lieutenant. All ayes carried the motion.

Moved by member Long, supported by member Beeson to approve confirmation of John Henry as Second Lieutenant. All ayes carried the motion.

Disposition of Assets

Disposition of the Tahoe was discussed. Member Beeson stated that he did not want to see the title transferred to someone else for road use, it should be scrapped. A suggestion was made that it could be used for jaws training and then sold as scrap metal.

Moved by member Beeson, supported by member Long for Chief Apps to dispose of the Tahoe at his discretion by whatever means he deems fit, excluding transferring the title for future road use.

Other Business

Moved by member Long, supported by member Beeson to purchase defibrillator related to the Luneack Family Foundation grant for approximately $3,600.

Discussion took place regarding purchasing a new vehicle. Chief Apps will investigate options and obtain bids to be reviewed at the February meeting.

There was a brief discussion regarding possible property available for acquisition for a future Fire Hall site. Consensus was that we would like to take some action however Jasper Township has not been present for most of the previous special meeting discussions and they are in transition to a new supervisor after the recent election and we do not want to commit them to anything without their input. We also do not want to wait until the next regular meeting in February. Chair McConkie will get ahold Jasper Township's new supervisor and look at the applicable schedules in order to establish a Special Meeting time in December to consider possible property purchase.

Chair McConkie adjourned the meeting at 6:20 p.m.

Bobbie Jo Marr, Secretary
 
 
 
 
 
   
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